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Sustaining Program: 2013 SCCIP Application

TABLE OF CONTENTS

Purpose and Goals of the St. Catharines Cultural Investment Program (SCCIP)..........................................................................................................3

Available funds for 2013............................................................................3Deadline....................................................................................................3For More Information.................................................................................3

Sustaining Program Description...................................................................4General Eligibility......................................................................................4Additional eligibility for the Sustaining Program.......................................4Ineligibility.................................................................................................4

Evaluation Criteria for the Sustaining Program............................................5Terms and Conditions of Funding.................................................................6Applicant Information and Authorization Form.............................................9Application Requirements – Sustaining Program........................................10

Organizational Profile..............................................................................10Activities and Services............................................................................10Organizational Strength..........................................................................11Financial and Statistical Information.......................................................11Additional Information Required..............................................................11Final Reports...........................................................................................12

Sustaining Program Application Checklist..................................................13Deadline.....................................................................................................13For More Information..................................................................................14Applications can be mailed or delivered to:...............................................14Credits for images from Left to Right/ Top to Bottom.................................14

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PURPOSE AND GOALS OF THE ST. CATHARINES CULTURAL INVESTMENT PROGRAM (SCCIP)The Corporation of the City of St. Catharines makes funds available to not-for-profit arts, heritage and ethnocultural organizations through the cultural investment program (SCCIP). The purpose of this investment is to strengthen, build and invest in the cultural community of the city in order to improve the spirit and quality of life for residents of St. Catharines.

The program aims to achieve the following goals:

Provide access to cultural opportunities for all of St. Catharines’ citizens.

Enhance St. Catharines’ desirability as a community in which to live, work and play.

Celebrate and encourage our cultural and artistic diversity. Promote civic identity. Stimulate economic development and cultural tourism opportunities.

Available funds for 2013City Council has approved $150,000 for this year’s cultural investment program.

DeadlineThe 2013 deadline for all SCCIP program applications is Friday May 31, 2013 at 4:30pm. Applications must be received prior to this deadline to be considered.

It is highly recommended that all applicants contact staff contact toconfirm eligibility and to ensure you are applying to the appropriate program stream of SCCIP.

For more Information Please contact Jason Cadieux, Culture Coordinator, City of St. Catharines Recreation and Community Services Department at 905-688-5601 ext 5229 or [email protected] visit our website at http://www.stcatharines.ca/en/investin/StCatharinesCulturalInvestmentProgramSCCIP.asp

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http://www.stcatharines.ca/en/investin/StCatharinesCulturalInvestmentProgramSCCIP.asp


mailto:[email protected]


SUSTAINING PROGRAM DESCRIPTIONThe Sustaining Program is intended for established cultural organizations that have an ongoing presence in St. Catharines and a track record of quality programming or services. It is designed to support a range of cultural activities and art forms, reflecting different cultural traditions, and arts and heritage practices. Under this program, organizations may be eligible for multi-year funding for a maximum of two years, at which time a renewal of funding may be considered.

General EligibilitySCCIP funds are available to organizations that:

are Federally or Provincially incorporated not-for-profit cultural organizations;

engage in ongoing creation, production, presentation and dissemination activities related to the performing, visual, literary and media arts, and to locally relevant heritage, both historical and ethno-cultural.

are based and active in St. Catharines, and provide programming or services that are open to the public and publicized city-wide.

have a diversified revenue base, which can include memberships; significant earned revenue; funding from other levels of government; and support from the private sector through fund-raising activities, donations and sponsorships.

And/or are a service organization with permanent administrative staff and a mandate to provide a range of ongoing services to professional artists and/or non-profit arts and heritage organizations based in St. Catharines.

Additional eligibility for the Sustaining ProgramIn addition to the General Eligibility requirements, applicants must meet the following criteria to be eligible for the Sustaining Program:

Applicant organizations must be in existence for at least two (2) years, must operate on a year-round basis and be a Federally or Provincially incorporated not-for-profit.

All applicants must have ongoing paid professional artistic/curatorial and/or administrative staff.

Where applicable, applicants must pay principal artistic contributors for their services in accordance with generally accepted professional standards.

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IneligibilitySCCIP will not fund any project retroactively (ie. projects taking place prior to Sept 2013). If an applicant initiates a project before notification of funding they do so at their own risk. In addition, the program will not fund the following activities, purposes or organizations:

City departments, boards, commissions or advisory committees City programs or projects, social service, religious, sports organizations educational institutions (schools, colleges etc.) conferences and conventions workshops, courses and other forms of training (with the exception of

service organizations providing services to their members) scholarships, prizes and awards individuals donations (including the waiving of fees and charges) groups raising funds for non-cultural causes uniforms or personal equipment deficit reduction

In addition, Sustaining Program funds are not available for: travel, accommodation and tours outside St. Catharines capital projects

EVALUATION CRITERIA FOR THE SUSTAINING PROGRAMAll applications to the SCCIP Sustaining Program will be assessed with the following criteria:Community impact

Activities are conducted primarily in St. Catharines and for the benefit of residents of St. Catharines

Public access to the work is a priority, including access by St. Catharines’ diverse communities

There is a level of engagement with local arts organizations, artists and community groups, including distinct communities

There is substantial and/or growing public interest and attendance for the activities or work

Volunteerism is actively and successfully encouraged in the organization

Activities and services Activities and services are of a quality to merit public support

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Activities do not substantially duplicate the efforts of other government supported organizations

There is collaboration with other not-for-profit organizations in pursuing its objectives

Programming and activities demonstrate innovation, development and research in the field

The activities have potential to bring provincial, national or international recognition to St. Catharines

Organizational competence There is evidence of a clear mandate, competent administration,

functional board and an appropriate administrative and governance structure

The organization is financially stable and accountable, and there is evidence of effective short and long term planning

There are appropriate outreach and marketing strategies in place There is an overall quality and consistency in the applicant’s recent

activities There is a demonstrated need for financial assistance from the City There is evidence of a diversified revenue base, which can include

memberships; significant earned revenue; funding from other levels of government; and support from the private sector through fundraising activities, donations and sponsorships.

Goals of SCCIP Does the organization, through its services and plans, serve the

purpose and goals of SCCIP?

TERMS AND CONDITIONS OF FUNDINGSuccessful applicants will be expected to adhere to the following

Acknowledgment of fundingThe recipient shall acknowledge the support of the City of St. Catharines by using the City’s logo in all advertising, publicity, programs, signage, and plaques relating to the organization and/or project to which funds are granted. The recipient and project artists shall not hold the City as a partner or otherwise responsible for any obligations relating to the organization and project.

Purpose of fundsSCCIP funds shall only be used for the purposes outlined in the letter of approval and any attachments thereto. Changes in the proposal shall only be

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made with the City’s written approval. Any unused portion of the funds remains the property of the City of St. Catharines, and must be returned to the City.

Funding CommitmentAll grants awarded in one year are not to be considered a recurring funding commitment, as all grant requests in following years must be considered according to prevailing circumstances and available resources. If funding is approved for multi-year funding the second and subsequent years are approved in principle only and are conditional upon budget approval.

Disposal of assetsThe recipient shall not sell, lease or otherwise dispose of assets, purchased in whole or part with City funds, without prior written consent of the City.

Repayment of fundsThe recipient and project artists shall repay to the City the whole or any portion of the funds if the recipient:

ceases operating during term of funding; faisl to complete the project; has knowingly provided false information in their application; uses the funds for purposes other than those detailed in the

application; breaches any of the terms and conditions of this Agreement; breaches any of the provisions of the Human Rights Code, in the

operation of this organization and/or project; commences, or has commenced against them, any proceeding in

bankruptcy or is adjudged a bankrupt;Where required, the funds shall be repaid by cheque, payable to the “City of St. Catharines” and mailed to: Recreation and Community Services, 320 Geneva Street, P.O. Box 3020, St. Catharines, ON, L2R 7C2

AccountingThe recipient shall keep and maintain all records, invoices and other documents relating to the Grant in a manner consistent with generally accepted accounting principles and record keeping practices, and shall maintain records for a period of three (3) years. The recipient authorize the City and its agents at all reasonable times to inspect and copy any records,

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invoices and documents relating to the Grant, in the possession, or under the control, of the recipient.

ReportingThe recipient shall provide a report to the City within three (3) months of completion of the project or year, providing all details required by the City and, upon request of the City, shall submit interim progress reports.

Copyright and payment of artists’ feesGrants are conditional upon the applicant’s compliance with copyright laws and the appropriate payment of artists’ fees.

Additional termsThe City shall be entitled to impose such additional terms and conditions in its letter of approval, at its discretion.

Personal Information ContentPersonal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with MFIPPA. Personal information collected on this application form will be used to assist in selecting grant recipients and maybe made available to the members of the SCCIP committee and used by City staff for administrative purposes. All information (excluding home addresses and telephone numbers) will be made available to the public. The City reserves the right to verify all information contained in submissions.

Questions regarding the collection, use and disclosure of this personal information may be directed to Jason Cadieux – Culture Coordinator (905) 688-5601 ext. [email protected]

By completing this application form, you consent to the collection and disclosure of your personal information, and to its use by the City of St. Catharines, as described above.

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APPLICANT INFORMATION AND AUTHORIZATION FORMOrganization Name

Organization Address

City Province Postal Code

Contact Name Position

Phone Number Fax Number

Email Website

Incorporation # Charitable Registration #

Yes, you can forward this contact info to the media for program promotional purposes

Funding Request. Provide year-end dates of each fiscal year for which you are seeking funding:

Amount: Year ending:

Amount: Year ending:

Authorization for ApplicationOn behalf of, and with the authority of, the above-mentioned organization, we certify that we have read and understand the terms and conditions set outherein. Further, we certify that the information given in this application for funding assistance is true, correct and complete in every respect.

Signature Name Title

Senior Staff Person

Board Chair/Representative

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APPLICATION REQUIREMENTS – SUSTAINING PROGRAMThe following questions must all be answered in order for an application to be considered complete. Use the checklist to ensure you’ve included all necessary information in your application. Please limit the number of pages for the sections Organizational Profile, Cultural Contribution and Organizational Competence to a total of ten (10) pages (or twelve [12] pages for multi-year applications). Please consider the purpose and goals of SCCIP before completing this application.

Organizational Profile1. What is your organization’s mandate and/or mission statement?

2. Provide a brief history of your organization. Include the year your organization was founded, important milestones and changes in artistic or executive direction. For those organizations that operate a facility – please describe that facility and include type of building or facility, size, whether rented, leased or owned and whether repairs or improvements are currently being made.

Activities and Services For your last completed fiscal year3. Briefly list the highlights and challenges of last year’s service and/or

artistic programming. Did your past plans change? If so, how & why?

For Request Year(s):An additional 4 pages may be used for multi-year applicants.4. What are your programming plans for the year/s you’re requesting

funding. Why have you chosen the activities you plan to program and how were they shaped by the challenges of last year?

5. Describe your organization's contribution to the community. Describe your plans to increase access to your programs and services for St. Catharines' citizens.

6. Do you anticipate utilizing the City’s new performing arts centre? If so, what marketing and community outreach plans are you developing in preparation for the 2015 opening of the new facility?

7. Do you adhere to an industry standard for fees paid to contracted

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Canadian artists and services staff? If yes name the standard: if no how do you establish fees?

Organizational StrengthFor your last completed fiscal year:8. Briefly list the highlights and challenges of last years’ organizational and

financial activities. Did your past plans change? If so, how & why? Please explain any significant budget variances from year to year.

For Request Year(s): An additional 2 pages may be used for multi-year applicants.

9. What are your significant organizational and financial plans for the request year and how were they shaped by the challenges of last year? Please include information on staff and volunteer resources.

10. What do you do to attract donors, sponsors and volunteers? Give examples of how you work with each of these groups.

11. How will you measure your success, both quantitatively and qualitatively?

Financial and Statistical InformationAll applications must be accompanied by completed Financial and Statistical Information Forms as provided by the Cultural Services Office. Contact staff or visit our website at http://www.stcatharines.ca/en/investin/StCatharinesCulturalInvestmentProgramSCCIP.asp for forms and further information. Those organizations applying for Ontario Arts Council funding may attach a completed copy of up to date CADAC Financial and Statistical Information Forms to this application instead.

MULTI-YEAR FUNDING REQUESTS ONLY: Please include financial information for the two-year period for which you are requesting funding.

Additional Information Required1. Financial Statements

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For requests of $10,000 or less from organizations with revenues less than $100,000, unaudited financial statements may be submitted (or review engagements or audited financial statements). For higher requests and revenue levels, review engagements are required (or audited financial statements). Financial statements should be signed and approved by your Board of Directors.

In your last completed year, if you have a deficit of more than 10% of your operating budget or if you have an overall net deficit of more than 10%, you must attach a deficit reduction plan that includes targets, timelines and responsibilities.

2. Minutes from your most recent Annual General Meeting.3. First time applicants to the Sustaining Program must include a copy of

the Organization’s Letters Patent or incorporating documents.4. Sample promotional materials developed by your organization.5. Where available, planning documents.

Final ReportsAll successful grant recipients are required to provide a Final Report outlining their use of the City's funds. Applicants to the current year who received Sustaining funding this past year are exempt from this provision, pending review of past year reporting in the current application. In the event that multi-year funding is approved, an Interim Report must be provided by the recipient prior to the release of the next year's fund allocation. Organizations that choose not to reapply to the Sustaining Program must submit a report within three months of their fiscal year-end. Final Report forms are available on the City's website. Any recipient that fails to submit reports will not be eligible for future funding until required reports are submitted.

In addition to the written report, recipients must submit final actual figures of their Financial and Statistical Information, as well as Financial Statements of the year for which funding was provided. If requested, successful SCCIP recipients will be required to provide copies of all receipts for expenditures covered with SCCIP funds.

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SUSTAINING PROGRAM APPLICATION CHECKLIST Please submit one (1) copy of:

Applicant Information & Authorization Form (pg. 9) with original signatures

Please submit three (3) copies of:Completed Application Requirements (pages 9 to 11 of this package.)Support Materials:

Completed Financial Information Form Completed Statistical Information Form (Actuals only) Most recent Financial Statements as approved and signed by

Board of Directors Most recent Annual Report or Minutes from your most recent

AGM A copy of your Letters Patent or other Incorporation Documents

(First time applicants only) Completed list of your Board of Directors – include name, title

and length of service Sample promotional materials Where available, project planning documents If required, one copy each of any outstanding Final Reports for

previously received SCCIP funding.

Please do NOT use staples when collating your application materials.

DEADLINEThe 2013 deadline for all SCCIP program applications is Friday May 31, 2013 at 4:30pm. Applications must be received prior to this deadline to be considered. No late applications will be accepted.

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FOR MORE INFORMATIONPlease visit our website at http://www.stcatharines.ca/en/investin/StCatharinesCulturalInvestmentProgramSCCIP.asp or contact Jason Cadieux, Culture Coordinator, City of St. Catharines at 905-688-5601 ext. 5229 or [email protected].

APPLICATIONS CAN BE MAILED OR DELIVERED TO:SCCIP Committee c/o Jason Cadieux P.O. Box 3012, 320 Geneva Street; St. Catharines ON, L2R 7C2

CREDITS FOR IMAGES FROM LEFT TO RIGHT/ TOP TO BOTTOM Victoria Lawn Cemetery Guided Spirit Walk, photo credit Embrace

Niagara Sarah Hansen & Amy Keating in Carousel Players, Castlemoon Theatre

production of Water Under the Bridge By Michaela Washburn and Carrie Costello

STRUTT 2012, photo credit Brian Yungblut Cicada Fest 2010 Mary Jo Mullins in Niagara Dance Company’s production of Merge,

photo credit The Brain Farm Gallery Players of Niagara at Willow Bank, photo credit Chris Beard

Photography

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