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Continuing the Yu Ming Journey Gala 2012

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Continuing The Yu Ming Journey WHEN: November 10, 2012 from 6-10pm LOCATION: Oakland Asian Cultural Center (OACC) 388 9th St # 290 Oakland, CA 94607 (510) 637-0455 www.oacc.cc This is the same place as at last years event. Thanks to Dolly Chen, our gala facilities chair, for securing the place for us. PRICE: $50/ ticket and projecting about 300 attendees

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Budget 2011 2012 TARGETACTUAL TARGET 50% REVENUE Silent Auction10,00011,99217,988 Live Auction6,5259,788 Sponsorships20,0004,7507,125 Fund A Need5,00013,05019,575 Donations3,3304,995 Tickets10,0008,33012,495 Raffles12,00011,09016,635 Online Auction5,000 TOTAL REVENUE57,00059,06793,601

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Expenses Marketing/ Promotion2011 2012 TARGETACTUAL TARGET Tickets000 Raffle Tickets50000 Event Brite3,2504,875 Programs1,0000 0 Invitations5000 0 Stationary / Printing20090135 Thank You Notes 400600 Credit card fees650975 Website Development000 Online Auction001,500 TOTAL2,2004,3908,085

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Expenses (cont) Food/ Beverages2011 2012 TARGETACTUAL TARGET Food/ Beverages8,0000 0 Wine7706951,042 Plates200220 330 Glassware100485 728 Utensils10026 39 Staff001,000 TOTAL9,1701,4263,139

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Expenses (cont) Facility/ Entertainment/ Supplies, Misc 2011 2012 TARGETACTUAL TARGET Rental (mic, kitchen, extra hr)1,2001,1461,719 Yu Ming AV150 Entertainment - DJ30000 Entertainment - Elevate0120 180 Recognition Orchids0120 180 Favors00 0 Supplies1,9001,911 2,866 Parking for Vendors150 225 TOTAL3,5503,447 5,320

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Summary 2011 2012 TARGETACTUAL TARGET TOTAL REVENUE57,00059,06793,601 TOTAL EXPENSES14,9209,263 16,544 NET PROFIT42,08049,80477,056

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SILENT and LIVE AUCTION Lead :Tonia Berberich, toniab_2000@yahoo.comtoniab_2000@yahoo.com Need Additional Lead Need Additional 5 people to work on this committee FIRM deadline of September 30 th. How you can help : Help us contact your donors from last years gala Reach out to new donors

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SPONSORSHIPS Need Lead Additional 5 people to work on this committee Here are some ways you can help: 1) Contact the company you work for and ask if they would donate to Yu Ming. 2) If they will donate or sponsor, would the company match it* 3) Suggest a company (even if you dont work there) for the gala committee to contact

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Marketing Need 6 People to help promote the event and work with Chrissy Schwinn on Communications Committee Sponsorship forms Sponsorship Letter Email Campaign Distribute Flyer and Postcards Lead: Harry Kwong Invitations Matthew Sade to provide VIP guest list Posters and Flyers Lead: David Tjen Tickets Website

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Program 1- Lead -Event Program Sequence of Events for night of Gala ( coordinating night of the event) 1 lead- Program Book Slide Show/ Video Live Auction coordinate auctioneer

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Facilities Lead: Dolly Yu Need 2 volunteers Coordinate logistics of the facilities Licenses for event Insurance Parking 1 lead- Coordination of Volunteers for the night of Gala Set up 2 hour shift -10 people 2.0 hour shift during the event 16 people 6 spotters for live auction and fund a need 4 people registration Take down 2 hour shift -10 people Auction check out 6 people

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Food and Beverage/ Raffle Food/ beverage 3 Volunteers Coordinate Delivery Food and Beverage Donations Order paper products Raffle 1 volunteer