contract description: northern coastal region, … · with bs 2853:2011 . date advertised: 20th...

WQ65/9983: TESTING AND CERTIFICATION OF LOAD BEAMS AT ALL PUMP STATIONS

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ETHEKWINI WATER AND SANITATION OPERATIONS DEPARTMENT

MECHANICAL & ELECTRICAL BRANCH CONTRACT No. WQ65/9983

P. O. Box 828 DURBAN

4000 FAX: (031) 2631131

CONTRACT DESCRIPTION: NORTHERN COASTAL REGION, ANNUAL

STATUTORY TESTING OF LOAD BEAMS AT ALL WASTE WATER PUMP STATIONS

QUOTATION FOR: SUPPLY OF ECSA-REGISTERED LIFTING INSPECTOR(S),

TESTING EQUIPMENT & TRAVEL TO CARRY OUT THE STATUTORY ANNUAL TESTING, INSPECTION AND CERTIFICATION OF LOAD BEAMS IN STRICT ACCORDANCE WITH BS 2853:2011

Date Advertised: 20th August 2020 Site Meeting: NONE (CONTRACT DOCUMENT ATTACHED) Closing Date: 26th August 2020 CLOSING DATE: The closing date for this tender will be 11am on 26th August 2020. Tenders must be deposited in the EWS tender box at The Customer Service Centre, at 133 K.E. Masinga Road, Durban by the time and date stated. Tenders must be submitted in a sealed envelope marked with the contract number, description, Tenderer’s name and closing date and time. CIDB REGISTRATION: Note that only tenders from contractors registered with the Construction Industries Development Board for category 1ME or greater will be considered. Technical Enquiries: Bruce Ngcobo/031 322 3602 [email protected] Mervin Chetty/031 311 4884 [email protected]

mailto:[email protected]:[email protected]


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ETHEKWINI WATER & SANITATION: ANNUAL STATUTORY TESTING OF LOAD BEAMS INTRODUCTION: The Northern Coastal Region Mechanical Workshop, based in Ottawa, is responsible for the mechanical maintenance of seventy four (74) sewage pump installations. Of these, twenty one (21) pump stations are equipped with load beams to facilitate the retrieval and re-installation of pumps, valves, pipework, gearboxes and other ancillary equipment. The facilities spread throughout the greater Durban Metropolitan Area – from Durban North to Tongaat to Inanda. This contract is for the load testing, inspection and certification of these beams, slings and chain blocks. SCOPE OF WORKS Broad Scope Description Tenders are invited for the load testing, inspection and certification of these beams as well as travelling to site.

1. THE SCOPE OF WORK SHALL INCLUDE THE FOLLOWING MANDATORY REQUIREMENTS.

i. Lifting Inspector(s) must be registered by the Engineering Council of South Africa for the specific inspection and test of overhead load beams.

ii. Copy/copies of their certificates must be included as a mandatory returnable in the tender return.

iii. The inspection, testing and certification procedures must be done in strict accordance with the provisions of BS 2853:2011.

iv. Load test certificates are to be submitted on completion of the works. v. This tender includes for all travelling, hiring of weights and/or vehicles and any

additional specialized equipment.

2. THE CONDITIONS FOR CARRYING OUT THE WORK ARE AS FOLLOWS:

i. A permit to work shall be signed prior to the commencement of the work, as well as induction.

ii. The contractor awarded the tender shall use calibrated weights to test the beams, not water bags or load cells.

iii. For any technical enquiries, the contractor may contact the Superintendent Mr. M. Chetty (083 629 3980) or Bruce Ngcobo (072 369 8829).

iv. The contractor awarded the tender will be required to make a visual inspection of these upon testing the beams.

v. The contractor will be required to fill in daily progress sheets which are to be signed and included in the safety file upon completion of the work.

vi. The contractor is to provide all tools necessary to carry out the work in a safe and legal manner.


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3. RATED LOAD CAPACITIES OF BEAMS, SLINGS AND CHAIN BLOCKS

OVERHEAD BEAMS

DESCRIPTION SWL (Kg) SERIAL No. PUMP STATION

DISTANCE FROM PRIOR ROAD (km)

1 Overhead Beam 1 000 SHEL 001 SHELBOURNE 15 2 Overhead Beam 2 000 MCCA 001 MCCAUSLAND 17 3 Overhead Beam 2 000 PORT 001 PORTLAND DRIVE 18 4 Overhead Beam 2 000 PORT 002 PORTLAND DRIVE 18 5 Overhead Beam 1 000 EAST 001 EASTMOOR CRESCENT 15 6 Overhead Beam 1 000 EAST 002 EASTMOOR CRESCENT 15 7 Overhead Beam 1 000 EAST 003 EASTMOOR CRESCENT 15 8 Overhead Beam 1 000 EAST 004 EASTMOOR CRESCENT 15 9 Overhead Beam 1 000 ARMS 001 ARMSTRONG AVENUE 13 10 Overhead Beam 500 YPSL 001 YPSILANTE AVENUE 13 11 Overhead Beam 2 000 WLOO 001 WATERLOO 39 12 A-Frame 2 000 OHLA 001 OHLANGA 25 13 Gantry + Electric Hoist 3 000 OHLA 002 OHLANGA 25 14 A-Frame 2 000 SIBA 001 SIBAYA 30 15 Overhead Beam 330 MROY 001 MOUNT ROYAL 18 16 Overhead Beam 2 000 HAMB 101 HAMBANATHI 1 54 17 A-Frame 500 FALC 001 FALCON ROAD 18 18 Overhead Beam 500 FALC 002 FALCON ROAD 18 19 Overhead Beam 500 NETT 001 NETTLEPALM 25 20 Overhead Beam 500 LAKE 001 LAKEVIEW PLACE 30 21 Overhead Beam 1 000 CANE 301 CANELANDS 3 31 22 Overhead Beam 500 RAMR 001 RAMROOP 24 23 Overhead Beam 500 AMOR 001 AMORA DRIVE 28 24 Overhead Beam 1 000 GREY 001 GREYLANDS 51 25 Overhead Beam 1 500 SMST 001 SOMERSET PARK 17 26 Overhead Beam 1 000 BEAC 601 TONGAAT BEACH 6 35 27 Overhead Beam 1 000 SAND 001 SANDFIELD 38 28 Gantry + Electric Hoist 1 600 WKSH 001 OTTAWA DEPOT 26

WLL (kg) QTY LOCATION CHAIN BLOCKS

1 000 2 MECHANICAL WORKSHOP 1 500 3 MECHANICAL WORKSHOP 2 000 1 MECHANICAL WORKSHOP

ELECTRIC HOISTS 500 2 MECHANICAL WORKSHOP


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4. SITE MEETING

Tenderers will attend a compulsory site meeting for the technical briefing and familiarization of the location of the beams on site. The Tenderer is to quote in detail on the Pricing Structure Detail Table in Appendix 3a. The total price can then be carried over to Appendix 3-Quotation form. The Scope of Work must strictly conform to the following mandatory criteria.

5. RETURNABLES CHECK SHEET

2 000 1 MECHANICAL WORKSHOP

SLINGS 1 000 (1m) 8 MECHANICAL WORKSHOP 1 000 (2m) 8 MECHANICAL WORKSHOP 1 000 (5m) 1 MECHANICAL WORKSHOP 1 000 (2.5m) 2 MECHANICAL WORKSHOP

TWO-LEG CHAIN SLINGS 2 720 (2m) 1 MECHANICAL WORKSHOP

ITEM √

Site-Specific Risk Assessment (Two Pages) Safety Plan + Method Statement Copy of LMI and LME Certificates Copy of valid BEE Certificate Copy of valid CIDB Registration Certificate Copy of valid SARS Certificate Appendix D (signed) Appendix E (signed) Declaration of Municipal Fees (signed) Declaration of Interest (signed) Appendix 3 (signed) Appendix 3A (correctly filled in) Notice to Tenderers (if any)


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ETHEKWINI WATER SERVICES

SAFETY PROCEDURE 6.1

CONTRACT SAFETY DOCUMENTATION – PUMP STATIONS

Date of Issue : 8 July 2003 Revision No. : 1 Originator : D Bazley Custodian of Master Document : Manager: Design Branch This procedure is issued and controlled by the Design Branch. Changes may only be authorised by the Design Branch Manager. This is a controlled document subject to automatic update. Before using a printed copy of the document, it is incumbent on the user to check that he is in possession of the most recent, updated version. Contents Χ Scope and Reason for Procedure Χ Definitions Χ References Χ Responsibilities Χ Procedure and Instructions Appendix A - Permit to Work

B - General Safety Guidelines for Wastewater Facilities C - Instruction to Contractors and Tenderers D - Appointment of Responsible Person E - Indemnity Form


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1. SCOPE AND REASON FOR PROCEDURE

This instruction serves to define the procedure to be followed and safety documentation to be provided to tenderers when contractors are awarded works in Works Branch facilities.

The inclusions of such information in tender documentation and prior notification to tenderers of the safety requirements at wastewater facilities will ensure that contractors are adequately prepared and their staff are trained and equipped for work to be carried out.

The Permit to Work system is intended not only for safety reasons but also to improve communications between contractors and plant operators, in the hand-over and handing back of facilities on completion of work.

2. DEFINITIONS

2.1 An AAccredited Contractor@ is any person who is appointed by Wastewater Management in writing, as an accredited contractor and has attended a safety induction course. (See item 3.8 & Appendix D)

2.2 An AAuthorized Person@ is any person nominated by his Head of Department and

advised in writing (See item 3.5 & Appendix C) of authority to issue a Permit to Work and/or Maintenance Clearance Certificate

2.3 ABuilding Work/Excavation@ is any work involving any construction, modification or

demolition of any building or structure, or any work involving excavation. (See OHS Act: GSR (1) for legal definition)

2.4 A AConfined Space@ is any limited space in which an oxygen-deficient or toxic

atmosphere may develop through design, location, contents or work carried out therein. (For full definition refer to GSR 1)

2.5 AEmployee@ is a person nominated to carry out the work, or any other person employed

by the Company or Contractor or Sub Contractor or other Amandatory@ as specified in the OHS Act.

2.6 AHazardous Substance@ is any substance that may cause either short or long term effects

on a person’s health (e.g. Chlorine, Acids, Alkalis, Asbestos, Carbon Dioxide, Steam etc.)

2.7 AHot Work@ is defined as any work involving open flame, welding, flame cutting, or similar work, and also includes grinding and disc-cutting, and other emission of sparks.

2.8 ANormal Work@ is defined as any work which does not include preparation for Ahot

work@, Ahot work@ itself or entry into vessels/enclosures.

2.9 APlant User@ is the operator of the facility or the supervisory staff at that facility.

2.10 APTW@ is an abbreviation used for Permit to Work.

2.11 AReceiver@ is the person nominated to carry out the work (see also Aemployer@) who will sign acceptance of the Permit.


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2.12 ASafe@ means free from any exposure to electrical, potential, kinetic, temperature, pressure energy, and tested thus.

3. REFERENCES

Occupational Health and Safety Act No 85 of 1993 (OHS ACT) Safety Procedure 2.1 Permit to Work Safety Procedure 2.2 Confined Space Entry Safety Procedure 2.3 Lockout of Electrically Driven Machinery Safety Procedure 2.4 Hot Work

... And additional eThekwini Safety Procedures as added from time to time.

4. RESPONSIBILITIES

4.1 Project Engineer - It is the responsibility of the Project Engineer or Engineer responsible for issuing a tender document or specification to ensure that the requirements of this procedure are met and that tenderers and contractors are provided with Wastewater Safety requirements and made aware of those requirements. It is also the responsibility of the Project Engineer to arrange a meeting, on site, with the Contractor at handover to specify any additional safety precautions required by the Project Work to be entered on the Permit to Work.

4.2 Tenderer or Contractor - It is the responsibility of the Tenderer or Contractor to meet all

requirements of eThekwini Wastewater Safety Procedures and the requirements of the Occupational Health and Safety Act ( OHS ACT).

4.3 Authorized Person - It is the responsibility of the Authorized Person (usually the

Superintendent or Works Area Engineer) to issue a Permit to Work (PTW) and stipulate the safety procedures to be followed by the Contractor. This applies specifically to hazards associated with Wastewater processing and in no way absolves the Contractor of his responsibilities to follow safe working practices.

5. PROCEDURE AND INSTRUCTIONS

A Permit to Work System (Procedure 2.1) is in place in all Works Branch facilities and certain pump stations and it is incumbent on all persons carrying out works at these facilities to adhere to the requirements of the Procedure.

Where contractors are likely to be engaged in potentially hazardous work such as:-

S Confined Space Entry S Hot Work S Rigging S Excavation S Building S Hazardous Substances


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And so on, the contractor or tenderers attention must be drawn to eThekwini Wastewater Services Safety Procedures. If necessary copies of the relevant procedures should be supplied with tender documents, in addition to Appendices A, B, C, D and E. 5.1 Appendix A - Permit to Work

This permit will be issued to the Contractor (the AReceiver@) upon arrival at the Works, by the Superintendent or Works Area Engineer (the AAuthorized Person@).

The Authorized Person shall, in consultation with the Contractor, stipulate the safety precautions, personal protective equipment (PPE) and conditions governing the worth to be undertaken. The permit shall be issued for a stipulated period at the end of which, or on conclusion of the works, the Contractor shall return the permit to the Authorized Person. This will assist in the handover process, ensuring the area and equipment is left by the contractor, in a safe condition.

5.2 Appendix B - General Safety Guidelines for Wastewater Facilities

The guidelines are of a general nature and are by no means comprehensive, but serve to inform the contractor of the major hazards associated with Wastewater Treatment Plants.

5.3 Appendix C - Instructions to Contractors and Tenders

This documentation is to be included in contract and tender documents to instruct Contractors of the Safety Procedures to be followed when commencing work in a Wastewater facility.

5.4 Appendix D - Appointment of Responsible Person

5.5 Appendix E - Indemnity Form


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GENERAL SAFETY GUIDELINES FOR WASTEWATER FACILITIES

The document contains safety information relating to the General Duties of Employers to their Employees (Section 8 of the OHS ACT) which is critical to safe working by contractors unfamiliar with this particular wastewater treatment works site. It is not meant to be comprehensive and you are still required to exercise the care that is expected by a person of your particular qualifications and experience. You are responsible for the conduct of all the staff that you bring on site. (1) Dangerous Gases: A significant potential danger on the works is the presence of gases such

Hydrogen Sulphide (toxic at low concentrations with a characteristic rotten egg smell) and Methane (explosive in the range approximately 5% to 15% methane in the air) which arise from the decomposition of sewage or sewage sludge. As a result you should not enter any confined space without seeking the permission of the Superintendent. The requirements of General Safety Regulation 5 of the OHS Act and Safety Procedure 2.2 apply to such spaces. Unless prior arrangements are made, the Superintendent will not issue a gas clearance certificate. The definition of a AConfined Space@ is attached hereto.

(2) No Smoking: Contractors must not smoke, use naked flames or cause any other form of spark

emission where there are no smoking signs. (3) Chlorine: Chlorine is used to treat the final effluent. This gas is heavier than air and toxic. Work

within the chlorine installations must only be undertaken after the permission of the Superintendent has been obtained. Workers operating in the vicinity of chlorine installations must be aware of the dangers of inhaling chlorine and, if necessary, evacuate their work site and move to high point before giving the alarm or on receipt of an alarm message. Permit to Work is required.

(4) Electricity: High Voltage supply and distribution of electricity are provided on site. Care must be

exercised to avoid damaging cables when excavating or contact with exposed conductors with tools or ladders made from steel or aluminium.

(5) Empty Tanks: In some instances tanks are empty. Although efforts are made to prevent persons

falling in, all persons must exercise care when working in the vicinity of such tanks. There is a general need to prevent persons who suffer from epileptic fits or fainting spells for whatever reason from working on the site without direct supervision.

(6) Sewerage: Many of the tanks and channels are full of sewage and are deep. There is a danger of

drowning if a person falls in and cannot swim. Hand rails have been provided except where they would interfere with operation of the machinery associated with the tank. In the aeration tanks the aeration system reduces the buoyancy of the liquid and persons falling in being at a particular risk from this as well as injury from contact with the moving machinery.

(7) Personal Hygiene: Personal hygiene is essential as the sewage received contains a range of

pathogenic organisms. All open wounds must be adequately protected by a waterproof dressing. Where contact is unavoidable gloves must be worn.

(8) Personal Protective Equipment (PPE): Metro will NOT provide any personal protective

equipment or safety equipment to the contractor or his staff. The contractor is responsible for this as well as ensuring that his staff are instructed in its use and do make use of it.

(9) Drinking Water: Purified effluent is available on some sites and contractors must exercise

caution if they want to drink. Staff on the works can give guidance as to which taps deliver potable (drinking) water.

(10) Moving Machinery: Some of the mechanical equipment starts automatically and some

equipment like sedimentation tank bridges move slowly. Contractors must avoid placing objects where they could be struck by either of the above types of machinery.

(11) Metro Tools: Metro tools and equipment are NOT to be used by the contractor.


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(12) Supervision of Labour: The Employee or Contractor shall ensure that unskilled or semi-skilled

labour is supervised by a properly trained supervisor. (13) Earth Leakage: All portable electrical equipment shall be operated on independent and portable

earth leakage units. (14) Permits to Work: Are required for most maintenance and construction activities. The relevant

Superintendent must be consulted before work is undertaken, and a permit obtained. Confined Space means an enclosed, restricted or limited space in which, because of its construction, location or contents, or any work carried out therein, a hazardous substance may accumulate or an oxygen deficient atmosphere may occur, and includes any chamber, tunnel, pipe, pit, sewer, container, valve, pump, sump, or similar construction, equipment, machinery or object in which a dangerous liquid or a dangerous concentration of gas, dust or fumes may be present.

The contents of the guidelines have been read and understood, and will be complied with, along with the requirements of the Permit to Work Signed ........... ........... ........... ........... Name: ........... ........... ........... Date: ...................................

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APPENDIX C Instruction to Contractors and Tenderers In terms of the Occupational Health & Safety Act (OHS ACT) and eThekwini Wastewater Safety Procedures, a Permit to Work System is in place at Wastewater facilities. 1. Prior to Arrival on Site

The basic plant safety requirement is that contractors (and staff) wear boots and overalls while carrying out their tasks, or alternatively, personal protective equipment (PPE) such as gumboots, waders, etc. where specified.

In addition, contractors shall issue their staff with PPE appropriate to the work to be carried out, as required by the OHS Act.

2. On Arrival on Site

The Responsible person, appointed by the Contractor to supervise the Works, shall meet with the Project Engineer, the Supervisor of Machinery (GMR 2.1 appointee) and the Superintendent and/or Works Area Engineer (the Authorized Person) for a handover meeting.

The Permit to Work shall clearly state the Contractor’s details, details of the work to be carried out, safety precautions and PPE to be used and the permit shall be countersigned by the Project Engineer and Supervisor of Machinery. It is a requirement that the Project Engineer make a comment on the Permit to Work that precautions specific to the Work have been stipulated.

The Permit to Work is intended as a handover document whereby the Authorized Person verifies that it is safe to commence work, and the Contractor (or AReceiver@) accepts the area and equipment as safe. It is the responsibility of both parties to verify that the situation is safe.

3. During Work in Progress

The stipulations of the Permit to Work shall be adhered to at all times. Should the conditions or circumstances change the nature or extent of the hazards, the Receiver shall revert to the Authorized Person for further instructions or the use of a new Permit to Work. The Project Engineer shall be required to make regular inspections of the work to ensure that there is compliance with the Permit to Work on the part of the Contractor

It is the responsibility of the Contractor to ensure, at all times, that unskilled or semi-skilled Labour is supervised by a properly trained and experienced supervisor.

4. On Completion of Work

On completion of work the area is to be tidied, made safe and fully restored in terms of the Contract.

The Contractor shall return the Permit to Work to the Authorized Person who shall, once he is satisfied that the area is safe and in an acceptable condition, sign off and retain the PTW as acceptance. It must be stressed that this in an acceptance in safety terms and in no way affects the Contractor’s contractual obligations or liabilities.

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APPENDIX D EThekwini Water and Sanitation P O Box 1038 DURBAN 4000 Occupational Health and Safety Act (Act No. 85 of 1993) Clause 44 (7) - Incorporating Regulation 11 of the Machinery and Occupational Safety Act (Act No. 6 of 1983) - Supervision of Building Works FORM OF APPOINTMENT AND NOTIFICATION Description of Work: ________________________________________________________ ___________________________________________________________________________ Site where Building Work is carried out: ________________________________________ ___________________________________________________________________________ Name of Contractor: ________________________________________________________ ___________________________________________________________________________ Contractor’s Address: ________________________________________________________ ___________________________________________________________________________ Contractor’s Telephone No.: __________________________________________________ ___________________________________________________________________________ APPOINTMENT: GENERAL SAFETY REGULATION 11. (1) I hereby appoint Mr. ___________________________________________with the duty of supervising the performance of the above specified building work and the safety thereof. SIGNED: ____________________________________DATE: _______________________ (Contractor/Director/Manager/Secretary) I hereby accept this responsibility in terms of the definition of building works as defined in the General Administrative Regulations published under Government Notice R.2206 of 1984 - 10 - 05. I have at least two years practical experience in the type of building work described above. SIGNED: ________________________________ DATE: ___________________________

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APPENDIX E

CITY ENGINEERS DEPARTMENT

FORM OF INDEMNITY

FOR WORK CARRIED OUT UNDER SERVICE ORDERS Given and entered into by: -.......................................................................................... (NAME OF CONTRACTOR) (Hereinafter referred to as the Contractor) In favour of:- THE CITY COUNCIL OF THE CITY OF DURBAN (Hereinafter referred to as the Council) Whereas the Contractor may be given permission to carry out Service Order number ......................... within the Durban Municipal area by the Council subject to the Council being indemnified to the satisfaction of the city Treasurer. NOW THEREFORE THESE PRESENT WITNESS The Contractor does hereby indemnify the Council and hold it harmless against: Any damage to the Council’s property, whether, movable or immovable, including any consequential

damage directly flowing from physical damage to such property. liability in respect of any claims which may be made against the Council arising out of damage to the

property, whether movable or immovable, of any third parties, including any consequential damage directly or indirectly flowing from physical damage to such property;

Liability in respect of the death or injury to any person, including a servant of the Council; Any legal costs or expenses reasonably incurred in connection with claims or actions arising out of the

foregoing. Whenever the damage, loss, injury or death contemplated in (1), (2), or (3) above is due to or arises out of, whether directly or indirectly, carrying out Service Order number ............................., provided that the Indemnity conferred upon the Council hereunder shall not extend to damage, loss, injury or death which is predominantly due to the misconduct or negligence of the Council or of any servant of the Council acting within the course and scope of his or her employment.

AS WITNESS: SIGNED: _____________________________ SIGNED: ___________________________ NAME: _____________________________NAME: ________________________ _____________________________ _________________________ CAPACITY: _____________________________ DATE: _____________________________ EXPIRY DATE: ____________________________

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T2.2.8 DECLARATION OF MUNICIPAL FEES I, the undersigned, do hereby declare that the Municipal fees of ..................................................................................................................................................................

(Full name of Company / Close Corporation / partnership / sole proprietary/Joint Venture) (hereinafter referred to as the TENDERER) are, as at the date hereunder, fully paid or an Acknowledgement of Debt has been concluded with the Municipality to pay the said charges in instalments. The following account details relate to property of the said TENDERER:

Account Account Number: to be completed by tenderer.

Consolidated Account No.

Electricity

Water

Rates

JSB Levies

Other

Other

I acknowledge that should the aforesaid Municipal charges fall into arrears, the Municipality may take such remedial action as is required, including termination of any contract, and any payments due to the Contractor by the Municipality shall be first set off against such arrears. ATTACHED, to the back inside cover of this document, please find copies of the above account’s and or agreements signed with the municipality. • Where the TENDERER’S place of business or business interests are outside the jurisdiction of eThekwini

municipality, a copy of the accounts/agreements from the relevant municipality must be attached (to the back inside cover of this document).

• Where the tenderer’s Municipal Accounts are part of their lease agreement, then a copy of the agreement, or official letter to that effect is to be attached (to the back inside cover of this document).

NAME : ........................................................................ (Block Capitals) SIGNATURE : ……………………………..…………………..……… DATE: ............................ (Of person authorised to sign on behalf of the Tenderer)

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DECLARATION OF INTEREST Completion of the following is compulsory. Failure to declare the following will invalidate your offer. Declaration of Interest Are any of the entity’s directors, managers, principle shareholder or stakeholders currently in the service of the state or have been in the service of the state in the past twelve (12) months?

Yes No Is any spouse, child or parent of the entity’s directors, managers, principle shareholder or stakeholder currently in the service of the state or have been in the service of the state in the past twelve (12) months?

Yes

No

Name of entity’s member

Position in Entity Name of Relative (if applicable)

Name of State Institution

Nature of Relationship

Do you or any other directors, managers, principle shareholder or stakeholder of your entity have any relationship (spouse, family, friend, associate) with persons in the service of the state and/or who may be involved with the evaluation of this quotation? If yes please furnish particulars below

Yes

No

Name of entity’s member

Position in Entity Name of Relative (if applicable)

Name of State Institution

Nature of Relationship

Note: Anyone in the service of the State is prohibited from doing business with EThekwini Municipality: “in the service of the state” means to be – a) a member of i) any municipal council; ii) any provincial legislature; or iii) the national Assembly or the national Council of provinces; b) a member of the board of directors of any municipal entity; c) an official of any municipality or municipal entity; d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); e) a member of the accounting authority of any national or provincial public entity; or an employee of Parliament or a provincial legislature. f) An employee of Parliament or a provincial legislature. I have read and understand the terms of the above declaration and the conditions of the quote as

provided with this document or obtainable on the web site. www.durban.gov.za ---------------------------------------- ------------------------------- NAME OF ENTITY SIGNATURE NAME OF SIGNATORY IN BLOCK LETTERS CAPACITY OF SIGNATORY ADDRESS OF TENDERER: TELEPHONE: FAX: DATE:

http://www.durban.gov.za/

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APPENDIX 3A

PRICING STRUCTURE DETAIL TABLE

DESCRIPTION QTY AMOUNT SAFETY

1 Safety File 1 2 Safety Documentation 1

LOAD BEAMS 3 Load-Test and Certify all beams ALL

CHAIN BLOCKS 4 Load-Test and Certify chain blocks 6

SLINGS 6 Inspect and Certify all slings 19 7 Inspect and Certify chain slings 1 8 Supply new certified 3m round web slings (SWL 2 000kg) 2 9 Supply new certified 4m round web slings (SWL 3 000kg) 2

ELECTRIC HOISTS 10 Service electric hoists 3

OTHER 11 Supply Portable 4-in-1 gas monitors (H2S + CO + CH4 + O2) 8 Training of staff by accredited supplier on the use of gas monitors

+ training certificates SUM

12 Paint all beams with yellow epoxy coating ALL 13 Affix SWL and Serial Number stickers on painted beams ALL 14 Travelling SUM 15 Consumables SUM 16 Hire of weights/truck SUM 17 Supply Load-Test Certificates SUM 18 Total Cost (Excluding VAT) 19 VAT at 15% 20 Total Cost Including VAT

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APPENDIX 3

EThekwini Water and Sanitation MECHANICAL AND ELECTRICAL DEPARTMENT FORM OF OFFER WQ65/9983: LOAD-TESTING AND CERTIFICATION OF LOAD BEAMS AT ALL PUMP STATIONS IN THE NORTHERN COASTAL REGION Name: Bruce Ngcobo Designation: Snr. Mechanical Technician: Northern Coastal Region Cell: 072 369 8829 Email: [email protected] Contractor Name: ………………………………………

QUOTATION PRICE EXCLUSIVE OF VAT

V.A.T AMOUNT QUOTATION PRICE INCLUSIVE OF VAT

R R R

In response to your quotation number: _________________________________

Date: ________________________

I/we hereby offer to supply the goods/services detailed hereunder in accordance with the Specification, and subject to the Standard Conditions of Tender and Contract, and Special Conditions of Tender and Contract which accompanied your Enquiry (with which I/we acknowledge myself/ourselves to be fully acquainted) at the price/s stated in the appropriated column as per the schedule of prices.

I/We hereby agree that this tender will hold good and remain open for acceptance until 16:00 of the fifth (5) week following the date on which the quotation was opened or during such other period as may be specified in the Special Conditions of Tender.

ENTEPRISE’S ETHEKWINI VENDOR PORTAL REGISTERATION NUMBER:____________________ ENTEPRISE’S C.S.D REGISTERATION NUMBER: _________________________________________ ENTEPRISE’S S.A.R.S PIN NUMBER:- ___________________________________________________

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SCOPE OF WORKS1. SCOPE AND REASON FOR PROCEDURE2. DEFINITIONS3. REFERENCESOccupational Health and Safety Act No 85 of 1993 (OHS ACT)Safety Procedure 2.1 Permit to WorkSafety Procedure 2.2 Confined Space EntrySafety Procedure 2.3 Lockout of Electrically Driven MachinerySafety Procedure 2.4 Hot Work

4. RESPONSIBILITIES5. PROCEDURE AND INSTRUCTIONS(1) Dangerous Gases: A significant potential danger on the works is the presence of gases such Hydrogen Sulphide (toxic at low concentrations with a characteristic rotten egg smell) and Methane (explosive in the range approximately 5% to 15% methane ...(2) No Smoking: Contractors must not smoke, use naked flames or cause any other form of spark emission where there are no smoking signs.(3) Chlorine: Chlorine is used to treat the final effluent. This gas is heavier than air and toxic. Work within the chlorine installations must only be undertaken after the permission of the Superintendent has been obtained. Workers operating in th...(4) Electricity: High Voltage supply and distribution of electricity are provided on site. Care must be exercised to avoid damaging cables when excavating or contact with exposed conductors with tools or ladders made from steel or aluminium.(5) Empty Tanks: In some instances tanks are empty. Although efforts are made to prevent persons falling in, all persons must exercise care when working in the vicinity of such tanks. There is a general need to prevent persons who suffer from epilep...(6) Sewerage: Many of the tanks and channels are full of sewage and are deep. There is a danger of drowning if a person falls in and cannot swim. Hand rails have been provided except where they would interfere with operation of the machinery associa...(7) Personal Hygiene: Personal hygiene is essential as the sewage received contains a range of pathogenic organisms. All open wounds must be adequately protected by a waterproof dressing. Where contact is unavoidable gloves must be worn.(8) Personal Protective Equipment (PPE): Metro will NOT provide any personal protective equipment or safety equipment to the contractor or his staff. The contractor is responsible for this as well as ensuring that his staff are instructed in its use ...(9) Drinking Water: Purified effluent is available on some sites and contractors must exercise caution if they want to drink. Staff on the works can give guidance as to which taps deliver potable (drinking) water.(10) Moving Machinery: Some of the mechanical equipment starts automatically and some equipment like sedimentation tank bridges move slowly. Contractors must avoid placing objects where they could be struck by either of the above types of machinery.(11) Metro Tools: Metro tools and equipment are NOT to be used by the contractor.(12) Supervision of Labour: The Employee or Contractor shall ensure that unskilled or semi-skilled labour is supervised by a properly trained supervisor.(13) Earth Leakage: All portable electrical equipment shall be operated on independent and portable earth leakage units.(14) Permits to Work: Are required for most maintenance and construction activities. The relevant Superintendent must be consulted before work is undertaken, and a permit obtained.1. Prior to Arrival on Site2. On Arrival on Site3. During Work in Progress4. On Completion of WorkAny damage to the Council’s property, whether, movable or immovable, including any consequential damage directly flowing from physical damage to such property.liability in respect of any claims which may be made against the Council arising out of damage to the property, whether movable or immovable, of any third parties, including any consequential damage directly or indirectly flowing from physical damage...Liability in respect of the death or injury to any person, including a servant of the Council;Any legal costs or expenses reasonably incurred in connection with claims or actions arising out of the foregoing. Whenever the damage, loss, injury or death contemplated in (1), (2), or (3)

contract description: northern coastal region, … · with bs 2853:2011 . date advertised: 20th...

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