contract vendor payroll (manual entry) user … · choices are asam-subcont. asian american,...
TRANSCRIPT
CONTRACT VENDOR PAYROLL (MANUAL ENTRY)
USER GUIDE NON-AGENCY
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Verify role. For Subcontractors select "SubPayroll" for Primes select "PrimePayroll".
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3. Click on "Add" in the row action for YOUR contract as indicated in the "Short Name"
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1. Enter KDOT Contract Number
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2. Click the row action button
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1. Sequential Number from your accounting system.
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2. Enter the date of the beginning of the pay period.
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3. Enter the date of the End of the pay Period.
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4. Select type of fringe benefit from the drop down. Choices are Cash, Plan Funds, Plan Funds with Exceptions.
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5. Click "Save".
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1. Enter a name of Benefit Program. (ie Health, Pension)
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2. Enter "Unkown".
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3. Select Benefit Type from drop down. Choices are Fringe Apprenticeship Fund, Fringe Health/Welfare, Fringe Other 1, Fringe Other 2, Fringe Pension, Fringe Vacation/Holiday.
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5. Enter 999-999-9999.
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6. Click "New" to add additional Benefit Programs and then follow steps 1-5 on this page.
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7. Click "Save" once all Benefit Programs have been entered.
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4. Enter 99999999.
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Click "Employee"
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2. Click "Add Employee"
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If Employee was added on a previous payroll click "Add Ref Employees"
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1. Click the row action button.
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1. Enter name of Employee.
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2. Enter how the employee is paid from drop down. Choices are Hourly or Salaried.
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3. Select Gender from drop down. Choices are Male or Female.
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4. Select Ethnic Group from drop down. Choices are ASAM-Subcont. Asian American, AS-P-Asian Pacific American, BLK-Black American, CAUC-Caucasian, HISP-Hispanic American, N-AM-Native American, OTH-Other.
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6. Enter address information for the employee at least the first time.
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7. Click "Save" once all information has been entered.
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5. Enter additional personal information
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Enter the last four digits of the Social Security Number.
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1. Select Labor Classification from drop down. Choices are listed in the wage decision for this contract.
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2. Select Craft Code from drop down. Choices are listed in the wage decision for this contract.
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11. Click "Save" once all information has been completed.
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Pages 8-10 are one screen in AASHTOWare.
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3. Enter dollar amount for per hour straight time.
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4. Enter dollar amount for per hour overtime.
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5. Enter hours for each day. If the hours are zero leave blank.
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Pages 8-10 are one screen in AASHTOWare.
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5. Enter all fringes that were selected on page 4.
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Same as number 5 above.
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6. Enter the total dollar amount earned for this labor class on THIS PROJECT.
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7. Enter the total dollar amount earned for this labor class on both this project and others.
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8. Enter gross pay for both state and non state projects less deductions.
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9. Enter total hours worked both state and non-state projects.
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10. Enter total amount withheld from pay check.
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Pages 8-10 are one screen in AASHTOWare.
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11. Enter all withholdings and fringes
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15. Click to return to top of page and click "Save".
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12. Click "New" to add other deductions not listed above.
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13. Enter description of deduction not listed above.
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14. Enter dollar amount of deduction.
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2. Click "Overview" once all employees have been entered for pay period.
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1. To add additional employees refer back to pages 6-10.
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2. Click "Sign Payroll" for the payroll number you are working.
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1. Click row action button.
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Review Information
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Pages 13 & 14 are one screen in AASHTOWare.
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Click blue arrow at the bottom of page.
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Pages 13 & 14 are one screen in AASHTOWare.
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1. Review statement
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2. Click blue arrow at bottom of page.
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1. Add comments as needed.
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2. Click "Sign Payroll"
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Done and ready for Prime Contractor review and signature.