Contractor Safety Management

PPSA Contractor Safety SummitJanuary 2018

Within IP

3

LIFE injury: a fatality, amputation or other life-changing incident involving specific types of injuries (e.g., organ damage, concussion, crushing, degloving, serious burn or fracture); lost or restricted work days are a consideration in the LIFE determination.

Machine Safeguarding

Falls

Motorized Equipment

Harmful Substances or Environments

Driver Safety

How are we doing?

57 57 57

45

28 28 27

1411

510 8 7 11

2010 2011 2012 2013 2014 2015 2016 2017

LIFE Injuries

Employee Contractor

Contractor Safety

1 1 1 0 1

3

FatalitiesIncludes Madrid and Global Cellulose Fibers Mills

5

0 0 ?

Our Expectations: We all are safety leaders

Lead by Example: Safety is Always Ahead of Production

Lead by Example: Have the courage to intervene

Follow the Rules 100% of the time; No Shortcuts

Make the safest way - the easiest way

Ensure Everyone is Prepared to Work Safely

Identify, Correct & Report Hazards

Increase Engagement with Safety Leading Indicators

Invest in Our People

Win-Win solutions and improvements

Contractor Safety Team Structure

Steering TeamIP Executives, IP Manufacturing Leaders, Trucking Company Director, General

Contractor SVP, Mechanical Contractor Owner, General Contractor VP

Pre-Qualification Team (ISN Networld)

IP EHS Execution Team

Mills and Converting

TAPPISafe Implementation

Team

Truck Driver Injury Elimination TeamSupply Chain – Fiber, Raw materials, Goods

Contractor Safety Summit Team

Fiber Supply Implementation

Team

7

Contractor Safety Effort - Timeline

8

2015 2016 2017

PerformanceStandard

Steering Team

1st SafetyLeadership

Summit ProgramElements

IPCCTrainingstarts

4 regional summits

Truck Driver Safety

3 regional summits

ISN inBrazil

Truck driver standards

3rd partyw’houses

3 carrier summits &3 spotter summits

2018

EMEA & Brazil

LIFE – 2011 ISN - 2012

TAPPISafe

Mill Audits

2nd SafetyLeadership

Summit

3rd SafetyLeadership

Summit

4 carriersummits

Regional Contractor Safety Sessions 2016 & 2017

9

New Bern

Columbus

Flint River

•Shelbyville

Why is this so important?

Why is this so IMPORTANT?

Showing Commitment:Regional Contractor Safety Summits

7 Regional Contractor Safety Summits>400 small & regional contractors & 23 facilities

6 Truck Driver Safety Summits

What have we learned?- Liked the emphasis on people- Liked the IP leadership involvement- Safety information was not reaching

the field- Liked the meeting’s breakout sessions

where they provided us feedback- Not all of the IP Contract Coordinators

are walking down job sites & have the skills needed

- Liked the EHS Work Plan template- Not comfortable submitting

observations & near-misses - IP was motivating them to improve

their safety- Please standardize.....

12

Examples

13

Paper Mill

Power House

Pulp MillLittle consistency between sites & areas

Contractor Safety Performance Standard

14

6 Minimum Requirements

1. Contractor pre-qualification process.

2. Site-specific EHS orientation for contractors.

3. IP Contract Coordinator.1. EHS Work Plan

4. Contractor on-site EHS Specialist.

5. Event reporting, investigation, and corrective action procedures.

6. Management system to sustain contractor EHS performance.

Pre-Qualification Process

15

One Gate: Substance Abuse Program

5 Components1. Fatalities in last 3 years 20%2. TIR, LWIR, & Severity Rate 20%3. Safety Polices & Procedures 20%4. Written Programs 20%5. Post Job Evaluations scores 20%

LWIR

A

B, C& F

Site Orientation

16

We do NOT provide safety training for our contractors

Site specific orientation

Standardized to one platform

We Provide Script to TAPPISAFE

Updated annually by sites

Working on smartphone/tablet functionality

IP Contract Coordinator

17

1. Ensures pre-qualification is done2. Ensures site orientations are

taken3. Fills out the EHS Work Plan and

walks down the job with the contractor

4. Performs periodic audits5. Completes a post-job evaluation

IP Contract Coordinator (IPCC): The IP individual responsible for the contractor. The IPCCworks with the contractor EHS Specialist in planning the job using the EHS Work Packet,performs periodic audits during the job, and once complete, conducts a post job review. Thisdoes not have to be a full time position.

EHS Work Plan- General information- Key contact & EHS info. - Hazard communication- Required procedures, &

permits - Start / Stop Work criteria - Signatures of all technicians

Over 1,800 trained in the U.S.

EHS Specialist

Roles and Responsiblities- Ensures everyone has been through the

site orientation - Works with the IPCC to fill out the

EHS Work Plan- Shares the EHS Work Plan with the team.- Conducts periodic audits- Participates in the daily toolbox meetings

and the Pre-Job Safety Assessment- Manages any incidents if they occur- Ensures the team is properly trained - Maintains personnel list and contract info- Ensures all work permits are completed- Completes Post-Job Assessment checklist

before departure

EHS Specialist: The contractor employee who is the EHS trained individual who is the liaison between the IP Contract Coordinator (IPCC) and the contracting team. The number of EHS Specialists required depends on the type of work an size of crew.

Contractor # of EHS Crew Size Specialists

1 - 20 1 Part time21 - 40 1 full time41 - 60 2 full time61 -80 3 full time81+ 4 full time

Training RequirementsPart Time – OSHA 10 hourFull Time – OSHA 30 hour

Eastover Mill’s Improvement

Contractor Injuries

2012 - 2015

2016 – 2017ytd

A Mill Success Story

LIFE lessons

IP

Sends out throughISN

Contractors

Distribute to all layers of your organization

World ClassContractor SafetyManagement Elements

National Safety Council – Campbell Institute22

10%

10%0%

10%

Contractor Safety - 2025

IP is considered a safety leader Contractors see safety as a competitive advantage Mill safety committees include Contractors Contractors feel part of the family – participate in site safety activities Safety procedures are standardized around the industry Each contractor is focused on their own leading safety indicators Safety management software is open platform Pre-qualification can be performed by multiple 3rd party providers Pre-qualification is based on the employee and not just the contractor company Post-Job evaluations are shared around the industry Leading & lagging site safety performance includes contractors Everyone goes home safe at the end of the day Off-the- job safety is equally as important as on-the-job safety Shift from injury-free to pain-free

And...Thank You