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CONTROL OF CONTRACTORS POLICY

GUIDE FOR CONTRACTORS (PART B)

Title: Control of Contractors Policy – Guide for Contractors (B)

Policy Approved: Trust Health & Safety Committee

Date: 20 July 2000

Policy Approved: Operational Management Board

Date: 14th

August 2000

Issue Date: 22nd September 2000

Review Date: Under Review Department Responsible for Review: Estates Directorate

H&S20

CONTENTS

Page No. Contents Page 1 Trust Board Policy Statement 2 Pre-tender for Contractors 3 – 5 Before starting work 6 Asbestos 6 Contractors Liability 6 Confined Spaces 7 Demolition 7 Dust 7 Electrical Plant & Equipment 7 Fire 8 First Aid 8 Flammable Gases 8 Guards, Fences, Screens and Enclosures 9 Hazardous Substances 9 Highly Flammable Liquids/Liquefied Petroleum Gases/Petroleum Spirit 9 Housekeeping 9 Lifting and Manual Handling 10 No Smoking 10 Noise 10 Permits To Work 10 Personal Protective Equipment 11 Pipework 11 Pollution 11 Reporting Accidents/Incidents/Near Misses 11 Road Safety 12 Services 12 Signing In 12 Sub-Contractors 12 Tools and Equipment 12 Waste Disposal 13 Welfare Facilities 13 Work above ground - Cranes/Ladders/Scaffolding/Roofwork 13 Work below ground 14 Form LRHT (Contractors) F1 (Exchange of information for single/maintenance contract) 15 - 18 Permit To Work Form 19 - 20 Construction Site Safety Checklist 21 - 24

LEICESTERSHIRE & RUTLAND HEALTHCARE NHS TRUST

THE TRUST BOARD CONTROL OF CONTRACTORS POLICY STATEMENT

ISSUED UNDER THE TRUST HEALTH & SAFETY POLICY

The Trust Board is committed to comply with the Health & Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1992. The Control of Contractors Policy is an integral part of the Health and Safety Management Policy. This places a duty on persons who manage or control premises to ensure that people who use or enter the premises are not exposed to hazards or produce hazards and that any person or company carrying out work on the premises is competent to do so. To meet these duties both parties need to exchange information on hazards and agree safe working practices. This policy is fully supported by the Trust Board and will require the active involvement of everyone in the Organisation. It is recognised that in order to fully implement the policy, staff training will be required. Monitoring of the policy and the implementation plan will be carried out and this will form the basis of an annual report to the Trust Board. This policy will be reviewed every 3 years. Signature of Chief Executive Date: Issue Date: 15th September 2000 Review Date: August 2001


POLICY FOR THE CONTROL OF

CONTRACTORS ON SITE (pre - tender information for contractors)

PART 1 AREAS NOT FENCED OFF TO FORM A COMPOUND Definition of contractors:- Those who are not directly employed Trust staff, but whose work has a direct contact with Trust employees, patients, clients and visitors. They will normally have an official Trust order or a contract to carry out the work and be paid for providing the service. They will include maintenance contractors, engineers, window cleaners, computer/photocopier technicians, painters, gardeners, carpet layers etc and any other contractor who works on or at any Trust premise including leased premises. ON ARRIVAL AT SITE CONTRACTOR’S STAFF WILL:

♦ Report to the Facilities Directorate or designated reporting point (usually Reception)

♦ Sign in the visitors’ book.

♦ State the name of their company.

♦ State their own name.

♦ State the working location.

♦ State the time of signing in.

♦ Obtain an identity badge (wherever possible) and wear it at all times whilst on site.

♦ If keys are required for plant rooms, report to the designated keyholder and sign for them. Keys will only be issued to those wearing identity badges.

AT THE END OF THE WORKING DAY CONTRACTORS WILL:

♦ Report back to the signing in point.

♦ Ensure partially completed work is left safe and secure

♦ Local staff to be made aware of any potential hazards or incomplete work

♦ Ensure that the working site is left in a safe and secure condition

♦ Sign out, stating time.

♦ Return identity badge.

♦ Return keys.

♦ Leave Site.

DUTIES & RESPONSIBILITIES It will be the responsibility of the LRHT to ensure that contractors are made aware of any potential hazards where they will be working. The LRHT Safety Policy for Contractors will be given to all contractors before the start of the contract. Contractors must read and accept the Policy before commencing any work. It must be observed at all times during the work. MAINTENANCE CONTRACTS Where a contractor is maintaining plant, services and equipment as part of a service agreement the contractor must complete Form LRHT (Contractors) F1 - Exchange of Information, in full, and a Safe System of Work must be provided and agreed in detail before work starts. The appropriate documentation must be completed at the beginning of the service agreement, and signed at each subsequent visit. RISK ASSESSMENT AND EXCHANGE OF INFORMATION ON HAZARDS Prior to the commencement of work, a Risk Assessment must be carried out in order to identify any potential hazards that could affect any member of LRHT staff/contractors/visitors and to enable the precautionary measures to be put into place. The contractors will be expected to provide a detailed Method Statement for all works to be undertaken within the contract. Contractors will be provided with details of known risks relative to a specific site prior to commencement of the contract. See forms LRHT (Contractors) F1 - for single jobs and maintenance agreements involving more than one visit, both have sections for this purpose. Contractor’s employees may themselves be at risk when working in certain areas. Sections in the form give contractors' details of these. PERMITS-TO-WORK & WRITTEN SAFE SYSTEMS OF WORK Certain work, for example that requiring the application of heat in welding, cutting etc. are subject to a Permit To Work System and must not be carried out without such a Permit. Other types of work need a written Safe System of Work. Details of these Systems are contained within the LRHT Contractors Policy. WORKING OUTSIDE NORMAL HOURS

If work needs to be carried out, or continued, outside normal working hours, this may only take place after prior arrangement has been made with the Facilities Directorate. After ceasing work any identity badges and keys must be handed over at the reception desk (where applicable), and workers must sign out.

PART 2 AREAS FENCED OFF TO FORM A COMPOUND Examples are:- a) The contractor has been handed over an area of the site that will be fenced off, and all work will be contained within that area but site huts are outside the fenced area. The fence should be at least 1.8m high (unless specifically agreed by the Contract Administrator). OR b) The contractor is handed over an area of the site which will be fenced off to form a compound and all work and site huts will be within it. REGISTER Where the contractor has been handed over an area of site as in (a) above, the contractor will ensure that a register is kept and all staff who are working in the compound must sign in and be given an identify badge supplied by the hospital, which they must wear at all times. The register must be made available to all authorised Trust staff who wish to inspect it at any time. ACCESS TO A FENCED SITE It should be noted that Trust staff have no automatic right of entry to a contractors area. Permission (which may be refused) must always be sought from the contractors prior to entry and any site safety rules to be strictly observed. RESPONSIBILITY OF CONTRACTOR FOR EMPLOYEES Where the contractor has been handed over an area of the site as in (b) above, the contractor will be responsible for the control of his staff at all times that they are on the site. CONNECTION INTO SERVICES Where the contractor has to connect into hospital services, the procedure laid out in PART 1 of this document must be followed, notably the filling in of forms and prior approval of the Facilities Directorate.


SAFETY POLICY FOR CONTRACTORS TO BE GIVEN TO EVERY CONTRACTOR

Contractors must read and agree to comply with the policy outlined below before starting to work for the LRHT Trust for the first time. Copies of this policy will be made available to all contractors and it will be their responsibility to make the information available to their subcontractors. BEFORE STARTING WORK All contractors and sub-contractors working on a Trust Site must have filled in one of the Exchange of Information forms (where appropriate) LRHT (Contractors) F1. These are to inform the contractor of any hazards, such as infection or chemicals, to which his employees may be exposed on site. Any hazardous problems foreseen by either side must be discussed and resolved in advance with the Contract Administrator (usually an Estates Officer) Vehicular access arrangements for deliveries, removal, loading and off-loading must be arranged and agreed in advance with the Contract Administrator. THE CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS 1994 Where construction work is to last longer than:

A) 30 working days, or

B) will involve more than 500 person days of construction work. The Principal Contractor holds responsibility for notifying the Health and Safety Executive of the work to be undertaken, within 7 days prior to the commencement of such work. ASBESTOS A Permit-To-Work, signed by an competent and authorised person, is required for all work involving removal or disturbance of asbestos. This will only be permitted by licensed contractors using trained employees, and must conform to the Control of Asbestos at Work Regulations 1987 and associated legislation. Work in which asbestos is discovered or unwittingly disturbed in such a way as to cause the generation of dust must cease immediately pending further investigation. Employees will be withdrawn, the area closed off and the Facilities Directorate notified immediately. CONTRACTORS’ LIABILITY

Whilst on site contractors must conform to the LRHT Safety Policy for Contractors and any relevant legislation. Failure to do so may be taken by the Trust as a breach of contract and may lead to termination of the contract or ejection from the site. The start of work on site by a contractor following receipt of this policy will be taken as an acceptance of all the conditions within the policy. CONFINED SPACES A Permit-To-work signed by an competent and authorised person is required before any contractor may enter any tank, vat, pit, chamber, pipe, flue, stack or other confined space where there may be dangerous fumes or lack of oxygen. In addition atmospheres must be checked beforehand and certified safe by a competent and authorised person. Upon entry a rescue rope or harness must be worn, and appropriate respiratory protective equipment and a second person must be immediately available outside. All equipment used inside must be suitable for the job and atmosphere. Work must be carried out according to Guidance Note L101 Safe Work in Confined Spaces: Approved Code of Practice, Regulations and Guidance. When work is carried out on tanks used for storing flammable liquids it must conform to HSE Technical Data Note 18 - The Safe Cleaning, Repair and Demolition of Large Tanks for Storing Flammable Liquids. DEMOLITION All demolition work must be planned in advance with the involvement of the Facilities Directorate. No demolition work may proceed until all services have been protected and all access points controlled. Demolition areas must be clearly demarcated and suitable, substantial barriers erected and maintained. Conspicuous danger warning notices must be placed at all vantage points. All demolition must be supervised by a competent and suitably experienced person, and must be conform to HSE Guidance Note GS 29 - Safety in Construction Work Demolition. DUST It is essential that an competent and authorised person carries out a full risk assessment and method of operation prior to any working practices involving dust. All necessary and reasonably practicable precautions will be taken to minimise and restrict the spread of dust. ELECTRICAL PLANT AND EQUIPMENT

A Permit-To-Work, signed by an competent and authorised person, is required for entry into all switch rooms, and contractors must not enter without one. Work on high voltage systems will be carried out to the standards required in the DoH High Voltage Rule Book, and HSE Guidance Note HS(G)85 Electricity at Work-Safe Working Practices. All hand held portable electrical tools and equipment must be no more than 110 volts supplied by a double wound transformer with the secondary centre tapped to earth. The requirements of the Electricity at Work Regulations 1989, and guidance in the Memorandum of Guidance HS(R)25 must be followed, and all work will be carried out to the standards in the latest edition of the IEE Wiring regulations. FIRE The use of flame or heat or any other hot work is subject to a Permit-To-Work, signed by an competent and authorised person. Checks for fire must be made during and after hot work has finished. The intervals for checking ignition will be detailed on the Permit-to-Work but as a minimum at least 2 hours after the finish of all operations involving the application of heat or flame. Smoking is prohibited on the premises, and open fires, oils, butane or propane heaters must not be used within hospitals' buildings. All necessary precautions will be taken when using spark or flame producing equipment to prevent sparks or flames from reaching or igniting combustible materials. Such equipment will only be operated by experienced, trained workers, and not used near flammable liquids or gas cylinders. Where hot work is approved, contractors are responsible for providing appropriate, sufficient fire fighting and other protective equipment, which must be available at all times whilst the work is being carried out. Attention is specifically drawn to the dangers of mastic heaters (tar boiler). Misuse could result in fires, and entry of fumes into building via air intakes. The boiler must be separated from surrounding services by mounting it on insulating stands e.g. concrete blocks at least 350mm high, and it must be at least 6 metres away from any combustible materials and under continuous supervision. At least one 6 kg dry powder must be readily at hand. When arriving on site the contractor’s employees must all be aware of:

♦ The nearest means of escape.

♦ Location, type and method of use of fire fighting equipment.

♦ Location and method of raising the alarm. Whilst on site contractors must obey any fire safety signs, instructions or alarms, and the supervisor or site agent must report to the designated member of LRHT staff. During fire alarms or a practice drill this will be the designated Fire Officer. Equipment, vehicles or materials under the control of contractors, must not obstruct fire escape routes or Fire Service access on the premises. FIRST AID

It is the Contractor’s responsibility to ensure that suitable arrangements for the provision of First Aid (appropriate to the contractual work being undertaken) have been agreed. FLAMMABLE GASES Use of flammable gases or oxygen used for cutting or welding are again subject to a Permit-To-Work. At the end of the day when cylinders are no longer to be used they must be turned off tightly with the cylinder key and removed from the building in to the open air. All cylinders other must be stored or transported in suitable stands or trolleys at all times. Only fittings approved by the cylinder supplier and subject to a Scheme of Inspection and maintenance may be connected to a cylinder containing a flammable gas or oxygen. Oxygen cylinders must be stored separately to others. GUARDS, FENCES, SCREENS AND ENCLOSURES (SAFETY GUARDS) Guards, fences or screens must not be removed from any equipment, plant or area without prior permission from an officer of the Facilities Directorate. No machinery may be operated or energised on the premises whilst guards are removed or safety devices inactivated. No protective device may be removed or disabled whilst equipment is still operational or live. All contractor’s plant and equipment brought on to the premises, and the use of it, must comply fully with the Provision and Use of Work Equipment Regulations 1992. Where work involves a potential risk to passers-by, i.e. welding or breaking concrete near to a footpath, contractors are responsible for the erection and maintenance of protective screens or enclosures. HAZARDOUS SUBSTANCES Where any substances hazardous to health are used or generated on site, a COSHH Inventory and Safety Data Sheets for all substances must be made available for inspection by an Officer of the Facilities Directorate, the LRHT Health and Safety Advisor or any member of LRHT staff in the event of an incident involving the substances. A list of the substances must be included with the Exchange of Information Form. HIGHLY FLAMMABLE LIQUIDS Materials such as flammable paints, thinners, adhesives or solvents must be kept to the absolute minimum needed for immediate use. Where possible non-flammable alternatives must be used. Where no alternative is possible the work should be carried out under well-ventilated conditions, and a written Safe System Of Work designed and established to prevent fires and explosives in which the Facilities Directorate. A Guidance Note is available from HSE: CS 2 - The Storage of Highly Flammable Liquids. LIQUEFIED PETROLEUM GAS (LPG)

The amount of LPG brought on to the premises, as for other flammable gases, must be kept to the absolute minimum necessary for immediate use. They must be stored in the open air, upright with protective caps in place and firmly secured (preferably in racks or trolleys). Work involving LPG should conform to guidelines in:-

HSE Guidance Note CS 4 - The keeping of LPG in cylinders and other containers. HSE Guidance Note CS 6 - The storage and use of LPG on construction sites.

PETROLEUM SPIRIT Petrol must not be stored on LRHT premises except by prior agreement with the Trust’s Fire Safety Advisor and in full compliance with the Petroleum (Consolidation) Act 1928 as amended. Quantities, however small, must be in sealed metal cans marked ‘Petroleum Spirit - Highly Flammable’. Quantities over 13.5 litres (3 gallons) need storage facilities licensed by the Fire Authority. Cans must be kept away from heat and sources of ignition, outside buildings. HOUSEKEEPING All floors, steps, stairs, passages and gangways must be kept free from any obstruction. Construction materials must be safely stored in designated areas approved by the Facilities Directorate. Warning signs, lights and barriers must be used where appropriate. LIFTING & MANUAL HANDLING All operations involving lifting or manual handling must be carried out in strict compliance with the Manual Handling Operations Regulations 1992. NO SMOKING All Trust premises should be considered as ‘no smoking’ areas. The term ‘Trust premises’ includes Hospitals, Health Centres, Administration bases, their grounds, gardens and car parking areas. NOISE Noise levels must not be allowed to exceed 85dB in areas where LRHT staff, patients or visitors may be exposed. Where problems in achieving this are foreseen, specific arrangements must be agreed with the Facilities Directorate. Operations giving rise to noise will be carried out in such a way as to minimise it so far as is reasonably practicable, to avoid distress to patients and distraction to staff. PERMITS-TO-WORK A number of work procedures on site are covered by Permits available from an competent and authorised person, and such work must not be attempted without such a Permit. At all times any special conditions stated on the Permit must be followed. Such work includes:-

♦ Hot work involving melting, welding, cutting or similar processes.

♦ Roof work/roof spaces.

♦ Live electrical work.

♦ Live electrical testing.

♦ Work on pressure vessels and pipes, including steam mains.

♦ Work in confined spaces including water storage tanks and sewers.

♦ Work involving entry into switch rooms.

♦ Work on local ventilation equipment.

♦ Work on medical gases.

♦ Asbestos removal or disturbance In addition, any work posing a significant risk to the worker after applying all other means of control will be subject to a written Safe System of Work. This includes:-

♦ Window cleaning above ground level.

♦ Work entailing the use of respiratory protective equipment.

♦ Work below ground level and excavations.

♦ Demolition.

♦ Work with biological hazards.

♦ Work with chemical hazards.

♦ Work with radiation hazards.

♦ Work involving flammable liquids.

♦ Use of cartridge operated, pneumatic or hydraulic fixing tools.

♦ Where work is foreseen to involve either Permits-to-Work or a written Safe System of Work it should be noted on the ‘Exchange of Information’ Form LRHT (Contractors) and discussed with the Facilities Directorate prior to work commencing. PERSONAL PROTECTIVE EQUIPMENT Contractors are responsible for providing all necessary personal protective equipment (PPE). All PPE on site and its use, must conform to the Personal Protective Equipment at Work Regulations 1992. In particular, where there is a risk from falling objects, head protection must be worn, and where there is a risk of falling not controlled by other means, safety harnesses or similar means must be used. PIPEWORK No gas, steam, heating or water main may be broken into without a Permit-to-Work from the Facilities Directorate. All work involving piped medical gases and vacuum systems must comply with the DoH Technical Memorandum HTM 2022, available from the Facilities Directorate. Any known hazards relative to the pipework and insulation will be specifically identified on the Contractors Exchange of Information documentation. POLLUTION No waste materials of any description may be deposited in any part of the site or disposed of into the site drainage system without approval from an officer of the Facilities Directorate. Where accidental pollution occurs the Facilities Directorate must be notified immediately - it is the contractor’s responsibility to remove or treat the resulting pollution.

REPORTING OF ACCIDENTS/INCIDENTS AND NEAR MISSES In the event of any of the above, occupational illness or dangerous occurrence, the contractor must report:-

a) Immediately to the ‘signing in’ point

(In the event of an occurrence out of these hours, the contractor shall contact the administrator or nominated officer via the Towers Reception – Telephone number 0116 2256000)

b) To the Contract Administrator as soon as possible - This to ensure the

completion of the Accident Book and relevant paper work

(In the event of an occurrence out of these hours, the contractor shall contact the administrator or nominated officer via the Towers Reception – Telephone number 0116 2256000)

c) Serious accidents/incidents may require full investigation by qualified personnel. In such circumstances, the area must be left undisturbed and equipment untouched. The following personnel to be instructed immediately:- The Facilities Directorate Trust Risk Advisor Health and Safety Advisor ROAD SAFETY Hospital sites are complex, and roadways are usually open to public access. Contractors must observe the normal rules and standards of driving and behaviour, and standards of maintenance of vehicles expected on public highways. In addition there is a blanket speed limit of 10mph on all internal roads which must be observed by contractors. It must be remembered that in a hospital environment, children, the sick and elderly frequently use the roads and pathways, and extreme caution must be exercised by contractors at all times. An observer must be present when lorries are reversing within the site. Safe routes for mobile plant on site must be agreed with the Facilities Directorate before moving it in. Work and scaffolding or other structures on or near roadways must be sign-posted and have adequate barriers and lighting as required. Vehicles belonging to contractors must be parked in the authorised car parks only. Obstruction of any road, entrance or exit will be taken very seriously. SERVICES Contractors must not connect anything to, or break into, any services on the site such as electricity, gas water, or sewer without prior permission from the Facilities Directorate. In

the event of an incident involving the inadvertent disconnection of a service, work must stop immediately and the Facilities Directorate notified. The use of services to enable contractual work to be undertaken will only be permitted with written permission from the Facilities Directorate. Portable electrical tools and equipment must be efficiently earthed and/or insulated. All portable electrical appliances must be tested and certified safe. Equipment that has not been tested will not allowed on site. Equipment of no more than 110V must always be used unless agreement has been sought by prior arrangement for special circumstances. SIGNING IN All contractors and sub - contractors must report to the Premises Manager/responsible person on site, prior to commencing work and must sign the Visitors Book (where available) at which time an identification badge will be issued (where appropriate). SUB-CONTRACTORS Unless otherwise specified in the contract all sub-contractors will be organised for health and safety purposes by the main contractor. This includes supervision, checks on adequate training, completion of forms LRHT (Contractors) F1, the giving of health and safety information and the monitoring of or compliance with safety legislation and rules. TOOLS & EQUIPMENT Contractors must provide their own tools, equipment and facilities unless previously agreed within the contract. The use of LRHT facilities is otherwise prohibited. Any plant or equipment which is brought on to site must conform to all relevant legal requirements, have current inspection certificates where appropriate, be suitable for the work and be adequately maintained and properly used. All operators must be trained and competent to operate the equipment. WASTE DISPOSAL The contractor must not allow rubbish and waste materials to accumulate. Combustible refuse should be collected at least once a day and removed to a safe place. Cloths and rags contaminated with oil, paint or other flammable materials must be kept in suitable, safe containers (provided by the Contractor) and disposed of safely. WELFARE FACILITIES It is the contractor’s responsibility to provide welfare, canteen and first-aid facilities unless specified otherwise in the contract. Where agreement is made to use LRHT facilities the following rules will apply:

♦ No overalls or dirty clothing will be worn in the restaurant or coffee lounge.

♦ Noise, disturbance, horseplay or bad language will not be tolerated. WORK ABOVE GROUND

CRANES Cranes and other such plant requiring inspection and test certificates must have the relevant paperwork either in the cab or immediately available for inspection by the competent and authorised person. LADDERS Ladders must be suitable for the work involved and appropriately tested. Safe working practices whilst using ladders must be adopted at all times. SCAFFOLDING Scaffolding must include walkways, toe boards, guard rails, warning signs etc. as appropriate. Erectors and dismantlers must wear hard hats. Means of access such as ladders must be removed or made safe at the end of each working day. All erection, use and dismantling must be in accordance with the Construction Regulations and the relevant British Standard and HSE Guidance Notes. ROOF WORK Where roof work is subject to a Permit-to-Work signed by an competent and authorised person. Contractors must not attempt to gain access to roofs without a Permit. Some roofs may have no edge protection; others are fragile. Before commencing work, contractors must check with the Facilities Directorate on the condition of the roofs to be worked on. Where there is no edge protection, or there are fragile areas, suitable protective measures must be taken. Examples are temporary guard rails, barriers or fences, safety harnesses or belts. Contractors are responsible for the safety of their employees and anyone else who may be affected by their work. All equipment and practices must conform to Regulations and Guidance, particularly:

♦ Health & Safety at Work Etc. Act 1974

♦ Construction Regulations

♦ HSE Guidance Notes: HS(G) 33. Safety in roof work GS 15. General access scaffolds GS 25. Prevention of fall to window cleaners GS 31. Safe use of ladders, steps and trestles PM 30. Suspended access equipment WORK BELOW GROUND Work below ground is subject to a Permit-to-Work signed by an competent and authorised person. No ground may be broken without such a Permit. Underground services must be located, and their positions pointed out to all workers concerned before

any mechanical excavation plant is used. Worksites must be made and kept safe by means of barriers, notices and lights as appropriate. When work is complete, the site must be made good and any markers, protective covers and warning notices restored. Trenches and excavation must be adequately shored and attention given to preventing collapse caused by vehicles approaching too close. They must be boarded over and fenced securely at cease of work each day. The presence of children must be taken into account. Advice given in HSE Guidance Note GS7; Accidents To Children on Construction Sites gives details of precautions considered desirable by the Trust.

LRHT (CONTRACTORS) FORM 1

LEICESTERSHIRE & RUTLAND

HEALTHCARE NHS TRUST

CONTROL OF CONTRACTORS POLICY

Exchange of Information

SINGLE/MAINTENANCE CONTRACT The work outlined in section 1 is to be carried out by contractors. To ensure the safety of both contractors and LRHT staff, please complete the following sections: Section 1 & 2 - By Facilities Directorate and Department /Area affected Section 3 & 4 - By Contractor

SECTION 1 - TO BE COMPLETED BY LRHT FACILITIES DIRECTORATE DEPARTMENT OR LOCATION OF CONTRACT WORK. DESCRIPTION OF WORK. AREAS AFFECTED BY CONTRACTOR’S OPERATIONS: JOB COMMENCEMENT DATE....................... ESTIMATED DURATION OF WORK.......................... WORK WILL BE CARRIED OUT: From:..........................................To:.................................................... NAME OF CONTRACTOR....................................................................................................................….. CONTRACT ADMINISTRATOR (Name & Designation)..............................................................................

(i)




SECTION 2 - TO BE COMPLETED BY THE FACILITIES DIRECTORATE AND DEPARTMENT / AREA AFFECTED. DEPARTMENT/WARD SPECIAL HAZARDS AND THEIR LOCATION TO WHICH CONTRACTOR’S ATTENTION SHOULD BE DRAWN. GENERAL HAZARDS IN ADJACENT AREAS TIMES AT WHICH ACCESS TO AREA RESTRICTED/PROHIBITED SPECIAL NOTE Any new hazard arising during the course of the work will be notified to the Contractors immediately.

(ii)




SECTION 3 - CONTRACTOR’S ACCEPTANCE TO BE COMPLETED BY THE CONTRACTOR Notice has been received of the conditions and circumstances affecting health and safety described in section 2. These have been communicated to our employees and any sub-contractors who will carry out the work.

PLEASE GIVE DETAILS OF POTENTIAL OPERATIONAL HAZARDS

(if any) SPECIAL NOTE Any new hazard arising during the course of the work will be notified to the Facilities Directorate and the affected department immediately.

SECTION 4 - SERVICES AFFECTED Please indicate which will be required. If needed for duration of contract mark `D.O.C.` SERVICE FROM TO

GAS ........................................................................................................................

WATER ....................................................................................................................

ELECTRICITY ...........................................................................................................

TOILET/FOUL DRAINAGE ......................................................................................

COMPRESSED AIR ................................................................................................

OTHER(please state) ............................................................................................

(iii)


EXCHANGE OF INFORMATION FORM 1 (i) Contractors have been given the information in sections 1 and 2, plus a copy of the LRHT Control of Contractors Policy. SIGNED..................................................... NAME........................................................ (FACILITIES DIRECTORATE) DESIGNATION......................................... DATE......................................................... EXCHANGE OF INFORMATION FORM 1 (ii) SIGNED...................................................... NAME.......................................................…... (FACILITIES DIRECTORATE) DESIGNATION......................................... DATE............................................................... SIGNED........................................................... NAME......................................................... (DEPARTMENT /AREA ACCEPTED) DESIGNATION............................................… DATE............................................................ EXCHANGE OF INFORMATION FORM 1 (iii) SIGNED........................................................... NAME........................................................... (REPRESENTATIVE OF CONTRACTOR) DESIGNATION............................................... DATE...........................................................

LRHT (CONTRACTORS) PTW1


PERMIT TO WORK

TYPE OF PERMIT ASBESTOS WORK � LIVE ELECTRICAL � PRESS. VESSELS � CONFINED SPACES � LIVE ELECTRICAL TESTING � ROOF WORK � CONTAMINATION RISK � LEV EXHAUST VENT EQUIP � SWITCH ROOMS � HOT WORK � MEDICAL GASES � WINDOW CLEANING �

WORK COVERED BY PERMIT (no other work may be carried out) ..............................................................................................................................................................................................................................................................................................................................................

WORKERS COVERED BY PERMIT 1)...................................................................... 4)......................................................................…. 2)...................................................................... 5)........................................................................... 3)....................................................................... 6)..........................................................................

AREA COVERED BY PERMIT ............................................................................................................................................................................................................................................................................................................................................................................ TIMES PERMIT IS IN FORCE (maximum time for permit is one day) From............................................................................................................................................................... To................................................................................................................................................................... On Day/Date........................................................................................................................................................

Company........................................................................................................................................................

PRECAUTIONS TO BE TAKEN BY LRHT FACILITIES DIRECTORATE BEFORE WORK COMMENCES ............................................................................................................................................................................................................................................................................................................................................................................

SPECIAL CONDITIONS TO BE OBSERVED BY CONTRACTORS EMPLOYEES ..............................................................................................................................................................................................................................................................................................................................................

I have ensured that the above precautions have been taken and that it is safe for the work to commence SIGNED: .................................................................. DATE: .................................................................. (Facilities Directorate.) NAME:. .................................................................... TIME: ...................................................................

I acknowledge receipt of this Permit and agree to be bound by the conditions in it. SIGNED: .............................................................. DATE:.................................................................... (Contractor)

TIME:..................................................................... COMPANY: ..................................... NAME: .................................. POSITION: ..........................………...

CONSTRUCTION SITE SAFETY

CHECKLIST

These four pages list the main points to consider when

you check the safety of your site.

It is not a comprehensive list. More detailed

information can be found in HSE summary sheets for

small contractors (available free from HSE area

offices) and in various priced HMSO bookshops.

For further advice on health and safety contact your

local HSE area office (look under ‘Health and Safety

Executive’ in the phone book).

SAFE ACCESS

♦ Can everyone reach their place of work safely, i.e.

are there good roads, gangways, passageways,

passenger hoists, staircases, ladders and scaffolds?

♦ Are all walkway's level and free from obstructions

such as stored material and waste?

♦ Are there adequate barriers or other edge protection

to stop falls from open edges of buildings,

gangways etc.?

♦ Are holes and openings securely fenced off or

provided with fixed, clearly marked covers?

♦ Is there adequate artificial lighting when work is

carried on after dark or inside buildings?

♦ Is the site tidy, and materials stored safely?

♦ Are there proper arrangements for collecting and

disposing of scrap?

♦ Have nails in timber been hammered down or

removed?

LADDERS

♦ Are ladders the right equipment to use for the job,

or should a scaffold be provided?

♦ Are all ladders in good condition?

♦ Are ladders secured near the top (even if they will

be used for only a short time)?

• If ladders cannot be secured at the top, are they

secured near the bottom, weighted or footed to

prevent slipping?

♦ Do the ladders rise at least 1.07m (3ft 6in) above

their landing places or the highest rungs used? If

not, are there adequate handholds?

♦ Are the ladders properly positioned for access?

TUBULAR SCAFFOLDS

♦ Is there proper access to the scaffold platform?

♦ Are all uprights provided with base plates (and,

where necessary, timber sole plates) or prevented in

some other way from slipping or sinking?

♦ Have any uprights, ledgers, braces or struts been

removed?

♦ Is the scaffold secured to the building in enough

places to prevent collapse?

♦ If any ties have been removed since the scaffold

was erected, have additional ties been provided to

replace them?

♦ Are the working platforms fully boarded?

♦ Are boards free from obvious defects such as knots,

and are they arranged to avoid tipping of tripping?

♦ Are there effective barriers or warning notices to

stop people using an incomplete scaffold e.g. one

that isn’t fully boarded?

♦ Are there adequate guard rails and toe boards at

every side from which a person could fall more than

1.98m (6ft 6in)?

♦ Where the scaffold has been designed and

constructed for loading with materials, are these

evenly distributed?

♦ Does a competent person inspect the scaffold

regularly i.e. at least once a week and always after

bad weather?

♦ Are the results of inspections recorded (including

defects that were put right during the inspections)

and the records signed by the person who carried

out the inspections?

EXCAVATIONS

♦ Has an adequate supply of timber, trench sheets,

props or other supporting material been delivered to

the site before excavation work begins?

♦ Is this material strong enough to support the sides?

♦ Is a safe method used for putting in timbering i.e.

one that does not rely on people working within an

unsupported trench?

♦ If the sides of the excavation are sloped back or

battered, is the angle of batter sufficient to prevent

collapse?

♦ Is the excavation inspected daily and the timbering

or other support weekly?

♦ Is there safe access to the excavation e.g. by a

sufficient long ladder?

♦ Are there barriers to stop people failing in?

♦ Is the excavation affecting the stability of

neighbouring buildings?

♦ Are stacked materials, spoil or plant stored near the

edge of the excavation likely to cause a collapse at

the side?

♦ If vehicles tip into the excavation, are properly

secured stop blocks provided?

ROOFWORK

♦ Are crawling ladders or crawling boards used on

roofs that slope more than 10°?

♦ If there are no such ladders or boards, do the roof

battens provide a safe handhold and foothold?

♦ Are there enough barriers or others edge protection

to stop people or materials falling from sloping or

flat roofs?

♦ Are crawling boards provided where people work

on fragile materials such as asbestos cement sheets

or glass? Are warning notices posted?

♦ Are suitable guard rails, covers etc., provided where

people pass or work near such fragile material?

♦ Are rooflights properly covered or provided with

barriers?

♦ During sheeting operations, are precautions taken to

stop people falling from the edge of the sheet?

♦ Are precautions taken to stop debris falling onto

others working under the roofwork?

TRANSPORT

♦ Are vehicles kept in good repair

♦ Do the steering, handbrake and footbrake work

properly?

♦ Have drivers received proper training?

♦ Are vehicles driven safely?

♦ Are vehicles securely loaded?

♦ Are passengers allowed to ride in dangerous

positions on vehicles?

♦ Are there any tipping lorries? Do workers know

that they should never reach under the raised body?

♦ Is there a system to control the movement of

vehicles on site to avoid danger to pedestrians?

♦ Where vehicles have to reverse, are they controlled

by properly trained banksmen?

MACHINERY

♦ Are there any dangerous parts e.g. exposed gears,

chain drives, projecting engine shafts?

♦ Are the dangerous parts adequately guarded?

♦ Are guards secured and in good repair?

PLATFORM HOISTS

♦ Is the hoist inspected weekly, and thoroughly

examined every six months by a competent person?

♦ Are the results of inspections recorded?

♦ Is the hoist protected by a substantial enclosure to

prevent someone from being struck by any moving

part of the hoist of falling down the hoistway?

♦ Are gates provided at all landings?

♦ Are the gates kept shut except when the platform is

at the landing?

♦ Is the control rope arranged so that the hoist can be

operated from one position only?

♦ Is the operator of the hoist over 18, trained and

competent?

♦ Is the hoist clearly marked with its safe working

load?

♦ Is there a proper signalling system?

♦ If the hoist is for materials only, are there a warning

notice on the platform or cage to stop people riding

on it?

CRANES AND LIFTING APPLIANCES

♦ Is the crane inspected weekly, and thoroughly

examined every 14 months by a competent person?

♦ Are the results of inspections recorded?

♦ Is there a test certificate?

♦ Is the driver trained, competent and over 18?

♦ Are the controls (levers, handle, switches etc.)

clearly marked?

♦ Do the driver and banksman find out the weight of

the load before trying to lift it?

♦ If it is a jib crane with a capacity of more than 1

ton, does it have an efficient automatic safe load

indicator that is inspected weekly?

♦ If it is a hydraulic excavator being used as a crane,

is the maximum safe load clearly marked and are

hydraulic check valves fitted where required by the

Certificate of Exemption?

♦ Is the crane on a hard level base?

♦ Has the banksman/slinger been trained to give

signals and to attach loads correctly and does he

knows the lifting limitations of the crane?

♦ If it can vary its operating radius, is the crane

clearly marked with its safe working loads and

corresponding radii?

♦ Is the crane maintained regularly?

ELECTRICITY

♦ Are all portable electric tools and equipment

supplied from 110V transformers, or have special

measures been taken to protect them from

mechanical damage and wet conditions?

♦ Can you see any signs of damage to or interference

with equipment, wires and cables?

♦ Are all connections to power points made by proper

plugs?

♦ Are connections to plugs properly made so that the

cable grip holds the cable firmly and prevents the

earth wire from being pulled out?

♦ Are there any overhead electric lines? Where

anything might touch the lines or cause arcing

(cranes, tipper lorries, scaffolding etc.) has the

electricity supply been turned off, or other

precautions taken to prevent such contact with the

lines?

♦ Have underground electricity cables been located

(with a cable locator and cable plan), marked and

precautions taken to avoid contact with them?

CARTRIDGE OPERATED TOOLS

♦ Are the marker’s instructions being following?

♦ Has the operator been properly trained? Does he

know the dangers and is able to deal with misfires?

♦ Does the operator wear goggles?

♦ Is the gun cleaned regularly?

♦ Are the gun and cartridges kept in a secure place

when not in use?

FALSEWORK/FORMWORK

♦ Have the design and the supports for shuttering and

formwork been checked?

♦ Is it being erected safely from steps or proper

platforms?

♦ Are the prop's plumb and properly set out?

♦ Are the bases and ground conditions adequate for

the loads?

♦ Are the correct pins used in the props?

♦ Are the timbers in good condition?

♦ Is it inspected by a competent person against the

agreed design before permission is given to pour

concrete?

TRESPASSERS

♦ At the end of each work period, are all ladders

removed or their rungs boarded so that they cannot

be used?

♦ Is all plant immobilised?

♦ Are bricks and materials safely stacked?

♦ Are flammable or dangerous substances locked

away in secure storage places?

♦ Is perimeter fencing secure and undamaged?

♦ Are gates secured?

♦ Where perimeter fencing is impracticable, are

excavations and openings securely covered or

fenced off?

♦

FIRE

General

♦ Does your site have the right number and type of

fire extinguishers? Where are they needed?

♦ Are there adequate escape routes? Are they kept

clear?

♦ Do your workers know what to do in an emergency?

Flammable Liquids

♦ Is there a proper store area?

♦ Is the amount of flammable liquid on site kept to a

minimum for the day’s work?

♦ Is smoking prohibited? Are other ignition sources

kept away from flammable liquids?

♦ Are properly constructed safety containers used?

Compressed Gases (e.g. LPG, Acetylene)

♦ Are cylinders stored properly?

♦ Is the cylinder valve fully closed when the cylinder

is not in use?

♦ Are cylinders sited outside huts?

Other combustible material

♦ Are there proper waste receptacles?

♦ Is waste material removed regularly?

NOISE

♦ Are breakers fitted with muffs?

♦ Is other plant or machinery fitted with silencers?

♦ Do workers wear ear protection if they have to work

in very noisy surroundings?

HEALTH

♦ Have harmful materials e.g. asbestos, lead etc., been

identified and precautions taken?

♦ Are safety information sheets available from the

supplier?

♦ Is safety equipment provided and used?

♦ Are other workers who are not protected kept out of

danger areas?

♦ In confined spaces, has the atmosphere been tested

and a fresh air supply provided if necessary? Are

emergency procedures in place for rescue from the

confined space?

PROTECTIVE CLOTHING

♦ Is equipment provided to protect the head, eyes,

hands and feet?

♦ Does the equipment meet at least the minimum

standard required by law?

♦ Do workers wear their protective equipment?

WELFARE

♦ Has a suitable toilet been provided?

♦ Is there a clean washbasin, soap and towel?

♦ Is there a hut where clothes can be dried?

♦ Is wet weather gear provided for those who have to

work in wet conditions?

♦ Is there a site hut where workers can sit and make

tea?

♦ Have suitable first aid provisions been made?

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