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Users want to work effectively in teams and collaborate with their documents, whilst adhering to their organisation’s compliance needs. The Connected Systems Controlled Document Management System for SharePoint® supports team collaboration via authoring sites and publishing via a centralised document repository. The centralised repository supports easy document retrieval for your organisation via our intuitive dashboard.

Document lifecycle management can be a challenge for any organisation. The Connected Systems Controlled Document Management System for SharePoint® allows you to easily manage the entire lifecycle of a document. From creation, to collaboration, to approval and publishing, through to archiving, the Connected Systems Controlled Document Management System for SharePoint® can support all of these phases of a document’s lifecycle.

The Connected Systems Controlled Document Management System for SharePoint® is an extremely easy and intuitive system to use, and leverages your investment in the Microsoft SharePoint® platform.

Most documents start their life within a file share or on a PC hard drive; this is a risk to most businesses as it is not searchable or version controlled. It is of paramount importance that users are able to find the correct and latest version of a document easily.

CONTROLLED DOCUMENTSFOR SHAREPOINT®

Controlled Documentsfor SharePoint®

Contact Connected Systems today to book a demonstration.

[email protected] +61 8 9227 0416connectedsystems.com 81 Edward Street, Perth, WA 6000

Document Managementmade easy!Easily import your documents for the best document management experience.

Features • Centralised publishing of documents (as

PDF) within SharePoint (including metadata).

• Centralised or devolved management of source documents (as DOCX) within the same SharePoint® environment.

• Document versioning.

• Check-in/out.

• Document publishing with approval workflow and email.

• Document numbering (configurable field control) to support a range of naming conventions for corporate files.

• Document notifications to set review dates and review tasks.

• Document templates to support corporate standardisation.

• Support for document archiving.

• Easy to use search of documents with categories and refiners.

• Document preview support for customers using Office Web Access.

• Document auditing.

• Co-authoring and collaboration of documents.

• Administrative dashboards provide consolidated view across all libraries.

• Provides information regarding the workflow status of documents.

• Notifies user when documents are coming up for review.

Powerful SearchWe support easy to use category filtering, keyword refiner panels, an A-Z filter and keyword search, which makes finding documents a breeze.

Easily configurableAs a SharePoint® application, Document Management is extensible.

Secure to useDocument publishing users can manage updates centrally through a robust approval process.

Support for otherdocument typesManage other document types like forms and procedures.

Priced for everyoneFlexible pricing models make it extremely affordable to all SharePoint® customers.

Easy to installOur automated installer takes the pain away from implementing Document Management.




Dashboard

The Connected Systems Controlled Document Management System for SharePoint® dashboard provides an overarching view of all current published documents. With a dashboard users can quickly filter, find and view documents in an easy and convenient manner.

Additional dashboard benefits are:• Quick category filters,• Multiple refinement panels,• View of latest published documents,• An easy A-Z filter, based on document titles,• Ability to expand and collapse all grouped documentation,• View recently added documents.




Search

The Connected Systems Controlled Document Management System for SharePoint® search provides an easy way to locate documents, with complex filtering and search by keywords.

Additional search benefits are:• Search within document contents,• Security trimmed search results,• Targeted search results,• Exposed document properties and versions,• Preview view of documents.