Controlled Substance Export System (BPDM)

Presenter:

LCDR Cynthia A. Gunderson, PharmDChief Pharmacist Red Lake Service Unit

Cynthia.Gunderson@ihs.gov

Training Objectives

• Review IHS PDMP participation status• Provide introduction to RPMS Export System• Provide introduction to Export Process

IHS Participation

• Objectives• Short-Term• Report to existing state PDMPs

• Needs assessment: RPMS programming AND training

• Long-Term• Interoperability: participation with a hub system

(PMIX or PMPI) • Real-time reporting• Integration with RPMS-EHR

Controlled Substance Export System(BPDM)

• Status• Menu and Keys• Functionality

Controlled Substance Export System(BPDM)

• Status• Funded by ND Board of Pharmacy• Programmed by Cimarron Medical Informatics• ASAP v4.1 and ASAP v4.0• Alpha testing in ND, SD, and MN• Reporting to ND-PDMP

Controlled Substance Export System(BPDM)

• Menu assignment• Outpatient pharmacy 7 supervisor’s menu• Key assignment: BPDMZMENU

Controlled Substance Export System(BPDM)

• Key Functionality • Site parameter setup• Taxonomy• Configurable Data Elements• Queue report in TaskMan

BPDM Taxonomy

• Allows sites to configure reportable substances as required by state legislation (eg tramadol, carisoprodol)

BPDM Data ElementsBPDM UPDATE STATE REQ ELEMENTS Apr 12, 2011 10:18:47 Page: 3 of 6Review/Update Required Elements for WISCONSIN # ID Element Description Required?38) PAT14 PATIENT CITY REQUIRED BY ASAP39) PAT15 PATIENT STATE REQUIRED BY STATE40) PAT16 PATIENT ZIP REQUIRED BY ASAP41) PAT17 PATIENT PHONE NUMBER NOT REQUIRED42) PAT18 DOB REQUIRED BY ASAP43) PAT19 GENDER REQUIRED BY STATE44) PAT20 SPECIES NOT REQUIRED45) PAT21 PATIENT LOCATION CODE NOT REQUIRED46) PAT22 COUNTRY OF NON US RESIDEN NOT REQUIRED47) PAT23 NAME OF ANIMAL NOT REQUIRED48) DSP01 STATUS REQUIRED BY ASAP+ Enter ?? for more actionsE Edit Required Status + Next Screen Q QuitSelect Action: +// E Update Required StatusEdit Which Item: (1-91): 41REQUIRED?: NOT REQUIRED// ? Choose from: R REQUIRED BY ASAP RR REQUIRED BY STATE RWA REQUIRED WHEN AVAILABLE N NOT REQUIREDREQUIRED?: NOT REQUIRED// RR <ENTER>

Export Process

• Able to establish a TaskMan routine to automate export file creation:• Create export file in RPMS• Store file in secure directory

• Manual upload of file to state PDMP program website

IHS Next Steps

• SharePoint Site: training materials, useful links, FAQs, etc.

• Data Exchange Agreements• Programming: Grant funding request approved by

the Bureau of Justice Assistance to program three additional formats

• Interoperability: Obtain capacity to report IHS data from any SU in any state to a single upload site. Data would then be available to any provider practicing in any state

Next Steps

• Obtain Pharmacist log-in for data retrieval from state PDMP.• Obtain site log-in for export.• Make friends with your site manager.• Download state user manual:

• Details reporting frequency, required elements, common error codes, etc.—in most cases this info is known by the Area Pharmacy Consultant.

• http://pmpalliance.org/