convert2xbrl ‘excel’ file - manual for cost au… · 17 to copy and paste from another file(s),...

Manual for Step by Step filling up of Cost Audit Report in

Convert2xbrl ‘EXCEL’ file

Convert2xbrl Version 4.4 - 2017

Convert2xbrl Version 4.4 – 2017 is MS Windows 10 Compliant

Thoroughly Revised

Cool Look

Now entry for Foreign Company registration – FCRN & Address is made possible

(No prefill is available for FCRN. Kindly copy the name & address

meticulously. Take help of MCA Website). Use link -

http://mca.gov.in/DCAPortalWeb/dca/MyMCALogin.do?method=setDefaultPropert

y&mode=14

What is New in Convert2xbrl?

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http://mca.gov.in/DCAPortalWeb/dca/MyMCALogin.do?method=setDefaultProperty&mode=14

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The Cost Audit Report and Compliance Report as approved by the Board should beused as source for creation of the XBRL instances

Though the XBRL instances of Cost Audit Report / Compliance Report areprepared on the basis of the Cost Statement of the company approved by theBoard, they are not the exact replication of the statements. The process ofconversion of approved cost statements into XBRL instances requiresapplication of judgment, including, in matters of mapping the coststatement items to the appropriate tags in the costing taxonomy

For every fact, where some detailed information or bifurcation needs to begiven; a footnote can be attached to it. Every footnote element must be linked to

at least one fact [to insert footnote, please right click at desired cell]

As per the business rules, all mandatory items shall have values [to knowwhether the given element is mandatory or not, please right click at desiredcell]

Preamble

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Preamble

Creation of the Cost Audit Report in XBRL format and filing thereof, as approved bythe Board and certified by the Cost Auditor, is the responsibility of the company.The Company has to ensure the correctness of data and other information

contained in the XBRL Instance Document

For the current year, the MCA-21 system would allow re-filing of the revisedCost Audit Report/ Compliance Report of the company only in case of an error in

the original fillings

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The First Step : Enable Macros in EXCEL file

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Press Office Button

Press Excel Option

Steps :How to Enable Macro in Office 2007

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Enable :


Developer Tab

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Press DeveloperPress Macro Security


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Enable all Macros then press OK


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The First Step : Enable Macros in EXCEL file

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Press “Trust Center”

Press “Trust Center Settings”


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User shall create a new file by using “SAVE AS” and keep the original file intactfor future use

To know business Rule, use right click at the desired cell

CIN No. must be 21 Digits only

Pre fill button is provided for adding correct name and address of thecompany with help of online database of MCA

PAN No. must be 10 Digits only

Reporting Currency of entity is fixed as ‘INR’

Footnote can be added at any filled in cell where data exist by right click andentering data into Insert Comment Box

Copy and paste will paste ‘Values’ only

General Guideline

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Para 4 to 6 are hidden, it will generate only after filling up data in Para 3

Para 4 to 6 will be generated for each product group which is added at Para 3

Wherever “Text Block” is available simply click on button “Text Block” to adddetails by copy and paste or add text

At Para – 5 value of product will automatically derived after filling up of Qty andRate. User can remove the same and put value as per their requirement

At Para – 6 Operating Ratios will automatically derived from Para – 5; User canremove the same and put % as per their requirement

Copy and Pate from Word and Excel files is available for Text Block

General Guideline

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To copy and paste from another file(s), use Paste Special Value function –Alt – E + S + V (from excel Files) or Alt – E + S + T (from Doc. File)

While moving from one file to another file, if Alt + Tab is not working thentry Ctrl + Tab

To handle many sheets and move around, it is recommended to use Homebutton or Ctrl + H at any sheet to go to Home Screen. A window lists allvisible sheets in the file. By clicking on desired sheet name user can reachto the said sheet.

Important Tips

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This button will show Home Screen

By using this button user can validate sheet; user will get redcolored cell(s) where data is missing or improper

By using this button user can add information or data includingTable

By using this button user can get the Name and Address of thecompany

Home

Pre fill

Validate

Add Text Block

Basic Information : Use of Buttons

Add Cost Auditor By using this button user can add numbers of Auditors

By using this button user can add number of lines at Profit GroupDetails, Profit reconciliation for Income/Expenses not considered incost Accounts and Related party transactions

Add

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By using this button user can delete number of lines at Profit GroupDetails, Profit reconciliation for Income/Expenses not considered incost Accounts and Related party transactions

Delete

Basic Information : Use of Buttons

Validate All Sheet

This button is at Home Screen, it will validate all sheets. It isrecommended that this process be carried out prior togenerating XBRL instance document.

Generate C2XSRF DocumentThis button is at Home Screen, it will GenerateC2ZSRF file. C2XSRF is a convert2xbrl securedreturn format. Upload C2XSRF format in localsoftware and generate xbrl file.

Generate Report This button is at Home Screen, it will generate report anduser will see it in Internet Browser. It is recommended touse ‘Google Chrome’ browser as it provides PDFconversion facility also.

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Home Screen

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i. General Informationii. Form of Cost Audit Reportiii. Cost Accounting Policyiv. Product Group Detailsv. Quantitative Information for Current Yearvi. Quantitative Information for Previous Year

View Quantitative Informationvii. Row Material –Utility-Industry Info for Current Yearviii. Row Material –Utility-Industry Info for Previous Year

View Row Material –Utility-Industry Informationix. Abridge Cost for Current Yearx. Abridge Cost Sheet for Previous Year

View Abridge Cost SheetProfitability

xi. Profit Reconciliationxii. Value Addition xiii. Financial Position of Companyxiv. Related Party Transactionxv. Reconciliation of Indirect Taxes* No entry is to made on Red marked sheets. They are only for Viewing data.

Nineteen Sheets to complete XBRL

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By using Pre fill Button User will get Name and Registered officeAddress automatically from internet. Kindly press this button only afterfilling up data of completing this sheet & ‘Form of Cost Audit Report’.

General Information

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Fill the date in “DD-MM-YYYY” format only If there is no details of previous year then do not fill the data in First previous

financial year. When user have data of P.Y., dates for PY shall be inserted here. Otherwise at

Sheet - ‘Product Group Details’ user will not be able to select ‘yes’ for‘Whether PY figures are reported’

General Information

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Select level of rounding in (E)(i) by using drill down arrow Actual Thousand Lakhs Millions Crores Billions

Reporting Currency of Entity is fixed as ‘INR’

General Information

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If Option sleeted as “Yes” at qualification or any reservation or adverseremarks; Tex Block is mandatory for the Comment s

Text Block for Consolidated observations and suggestions are mandatory User have to select “Yes” or “No” whether company has Related Party

Transactions or not. If user select no it will not allow to fill data at PARA – 10Related Party Transactions

General Information

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Where there is only one Cost Auditor no need to click on button ‘Add Cost Auditor’ Options for ‘’Whether cost auditor is Lead Auditor are ‘Yes’ or ‘No’ Options for ‘Category of Cost account’ are ‘Firm’ or ‘LLP’ or ‘Sole Proprietor’

Details of Cost Auditor

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User can add only certain number of auditors which already mentioned at“General Information D(iii).

By using button “Add or Delete Cost Auditor” user can Add or delete auditor(s) Lead auditor for the company is only one. Only single auditor can be selected as

Lead Auditor.

Details of Cost Auditor

Product Group Details

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By using “ADD or DELETE PRODUCT / ACTIVITY GROUP” a product/ activity groupcan be added

Product/Service Group Details

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When at the column “whether product or activity group covered under cost audit(Yes/No)” is selected as “YES”, then only it will generate corresponding lines athorizontal formats for ‘Qty information’, ‘RM, Utilities and Industry Specificelement’ and ‘Abridge cost Statement’ for CY & PY will be inserted for the saidproduct group

When at the column “whether previous year figures reported (Yes/No)” is selectedas “No”, then data cells for previous year will get locked at horizontal formats for‘Qty information’, ‘RM, Utilities and Industry Specific element’ and ‘Abridge costStatement’ for CY & PY will be inserted for the said product group.

If user wants to change from “Yes” to “No” at “Whether product or activity groupcovered under cost audit (Yes/No)”, then the corresponding sheets for Para – 4 and5 will also get deleted

If user wants to delete desired product group, user can put cell on said productgroup and by selecting “delete product group” delete it. However, if “Yes” waschosen at “whether product/activity group covered under cost audit”, then thecorresponding sheets for Para – 4 to 6 will also get deleted.

Quantitative Information

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Quantitative Information

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Kindly use this – horizontal table for inserting data of Quantitative information. Name and Code of Product groups will automatically derived from product

group detail. Simply fill other details in relevant cells horizontally. After input detail in both current year and previous year. You can view how your

data will come out in vertical form by VIEWQTY sheet .any product sr. no inputand see view.

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Raw material utility and industry specific

Kindly use this – horizontal table for inserting data of RMC, Utilities and Industry Specific Item. Please note that this table has 169 columns. You are required to fill up the applicable columns only.

Please ensure that no row shall be added in this sheet. In case of need, please go to ‘Product Group Details’ and add relevant information there only.

Product orb service detail s will automatically appear from ‘Product Group Details’ filled up earlier.

Then after input desired values in horizontal rows. These values will automatically transferred to Abridge Cost statement.

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User will allowed to fill up to maximum ten numbers of material

Options for Nature of Material Consumed are:

Indigenous

Imported

Self Manufactured Material that select from only drop down menu.

To provide any further clarification about material / utility /industryspecific wise elements, ‘Text Blocks’ are also available for each entry forsuch clarifications.

Abridge Cost Statement

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This portion of product group detail will appear automatically. Cost of material consumed, cost of utility and cost of industry specific elements will

automatically appear from you previous sheets. To view, compare data with PY and interpret/analyze the cost data vertical format,

Please use next sheet - “view abridge” by inserting requisite Sr. no of the table.


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Cost per Unit of Increase/Decrease in FG and Self or Captive Consumption arenot available in taxonomy, so it is freeze and indicated as yellow cell.

Cost per Unit of Other adjustment will derived from Cost of Production orOperation of Goods or services sold less Total cost of production andpurchases

User can remove formulae by inserting own value / formulae

Profit Reconciliation

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Profit Reconciliation

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Use Buttons to ADD or DELETE the number of items at Incomes andExpenses not considered in cost accounts

Value Added

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Value Addition

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Para – 9 : Financial Ratios

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Financial positions and ratio analysis

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Related Party Transaction

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Related Party Transactions

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Related party data is divide in two parts viz. data about the related party andtransaction data.

Insert CIN will automatically fill Name of the Company. Hence, do fill CIN firstwherever applicable.

Drill down button is available for selecting country. By pressing Add Related Party, user is asked whether user want to add

transaction with the said party. If yes then related party data will get copiedautomatically.

Related Party Transactions

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Reconciliation of Indirect Taxes

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Reconciliation of Indirect Taxes

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Simply fill the data as required in relevant cells

Generation of Report & XBRL Instance

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Generation of Report

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Press Button Generate Report a window will open


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Save HTML file at desire folder


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View of HTML Report – Preferable BrowserGoogle Chrome – Printer Friendly Version

Generation of XBRL Instance

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Press Button Generate C2XSRF Document ; a window will open

Generation of XBRL Instance

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Save C2XSRF file at desire folder then convert file in to theXML by our software .

Validation of Instance Document with MCA Tool

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Validation of Instance Document

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Home Screen of MCA validation tool


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Taxonomy> Select Taxonomy> Cost Audit Report 2015


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This message will appear when taxonomy loaded.


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Now open xml file which generated from Excel base XBRLsoftware . File > Open>


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Now Select XML from document


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Message will appear when xml loaded


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Select element it will show details below which filled byuser in XBRL software


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User can validate sheet by : File > Validate


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Final Validation Message


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User can also get PDF from MCA Tool also by: File> Export to PFD

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