coordinating oregon's response to pesticide incidents · coordinating oregon’s response to...

OregonDepartmentofAgricultureOregonDepartmentofConsumerandBusinessServicesOregon

DepartmentofEnvironmentalQualityOregonDepartmentofFishandWildlife

OregonDepartmentofForestryOregonDepartmentofTransportation

OregonPoisonCenterOregonHealthAuthority

OregonOfficeofStateFireMarshal

PreparedbythePesticideAnalyticalandResponseCenterBoardMarch20184

Version4publishedMarch2018

CoordinatingOregon’sResponsetoPesticideIncidents

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TableofContents

ExecutiveSummary...............................................................................................................................................5

Introduction..............................................................................................................................................................7

ReceivingPesticideIncidentInformation..................................................................................................7

MakingPARCreferralstoPARCMemberAgencies...............................................................................9

CoordinatingPesticideIncidentInvestigations.....................................................................................11

RespondingToRequestFromHealthCareProviders........................................................................12

Appendices:

Appendix1–PARCBoardContactsList...................................................................................................13

Appendix2–IncidentCoordinationMatrix............................................................................................16

Appendix3–PARC’sContributingFactorList.......................................................................................18

Appendix4–OregonOccupationalSafetyandHealthDivision(OR-OSHA)SOP.................22

Appendix5–OregonDepartmentofForestry(ODF)SOP...............................................................29

Appendix6–OregonDepartmentofEnvironmentalQuality(DEQ)SOP.................................36

Appendix7–OregonDepartmentofAgriculture(ODA)SOP........................................................45

Appendix8–OregonDepartmentofFishandWildlife(ODFW)SOP.........................................49

Appendix9–OregonPoisonCenter(OPC)SOP....................................................................................62

Appendix10–OregonDepartmentofTransportation(ODOT)SOP..........................................65

Appendix11–OregonOfficeofStateFireMarshal(OSFM)SOP..................................................67

Appendix12–OregonHealthAuthority(OHA)SOP..........................................................................69

ListofFigures:

Figure1:PARCactsasacentralizedlocation...........................................................................................6

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Acronyms

DEQOregonDepartmentofEnvironmentalQuality

FIFRAFederalInsecticide,Fungicide,andRodenticideAct

FYFiscalyear;from7/1/2009–6/30/2010,asanexample

NIOSHNationalInstituteofOccupationalSafetyandHealth

OAROregonAdministrativeRules

ODAOregonDepartmentofAgriculture

ODFOregonDepartmentofForestry

ODFWOregonDepartmentofFishandWildlife

ODOTOregonDepartmentofTransportation

OERSOregonEmergencyResponseSystem

OHAOregonHealthAuthority

OHSUOregonHealthandScienceUniversity

OPCOregonPoisonCenter,OregonHealth&ScienceUniversity

OR-OSHAOregonOccupationalSafetyandHealthDivision,OregonDepartmentofConsumerandBusinessServices

ORSOregonRevisedStatutes

OSFMOregonOfficeofStateFireMarshal

OSUOregonStateUniversity

PARCPesticideAnalyticalandResponseCenter

PESTPesticideExposure,SafetyandTrackingProgram,OregonHealthAuthority

USEPAUnitedStatesEnvironmentalProtectionAgency

USFWSUnitedStatesFishandWildlifeService

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ExecutiveSummary

Inthe1970s,theincreasinguseofpesticideselevatedcitizens’concernsregardingthepossibleadverseeffectsofthesechemicalsonpeople,animals,andtheenvironment.Inresponsetotheseconcerns,theOregonStateLegislatureestablishedin1979thePesticideAnalyticalandResponseCenter(PARC)(PerOregonRevisedStatute634.550).Inadditiontoactingasacentralizedlocationtoreceivepesticide-relatedincidentinformation,PARCalsofunctionstoassistwithinteragencycommunicationandcoordinationwheninvestigatingpesticideincidents(SeeFigure1nextpage).CoordinationandcommunicationisprimarilybetweenPARCmemberagencyBoardmembers(SeeAppendix1forPARCBoardcontacts).

PARCdoesnotconductinvestigations.However,PARCmemberagenciesmayeitherconductaninvestigationorconductactivitiesinsupportofaninvestigation,dependinguponeachindividualagency’sregulatoryauthority.ThePARCmemberagenciesthatmayconductpesticideinvestigationsare:

◻ OregonDepartmentofAgriculture(ODA)◻ OregonDepartmentofForestry(ODF)◻ OregonDepartmentofEnvironmentalQuality(DEQ)◻ OregonOccupationalSafetyandHealthAdministration(OR-OSHA)◻ OregonDepartmentofFishandWildlife(ODFW)

ThePARCmemberagenciesthatmayconductactivitiesinsupportofanagency’sinvestigationsare:

◻ OregonHealthAuthority(OHA)◻ OregonPoisonCenter(OPC)◻ OregonDepartmentofTransportation(ODOT)◻ OregonOfficeofStateFireMarshal(OSFM)

TohelpOregoniansunderstandhowstateagenciescoordinateinvestigatingpesticideincidents,thePARCBoardcreatedthisdocumenttitledCoordinatingOregon’sResponsetoPesticideIncidents.ThepurposeofthisdocumentistodescribetothecitizensofOregonhowPARCfunctions,howPARCmemberagenciesconductpesticideinvestigations(SeeAppendix2–IncidentCoordinationMatrix),andwhataffectedpeoplemayexpectduringandafterapesticideinvestigationiscompleted.FollowingthereportofapesticideincidenttoPARC,affectedindividualscanexpecttohearfromPARCoraPARCmemberagencywithinonebusinessday.Atthattime,amaincontactpersonforcommunicationisestablishedandcontactinformationisprovidedorexchanged.Affectedindividualscanexpectstateleadagenciestoshareinvestigationresultsduringandaftertheinvestigation.Attheconclusionoftheinvestigation,affectedindividualsmayrequestinvestigationsummaries.Detailsgoverningtheseproceduresareprovidedwithinthisdocument.

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Figure1.PARCactsasacentralizedlocationtoreceivepesticide-relatedincidentinformationandtoassistwithinteragencycommunicationandcoordinationwheninvestigatingpesticideincidents.

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PARC’s''Intake'

Processes'

TO'PARC'

Referrals'From'…'

People'

*Individuals'reporting'exposure'should'contact'their'healthcare'provider'or'call'Oregon'Poison'

Control'800622261222'

Contributing'Factor'Sheets'

Recent'incidents'Biennial'

legislative'reports'

Environment' Animals'

Sources'ODA,'OR6OSHA,'DEQ,'OERS,'OHA,'ODFW,'Media,'*exposed'

individuals,'others'

Investigation'summaries'to'

the'PARC'

Coordinator"

Incident'Coordination'

Communication'i.e.'residents,'County'

Health,media, of icial

Investigation'by'Member'Agencies'ODA'OSHA'DEQ'ODF'ODFW'

'Incident'

SFM'OHA'OPC'ODOT'

'

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ThisdiagramillustratesOregon’sresponsetopesticide-relatedincidents.PARCreceivespesticide-relatedincidentinformationfromavarietyofsources,includingstateagencies.Basedupontheinformationreceived,PARCmakesreferralstotheappropriatePARCmemberagencyoragenciesbaseduponeachmemberagency’sreferralcriteria.EachagencythatreceivesareferralfromPARCrespondstotheincidentbasedupontheiragencySOP.PARCcontinuestoassistwithcommunicationandcoordinationduringaninvestigation.Attheconclusionofeachagency’sinvestigation,summaryreportsaresubmittedtoPARC.PARCthenpreparessummaryreportsforallincidentsthatoccurinaparticularfiscalyear.ThePARCBoardexaminesthesereportsfortrendsthatarefeaturedinthebienniallegislativereport.ThisreportmaymakerecommendationstoaspecificstateagencyortotheStateLegislatureabouthowtoreducepesticide-relatedincidents.

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IntroductionOregonRevisedStatute634.550establishedthePesticideAnalyticalandResponseCenter(PARC)in1979.PARCisopenMondaythroughFriday,8a.m.to5p.m.toreceivepesticideincidentinformationandisstaffedbythePARCCoordinatorandCitizenAdvocateandLiaison.PARCstaffareresponsibleforreceivingpesticide-relatedincidentinformationandmakingtheappropriatereferralstoPARCmemberagencies.IfaPARCmemberagencyconductsaninvestigation,thesummaryreportsaresubmittedtoPARC.PARC,alongwiththeOregonHealthAuthority’s(OHA’s)PesticideExposureSafetyandTracking(PEST)Coordinator,assigncontributingfactors(SeeAppendix3)toPARCincidents.Foroccupationalincidents,theassigningofcontributingfactorsisperformedinconjunctionwiththeOregonOccupationalSafetyandHealthAdministration’s(OSHA)PesticideCoordinator.SelectdraftCFsheetsarepresentedtotheBoardwhothenreachesaconsensusonthefactorsthatcontributedtothePARCincident.ThePARCCoordinatordraftsabienniallegislativereportanddistributesittotheBoardforreviewbeforeitisfinalized.ThestandardoperatingproceduresthatfollowgovernthedailyoperationsofPARC.

I. ReceivingPesticideIncidentInformation

a. Telephonecalls-PARCtracksincomingtelephonecalls.Whennecessary,outgoingtelephonecallsaretrackedaswell.

i. PARCreceivespesticide-relatedincidentinformationthroughPARC’stelephonenumber.Voicemailmessageswillbereturnedwithinonebusinessday.PARCstaffisresponsibleforobtainingtheinitialinformationnecessarytomaketheappropriatereferralPARCmemberagencies.Thisinformationincludes,butisnotlimitedto:

1. Name2. Telephonenumber3. Address,includingzipcode4. Incidentdetails,includingtime,date,andlocationofexposure,

productinformation,andtypeofincident.Typesofincidentsmayincludeoccupational;forestry-related;affectingsoil,water,orair;affectingfish/wildlifeortheirhabitat.

5. Detailsconcerninganimalsexposed(e.g.number,type,andifseenbyaveterinarian,theveterinarian’scontactinformation

ii. Followingthereceiptofpesticideincidentinformation,informthecomplainantofPARC’sroleandtheroleoftheagencyinwhichtheircomplaintisbeingreferred.

iii. WhenthePARCCoordinatorisunavailable,theprimarydesigneewillserveasPARCCoordinator.

b. Email-PARCalsoreceivespesticide-relatedincidentinformationviaemail.ALLemailreferralstoPARCshouldusethefollowingemailaddress:PARC@ODA.state.or.us.ThisemailaddressisroutedtoseveralotherODAstaffinadditiontothePARCCoordinator,sothatappropriateactionswillstillbetakenintheeventthatthePARCCoordinatorisunavailable.(e.g.referralstoPARCmemberagencies)

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II. SourcesofPesticideIncidentInformationa. PARCreceivesinformationregardingpesticide-relatedincidentsaffecting

people,animals,ortheenvironment,throughavarietyofsourcesincluding:i. ODApesticideinvestigatorsii. ODA’sonlinepesticidecomplaintformiii. DEQ’scomplaintline/onlinecomplaintformiv. OregonEmergencyResponseSystem(OERS)

1. OERS-ThePARCCoordinatorreceivesdailyreportsfromtheOregonEmergencyResponseSystem(OERS)viaemail,whichisresponsibleforcoordinatingandmanagingstateresourcesinresponsetonaturalandtechnologicalemergenciesandcivilunrestinvolvingmulti-jurisdictionalcooperationbetweenalllevelsofgovernmentandtheprivatesector.http://www.oregon.gov/omd/oem/pages/tech_resp/oers.aspx

2. Often,OERSreportsdonotcontainspecificinformation,i.e.EPAregistrationnumbers.PARCfollowsupwiththoselistedascontacts,formoreinformation.

3. OERSidentifieschemicalsusing‘UN’numbers;thesearefourdigitnumbersthatidentifyhazardoussubstances,includingpesticides.UNnumbersandthesubstancesthattheyidentifycanbefoundatWikipedia’spagetitled“ListofUNnumbers.”

4. Additionally,thespecificidentityoftheproductmaybeobtainedbycontactingthemaincontactpersonlistedontheOERSreport.

5. WhenareferralismadetoaPARCmemberagencybasedupontheOERSreport,PARCprovidesthespecificOERSreporttotheagencyreceivingthereferral.

6. DEQfollowsuponpesticidespillsreportedtoOERS.PARCrequeststhatDEQprovidethesereportstoPARCviaemail,referringtotheOERSreportnumberinthesubjectline.

7. WhentheDEQreportisreceived,PARCprintsahardcopy,placesitinahardcopyfolderwiththeoriginalOERSreport,andfilesitappropriately.

8. ODA’sPesticidesprogramtrackspesticidespills.ThePARCCoordinatorrequeststhespecificOERSreportsrelatedtopesticideincidents(identifiedbytheyear,thenthespecificnumber,i.e.2014-0967)andsendsthereporttoODA’sLeadPesticideInvestigator/CaseReviewer.

v. OHA’sPesticideExposureSafetyandTracking(PEST)Programvi. OR-OSHAvii. ODFviii. ODFWix. USFWx. 211info

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1. 211inforeceivespesticide-relatedinformationfromthepublic.211infoprovidesinformationoneverypesticide-relatedtelephonecalltoPARCwithinminutesofcompletionofthetelephoneinquiry.

xi. Newspaper/televisionxii. EPARegion10xiii. Requestfromhealthcareproviders

III. MakingPARCReferralstoPARCMemberAgencies

a. Referralcriteria–PARCusesthecriteriabelowtodeterminewhichPARCmemberagencywillreceiveareferralfollowingPARCreceivingpesticide-relatedinformation.EachPARCboardmemberortheirdesigneearecc’donPARCreferrals.

i. ODA-ODAPesticideprogramshallbenotifiedassoonaspossiblewheneveraviolationofOregon’sPesticideControlLaw(ORS634andOAR603)issuspected.Thiswouldincludeanysuspectedmisuse,drift,orotherwisefaulty,careless,ornegligentactsrelatedtopesticideuse,storage,distribution,ordisposal.

ii. ODF-ODFisnotifiedanytimethereisareportorallegationofdamagetonaturalresources,humanhealth,orhumanpropertyasaresultofaforestpesticideapplication,spill,orotherrelatedactivity.Iftheapplicationisongoing,immediatenotificationisrequested.Ifitisfinished,ODFrequestsnotificationassoonasispractical.

iii. OR-OSHA-OregonOSHAisnotifiedanytimeapesticide-relatedincidentorunreasonableexposureriskisoccupationalinnature.

iv. DEQ–DEQisnotifiedwhenthereisapossibleviolationofthegeneralpesticidepermit(2300permit),apossiblemisuseofapesticidethathasimpactedadrinkingwatersourceorgroundwater,orimproperdisposalofsolidwastecontainingpesticides.DEQisnotifiedthroughtheagencycomplainthotline(888-997-7888)ortheonlinecomplaintformathttp://www.deq.state.or.us/complaints/whenstateagenciesconductanon-urgentpesticideuseinvestigationthatinvolvespotentialimpacttosurfacewater,sourcewaterforpublicdrinkingwatersystems,orotherenvironmentalimpact.ReferralstoDEQaresenttocomplaintintake@deq.state.or.us

v. OHA-ThePesticideExposureSafetyandTracking(PEST)ProgramtheOregonHealthAuthority(PublicHealthDivision),isnotifiedwithinonebusinessdayofreportsofsuspectedpesticide-relatedhumanhealthsymptoms.

vi. ODFW-ODFWisnotifiedwithinonebusinessdayofanysuspectedpesticide-relatedpoisoningoffish,wildlife,orimpactstohabitat.

vii. OSFM-OSFMisnotifiedviaemailregardingpesticide-relatedincidentsatfixedlocationswherepesticidesarestored.

viii. OPC-OPCisnotifiedimmediatelyat800-222-1222ofanypesticideexposuresforwhichassistanceisneededinacuteclinicalmanagementofthepatient.PARCwillprovideOPC’snumberto

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individualswhorequireimmediatemedicalattentionassociatedwithpesticideexposure.Anameandnumberwillberequestedifconvenient.

ix. ODOT-ODOTisnotifiedofanypesticide-relatedincidentthatinvolvesOregon’sstatehighwaysystem.

b. Followingthereceiptofpesticide-relatedinformation,PARCmakesareferraltotheappropriatePARCmemberagencywithinonebusinessdayofreceipt.AllreferralstoPARCmemberagenciesaremadeinasimilarmannerviaemail,baseduponthePARCMemberAgencyReferralCriteriadescribedabovewiththeexceptionofODA.TheLeadPesticideInvestigatorandPARCstaffreceivesthesameemailnotificationwhencomplaintscomeinviaPARC’semail,ODA’sonlinePesticideComplaintform,ortheOERSreport.PARCstaffcoordinateswithODA’sPesticideprogramstaffonhandlingthesecomplaints.EachPARCmemberagencyconductsitsowninvestigation,accordingtoeachmemberagency’spoliciesandprocedures(SeeSOPsinAppendix).Thereferralcontainsalltheinformationnecessarytofollow-uponthereferral.(Seetheinformationcollectedviatelephoneabove.)

c. Ifthepesticide-relatedincidentinformationisfromtheOHA’sPESTprogramandincludespartAofanExposurePathway(EP),PARCfurnishestheEPtoallagenciesreceivingthePARCreferral.

IV. PARCBoardmeetings

ThePARCBoardmeetseveryothermonth,beginninginJanuary,andmeetinglocationsrotatebetweenSalem(ODA)andPortland(OHA).a. Agenda-ThePARCCoordinatorschedulesagendaplanningmeetingswith

bothPARCCo-ChairsandthePARCAdministratoratleastthreeweeksinadvanceofthePARCBoardmeeting.ThisgivestheCoordinatortimetopublishthedraftmeetingagendatoPARC’swebsite.(http://www.oregon.gov/ODA/programs/Pesticides/Pages/PARC.aspx)

i. AccordingtotheOregonAttorneyGeneral’sPublicRecordsandMeetingsManual,agendasarepostedtwoweeksinadvanceofthemeeting.

b. Meetingminutes–ThePARCCoordinatorisresponsibleforproducingPARCmeetingminutesfollowingeveryPARCBoardmeeting.DraftmeetingminutesofthepriormeetingareprovidedtoBoardmembersateveryPARCBoardmeeting,forapproval.

i. ThedraftmeetingminutesarepublishedonPARC’swebsitewithintwoweeksofthemeeting.

ii. Followingtheapprovalofthepriormeetingminutes,thePARCCoordinatormakescorrections,removesthe‘draft’watermark,andrepostsminutesas‘final.’

c. PARCBoardmeetingaudiorecordings–PARCBoardmeetingsarealsorecordedandtherecordingsarepostedonPARC’swebsite.

d. Recentincidents–PARCisresponsibleforprovidingPARC’srecentincidenttoBoardmembersateveryPARCBoardmeeting.IncidentsincludethosethatoccurredsincethelastPARCBoardmeeting.

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e. Contributingfactorsheetsi. Attheconclusionofanagency’sinvestigation,investigationsummariesandreportsareemailedtoPARC.EachPARCincidentisassigned“contributingfactors(CF)”Thesearefactorsthatmayhavecontributedtotheincident(SeeAppendix3).TheBoardreachesaconsensusontheCFsforselectPARCincidentsastimeallows.Duetothehighvolume,notallCFsforeachincidentcanbereviewedattheBoardmeetings.

ii. OR-OSHA’sPesticideCoordinator,OHA’sPESTCoordinator,andthePARCCoordinatorwillinitiallyassignCFsforeachPARCpesticideincident,usingPARCmemberagencies’investigationsummariesandreportinformation.

iii. AtPARCBoardmeetings,PARCBoardmemberswillreachaconsensusonthecontributingfactorsassociatedwithselectPARCincidents.

iv. CFsheetsforthePARCincidentsthatwillbediscussedatPARCBoardmeetingsareprovidedtoPARCBoardmeetingsinadvanceofthemeeting.

f. Bienniallegislativereporti. ThePARCCoordinatorpreparesthePARCbienniallegislativereportsandsubmitstotheBoardforreviewbeforeitisfinalized.ThesereportsprovideasummaryandanalysisofallPARCincidentsthatoccurredinthetwomostrecentfiscalyears(FYs)

ii. PerORS634.550,thepesticide-relatedincidentswillbeexaminedto“…identifytrendsandpatternsofproblems,”bothinthereportingperiod,butalsoastheymayoccurovermultiplereportingperiods.

g. Miscellaneousdocumentsi. Presentationhandouts,others

h. ThePARCCoordinatorprovidesmeetingmaterialstoPARCBoardmembers.PARCattemptstoprovidemeetingmaterialstoPARCBoardmembersapproximatelytwoweeksinadvanceofthenextregularlyscheduledPARCBoardmeeting.Meetingmaterialsusuallyconsistof:

i. Agenda(seeabove)ii. MinutesfrompreviousPARCBoardmeeting(seeabove)iii. CFsheets(seeabove)iv. Miscellaneousdocuments(seeabove)

V. CoordinatingPesticideIncidentInvestigations

a. PARCassistsinthecoordinationofpesticideinvestigationsbyinitiatingconferencecallsbetweenPARCmemberagencies(andothers)whenaninvestigationinvolvesthreeormorePARCagencies.ThePARCCoordinatordetermineswhentoinitiateaconferencecallwithassistancefromODA’sPesticideProgramManager,followingtheguidanceprovidedintheIncidentCoordinationMatrix.(SeeAppendix2forIncidentCoordinationMatrix)

b. PesticideusedatarequestsmaybenecessarytoassisttheOregonHealthAuthority(OHA)inconductingPublicHealthAssessments(PHA)orExposure

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Investigations(EI).ThePesticideUseDataRequests:OregonDepartmentofAgriculture(ODA)andOregonDepartmentofForestry(ODF)documentguideshowtoprovidethatinformation.(SeeAppendix12,Attachment5)

VI. Respondingtorequestsfromhealthcareproviders

Requestsfromahealthcareprovider(HCP)forpesticideuseinformationtotreatpeopleoranimalsshouldbedirectedtoPARCviaemailatPARC_HCP@oda.state.or.us,usingtheHCPRequestForm(AvailableonPARC’swebsite;urlabove).ThePARCCoordinator,ODA’sPesticideProgramManager,ODA’sPesticideProgramOfficeManager,ODA’sLeadPesticideInvestigator,andCitizenAdvocateandLiaisonallreceivetheemail.PesticideuseinformationtobeprovidedtoHCPs:

i. Activeingredients,bypercentii. EPAregistrationnumberiii. Manufacturer’scontactinformationiv. Amountofproductappliedwithdilutionratev. Identityofadditionaltankcomponents

b. Followingthereceiptoftherequestform,thePARCCoordinatorcontactstheHCPwithinonebusinessdayofreceipt,informingtheHCPthathisorherrequesthasbeenreceived.ThePARCCoordinatorwillcc:OHA’sPESTProgramforhumanincidents.

c. FollowingthereceiptoftheHCPrequestformbyPARC,thecoordinatorcontactsODA’sPesticideProgramManagerforassistance(onthesamedaythattherequestwasreceivedorwithinonebusinessday).ThePARCCoordinatorprovidestothePesticidesProgramManageracopyoftheHCPrequestform.ODA’sPesticideProgramManagerenliststheassistanceofODF’sFieldSupport,PolicyandMonitoringManagerorODA’sLeadPesticideInvestigator,whenneeded,toidentifytheapplicator.

d. Whentherequestformisreceivedonaweekendday(SaturdayorSunday)orduringaholiday,thePARCCoordinatorwillcontactODA’sPesticidesProgramManagerthenextregularlyscheduledworkday.

e. ODA’sPesticidesProgramManagerprovidestherequestedpesticideuseinformationtothePARCCoordinatorwithinonebusinessdayfollowingreceiptoftherequestform,ifavailable.

f. ThePARCCoordinatorprovidesthecompletedrequestformtotheHCP.ThePARCCoordinatoralsoprovidesthepesticidemanufacturer’scontactinformation.Incasesofanimalpesticideexposures,thePARCCoordinatormakesaprofessionalreferraltoDr.FredBerman(PARCBoardConsultant),providingtoDr.Bermanthecontactinformationofthetreatingveterinarian(s).

Appendices-PARCAgency’sStandardOperatingProcedures(SOPs),inAppendices5-13(OR-OSHA,ODF,DEQ,ODA,ODFW,OPC,ODOT,OSFM,OHA)

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Appendices

Appendix1PARCBoardContactsList

(See:http://www.oregon.gov/ODA/programs/Pesticides/Pages/PARC.aspx)

PesticideAnalyticalandResponseCenterContact:TheodoreBunchJr.,PARCCoordinator503-986-6470or844-688-7272(toll-free)PARC@oda.state.or.usOregonDepartmentofAgriculture635CapitolStNESte100Salem,OR97301-2532

OregonOccupationalSafetyandHealthAdministrationContact:GarnetCooke,PesticideCoordinator503-378-3274garnet.r.cooke@state.or.usOR-OSHASalemFieldOfficeP.O.Box145131340TandemAveNE,Suite160Salem,OR97309

OregonDepartmentofForestryContacts:BradKnotts,ForestPracticesFieldCoordinatorPrivateForestsDivision503-945-7484bknotts@odf.state.or.us

ThomasWhittington,IncentivesFieldSupportCoordinatorPrivateForestsDivision503-945-7399Thomas.Whittington@oregon.gov

JoshBarnard,FieldSupportUnitManagerPrivateForestsDivision503-945-7493Josh.W.BARNARD@oregon.gov

OregonDept.ofForestry2600StateStreetSalem,OR97310

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OregonDepartmentofEnvironmentalQualityContact:BrianBoling,InterimLaboratoryDivisionAdministrator503-693-5745boling.brian@deq.state.or.usDepartmentofEnvironmentalQuality3150NW229thAveSte.150Hillsboro,OR97124

OregonDepartmentofAgriculture,PesticidesDivisionContact:RayJaindl,Director,NaturalResourcePrograms,PARCBoardAdministrator503-986-4713rjaindl@oda.state.or.usOregonDepartmentofAgriculture635CapitolSt.NESalem,OR97301

OregonDepartmentofFish&WildlifeContacts:DanetteFaucera,WaterPolicyCoordinator503-947-6092danette.l.faucera@state.or.usOregonDepartmentofFish&Wildlife4034FairviewIndustrialDriveSESalem,OR97302

OregonPoisonCenterContact:SandyGiffin,Director,OregonPoisonCenter503-494-8600giffin@ohsu.eduOregonPoisonControlCenter3181SWSamJacksonParkRoadMailCode-CSBPortland,OR97201-3098

OregonDepartmentofTransportationContact:WillLackey,VegetationManagementCoordinator503-986-3010william.lackey@odot.state.or.usOregonDepartmentofTransportation355CapitolStreetNE,MS11Salem,OR97301-3871

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OregonOfficeofStateFireMarshalContact:MichaelHeffner,AssistantChiefDeputy503-934-8030michael.heffner@state.or.usOfficeofStateFireMarshal4760PortlandRd.NESalemOR97305-1760

OregonHealthAuthority,PublicHealthDivisionContact:CurtisCude,EnvironmentalPublicHealthSurveillanceProgramManager,PARCBoardCo-Chair971-673-0975curtis.g.cude@state.or.usOregonHealthAuthority800NEOregonStreet,No.640Portland,OR97232-2162

OregonHealthandScienceUniversity,OregonInstituteofOccupationalHealthSciencesFredBerman,Director,ToxicologyInformationCenterContact:[email protected],OregonInstituteofOccupationalHealthSciences3181SWSamJacksonParkRoadPortland,OR97201-3098

OregonStateUniversityContact:JeffJenkins,Professor,EnvironmentalandMolecularToxicology541-737-5993jenkinsj@ace.orst.eduOregonStateUniversity333WenigerHallCorvallis,OR97331-7301

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Appendix2PesticideAnalyticalandResponseCenter(PARC)IncidentCoordinationMatrix

ThisincidentcoordinationmatrixassistsPARCindeterminingthepropermemberagenciestonotifywhenpesticide-relatedincidentsoccur.Whenthreeormorememberagenciesareinvolvedinantheinvestigation,thePARCCoordinatorwillinitiateaconferencecalltobriefmemberagenciesandtocoordinatecommunicationandincidentresponsesregardingtheevent.FunctionsofPARCmemberagencies:OregonDepartmentofAgriculture(ODA)–Regulatethesale,use,anddistributionofpesticidesinOregon.OregonDepartmentofEnvironmentalQuality(DEQ)–ProtectthequalityofOregon’senvironment,includingOregon’sair,landandwater.OregonOccupationalSafetyandHealthAdministration(OR-OSHA)–ImproveworkplacesafetyandhealthinOregon.OregonDepartmentofForestry(ODF)–Protect,manage,andpromotestewardshipofOregon’sforests.OregonDepartmentofFishandWildlife(ODFW)–ProtectandenhanceOregon’sfishandwildlifeandtheirhabitats.OregonHealthAuthority(OHA)–ImprovethelifelonghealthofOregonians.OregonOfficeofStateFireMarshal(OSFM)–Protectcitizens,theirproperty,andtheenvironmentfromfireandhazardousmaterials.OregonPoisonCenter(OPC)–ProvideemergencytreatmentinformationforpatientsexperiencingapoisoningortoxicexposureinOregon,Alaska,andGuam.Additionalagencies:OregonHealthandScienceUniversity(OHSU)–ConsultationUnitedStatesFishandWildlifeService(USFW)–ThreatenedandendangeredspeciesandanadromousfishUnitedStatesEnvironmentalProtectionAgencyRegion10–EndangeredspeciesandanadromousfishOregonStatePolice(OSP)–ODFWenforcementNationalOceanicandAtmosphericAdministration(NOAA)–Anadromousfish

Agencieslistedbelowinboldwilltake/sharetheleadintheinvestigation.

HumanCircumstance AgenciestoContactIndividual(s)reportadversehealthasaresultofpesticideexposure?Occurringonforestedlands?

ODA,OHAAddODF

Individual(s)reportoccupationalexposuretopesticides?Onforestedlands?

OR-OSHA,ODAAddODF

Drinkingwaterimpactedbypesticides? DEQ,OHA,ODAIFcriminalactivitysuspected,EPARegion10willtakethelead.ExposuretofiveormoreindividualsmustbereportedtoEPARegion10andanyexposuresresultinginhospitalizationmustalsobereportedtoEPARegion10.

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AnimalCircumstance AgenciestoContactDomesticpet(s)affectedbypesticides? ODA,OHSUAquaticorganismsorwildlifenegativelyaffectedbypesticides?Migratorybirds?Anadromousfish?Threatenedorendangeredspecies?Forestry?Waterqualityconcern?

ODA,ODFWAddRegion10EPA,USFWAddNOAAAddRegion10EPA,USFWAddODFAddDEQ

Fishorwildlifehabitataffectedbypesticides?

ODA,ODFW

IFcriminalactivitysuspected,EPARegion10willtakethelead.IFsamplingwillbedonebyDEQ,coordinatewithaswell.

Environmental

Circumstance AgenciestoContactPesticidespill?OnanOregonhighway?

DEQAddODOT

Fireinvolvingpesticides? LocalfiredepartmentAirqualityconcern? DEQ,ODFWSoilqualityconcern? DEQ,ODFWDrinkingwaterconcern? OHA,DEQ,ODFWWaterqualityconcern? DEQ,ODFWEnvironmentalsamplingrequired? DEQForestry? ODFIFcriminalactivitysuspected,EPARegion10willtakethelead.IFsamplingwillbedonebyDEQ,coordinatewithaswell.

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A) IncidentSiteCategories1. Privateresidence

a. Singlefamilyhome

Appendix3PARCContributingFactorsList

b. Multi-unithousing(apartment)c. Mobilehome/trailerd. Housingauthoritybuilding

2. School3. Institution

a. Nursinghome/carefacilityb. Hospitalc. Homelessshelter

4. Hotel/motel5. Vehicle6. Forestry7. Agricultural(e.g.farm,nursery)8. Commercial(e.g.officepark,retail)9. Road,right-of-way,trail,Non-Ag10.Public/municipalpark11. Industrial(e.g.manufacturing)12. Golfcourse13. Construction14. Other

B) DataSourcesforIncident1. OPCFax2. ReporterInterviewwithPEST3. PARCAgencyReport/Findings

a. ODAReportb. OR-OSHAReportc. ODFReportd. ODFWReporte. OSFMReportf. DEQReportg. Dr.Bermanh. Other

4. MedicalRecorda. Humanb. Vet

5. Insufficientenvironmentaldata6. EnvironmentaldatasufficientforRegulatoryDecision7. OERSReport8. NewsMedia9. NoreturncalltoPEST

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10. ODOT11. USFW12. EPARegion10

C) IntendedTarget1. Bedbugs2. Otherindoorinsectpest3. Otherindoorpeste.g.mold,bacteria,mice,rats4. Vegetatione.g.weedcontrol5. Outdoorpestcontrole.g.moss/mold/insect/rodent6. Forestry7. Agriculture8. Roadside/Right-of-way9. CommunityApplication(Japanesebeetle,gypsymothetc…)10. Irrigationditch11. Non-native/invasivefish12. Human(e.g.Deet)13. Vectore.g.mosquito/rodent13.Other

D) ApplicationFactors(asdeterminedbyAgencies)1. Spill/splashofliquidordust(notinvolvingapplicationequipmentfailure)2. Applicationequipmentfailure3. Mixingofincompatibleproducts4. Improperstorageleadingtorelease5. Labelreportedlynotread6. Excessiveapplicationofpesticide7. Drift–commercial-Ag-forestry-vectorcontrol8. Drift–originatingfromapplicationbyresident9. Misapplication–homeowner,indoors10.Repeatedincident/violationbyApplicator11. Misapplication–homeowner,outdoors12. Misapplication–vectorcontroloperator13. Misapplication–useofcancelledproduct14. Misapplication–pestcontroloperators,indoors15. IntentionalHarm16. Misapplication–pestcontroloperator,outdoors17. Misapplication–Forestryoperator18. Misapplication–Agriculturaloperator19. Misapplication–RofW/Non-Ag20. Applicationbyminor21. Improperstoragewithinreachofchild22. Gaseousrelease(fromfumigantuse)23. Unlicensedapplicator(whenrequired)24. Licensedapplicatornotproperlytrained/supervised25. Industrialaccident

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26. Impairedapplicator(applicatorexposureledtoapplicatorimpairment)27. Gaseousrelease(fromfumigantdeactivation)28. Illegalpesticideused/illegaldumpingofpesticide29. TotalReleaseFoggerused

E) ExposureFactors(maynotbeverifiedbyAgencies)1. RequiredNotification/postinglackingorineffective2. Peoplewereinthetreatedareaduringapplication3. Inadequateventilationoftreatedareabeforere-entry4. Earlyre-entry5. Contactwithtreatedarticle6. Mixing&loadingantecedents7. Occupationalexposure8. PPEEye(requiredeyeprotectionnotworn/inadequate)9. PPEGloves–(requiredglovesnotworn/inadequate)10. PPERespirator(requiredrespiratornotworn/inadequate)11. Performingunauthorizedactivity12. PPEOther(OtherPPEnotworn/inadequate)13. Decontaminationnotadequateortimely14. Exposure/symptoms15. Labelinsufficienttoprotectpublicornon-targethealth16. ChemicalSensitivity17. Inadvertentanimalexposure18. Veterinaryproductexposure19. Vegetationsymptomconsistentw/formulation20. Off-sitemovement/odor21. Pediatricexposureofchildren<6

F) OtherFactors1. Neighbor-to-Neighborconflict2. Residential-AgInterface3. Groupexposure(≥3ormorepeople)4. Residential-ForestryInterface5. SitewithRepeatedreportsofexposure/symptoms6. NoPHDaccesstootheringredients(b/cCBI)7. Medicaltreatmentsought8. Pesticidepoisoningdx/suspectedbyHCP,butnotreported,perOAR333-018-0015.

G) RemedialActionsbyAgencies1. Referraltocommunity-basedmediationsource2. ODFCitation3. ODACitation4. AgencyLetterOrdering5. OR-OSHACitation6. OR-OSHAHazardLetter7. ODALetterAdvising

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8. Noviolationsdocumented

H) Referralsto…1. ODA2. PEST3. OR-OSHA4. ODFW5. DEQ6. ODF7. OSFM8. OPC9. ODOT10. Other

Incidentnotablebecause?1. Bumblebeedeath2. Honeybeedeath3. Multi-unithousingandnotification(notrequired)4. WPS-related5. Unawareof PARCmember6. Aerialapplication7. Transportation-relatedspill/accident8. Other

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Appendix4OregonOccupationalSafetyandHealthDivisionPoliciesandProcedures

OREGONOCCUPATIONALSAFETYANDHEALTHDIVISIONPOLICIES&PROCEDURES

Number58

Page1of9

Subject:OregonOSHAPesticideIncidentReferralProcedurestothePesticideAnalyticalandResponseCenter(PARC)

EffectiveDate:2/1/20152/28/2019

Preparedby:GarnetCooke

Approvedby:ReneeStapleton,PolicyManager

Supersedes:3/1/20132/1/2017

Purpose:ToestablishuniformprocedurestomakepesticiderelatedincidentreferralstothePesticideAnalyticalandResponseCenter(PARC)andtoguideOregonOSHA’sactionsfollowingthereceiptofaPARCinvestigationreferral,inaccordancewiththeOregonOSHA’sComplianceOfficer’sGuide.ThisSOPalsoestablishesuniformproceduresforcoordinatingandcommunicatingwithotherPARCmemberagenciesduringPARCincidentinvestigations.Scope:OregonOSHA’sinvestigationofwork-relatedpesticideexposures.Pesticidesincludedefoliants,desiccants,fungicides,herbicides,insecticides,nematocides,plantregulators,disinfectants,antimicrobialsandanysubstance,ormixtureofsubstancesintendedtobeusedfordefoliatingplantsorforpreventing,destroying,repellingormitigatingallinsects,plantfungi,weeds,rodents,predatoryanimalsoranyotherformofplantoranimallifewhichis,orwhichtheDepartmentofAgriculturemaydeclaretobeapest,whichmayinfestorbedetrimentaltovegetation,humans,animals,orbepresentinanyenvironmentthereof.[See:ORS634.006(8)].Background:PARCdoesnothaveregulatoryauthority;however,PARCismandatedtoperformthefollowingfunctionswhenpesticide-relatedincidentsadverselyaffecthumans,animalsortheenvironment:

• Collectincidentinformation• Mobilizeexpertiseforinvestigations• Identifytrendsandpatternsofproblems• Makepolicyorotherrecommendationsforaction• Reportresultsofinvestigations• Prepareactivityreportsforeachlegislativesession

PARC’sprimaryfunctionistocollectandanalyzeinformationaboutreportedincidentsandtocoordinatenecessaryinvestigations.Memberagenciesconductmostoftheinvestigationsandtakeanynecessaryenforcementaction(s).MemberagenciesarelistedinAttachment#1.OregonOSHAisabindingmemberofPARCandisrepresentedonthePARCBoardbyOregonOSHA’sPesticideCoordinator.

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StaffwillreceivetrainingontheproceduresoutlinedinthisSOP,andanannualreviewoftheprocedureswilloccurtoensureeffectiveness.Action#1:WhenOregonOSHAisnotifiedofawork-relateddeath,catastropheorahospitalizationduetoapesticideexposure,thefollowingproceduresapply:Procedures:

1. TheOregonOSHAemployeereceivingthepesticide-relatednotificationwillimmediatelyforwardthatinformationtoOregonOSHA’sPesticideCoordinatoror,inhis/herabsence,arepresentativedelegatedtheseduties.

2. OregonOSHA’sPesticideCoordinatororrepresentativewillcollecttheinformationandnotifyPARCwithin24hoursviatelephoneandalsobye-mail.ContactinformationisincludedinAttachment#1.

3. OregonOSHAwillprioritizeresponsetothesepesticideexposureeventsbased

onthefollowingcriteria:• Imminentdanger:Investigationinitiatedwithin24hours.

Imminentdangerisacondition,practiceoractwhichexistsinanyplaceofemploymentandcouldreasonablybeexpectedtocausedeathorseriousphysicalharmimmediately.

• Serious: Investigation initiated within 5 days. A serious condition,practiceoractisonewhichexistsinanyplaceofemploymentandcouldreasonablybeexpectedtocauseseriousphysicalharm.

4. WhenanOregonOSHAinvestigationrevealsissuesrelatedtopotentialviolationsof

therulesofotherenforcementagencies,OregonOSHA’sPesticideCoordinatorwillestablishcommunicationwiththoseagenciesandmaintainappropriatecommunicationthroughoutthecourseoftheinvestigation.Theotherenforcementagenciesare:OregonDepartmentofAgriculture,OregonDepartmentofForestry,andOregonDepartmentofEnvironmentalQuality.OregonOSHA’sPesticideCoordinatorwillalsocoordinatecommunicationsbetweenOregonOSHAfieldstaffandtheOregonHealthAuthority’sPESTProgramincludinganynecessaryclarificationsregardingexposurepathwaysandpesticideidentitiesiftheyweremisidentifiedorunknownatthetimeoftheoriginalintake.

Action#2:WhenOregonOSHAreceivesaninvestigationreferralfromPARC,thefollowingproceduresapply:

Procedures:1. OregonOSHA’sPesticideCoordinatororrepresentativewilltakeall

investigationreferralsfromPARCandinitiateOregonOSHA’sresponse.

2. ReferralsfromPARCwillbeinvestigatedinaccordancewiththeOregonOSHA’sComplianceOfficer’sGuide.(UseOccupationalPesticideExposureIncidentReportForm.)OregonOSHAwillprioritizeresponsetothesereferralsbasedonthefollowingcriteriaandrespondwithintheindicatedtimelimits:

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• Imminentdanger:Imminentdangerisacondition,practiceoractwhichexistsinanyplaceofemploymentandcouldreasonablybeexpectedtocausedeathorseriousphysicalharmimmediately.Investigationinitiatedwithin24hours.

• Serious:Aseriouscondition,practiceoractisonewhichexistsinanyplaceofemploymentandcouldreasonablybeexpectedtocauseseriousphysicalharm.Investigationinitiatedwithin5days.

3. Whentheinvestigationiscompleted,thecomplianceofficerwille-mailacopyof

thenarrativeandinspectionnumbertothePesticideCoordinator.ThePesticideCoordinatorwillreportthefindingsoftheinvestigationtoPARCwhentheenforcementactionisissued.

Action#3:TheseproceduresapplywhenOregonOSHAdiscoversorisnotifiedofanincidentoraccidentinvolvingpesticides.(Thistypeofaccidentorincidentdoesnotincludepesticide-relateddeath,catastrophe,orhospitalizationcoveredinAction#1.)Informationmaybeobtainedfrom:

• Acomplaintalleginghealthorsafetyhazardsinvolvingpesticides.• AreferralfromanothersectionofOregonOSHAoranotheragencyor

department.• Areportedaccidentwhereanindividualhasexperiencedanadverse

healtheffectsduetoapesticideexposure.• Amediareferral.• Inspection-relatedinterviewsortheinspectedemployer’sOSHA300log.

Procedures:

1. TheOregonOSHAemployeewhodiscoversorreceivesthepesticide-relatednotificationwillforwardthatinformationtoOregonOSHA’sPesticideCoordinator--or,inhis/herabsence,arepresentativedelegatedtheseduties--withinonebusinessday.

2. Thereferralinformationshouldalwaysinclude:

• Contactinformationforanypersonsexposed.• Locationwhereexposureoccurred.• Timeanddateofexposure.• Natureofthepesticideincident(potentialmisuse,threatsto

humans,fish/wildlifehabitatortheenvironment).• Nameofortypeofpesticideinvolved.

3. OregonOSHA’sPesticideCoordinatororrepresentativewillusethatinformation

tonotifyPARCviatelephoneandalsobye-mailwithin24hours.ContactinformationisincludedinAttachment#1.

4. This type of occupational pesticide exposure incident will be investigated in

accordancewithOregonOSHA’sComplianceOfficer’sGuide,usingAttachment#2:OccupationalPesticideExposureIncidentReportForm,orequivalent.

5. PARCcaseswillbecodedintwolocationsontheOTISsystem:

a) S-22PARCintheoptionalreportinformation,and

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b) IntheEmphasissectionunderlocal:“Pesticidehandling.”OregonOSHA’sApplicablePesticide-RelatedRules

§ OAR437Division1,GeneralAdministrative Rules

§ OAR437Division2,GeneralIndustry, including:• 2/I,PersonalProtectiveEquipment• 2/Z,437-002-0171(40CFR170),WorkerProtectionStandard• 2/Z,437-002-0382OregonRulesforAirContaminants• 2/Z,437-002-1910.1200,HazardCommunicationStandard• 2/Z,437-002-0373OregonRulesforThiram

§ OAR437Division3,Construction, including:

• 2/Z,437-003-1000OregonRulesforAirContaminants

§ OAR437Division4,Agriculture, including:• 4/I,ProtectiveEquipment• 4/N,437-004-1680StorageofHazardousChemicals• 4/W,437-004-6000(40CFR170)WorkerProtectionStandard• 4/Z,437-004-9000OregonRulesforAirContaminants.• 4/Z,437-004-9010FumigatedAreas.• 4/Z,437-004-9720Thiram• 4/Z,437-004-9800HazardCommunicationStandardforAgriculturalEmployers

§ OARDivision7,ForestActivities, including:

• 7/A,437-007-0010WorkerProtectionStandard• 7/D,PersonalProtectiveEquipmentandPrograms

Attachments:

#1.PARCandMemberAgencycontactinformation................................................Page5-6#2.OregonOSHA’sOccupationalPesticideExposureIncidentReportForm........Page7(ForusebyOSHApersonneltodocumentcontributingfactors.)

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Attachment #1 PARCandMemberAgencyContactInformation

PesticideAnalyticalandResponseCenter(PARC)PARCwebsite503-986-6470or844-688-7272(toll-free)[email protected]

§ OregonOccupationalSafetyandHealth DivisionGarnetCooke,PesticideCoordinatorOregonOSHA/SalemFieldOfficePOBox145131340TandemAveNE,Suite160Salem,OR97309(503)378-3274Fax(503)[email protected]

§ OregonDepartmentofAgricultureTheodoreBunch(PARCBoardCo-Chair)TeamLead635CapitolStreetNESalem,OR97301-0110(503)986-4646Fax(503)[email protected]

§ OregonDepartmentofForestryThomasWhittingtonForestPracticesFieldSupportCoordinator2600StateStreetSalem,OR97310(503)945-7484Fax(503)[email protected]

§ OregonDepartmentofEnvironmentalQuality

BrianBolingProgramManagerDEQLaboratory

EnvironmentalAssessmentDivision3150NW229thAve.Suite.150Hillsboro,OR97124(503)693-5745Fax(503)[email protected]

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§ OregonHealthAuthority/Environmental

HealthCurtisCude(InterimPARCBoardCo-Chair)

EnvironmentalPublichealthSurveillanceProgramManagerResearch&EducationServicesCenterforHealthProtection800NEOregonSt.,Suite640Portland,Oregon97232(971)673-0982Fax(971)[email protected]

§ OregonPoisonControlCenterSandyGiffin,RNDept.Director3181SWSamJacksonParkRdMailCode-CSBPortland,OR97201-3098(503)494-8600Fax(503)[email protected]

§ OregonDepartmentofFishandWildlifeDanetteFaucera

WaterPolicyCoordinator3406CherryAvenueNESalem,OR97303(503)947-6092Fax(503)[email protected]

§ OregonStateFireMarshalMichaelHeffnerAssistantChiefDeputyManagerEmergencyResponseServicesBranch3565TrelstadAveSESalemOR97317(503)934-8030Fax(503)[email protected]

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Attachment #2:

OregonOSHA’sOccupationalPesticideExposureIncidentReportFormForusebyOSHApersonneltodocumentcontributingfactors.

PARCCase# OPTReport# Received from

PARC/ReferredtoPARCon: E

Employername:

Address:

Employeesinvolved: Single: GroupExposure:

PesticidesInvolved&EPAReg.#s:

Descriptionofevent:

Symptoms:

Symptomsassociatedwithpesticide:Yes No

Medicaltreatmentsought:Yes No Hospitalized:Yes No

Typeoffacility:AgGeneralfarm/Orchard/Nursery/Forestry/StructuralLandscaping/Transportation

/School/RightofWay/Other: ApplicationFactors:

Handlabor/Mix/Load/Applying/Spill/Splash/Equip.Malfunction/Drift/Bystander/Structure(office/warehouse)/

Handlingtreatedproduct/Other:

TypeofExposure:Direct(usingproduct)Indirect(exposedtoproduct)

StructuralExposure:Yes No Informedofapplicationprior:Yes No

SDS: Yes No

PPEWorn:All/accordingtolabelSomeNonePPEWorn,butincorrect(listissues)

NoPPEWorn:Notrequiredfortaskbeingdone

Decontamination:Occurred/Presentbutdidnotoccur/Notpresent(nosupplies)Training:WPS

Handler/WPSWorker/HazardCom/HealthHazControl/otherVentilation:Outside Structural:#

hoursventilated: NoventilationoccurredLabelinsufficient:ReferredtoODA/EPA:Yes No

Violations:Yes(attach)NoHazardLetter:Yes(attach)

NoReferraltootherPARCagency:OregonOSHA

ContactInfo:

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Appendix5OregonDepartmentofForestryStandardOperatingProcedures

forPesticide-RelatedIncidents

OregonDepartmentofForestryStandardOperatingProceduresforPesticide-RelatedIncidents

EffectiveDate: January1,2015LastRevisionDate:

Introduction/PurposeTheOregonDepartmentofForestry(ODF)administerstheregulationsoftheOregonForestPracticesAct(FPA),includingrulesfornaturalresourceprotectionwhenpesticidesareusedonforestland.

Thepurposesofthisdocumentaretooutlinethefollowing:

◻ ODFresponsestocomplaintsorreportsfromthepublicofproblemsrelatedtoforestpesticideuse.

◻ ODFresponsestoreferralsofinformationfromthePesticideAnalyticalandResponseCenter(PARC),basedonODF’sreferralcriteria.

◻ ODF’sroleinsupportinguniformproceduresforcoordinatingandcommunicatingwithandamongPARCmemberagenciesduringallpesticide-relatedincidents.

ThisdocumentisanextractfromODFpolicy,procedure,andguidancedocumentsrelatedtoinvestigationandreportingforallreportedincidents(notjustthoserelatedtopesticides).2

ScopeTheOregonForestPracticesActregulatesforestpesticideuseandothercommercialforestryactivities.TheFPAestablishesthepolicyoftheStateofOregonasencouragingthegrowingandharvestingofforesttrees,consistentwithsoundmanagementofsoil,air,water,andfishandwildliferesources.TheFPAfocusesonnaturalresourceprotection,recognizingthatotherfederalandstateregulationsprotecthumanhealthandproperty,aswellastheenvironment.TheOregonDepartmentofForestryadministerstheFPA.

TheOregonBoardofForestry(Board)hasadoptedforestpracticerulesrequiringoperatorstonotifyODFbeforestartingpesticideapplicationsorotherforestryactivities.NotificationstoODFmustcontainadescriptionoftheplannedactivity,includingalistof

2 For a list of these ODF documents, see “Oregon Department of Forestry Complaint Investigation and Reporting Procedures” in Attachment 1.

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pesticidestheoperatorplanstouse.3Notificationdataisavailabletothepublicuponrequest.

TheBoardhasalsoadoptedrulesregulatingforestpesticideuse.Thoserulesfocusonnaturalresourceprotection,recognizingthatotherfederalandstateregulationsprotecthumanhealthandproperty,aswellastheenvironment.Whenoperatorsapplypesticides,theymustrecordweatherconditionsandpesticidesthatwereused.4OperatorsmustprovidetherecordstoODFuponrequest.ODFrequeststherecordsasneededforODFinvestigationsorattherequestofPARC.

ODFinvestigatesreportsofconcernsoverforestpesticideapplications,andtakesenforcementactionforviolationsoftheFPA.ODFworkswithPARCandmemberagenciesininvestigatingpesticide-relatedincidents.

StandardOperatingProcedures

I. Uponreceivingreports(fromPARC,thepublic,orothersources)ofconcernsrelatedtopesticideapplicationsonforestland,ODFwill:a. DesignateanODFemployeeasinvestigatorforthereport.b. DesignateanODFemployeeasthelocalcontactforthereportingparty.c. Ifacallbackisneeded,contactthereportingpartywithinonebusinessday5

ofreceiptofthereport.d. Duringthefirstconversationwiththereportingparty,gatherthefollowing

information:1. Nameandcontactinformationofthereportingparty,ifwilling

toprovide.2. Thenatureofthereportedproblem.3. Thelocationofthereportedproblem.4. Namesofoperatorsorlandownersinvolved,ifknown.

e. Provideinformationtothereportingpartyasindicatedinthisdocument,includingthecontactinformationfortheODFcontact.

f. Advisereportingpartiesasfollows:i. Forahealthorsafetyemergency,contact911ortheOregonPoisonCenter.ClarifythatPARCisnotanemergencyservice.

ii. Foranon-emergencyhealthproblem,contactahealthcareprovider.iii. Ifreportingpersonalhealthinformation,reportittoPARCandnotto

ODF;PARCwillbeabletowithholdtheinformationfrompublicdisclosure,whileODFmaynotbeabletodoso.

iv. ProvidecontactinformationforPARCtoreportingparties,whomaycontactPARCdirectly.PARCwilladviseotheragenciesthatneedtobeinvolved.

3 See Attachment 1 for a more detailed list of information required in the notification of operations. 4 See OAR 629-620-0600 in Attachment 1 for a list of information that must be recorded. 5 ODF will strive to achieve this and other response times in all instances, but fire emergencies or other circumstances may unavoidably lengthen ODF’s response times in some situations.

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g. InformreportingpartiesofODF’splannednextsteps,includingtimelines.h. HoldanypersonalmedicalinformationreceivedfromPARCasexemptfrom

publicexposure.ODFrarelyreceivessuchinformationfromPARC,typicallyonlyforPARCBoard-relatedbusiness(notforODFinvestigations).

i. Treatallreportingpartieswithrespect.Avoiddownplayingconcernsoverpesticideuse.

j. Describethecoordinatedfederal-stateschemeofpesticideregulationandreferconcernedpersonstosourcesofpesticide-relatedinformationsuchastheOregonPoisonCenterandtheNationalPesticideInformationCenter.

k. ForwardreportedinformationtoPARCwithinonebusinessdayofODFreceiptwhentheinformationinvolvesreportsofadverseeffectsfrompesticidesonhumanhealthorproperty(includingpetsorotherdomesticanimals),ortheenvironment.ODFwillforwardcomplaintsorreportsrelatedtothefollowing:

i. Ongoingorcompletedpesticideapplicationsoractivities;ii. Reportsregardingspecificpesticideapplicationsoractivitiesthat

havenotyetoccurred.Thisdoesnotincludereportsofconcernsaboutpesticideuseingeneral.

l. DetermineifareportedsituationisrelatedtoactivitiessubjecttotheFPA.i. Ifitis,ODFwillopenaninvestigationincoordinationwithotherinvolvedagencies.

ii. Ifitisnot,ODFwillreferthereporttotheappropriateagencyorentity,includingPARC.

II. IfareportedsituationisrelatedtoactivitiessubjecttotheFPA,ODFwillinvestigatetoevaluatecompliancewiththeregulationsinthatlaw.a. Ifareportinvolvesanongoingoperation,ODFwillvisittheactivitysite

withinonebusinessdayofreceivingthereport.b. Ifanongoingoperationisnotinvolved,ODFwillvisitthesiteassoonasis

feasible,buttypicallywithinthreebusinessdaysofreceivingareport.c. UpondiscoveryofaviolationoftheregulationsoftheFPA,ODFmaytake

enforcementaction,includinganordertostopanyongoingviolations,andtorepairnaturalresourcedamage.

d. ODFwilldocumentinvestigationresultsusingitsComplaintReportForm,showninAttachment2.

e. ODFwillcommunicateODFinvestigationresultstoreportingpartiesandtoPARCandmemberagencies.Typically,ODFinvestigationswillbecompletewithin120calendardaysofreceivingacomplaintorreportaboutapesticideapplicationoractivitythatwasinprogressorhadalreadyoccurredatthetimeofthereport.

III. IfPARCnotifiesODFthatamemberagencyinvestigationofaforestpesticideapplicationhasbeenopened,ODFwillopenaninvestigationoftheapplicationforcompliancewithFPAstandardsandwillcoordinatetheinvestigationwithPARCandmemberagencies.

IV. InconsultationwithPARCandmemberagencies,ODFwillprovidePARCwithinformationfromtheODFnotificationofoperationdatabaseorODFfiles.

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V. ODFwillobtainapplicationinformationfromanoperatorunderthefollowingconditions:a. UponrequestfromPARC.Basedonthedatarequested,ODFmayneedto

obtainthedailychemicalapplicationrecordsfromtheoperator.Inthatcase,ODFwillforwardtherecordstoPARC.WheretherequestisforanOregonHealthAuthority(OHA)PublicHealthAssessmentorExposureInvestigation,ODFwillfollowtheproceduresoutlinedintheODA/ODFdocumenttitled“PesticideDataUseRequest”(seeAppendix12,Attachment5).

b. WhenODFopensaninvestigationrelatedtocompliancewiththeFPA,ODFwillobtainthedailychemicalapplicationrecordsfromtheoperator.

VI. WhenODFreceivesdailychemicalapplicationrecordsfromoperatorsundertheauthorityofOAR629-620-0600,ODFwill:a. ReviewtherecordsforcompliancewithFPAstandards.b. ForwardtherecordstotheOregonDepartmentofAgriculture(ODA)through

PARCtoallowODAtoreviewtheapplicationdataforcompliancewithstandardsinpesticideproductlabelsand/orOregon’sPesticideControlLaw.

VII. WhereODForotheragencyinvestigationsinvolvelargeamountsofnotificationorapplicationrecorddata,ODFwillprovideGIS-relatedservicestomanagethedata,incoordinationwithPARCandmemberagencies.

VIII. ODFwillrespondasfollowstopublicrequestsforinformationonpesticidesthathavebeenapplied:a. Ifaninterestedpartyrequestsinformationonforestpesticideapplications,

ODFwillprovideanyinformationcurrentlyinitsnotificationofoperationdatabase6orotherfiles,includinganyinformationithasreceivedonwhatwasactuallyapplied.

b. ODFdoesnothavetheresourcestorespondtopublicrequeststoobtaindailyapplicationrecordswhenthereisnotanODForPARCmemberagency-basedneedtoobtaintherecords.IfODFhasalreadyobtainedtherecordsorplanstoobtainthem,ODFwillprovidetherecordstotherequestingparty.ODFwillencourageconcernedcitizenstocontactthelandownerand/oroperatorforinformationonwhatwasapplied.

c. Healthcareprovidersmayrequestinformationonpesticidesthatwereappliedataspecificplaceandtime.Withinonebusinessdayofreceivingsucharequest,ODFwillrefertherequesttoPARCforfollowupbasedonPARCstandardoperatingprocedures.

IX. AnynotificationorapplicationinformationODFholdsispublicrecord.ODFwillprovidesuchinformationtorequestingpartiesassoonasisfeasible,basedonstatepublicrecordslaw.

X. ODFwillreviewavailableinformationtodetermineiftheremaybeviolationsofpesticideproductlabelstandardsorOregon’sPesticideControlLaw.ODFwillforwardanyindicationsofpotentialviolationstoPARCforreferraltoODA.

6Additionally, ODF has a fee-based, automated subscription system that allows interested parties to receive copies of notifications before the listed activities begin. Notification information is also available via standard public records requests.

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a. TheODFreviewwillbearelativelycoarsereviewofavailableinformation,designedtodetermineifreferraltoODAisneeded.ODAhastheneededauthority,knowledge,andexpertisetoevaluatecompliancewithpesticideproductlabelstandardsandOregon’sPesticideControlLaw.

b. ODFwillinformreportingpartiesandpersonsnamedonanyrelatednotificationsofoperationsofpotentialnoncomplianceand/orreferralstoODAunderitemX.a.above.

XI. ODFwillcontinuallycoordinatewithandprovideinformationtoPARCand/ormemberagenciesduringinvestigationsconductedbyODForotheragencies.a. ODFwillshareinformation,includinginteriminvestigationreports,with

PARCandmemberagenciesonanongoingbasis.b. ODFwillprovidePARCandmemberagenciesafinalreportwithinfive

businessdaysofcompletionofanODFinvestigation.Ifenforcementactionisneeded,theremaybeanextendedtimelineforcompletionofthefinalreport.Inthatinstance,ODFwillcontinuetoprovideinterimreports.

XII. InformationtoReportingPartiesa. Asappropriateforeachsituation,ODFwillprovideinterimreportsbackto

reportingparties.OneexamplemightbereportingbackonaquestionofwhetherapersonapplyingpesticidesonforestlandhadfiledanotificationofoperationswithODF.

b. ODFwillprovidereportingpartieswithafinalinvestigationreportwithinfivebusinessdaysofcompletionofanODFinvestigation.Reportsmaybeverbal(inpersonortelephone)forrelativelysimpleincidents,andinwriting(includingemailorsimilarmedia)formorecomplexinvestigations.

c. Atanypointinaninvestigation,uponrequest,ODFwillprovidereportingpartiesorotherinterestedpartieswithinformationitholds.

XIII. ODFwillcoordinatewithandassistODAwhensamplecollectionmaybeneeded.ODFhasneithertheresourcesnortheexpertisetocollectand/oranalyzesamples,sothisworkwillbeinsupportofODA,whichwouldbetheleadagency.

XIV. IncoordinationwithPARCandmemberagencies,ODFwillprovidepublicinformationsupportforworkingwiththemediaandforrespondingtopublicinformationrequests.

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ODFAttachment#1StatutesandRulesRelatedtoForestPesticideRegulation

◻ OregonForestPracticesAct.ORS527.610to527.770,527.990(1)and527.992.https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2013ors527.html

◻ ORS527.630.DescribesthepolicyoftheStateofOregonregardingregulationofforestpractices.https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2013ors527.html

◻ OregonForestPracticeRules.OARchapter629,divisions600through680.http://arcweb.sos.state.or.us/pages/rules/oars_600/oar_629/629_tofc.html(usethislinktoaccessOregonAdministrativeRulescitedbelow)

◻ RequirementsforNotificationsofOperationstoODFo InformationrequiredinanotificationofoperationstoODFisdescribedinthe

following:ª Nameandcontactinformationoftheoperatorandlandownerª Descriptionofthenature,location,method,andgeneraltimingforany

plannedactivitiesª Forpesticideapplication,thenotificationmustincludespecificactive

ingredientsofpesticidestobeused(andtheproductbrandnameifknownatthetimeofnotification),andanyotherproductsthatwillbeaddedtospraymixes.Thenotificationmustalsodescribewhethertheapplicationwillbebyaerialorground-basedmethods.

o Moredetailonnotificationofoperationsrequirementsareavailablein:ª ORS527.670(6),(7),and(8).ª OAR629-605-0140and629-605-0150

◻ OAR629-674.Outlinesthefee-basedsystemforinterestedpartiestoreceivecopiesofnotifications.

◻ OAR629-620.ChemicalandOtherPetroleumProductRules.Outlinesthespecificresourceprotectionrequirementforforestpesticideapplication.

◻ OAR629-620-0600.Outlinesdailyapplicationrecordrequirementsasfollows:

629-620-0600DailyRecordsofChemicalApplications(1) Wheneverpesticidesareaeriallyappliedorappliedusingapressurized,ground-based,broadcastapplicationsystemonforestland,theoperatorshallmaintainadailyrecordofapplicationoperationswhichincludes:(a) Thelegaldescriptionofthelocationoftheoperationareaactuallytreatedwithchemicals;(b) Theacreageactuallytreatedwithchemicals;(c) BrandnameorEPAregistrationnumberofthechemicalsused,thecarrierused,andtheapplicationrate;(d) Dateandtimeofapplication;(e) Airtemperature,tobemeasuredwithintheoperationareaandrecordedatleasthourlyforaerialapplicationsandatleastatthebeginningandendofeachday'sapplicationforgroundapplications;

35

(f) Relativehumidity,tobemeasuredwithintheoperationareaandrecordedatleasthourlyforaerialapplicationsandatleastatthebeginningandendofeachday'sapplicationforgroundapplications;(g) Windvelocityanddirection,tobemeasuredwithintheoperationareaandrecordedatleasthourlyforaerialapplicationsandatleastatthebeginningandendofeachday'sapplicationforgroundapplications;(h) Thenameofthepersonmakingtheapplication,includingthecontractor'snameandpilot'snamewhenappliedaerially,orthecontractor'snameand/oremployee'snameforgroundapplication.(2) Wheneverpesticidesareappliedonforestlandusingmethodsotherthanthosedescribedinsection(1)ofthisrule,theoperatorshallmaintainadailyrecordofallinformationlistedinsubsections(a),(b),(c),(d),and(h)ofsection(1).(3) Wheneverfertilizersareappliedonforestland,theoperatorshallmaintainarecordofallinformationlistedinsubsections(a),(b),(d),and(h)ofsection(1)ofthisruleandshallalsorecordtheapplicationrateandtheformulationused.(4) Therecordsrequiredinsections(1),(2)and(3)ofthisruleshallbemaintainedbytheoperatorforthreeyearsfromthedateofapplicationandbemadeavailableattherequestoftheStateForester.

1. OregonDepartmentofForestryForestPracticesNoteNumber3:ChemicalandOther

PetroleumProductRules,athttp://www.oregon.gov/odf/privateforests/docs/fpnote3chemv6.pdf.

2. OregonDepartmentofForestryComplaintInvestigationandReportingProcedures(availableuponrequest)

a. ODFComplaintInvestigationandReportingPolicyb. ODFComplaintInvestigationandReportingProceduresc. ODFComplaintInvestigationandReportingGuidance

3. OregonDepartmentofAgriculture/OregonBoardofForestryMemorandumofAgreement:RegulationofForestPesticideUse(availableuponrequest)

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ODFAttachment2OregonDepartmentofForestryOregonForestPracticesActComplaint

InvestigationForm

OREGONDEPARTMENTOFFORESTRY FORM6-4-1-100

OREGONFORESTPRACTICESACTCOMPLAINTINVESTIGATIONREPORT

COMPLAINTFROM (Name)

(Organization) (Address) (Phone)

COMPLAINTRECEIVEDBY (Name) (Title) (Office) (Date) (Time)

COMPLAINTRECEIVEDVIA () Phone() Mail

() InPerson () Other

COMPLAINTINVESTIGATEDBY (Name) (Title) (Office) (Date) (Time)

LOCATIONOFCOMPLAINT (Legal) (Landowner) (StreamName)

DESCRIPTIONOFCOMPLAINT

INVESTIGATIONRESULTS:GENERAL

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INVESTIGATIONRESULTS:DAMAGE(Type) (Extent) (Operator)

(RulesViolated)

INVESTIGATIONRESULTS:FOLLOW-UPACTION

()Describedinvestigationfindingsandfollow-upactiontocomplainant()Citationissued () Courtappearancerequired()Repairorderissued Daterepairtobecompleted ()Referredtoanotheragencyforinvestigation

REMARKS

DISTRIBUTION () ODFAreaOffice() ODFPrivateForestsFieldSupportUnit() ODFPublicInformationOfficer() DepartmentofAgriculture() DepartmentofEnvironmentalQuality() DepartmentofFish&Wildlife() DepartmentofGeology&MineralIndustries() DivisionofStateLands() PesticideAnalyticalandResponseCenter()

Signature Date

38

Appendix6OregonDepartmentofEnvironmentalQuality,StandardOperatingProcedures

RelatingtoPesticideComplaintIntake,ResponseandReferralProcess

Introduction/PurposeTheOregonDepartmentofEnvironmentalQuality(ODEQ)administerstheregulationsoftheCleanWaterAct(CWA),theCleanAirAct(CAA),ResourceConservationandRecoveryAct(RCRA),andOregon’sGroundwaterQualityProtectionAct.ThepurposeofthisStandardOperatingProcedures(SOP)istooutlineproceduresforresponsetopesticide-relatedincidences.Thisdocumentoutlinesthecomplaintintake,actionstakenbystaffduringresponsetotheincidentandfollow-upwiththePesticideAnalyticalandResponseCenter(PARC).ScopeODEQhastwodistinctlydifferentprocessesthatarefolloweddependingonthenatureofthepesticideincident.ThefirstbeingthatofEmergencyResponsewhenODEQisnotifiedofaspillorreleaseofapesticidefromtheOregonEmergencyResponseSystem(OERS).Thesecondprocessisthatofacomplaintreceivedfromourcomplaintintakesystem.ThisSOPwillfocusonthecomplaintprocessandnottheemergencyresponsethroughOERS.AdditionalinformationaboutEmergencyResponsecanbefoundherehttp://www.deq.state.or.us/lq/cu/emergency/.DEQ’sobjectivewhenrespondingtoacomplaintistoworkcooperativelywithODAandotheragenciestodetermineifthereisaviolationofthegeneralpesticidepermit(2300permit),apossiblemisuseofapesticidethathasimpactedadrinkingwatersourceorgroundwater,orimproperdisposalofsolidwastecontainingpesticides.StandardOperatingProceduresI. DEQComplaintIntakeProcedurePesticideincidentsmaybereceivedviaWebform7orbyphonefromthepublicorotheragenciesreferringanincidenttoODEQ.Whenacomplaintintakespecialistreceivesacallinvolvingapesticideincidentthatneedsemergencyresponse,getthecallsimmediatelytotheOregonEmergencyResponseSystem(OERS)at800-452-0311usingODEQstandardspillprocedures.AlsoforwardtheinformationtoPARCCoordinator.Donotlogthisasacomplaintbutlogcallinthephonelog.IfPARCoranotheragencyiscallingODEQtoinformusofapesticidecomplaintinvestigation,logtheinformationasacomplaintandassignittotheappropriateregionalcontactandODEQPARCboardmember.Ifacitizenreportsapesticidecomplaint,logthecomplaintintothedatabaseandassignittotheappropriateregionalcontactandODEQPARCboardmember.Ifitisacaller,informthemthatthecomplaintwillbeforwardedtoPARCandtheappropriateagencymaybeincontact.ForwardcomplainttothePARCDutyOfficerwithinonebusinessdayofthecomplaint:

OregonDepartmentofAgriculturePesticideAnalyticalandResponseCenter(PARC)

503-986-6470orparc@oda.state.or.usTheintakespecialistwilldocumentgeneralinformationaboutthecomplaint:

7Seewebsitehttp://www.deq.state.or.us/complaints/

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a. Informationaboutthecomplainta. ComplainantNameandcontactinformation.Thisisoptionalandcan

complaintscanbemadeconfidentiallyoverthephoneandbywebform.b. DescriptionoftheIncident

a. Date/Timeb. Descriptionoftheincident

c. LocationofIncidenta. Addressb. Anywaterwayinformationc. Anyotherdescriptionthatmaybehelpful(northsideofthebarn,westofthe

circleirrigation,etc.)d. PotentiallyResponsibleParty

a. Nameb. Address

e. Othersthathavebeennotifieda. Otheragenciesthatwerenotified(federal,stateorlocal)

II. DEQComplaintresponseprocedurea. ODEQregionalstaffwillrespondtocomplaintsthatoccurintheirregion.

Oncethecomplaintisreceived,ODEQstaffwillcalltheOregonDepartmentofAgricultureLeadPesticideInvestigatororPesticidesProgramManagertoexchangeinformationabouttheincidentanddeterminenextstepsthatwillhaveODEQinvolvement.InthecaseofacomplaintreceiveddirectlybyODEQfromacitizen,ODEQandODAwillattempttodiscusswithintwobusinessdayswhichagencywillfollow-upwiththecitizen.

ODAPesticidesProgramat503-986-4635

b. Theinformationgatheredduringtheinvestigationwillbedocumentedinthe

PesticideIncidentWorksheetandattachedtothecomplaintsdatabase.Inaddition,anydocuments,picturesorotherinformationwillbestoredinthecomplaintdatabase.

c. Inthecaseofanincidentinvolvingpotentialrisktogroundwater,thegroundwaterriskassessmentinformationwillbeusedtohelpinformthesignificanceoftherisk.ODEQgroundwaterstaffordrinkingwatersourceprotectionstaffmaybecalleduponforassistingtheinvestigationandunderstandingtherelativeriskthattheincidenthasontheenvironment.

d. Onceinformationabouttheincidentisgathered,ODEQstaffwillupdatetheirmanagerandtheODEQPARCboardmemberwithdetailsoftheincidentandanyrecommendationsfornextsteps.ODEQwillcoordinatewithotheragenciesonadditionalnextstepsthatmayincludebutnotlimitedto:additionalsampling,follow-upinterviews,orenforcement.Theregionalmanagerwillhavethefinaldecisiononwhatadditionalresponsetotheincident,ifany.thatODEQmayhave.

e. Oncethecomplaintandnextstepsarecompletedthestaffwillclosethecomplaintinthedatabase.Thegoalistocompleteallcomplaintinvestigationswithin90days.

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AttachmentAODEQPesticideIncidentWorksheet

GeneralInformationComplaint# DEQStaffName InspectionDate ODAInspectorName

OERSNumber ODAInspectorPhone#

GeneralPesticide2300PermitQuestionsQuestion Answer AdditionalinformationDoestheapplicationfallunderthegeneralpesticide2300permit?

Yes No

IfNoSkiptonextsection

DoestheresponsiblepartyneedtoregisterforthePermit?

Yes No N/A

Is theresponsiblepartyregisteredifrequired?

Yes No N/A

IfyesfillinPermitteeinformationtable

Didtheapplicationmeettherequirementsofthepermit?

Yes No N/A

PermitteeInformationNameofPermittee

DEQPermitNo. AddressofLocation

Operator

OperatorContact(s) OperatorPersonnel Other(s)

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GeneralEnvironmentalrisk/impactquestionsQuestion Answer AdditionalinformationAretherepublicdrinkingwatersupplieswithinvicinityoftheincident?Werethereanyprivatedrinkingwatersourcesthatmaybeimpacted?(Groundorsurfacewaters)

Wasthereanyapparentlosstowildlifeordeath/distressofnon-targetorganismsobserved?

Weresurfacewatersimpacted?

Aresurfacewatersinvicinityalreadyimpairedforpesticidesonstatelist

Yes No

Yes NoN/A

Yes NoN/A

Yes NoN/AYes NoN/A

ObservationsListanyobservationsmadebyagencystafforthroughinterviews.Informationmayincludethefollowing:

◻ Effectofincident&speciesinvolved:type,numberdead,numberdistressed◻ Areaofwateraffected◻ Applicationrateandwhere:water’sedge,canopy,inwater1. Arelabsamplesneeded:water,foliage,soil

Observations

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ObservationsListanyfindingsthatwouldbeaviolationornon-compliancetothe2300permit.Possiblereasonsmayinclude:

2. Recordsnotuptodate3. Applicationdidnotfollowthelabelrequirements4. Spillornon-targetspecieswereimpactednotreported

DEQInspectionPhotoLog InspectionDate FacilityName

ID# Photographer

Photo#1

Photo#2

Violations/Non-Complianceto2300permit

43

DEQInspectionPhotoLog InspectionDate FacilityName

ID# Photographer

Photo#5

Photo#6

Photo#4Photo#3

44

Photo#4Photo#3

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ODEQDecisionToolToBeUsedToDetermineWhenToTestForGroundwaterContamination

Purpose–Thepurposeofthisdocumentistodescribetheprocesstobeusedtodeterminewhenitisappropriatetotestgroundwaterforcontaminationresultingfromapesticide-relatedincident(e.g.,suspectedspillorinappropriateapplication).Duetothespecificdetailssurroundingapesticide-relatedincident,itisnotalwaysuseful,practical,orpossibletotestgroundwaterforpesticidecontamination.Rationale–Itisunlikelythatgroundwaterinthevicinityofapesticide-relatedincidenthasbeenanalyzedforpesticides,particularlyrecentlyandforthepesticideofconcern.Pesticide-relatedincidentsthatcouldresultinarecommendationforfurtherinvestigationincludethoseinwhichapesticideislikelytobefoundingroundwater,aswellasincidentswhereapesticideislesslikelytobefoundingroundwaterbutishighlytoxic.AspectstoConsiderinDecisionMaking-Thedecisiontotestforapesticidewillbebasedonanevaluationofthedepthtogroundwater,soildrainagecharacteristics,theamountandtimingofpesticideused,thephysicalpropertiesofthepesticidethataffectitsmovementintheenvironment,anditstoxicityandpotentialhealtheffects.Whilethedecisiontoolquantifiessomeaspectsofpesticidemovementandaquifervulnerability,thedecisiontorecommendsamplingornotwillultimatelybemadebyaprofessionalwithexperienceingroundwatercontaminationusingtheinformationgeneratedbythisprocessandtheirbestprofessionaljudgment.DecisionToolSteps–ThefollowingstepsaretobefollowedwhenusingtheDecisionTool:(1) EstimatetheDepthtoGroundwater–Ashallowwatertable(e.g.,lessthan50feet)ismorevulnerabletocontaminationthanadeepwatertable.(2) Estimatethesoildrainagecharacteristics–Well-drainedsoilsaremorelikelytoleachchemicalsthanpoorlydrainingsoils(3) EstimateAmountandTimingofPesticideUse–Ahighervolumeofpesticideusedgenerallyequatestoahigherpotentialforcontamination.(4) CompileandRecordPhysicalProperties-Thephysicalpropertiesthataffectpesticidemovementintheenvironment(i.e.,adsorptioncoefficient,soilhalf-life,andsolubility)shouldbeidentified.Apesticideheldstronglytosoilparticlesislesslikelytoleach.Highlysolublepesticidesarelikelytoberemovedfromthesoilbyrunofforbyleachingbelowtherootzone.Apesticidethatisrapidlybrokendownbyadegradationprocessislesslikelytoleachbecauseitmayremaininthesoilonlyashorttime.

PesticidePhysicalPropertiesasRelativeRiskFactorsforGroundwaterContamination

PhysicalProperty

Relevance LowRisk MediumRisk HighRisk

AdsorptionCoefficient

Apesticideheldstronglytosoil >1,000 300to1000 <300

(Koc) particlesisless unitlessor likelytoleach. ml/g

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Solubilitymg/l

Highlysolublepesticidesarelikelytoberemovedfromthesoilbyrunofforbyleachingbelowtherootzone.

<1mg/l

1to30mg/l

>30mg/l

SoilHalf-LifeApesticidethatisrapidlybroken <30days 30to100 >100days

Days downbya days degradationprocess islesslikelytoleach becauseitmay remainthesoilonly ashorttime.

(5) CompileandRecordToxicityInformation–Themoretoxicachemicalis,thegreatertheimportancetoknowitspotentialimpacts.(6) CalculateaPesticideMovementRating-Usingthesoilhalf-lifeandsoiladsorptioncoefficient,a“PesticideMovementRating”of“extremelylow”through“veryhigh”shouldbecalculated.(7) CalculateaPhysicalPropertyRiskFactor-Usingtheadsorptioncoefficient,soilhalf-life,andsolubility,a“PhysicalPropertyRiskFactor”shouldbecalculated.(8) FlagPotentialAnalyte–ApesticideshouldbeflaggedasapotentialanalyteifitexhibitsamoderatetoveryhighPesticideMovementRating,aPhysicalPropertyRiskFactorof7,8,or9,alargequantityused,ora“standard”of<0.1mg/l.Apesticideshouldalsobeflaggedasapotentialanalyteifthedepthtogroundwaterislessthan50feetand/orthesoildrainagecharacteristicsarewelldrainedtoexcessivelywelldrained.(9) RefinePotentialAnalyteList–ApesticidecouldbeeliminatedfromthePotentialAnalyteListbasedonaqualitativeevaluationofamountandtimingofpesticideused,itsphysicalproperties,anditstoxicity.(10) IdentifyAnalyticalCapability-Notallpotentialanalyteshaveareadilyavailableanalyticaltestmethod.Theanalyticalmethodologiescapableofquantifyingeachofthepotentialanalytesshouldberesearchedtodeterminethepossibilityofanalyzinggroundwaterforthepesticideofinterest.(11) DetermineAppropriateResponse–Basedontherelativeriskassociatedwiththepesticide-relatedincident,theanalyticalcapabilitytoanalyzethepesticide,andothersite-specificconsiderations,adecisionshouldbemadeif,who,andwhengroundwatersamplingshouldoccur.ThedecisioncouldbethataStateAgency(e.g.,DEQ)shouldconductsampling,thepesticideapplicatorshouldconductsampling,propertyownersshouldconductsampling,ornosamplingiswarranted.

Thisinformationalongwithanyhistoricalenvironmentaldatashouldbeusedindeterminingifanyadditionalstepsshouldbetakenintheinvestigation.Inaddition,theriskinformationshouldbepassedalongtothegroundwatermonitoringgroupforpotentialfollow-upinsitesectionduringstatewidegroundwatermonitoringefforts.

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Appendix7OregonDepartmentofAgricultureStandardOperatingProcedures

OREGONDEPARTMENTOFAGRICULTURE Page

1of4

Subject:PesticidesProgram,StandardOperatingProcedure,PesticideComplaintIntakeandReferralProcess

AdoptionDate:11/21/2014

Preparedby:MikeOdenthal,PesticideLeadInvestigator

Approvedby:DaleMitchell,PesticideProgramManager

RevisionDate:12/15/142/21/18

I. Introduction/Purpose

ThePesticidesProgramseekstoprotectpeopleandtheenvironmentfromadverseeffectsofpesticideusewhilemaintainingtheavailabilityofpesticidesforbeneficialuses.Thisincludesregulatingtheformulation,distribution,storage,transportation,application,anduseofpesticides.Investigativefindingsmayresultinenforcementactionsasauthorizedbystatute.Theprogramalsoprovideseducationalassistancetothepublicandpesticideusers,andprovidescomplianceassistance.

Thisdocument,incombinationwiththeInvestigatorNotebook,coversallaspectsofanInvestigator’sactivities,includingtypesofinvestigationsandhowtoconductthem,howtosample,andhowtousetheInvestigatordatabase(databaseuserguide).Additionally,itestablishesuniformprocedurestorespondtopesticidecomplaintsandreferrals,forexamplenotificationstothePesticideAnalyticalandResponseCenter(PARC).

Inaddition,thisdocumentfacilitatesthetimelytransferofpesticideincidentinformationandcoordinationbetweenPARCmemberagencies.EachagencyhasdevelopedStandardOperatingProcedures(SOPs)asasupplementtothestatewidedocument“CoordinatingPesticideIncidentsinOregon”.TheindividualSOPsoutlinethestatutoryauthority,pesticide-relatedjurisdiction(s),and/orareasofexpertiseforeachmemberagency.

II. Scope

OregonDepartmentofAgriculture(ODA),PesticidesProgram,isthestateleadagencyregulatingtheformulation,distribution,storage,transportation,application,anduseofpesticidesintheStateofOregon.IncarryingoutandenforcingtheprovisionsofORS634,ODAmayestablishlimitationsandproceduresdeemednecessaryandproperfortheprotectionofpersons,pollinatinginsects,bees,animals,crops,wildlife,land,orenvironment.

III. StandardOperatingProcedureFollowingistheprocessthatODAfollowswhenapesticidecomplaintisreceivedfromacomplainantdirectly(viaphonecall,emailorother).ThePARCCoordinatorandother

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agenciesalsomightprovidereferralstotheLeadInvestigatorwhenacomplaintisreceived.TheLeadInvestigatorassignsthereferraltoanInvestigator.Thegoalisforcasestobecompletedoranenforcementactionissuedwithin180daysorless.

Note:Ifimmediatemedicalattentionisneeded,individualsaredirectedtocontacttheOregonPoisonCenterat800-222-1222.

4. Whenacomplaintisreceived,thecomplainantiscontactedwithin(1)businessdayor

asstaffavailabilityallows.Complainant’scontactinformationincludingname,address,telephonenumber(s),andemailaddressiscollected.

5. Specificinformationfromcomplainantregardingtheconcern,suchasthefollowing,is

collected:a. Natureofincidentb. Dateandtimeofincidentc. Typeofapplicationd. Nameofapplicatore. Location(type)andaddressofincident:farm,home,businessf. Anyadverseeffectsonhumans,animals,ortheenvironmentg. Contactinformationforapplicatorand/orotherwitnessesorparties

involved

6. Whenadversehealtheffectstohumansaredescribed,thecomplainantisadvisedtocontacthisorherhealthcareproviderorOregonPoisonControlCenterat800-222-1222.Whenadversehealtheffectstodomesticanimalsarereported,thecomplainantisadvisedtocontacthisorherveterinarianorthelocalanimalemergencyclinic.Contactinformationforanimalhealthcareprovideriscollected,ifavailable.

7. ThecomplainantisprovidedtheODAPesticideComplaintForm.Thecomplainantis

requestedtocompleteandsubmittheformtotheDepartment(seeInvestigatorNotebookAppendixforexample;editablepdfversionavailableonInvestigatorWiki).

8. TheinvestigativeprocessandODAPesticidesProgramregulatoryauthorityis

explainedintheODAPesticideInvestigatorNotebook.

9. ThecomplainantisprovidedODAcontactinformation(phonenumberandemail)andatimetomeetwiththecomplainantisrequested.ThecomplainantisinformedthattheODAcontactwillserveastheprimarypointofcontactforanyquestionsorinformationrelatedtothecomplianceinvestigation(SeeCommunicationsSectionofInvestigatorNotebook).

10. Whenadversehealtheffectstohumans,animals,ortheenvironmentarealleged

(includingpre-applicationconcerns),thecomplainantisinformedthattheirconcernswillbereferredtoPARC.Sendanemail([email protected])tothePARCCoordinatorwiththecasenumber,complaintform(ifcompleted),andanyother

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availableinformation(e.g.,healthcareproviderinformation,veterinariancontactinformation).

a. Whentheallegationinvolvesahumandeathorhospitalizationdueto

pesticideexposure,thePARCCoordinatorisnotifiedimmediately.

b. AllotherPARC-relatedcomplaintsareprovidedtothePARCCoordinatorwithin(1)businessdayorassoonaspossible.

11. LeadInvestigatorisinformedofthecomplaint.

12. TheInvestigatorNotebookprovidesspecificsonconductingtheinvestigationand

continuingcommunicationwiththecomplainantandotherinvolvedparties.

13. Complaintsthatrevealissuesrelatedtotheregulatoryandnon-regulatoryauthorityofotherstateorfederalagenciessuchasOR-OSHA,ODF,DEQ,ODFW,OHA,OSP,USEPA,USFWS,USDAAPHIS,andFAAwillbeevaluatedbytheLeadInvestigatororProgramManager.Whenappropriate,agencyrepresentativesarecontactedassoonaspossibletodeterminewhetheradditionalsamplingorevidencecouldbesecuredwhileperformingcomplaintsitevisitandevaluation.Itmayalsobeappropriatetoconductajointinvestigationwiththefollowingrelevantagencies:

◻ OR-OSHA—Anyworkplacepesticideexposureinjury.OR-OSHAhas

protocolsthatitsemployeesmustfollowfortheirinvestigations.Thisincludesnotcontactingemployerspriortoasitevisit.ODAwillcontactandcoordinateanyfollow-uporjointsitevisitswithOR-OSHAstaff.

◻ ODF—Stateandprivateforestlandpesticideincidentscanfallwithinthe

OregonForestPracticesAct.ODAwillcontactandcoordinateanyfollow-uporjointsitevisitswithODFstaff.

◻ DEQ—Allegationsofadverseimpactstotheenvironment,air,soil,orwater

qualityissuescaninvolveDEQ.ODAwillcontactandcoordinateanyfollow-uporjointsitevisitswithDEQstaff.

◻ ODFW—Incidentsinvolvingfishandwildlifeordamagetohabitatmay

involveODFW.ODAwillcontactandcoordinateanyfollow-uporjointsitevisitswithODFWstaff.

◻ USEPA—IftheincidentmeetsSignificantCasecriteriaasdefinedintheUS

EPA/ODACooperativeAgreement,theLeadInvestigatorwillcoordinatewithUSEPARegion10staffanyfollow-uporjointsitevisits.

14. Allrequestsfrommediaorotherpartiesnotdirectlyinvolvedintheinvestigationare

directedtotheProgramManagerorLeadInvestigator.ProgramManagerandLead

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InvestigatorwillcoordinateresponseswithODADirectorofCommunicationsandotheragencyrepresentatives.

15. TheCaseReviewer/EnforcementstaffemailsacopyofthecasereporttothePARC

Coordinatorwhen“RefertoPARC?”ischecked“Yes”ontheOverviewTabandthecaseiscompletedoranenforcementactionisissued.Inaddition,anoticeofcasecompletionoractionstakenareissuedtopartiesinvolvedwhenthecaseiscompleted.

IV. ReferenceInformation(ReferencetodocumentsidentifiedwithinthisSOParemaintainedbyODAPesticidesProgramandavailableuponrequest.)

1. ODAPesticideInvestigatorNotebook2. ODAPesticideComplaintForm3. NoticeofCaseCompletionorActionsTaken4. USEPA/ODACooperativeAgreement5. PesticideUseDataRequest(ODA,ODF,OHA)SeeAppendix12,Attachment5

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Appendix8OregonDepartmentofFishandWildlifeStandardOperatingProceduresfor

Pesticide-RelatedIncidents

OregonDepartmentofFishandWildlife

StandardOperatingProceduresforPesticide-RelatedIncidents

Preparedby:DanetteFaucera,WaterPolicyCoordinator

11/20/14 Version1.0

I. IntroductionTheOregonDepartmentofFishandWildlife’s(ODFW)missionistoprotectandenhanceOregon'sfishandwildlifeandtheirhabitatsforuseandenjoymentbypresentandfuturegenerations.OnemeansofimplementingODFW’smissioninvolvescoordinatingwithotherStateandfederalagencies,includingthePesticideAnalyticalandResponseCenter(PARC),onpesticide-relatedincidentsinvolvingasuspectedfishorwildlifepoisoningoraspillthataffectsfishandwildlifeand/ortheirhabitat.PesticideincidentsmayinvolvereferralsfromPARCorotherentities,requirenotificationtoPARCand/ortheOregonEmergencyResponseSystem(OERS),andmayinvolveconcurrentinvestigationswithPARCmemberagenciesand/orthefederalgovernment.

InordertofacilitatethetimelytransferofincidentinformationspecificallybetweenPARCanditsmemberagencies,eachmemberagencyhasdevelopedStandardOperatingProcedures(SOPs)asasupplementtothestatewidedocument“CoordinatingOregon’sResponsetoPesticideIncidents”.TheindividualSOPsoutlinethestatutoryauthority,pesticide-relatedjurisdiction(s),areasofexpertise,andinvestigativeproceduresforeachmemberagency.

II. PurposeThepurposeofthisdocumentistoestablishuniformprocedurestomakepesticide-relatedincidentreferrals(e.g.,notificationstoPARCand/orOERS)andtodescribeODFW’sactionsfollowingnotificationofapesticide-relatedincidentinvolvingasuspectedfishorwildlifepoisoningoraspillthataffectsfishandwildlifeand/ortheirhabitat.

TheseprocedureswillguideODFWstaffintheresponseandinvestigationofnaturalresourcelossesordestructionandinjuryoffish,wildlife,andtheirhabitatspecificallyrelatedtopesticideincidents.

Note:ODFWintendstousethisdocumentasasupplementtoODFW’s“DraftNaturalResourceLossesResponse,Investigation,andWildlifeRehabilitationProceduresManual”(May2013),whichprovidesamoredetailedprocedure,investigationforms,andinstructions.ApplicableODFWstaffwillbeprovidedwiththisdocumentandofferedfurtherguidancefromtheWaterPolicyCoordinatororHabitatResourcesProgramManagerinHeadquarters,asneeded(seeContactInformation,AttachmentA).

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III. ScopeTheseproceduresapplytopesticideincidentsthatcauseinjury,death,contamination,ordestructionoffishorotherwildlifeorinjuryordestructionoffishorwildlifehabitatorfromanyviolationoftheconditionssetforthinanypermit,order,orruleoftheEnvironmentalQualityCommissionthatcauseinjury,death,contamination,ordestructiontofish,wildlife,ortheirhabitat.SpecificresponsibilitiesofODFWpersonnelforincidentsoccurringinestuariesandthePacificOceanareoutlinedin“ProtocolandOrganizationalStructureforOilandHazardousSpillsinMarineandEstuarineWaters”,ODFWMarineRegion,December1992.MoredetailedinformationonODFW’sroleinpollutionorhazardousmaterialincidentscanbefoundinthe“DraftNaturalResourceLossesResponse,Investigation,andWildlifeRehabilitationProceduresManual”,ODFW,May2013.ODFWwillusetheproceduresdescribedinthesemanualstotheextentpracticalgivenavailablepersonnel,resources,andtechnicalandsafetyconsiderationsspecifictoeachincident.ODFWwillreviewandupdatetheseproceduresasneeded.

IV. StandardOperatingProceduresODFW’spolicytoinvestigatenaturalresourcelossesisgovernedbyOAR635-410(NaturalResourceLosses),withfurtherjurisdictiontoseekcompensationfordamagesprovidedunderORS468B.060(LiabilityforDamagetoFishorWildlifeorHabitat)andtheComprehensiveEnvironmentalResponse,CompensationandLiabilityActof1980(CERCLA).ODFWwillimplementOAR635-410-0015duringthefieldinvestigationofthenaturalresourcelossinorderto:

(1) Analyzeanddeterminethecause(s)oflosses;(2) Promptlyrespondtoandmitigatelosses;(3) Determinehabitatorfishandwildlifemanagementmeasuresthatmayberequiredtorestorefishandwildlifeproductioninaffectedareas;(4) Determineviolationsofstatute,ruleorpermits;and(5) InformDepartmentstaff,otheragencies,thegeneralpublicandnewsmediaontheextent,nature,andcausesofnaturalresourcelosses.

Toimplementthepoliciesandprocedures,ODFWwillperformthefollowingstepsupondiscoveringorreceivingareportofasuspectedpesticide-relatedincidentfromthepublicorotherentity(includingPARC):

Step1.DocumentInitialInformationODFWshallbenotifiedbyPARCassoonaspractical,withinonebusinessday,ofanysuspectedpesticide-relatedpoisoningoffishorwildlifeorimpacttohabitat.StaffwilldocumentincominginformationonODFW’sInitialReportForm(AppendixB).IfODFWdiscoversapesticide-relatedincidentorisnotifiedofsuchbyanothersource,staffwillfirstdocumentavailableinformationontheInitialReportForm.

Step2.NotifyResponseAgenciesODFWstaffreceivinganinitialreportwillnotifyotherappropriateODFWstaff,theStateofOregonEmergencyResponseSystem(OERS),andPARC,asapplicable.StaffwillshareinformationrecordedontheInitialReportForm(AppendixB).

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ODFWwill:◻ ImmediatelyreportpesticidespillstoOERSat1-800-452-0311.◻ NotifythePARCCoordinatorat(503)986-6470,(844)688-7272,or

PARC@oda.state.or.uswithinonebusinessdayofanynon-spillincidentrelatedtopesticides(e.g.,labelviolations,driftresultingininjury,non-targetimpacts,etc.)thatareallegedtohavehadanimpactonhumanand/oranimalhealthortheenvironment(air,soil,orwater).

◻ NotifytheDistrictBiologist,Watershed/RegionManager,andNaturalResourcesDamageAssessment(NRDA)Coordinatorofpesticide-relatedincidentsinvolvingasuspectedfishorwildlifepoisoningoraspillthataffectsfishandwildlifeand/ortheirhabitat.

Step3.RespondWhennotifiedofasuspectedfishorwildlifepesticidepoisoningorspillthataffectsfishandwildlifeand/ortheirhabitat,ODFWDistrictBiologistswillconferwiththeirRegionorWatershedManagerandmakeadecisionifaninitialresponseperOAR635-410-005(NaturalResourceLosses)iswarrantedbasedonavailableinformation.ODFWwillbasetheresponsedecisiononsuspectedcause,speciesimpacted,andextentofdamagetofishandwildlifeandtheirhabitat(Table1)andmayrespondwitheitheranon-siteassessmentortechnicaladvice.Responseoutsideofnormalbusinesshoursmaybedelayedasacalldownlistisinitiatedtocontactappropriatefieldstaff.

Initialresponseconsistsofemergencyactionstakenbyagenciestogaincontrolofthesituationandtoprotectthepublicandtheenvironment.ODFW'sroleintheinitialresponsephaseistominimizeimpactstofishandwildlifeandtheirhabitat.ODFWmayassistinidentifyingpotentialfishandwildlifereceptors,habitats,andresourcesthatareatrisk,assessextentofdamagetotheresource(s),collectspecimensandsamples,andidentifylaboratoriesforanalysis.ODFWstaffarenotfirstresponders,butselectDistrictstaffhaverequiredbasictrainingunderFederalOSHAlaw29CFR1910.120(HazardousWasteOperationsandEmergencyResponse)andcanassistwithaninvestigationafterasiteisstabilizedanddeclaredsafetoenter.EachDistrictisequippedwitha“NaturalResourceLossesInvestigationKit,”whichissuppliedwithbasicequipmentforcollectionofspecimens/samplesanddamageassessment.ODFWwillcollectfish,aquaticorganisms,andwildlife(dependingontheseverityoftheincident),butgenerallyreliesontheDepartmentofEnvironmentalQualityortheDepartmentofAgriculturetotakewaterquality,vegetation,andsoilsamplesduringacoordinatedinvestigationbecauseODFWstaffdonothaveadequateexpertiseoradvancedequipmenttodoso.Advancedprocedurespertainingtoaninvestigationcanbefoundinthe“DraftNaturalResourceLossesResponse,Investigation,andWildlifeRehabilitationProceduresManual”.ODFWwill:◻ Determineifanon-siteresponseiswarrantedperOAR635-410-005(NaturalResource

Losses).◻ CoordinateODFW'sinitialfieldactions,whenapplicable,withincidentcommand

and/orotherresponseagencies.

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◻ Avoidenteringcontaminatedareas,refrainfromanyinvestigationorwildliferescue,workwithinpotentiallycontaminatedareasorworkwithpotentiallycontaminatedmaterialorwildlifeuntilincidentcommandoraHAZMATspecialistfromanemergencyresponseagencyhasdeterminedtheidentityofanyhazardousmaterials,identifiedappropriatesafetyrequirements,andauthorizedentry.

◻ Notenterpotentiallycontaminatedareasthatrequiretheuseofrespirators.◻ Wearappropriateprotectiveclothingandobserveallothersafetyrequirements

prescribedbyincidentcommandand/oraHAZMATspecialistfromanemergencyresponseagencywhenworkinginpotentiallycontaminatedareasorworkingwithpotentiallycontaminatedmaterialorwildlife.

◻ Performinitialreconnaissancetodeterminetheseverityofimpactstofish,wildlifeandtheirhabitat(Table1).

◻ Adviseincidentcommand,ifestablished,ofinitialresponsemeasurestoprotectfish,wildlifeandtheirhabitat.

◻ Coordinateanyrequiredwildliferehabilitationresponse.◻ KeepaccuraterecordsofODFWinitialresponseactivities(seeNaturalResource

LossesInvestigationReportForm,AppendixC)andexpenses.◻ CoordinatewithPARC,otherapplicablestateandfederalagencies,andthepublic

throughoutaninvestigation,asappropriate.

Step4.AssessDamageDamageassessmentistheprocessofdocumentingandevaluatingdatafromfieldinvestigationsandothersourcestodetermineinjurytonaturalresources.ODFWistheleadstateagencyfordamageassessmentforfishandwildlifeandtheirhabitat.ODFWworkswiththefederalfishandwildlifeagencies,neighboringfishandgameagencies,othertrustees,andthepotentiallyresponsibleparty(PRP)inmakingaquantitativedeterminationoftheinjurytofishandwildliferesourcesandinthedeterminationofappropriaterestorationmeasures.

ODFWtypicallyundertakesthefieldinvestigationfordamageassessmentforsmallerincidentsusingproceduresoutlinedinthismanual.Forlargerincidents,ODFW,togetherwiththefederalfishandwildlifeagencies,mayrequestthatthePRPprovideconsultantsandanyotherresourcesneededtoconductthefieldinvestigationaccordingtoarecommendedplanofstudy.

ODFWwill:◻ Conductafieldinvestigation,ifwarranted,fordamageassessment(Table2;alsosee

“DraftNaturalResourceLossesResponse,InvestigationandWildlifeRehabilitationProceduresManual”formoredetailedinformationonsurveyprotocol)

◻ Countorcollectsamples(primarilydead,dying,orinjuredfish,aquaticorganisms,andwildlife,butmayalsoincludewater,vegetation,andsoil)

◻ Ensurethepropercare,custodyandanalysisofsamplestakenforevidence◻ KeepaccuraterecordsofODFWfieldinvestigationdataandexpenses◻ CoordinatewithPARC,otherapplicablestateandfederalagencies,andthepublic

throughoutaninvestigation

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Step5.FollowUpODFWAdministrativeRulesfornaturalresourcelossesoutlinethebasisfordeterminingthemonetaryvalueoffishandwildlifedestroyedorinjuredbyapollutionincident(OAR635-410-0030).TherulesalsoprovidethebasisfordeterminingappropriaterestorationmeasuresaswellasadministrativeproceduresforrecoveryofdamagesfromthePRPandimplementationoftherestorationplan.AsallowedunderORS468B.060(LiabilityforDamagetoFishorWildlifeorHabitat)andtheComprehensiveEnvironmentalResponse,CompensationandLiabilityActof1980,ODFWmaybringlegalaction,incoordinationwiththeAttorneyGeneral,torecoverthevalueoffishandwildlifeinjuredorkilledastheresultofpollutionorviolationoftheconditionofanypermit,andforallcostsofrestoringfishandwildlifeproductioninaffectedareas,includinghabitatrestoration.

ODFWwill:◻ AssistintheDamageRecoveryProcessdescribedinOAR635-410-0035torecoverthe

valueofthelossandtorestorewildlifeproductivity,whenapplicable◻ ProvideinvestigationformsandreportstoPARCastheybecomeavailableand/oratthe

conclusionofaninvestigationandtootherinterestedpartiesasrequested

Table1.InformationassessedbyODFWduringaninitialresponsetoapesticide-relatedincidenttodeterminetheseverityofanincident.

Level1 Level2 Level3#ofAffectedFishandWildlife

Few Many Numerousand/oraffectstolong-termproductivity

Sensitive,Threatened,orEndangeredSpecies

No Potential Yes

CriticalHabitat No Potential YesGeographicalAreaImpacted

Small(<1/8mile)

Localbutsignificant

Extensive

ValueofHabitattoFishandWildlife

Low Important Highvalueformaintainingabundanceordiversity

LongevityofImpact Nolastingdamage

Shortterm Longlasting,mayrequirerestoration

SuspectedViolation No Yes Majorviolationorreleaseofhazardousmaterials

Equipment/StaffNeeds

Region Assistanceneeded

Largenumberofstaffneeded,specializedtrainingandequipment

ExpensetoAgency Low Moderatestafftime

Effortstoinvestigate,rehabilitatewildlifeobtaincompensation,andrestorehabitatresultinmuchexpenseandmajordemandsonstafftime

Public/MediaInterest Low Potential High

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Table2.InvestigativeproceduresperformedbyODFWduringaninvestigationofapesticide-relatedincident.

Level1 Level2and3InitialReportForm

Yes Yes

InvestigationForm

Pages1-2 Yes

SafetyClearance Asneeded Obtainpermissiontoinvestigateonlyaftertheareaisdeemedsafetoenter

StateCoordination

ContactPARC Region,HQ(requestassistance),PARC,otherrespondingagencies

FederalCoordination

Asneeded USFWSand/orNOAA(federally-protectedspeciessuchasmigratorybirdsorthreatenedorendangeredspecies)

DescribeHabitatDamage

Yes Quantitativeestimatesofhabitatlossbytype

EstimateInjury Countdeadandinjuredfishandwildlifebyspecies

Estimatenumberofdeadorinjuredfishandwildlifebyspecies

CollectSamples No Collectsamplesofdeadfishandaquaticorganismsandwildlifeasevidence(initiatechainofcustody);collectsamplesofsoil,water,andvegetationifappropriateagencyexpertsarenotavailable(initiatechainofcustody)

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ODFWAttachmentAODFWContactInformation

OregonDepartmentofFishandWildlife4034FairviewIndustrialDriveSESalem,OR97302(503)947-6000http://www.dfw.state.or.us/

GeneralPesticideIssues:DanetteFaucera,WaterPolicyCoordinator(503)947-6092

Spills:JonGermond,HabitatResourcesProgramManagerandOERSContact(with24-hrpager)(503)947-6088

Forlocalassistanceduringnormalbusinesshours,contacttheclosestODFWfieldoffice:http://www.dfw.state.or.us/agency/directory/local_offices.asp

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AttachmentBOREGONDEPARTMENTOFFISHANDWILDLIFEHAZARDOUSMATERIALSRELEASE

INITIALREPORTFORM

I. ObtainPreliminaryInformation:

Reportedby:

Address:

Affiliation:

Phone: DateofReport: Time: (MonthDayYear) AMorPM

Otheragenciescontacted/onscene:

LocalResponders

DEQ

StatePolice

Tribes

DOI

Other

II. GetInformationAboutHAZMATRelease:

A. Nameofresponsibleparty:

Address:

Affiliation:

Phone:

B. Dateofrelease: Time: (Month/Day/Year)

AMorPM

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OREGONDEPARTMENTOFFISHANDWILDLIFEHAZARDOUSMATERIALSRELEASEINITIALREPORTFORM(Continued)

III. Nameofwaterbodyorotheraffectedareas:

1. Locationofrelease:

(Rivermile,highway,milepost,township,range,section)

County:

2. Releasesourceorpotentiallyresponsibleparty:

Materialsinvolved(descriptionandvolume):

3. Speciesoffishand/orwildlifeaffectedandextentofdamage:

IV. Notifications

Havethefollowingbeennotified?LocalEmergencyResponseOrganization(911) Yes No Time(OERS)1-800-452-0311 ODFWWildlifeDivision

RegionalOffice WatershedDistrict ODFWOfficeofInformation&Education

V. Preparedby: Title:

Office: Note:SendcopyofthisinformationtoHeadquartersWildlifeinSalem.

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AttachmentCOregonDepartmentofFish&Wildlife

NaturalResourceLossesInvestigationReportForm

A) Lossreportedby:

Street: City: Zip:

Date: Time: Phone: Mobile:

B) Nameofwaterbodyorlocality:

RiverMile(RM): orTownship: Range: ¼Section:

Nearestlandmark: County:

C) Timeanddatelossfirstobserved:

D) Timeanddateofinvestigation:

E) Durationofloss:FromTime: Date:

ToTime: Date:

F) Extentoftheloss:

StreamMilesorAcreage: (RM toRM )

G) Speciesoffish/orwildlifeaffected:

H) Conditionoffish/orwildlife:(Checkoneormore)

Distressed Dying RecentlyDead Deadgreaterthan24hours

I) Physicalappearanceofdeadfish:

J) Signsofdistressedfishandwildlife:

K) Waterconditions:Temp.(DegreesF) Flow:(CFS) Acrefeet:(AF)

Clarityorotherappearance:

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OregonDepartmentofFish&WildlifeNaturalResourceLossesInvestigationReportForm(Continued)

L) Suspectedcauseofloss:

M) Identityofpotentiallyresponsibleparty:

Street: City: Zip:

Phone: Mobile:

N) Pollutionsource:

O) Identityandvolumeofthepollutant:

P) Mapoftheaffectedarea:(sketchbelow)Attachphotosorothergeographicmedia.

17. WaterSampleData(showlocationonmap,line16).

Location

BottleNumber1Date

Time

DO

pH

Temp.F/C

OtherData

1BottlenumbersofquartMasonjarsprovidedwiththeNaturalResourcesLossInvestigationKitareengravedundertheredmesh.

18. Biological,Sediment,SoilorVegetationSampleData(showlocationonmap,line16).

Container

Location Number Date Time Species OtherData

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OregonDepartmentofFishandWildlifeNaturalResourceLossesInvestigationReportForm(Continued)

19. Fishand/orWildlifeKillTransectData(showtransectlocationonmap,line16).

TransectNumber

FishorWildlifeCounted

Width

Length

SurfaceArea

PMorLandMark

Total

20. FishorWildlifeSpeciesCompositionandLossEstimatesbySpecies.

EstimatedNumber

Species/LifeStage NumberCounted #ofTotalCounted Killed

21. OtherComments:

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22. RecommendationsforRestoration:

Preparedby: Investigator

Date: Title:

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Appendix9Oregon Poison Center

Pesticide Analytical Response Center Standard Operating Procedure Relating to Pesticide Exposures

I. Introduction:

TheOregonPoisonCenter(OPC)isthedesignatedaccreditedregionalpoisoncenterservingthestateofOregon.TheOPCisacomprehensivetoxicologyresource,establishedbytheOregonStateLegislaturein1978.TherolesandresponsibilitiesoftheOPCestablishedinthislegislationinclude:

1. Emergencytelephonemanagementandtreatmentreferralofvictimsofpoisoningand

overdoseincidents;2. Informationtohealthprofessionalsinvolvedinmanagementofpoisoningandoverdose

victims;3. Communityeducationprogramsdesignedtoinformthepublicofpoisonprevention

methods.

TheOPCisaccreditedbytheAmericanAssociationofPoisonCenters(AAPCC)andoperatesaccordingtothesenationalaccreditationstandards.Accreditationstandardsdefinecriteriarelatedto:accessandservicesprovidedbythepoisoncenter,professionalexpertiseofstaff,datacollection,patientmanagementguidelines,emergencyplanningandpreparednessandongoingqualityreview.TheOPCisstaffedbyRegisteredNurseswithadvancedtrainingintoxicologyandEmergencyMedicinePhysicianswhoareboardcertifiedMedicalToxicologists.

TheOPCprovidesemergencyassistancetothepublic,callingregardingpotentialexposurestopoisoningandtoxicsubstances,andaswellasemergencyrespondersandhealthcareprovidersseekingconsultationregardingmanagementandtreatmentassistanceforpatientsexperiencingandtoxicexposure.ReferralstotheOPCarefacilitatedthroughanationalemergencynumber1(800)222-1222.Callstothisnumberarerouteddirectlytotheregionalpoisoncenterservingthecaller’slocation.

Inadditiontoprovisionofemergencymedicalassistanceforindividualsexperiencingapoisoningortoxicexposure,thePoisonCenterisatrainingsiteforhealthcareprovidersandstudentsofmanydisciplines.Thepoisoncenteralsoprovidescommunityoutreacheducationregardingpoisoningandtoxicology.

II. Purpose:

ThepurposeofthisdocumentistodescribetheOregonPoisonCenter’sroleinpesticideexposuremanagement,standardoperatingproceduresformanagingpesticideexposurecasesandproceduresrelatedtothereferralofincidentstoPARCagenciesandreceiptofreferralsfromPARCagencies.

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III. StandardOperatingProcedures:

PesticideExposures:TheOPCmanagesover42,000callsannuallyfromthroughoutOregonregardingpoisoningandtoxicexposurestoawidevarietyofsubstancesincludingpesticides,pharmaceuticals,envenomations,industrialchemicals,plantsandhouseholdproducts.

Thepoisoncenterutilizesstandardoperatingproceduresforassessmentandmanagementofallexposurecases.TheOPCstaffcollectsdetailedsubstanceexposuredataoneachcase,bututilizescarefulassessmentandevaluationtodeterminethesignificanceofthatparticularexposuretotheactualmedicalconditionofthepatient.Asaresult,OPCdatareflectlargenumbersofpotentialexposurestosubstanceswithvaryinglevelsofcausality.

Uponreceiptofacalltothepoisoncenter,theRNorPharmacistspecialistconductsanassessmentofpatientcondition,circumstancesofexposure,substanceofexposureaswellasapatienthealthhistory.TheRN/Pharmacistsworkcollaborativelywiththemedicalstaffofthepoisoncentertodetermineariskassessmentandtodevelopatreatmentplan.TheOPCstaffhasaccesstoanextensivevarietyofresourcesanddatabasestoassistinidentificationofproductingredientscontainedinthemultitudeofsubstancesimplicatedincasesreferredtothepoisoncenter.Manyexposurescanbesafelymanagedathome,withtheOPCstaffprovidingongoinginstructionsforhomecareandconductingaseriesoffollow-upcallstoensurethepatientisrespondingwelltotreatmentandnoadditionalproblemsarise.Morecomplexcasesarereferredtoahealthcarefacilityforadditionalassessmentandtreatment.Inthesecases,theOPCstaffcontactthereceivingfacilitytoletthemknowofthepatientreferralandtoprovidetreatmentrecommendationstothehealthcareprovider.TheOPCcontinuestomonitorthesepatientswhileinthehospitaltoprovideongoingassessmentandtreatmentguidancetothehealthcareteam.TheroleoftheOPCisnotaregulatoryone,buttoprovidemedicalguidanceandrecommendationsforeffectivepatienttreatment.TheOPCactivitiesandrecordsareconfidentialandprotectedbytheprovisionsoftheFederalHealthInformationPortabilityandAccountabilityAct.

TheOPCgeneratesanelectronicmedicalrecordforeachcall.Specificdataelementsarecollected,includingsubstance,timeandsiteofexposure,clinicaleffects,therapies,treatmentsiteandongoingpatientassessmentandtreatmentcriteria.De-identifieddatafromthepatientrecordiselectronicallytransmittedinreal-timetotheNationalPoisonDataSystem(NPDS).NPDSisutilizedforNationalToxicosurveillancebyCentersforDiseaseControltoidentifyandtrackpotentialsentineleventsrepresentingpotentialpublichealthconcerns.

IV. ReferralstoPARC:

ToassistinmeetingtherequirementsofORS413.042,433.004&433.006(thatpesticidepoisoningsdiagnosedorsuspectedbyahealthcareproviderbereportedtolocalorstatepublichealthauthorities),theOPCreportssignificantsymptomaticpesticideexposurestothePesticideExposureSafety&Tracking(PEST)programstaffoftheOregonHealthAuthority.Symptomatic

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pesticideexposurecaserecordsarefaxedtoPESTatthetimethecaserecordisclosedandcomplete.PESTstaffevaluateseachcasetodeterminewhetheritmeetscriteriaforfollow-up.Contactinformationforthosecaseswhichmeetcriteriaforfollow-upandinwhichthepatient/guardianhasgivenpermission,isprovidedtoPARCforreview.

InadditiontotheprocessdescribedaboveforroutinereferralstoPARC,theremaybeisolatedinstancesinwhichtheOPCstaffmayconsultwithPARCandmemberagencies.Theserare,isolatedinstanceswouldbeintheeventadditionalinformationisneededregardingthecircumstancesorsubstancesofexposureforthepurposeofeffectivelymanagingthepatient’smedicalcondition.

V. ReferralsfromPARC/MemberAgencies:

PARC/Memberagenciescanreferpesticideexposurecases(patientsand/ortreatinghealthcareproviders)requiringmedicalassistance,directlytotheOregonPoisonCenter24/7throughthenationalpoisoncenteremergencynumberat1-800-222-1222.Thesereferralsmaybeadirectreferralofthepatient/exposedindividualaswellashealthcareprovidersseekingassistanceinpatientmanagementofpatient.Oncecontacted,theOPCwillutilizestandardprocedurestoconductapatientassessmentandtoprovideongoingassistanceinpatientmanagementandtreatment.Patientinformationandmedicalrecordsareconfidentialandwillnotbesharedwithoutwrittenconsentofthepatient.Inadditiontopatientreferrals,PARC/MemberagenciesseekingtoxicologicinformationregardingmedicaleffectsofpesticidescancontacttheOPCforinformationandconsultation.

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Appendix10OregonDepartmentofTransportationPesticide-RelatedIncidentReferralProcedures

PURPOSEToprovideguidancetotheOregonDepartmentofTransportationtoensureproperinternalcommunicationoccursinordertoappropriatelyreferpesticide-relatedincidentstothePesticideAnalyticalandResponseCenter(PARC).Also,toensureproperinternalcoordinationoccurswhenpesticide-relatedincidentsarereferredtotheDepartmentfromPARC.

BACKGROUNDTheDepartmentmayreceivepesticide-relatedconcernsdirectlyfromthepublictomanagersorstafformoreformallythroughAskODOT.Certainpesticide-relatedconcernsaretobereferredtoPesticideAnalyticalandResponseCenter(PARC)forfollowup.PARCwascreatedbyExecutiveOrderin1978toensuretimelyandformalreviewandinvestigationofpesticide-relatedincidentsinvolvingallegedimpactstohumanhealth,animalhealth,and/ortheenvironment.PARCBoardmembers,andaffiliatedmembers,andrequiredtoreferknownincidentstothePARCCoordinator.TheDepartmentisaffiliatedwithPARCthroughaletterofagreementthatdocumentstheDepartment’scommitment.

POLICYPesticide-relatedincidentsprovidedtotheDepartmentthatinvolveallegedimpactstohumanhealth,animalhealth,and/ortheenvironment,shallbereferredtothePesticideAnalyticalandResponseCenter(PARC)asappropriateforfollowup.

WhentheDepartmentreceivesareferralfromPARC,appropriateandtimelyinternalinvestigationswillbeconductedandallrelatedinformationwillbesharedwithPARC.

DEFINITIONS

PARC:ThePesticideAnalyticalandResponseCenterwasestablishedbystatute(ORS634.550).PARC’sprimaryfunctionistocollectandanalyzeinformationaboutreportedincidentsandcoordinatenecessaryinvestigations.Memberagenciesconductmostoftheinvestigationsandtakeanynecessaryenforcementaction(s).

ODOTStatewideIntegratedVegetationManagement(IVM)Coordinator:LocatedintheODOTMaintenanceandOperationsBranchoftheHighwayDivision,theStatewideIVMCoordinatorisresponsibleformanagingandestablishingbestmanagementpracticesforpesticideuseonDepartmentproperty.TheODOTStatewideIVMCoordinatorrepresentstheDepartmentatPARCmeetings.

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Responsibility ActionAllemployees Referallknownpesticide-relatedincidentsinvolvingalleged

impactstohumanhealth,animalhealth,and/ortheenvironmenttotheODOTStatewideIVMCoordinator.ReportpesticidespillsmeetingreportablequantitylevelstotheOregonEmergencyResponseSystem(OERS)at1-800-452-0311.

Managersand Communicatethispolicytoallemployees.MonitorandSupervisors ensurepolicycompliance.

ODOTStatewide [email protected] businessday,orassoonaspossible,uponreceiptofa

pesticide-relatedincidentoccurringonDepartmentownedpropertythatisallegedtoimpacthumanand/oranimalhealth,ortheenvironment(air,soil,orwater).

EnsureaccurateandtimelyinformationisprovidedinsupportofPARC-referredinvestigations.

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Appendix11OregonOfficeoftheStateFireMarshalStandardOperatingProcedures

OFFICEOFSTATEFIREMARSHALCOMMUNITYRIGHTTOKNOWUNITSTANDARDOPERATINGPOLICY

Number:CR2K-0001AdoptionDate:11/20/2014RevisionDate:

OSFMApproved:Date

MarkJohnston–CommunityRighttoKnowProgramCoordinator.SUBJECT:CR2KResponseandSupporttoPesticideIncidentsorReferrals.OBJECTIVE:ToestablishapolicydetailinghowCR2KsupportsandrespondstoPARCreferralsandnotifiesPARCofapesticideincident.

I. SCOPE

ThisSOPappliestoallCR2KstaffandaddresseshowtheCR2KUnithandlesnotificationsfromPARCofapesticideincidentandhowCR2Kwillprocessincidentreferrals.

II. DEFINITIONS

PARC(PesticideAnalyticalandResponseCenter)-Agoverningboardconsistingofmultiplestateagencies,includingOregonStatePolice/OfficeofStateFireMarshal.Itsprimaryfunctionsaretocoordinatepesticideinvestigationsandtocollectandanalyzeinformationaboutreportedpesticideincidents.SeeORS634.550.

PesticideIncident-AnallegedoractualcaseinwhichapesticideisinvolvedandoneormoreofthePARCmemberagenciesareinvestigating.

Referral-TheinitialnotificationfromthePARCtoCR2KthatapesticideincidentisbeinginvestigatedortheinitialnotificationfromacomplainanttoCR2KaboutapossiblepesticideincidentandistryingtonotifythePARC.

III. PURPOSE

ToprovideapolicybywhichCR2Kwillrespondtonotificationsofapesticideincident,howCR2KrespondstoarequestforinformationfromPARC,andtoprovideapolicyforCR2KtoreferinformationregardingapesticideincidenttoPARC.

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IV. POLICY

PartA-CR2KInformationandSupportofIncidentsCR2KwillprovideinformationtothePARCinsupportofinvestigationsaPARCmemberagencyoragenciesmaybeconducting.Releasinginformationthathasbeenclassifiedassecuredwillbedonesoonacase-by-casebasisandonlywiththeapprovaloftheCR2KProgramCoordinatororanOSFMmanager.ThePARCmayaccessourinformationinanyofthreeways.

1. CR2KOn-LineSearchableDatabases2. TheCR2KHSISprogram3. CustomInformationRequests(CompletionofanInformationRequestFormisrequired)

FormoreinformationregardingaccessingCR2Kinformationandwhatinformationisavailable,seetheattachment“InstructionsforaccessingCommunityRighttoKnowInformation.”ForassistancewithrequestinginformationthePARCmaycontacteitherorbothoftheCR2KcontactpeoplelistedonthePARCReferralCriteriaDocument.

PartB-NotificationfromPARCofapesticideincident

WhenPARCdeterminesthatOSFMCR2Kshouldbenotifiedofanallegedoractualpesticideincident,PARCwilleitheremailorcallboththeCR2KcontactslistedonthePARCReferralCriteriadocument.BasedontheinformationreceivedfromPARC,theCR2KProgramCoordinatorwilldeterminewhatactionsCR2KwilltaketoensurethefacilityisincompliancewiththeCR2Kreportingrequirements.Actionsmayincludeanon-siteinspectionoradeskaudit.ThePARCCoordinatorwillbenotifiedwhatactionswillbetakenbyCR2K.

PartC-ReceivingapesticidecomplaintfromotherthanPARC

IfCR2KreceivesacomplaintorisnotifiedofanallegedoractualpesticideincidentfromapartyotherthanthePARC,theCR2KstaffmemberwillcompletetheOSFMPesticideIncidentInformationIntakeform.ThisformwillthenbeforwardedtothePARCbyemailorfax.

ThecallerwillbeadvisedthatCR2KwillnotifythePARCoftheinformationandthatitisrecommendedthecalleralsonotifiesthePARCdirectly.

V. ATTACHMENTSCommunityRighttoKnowOverviewInstructionsforaccessingCR2KinformationPesticideIncidentInformationIntakeformCR2KInformationRequestform

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Appendix12OregonHealthAuthority/PesticideExposureSafety&Tracking(PEST)

Program’sStandardOperatingProceduresRelatingtothePesticideAnalyticalandResponseCenter(PARC)


OHA’sPESTprogramcollectsinformationaboutreportsofhumanacutepesticideillnessandinjury(APII).Itseekstounderstandtheconnectionbetweenreportedhealtheffects,thenatureoftheexposure,andthetoxicologyofpesticideproducts(ifknown)forindividualreportsofpesticideexposure.ThisallowsPESTtoassess,basedonavailableevidence,howAPIIis(andisnot)impactingthehealthofOregonians.Thisisapopulation-basedevaluationusingnationally-acceptedcriteriafromtheCDC’sSENSOR-Pesticidesprogram,notamedicalevaluationofindividuals.

AnOHAteam,includingaphysician/toxicologist,usesSENSOR-PesticidescriteriatoclassifyinformationgainedfromindividualsreportingAPIIavailablemedicalrecords,andPARCagencycaseinvestigations.WhatresultsisaClassificationCategoryandSeverityCategoryforeachcase.Onaperiodicbasis,theClassificationCategoryandSeverityCategorydeterminedforeachPARCcasearesentontothePARCCoordinator.

APIIdatafromOregonhasinfluencednationalpesticidepolicy-making.From1997-2013+,OHAhassent(de-identified)casesofAPIIfromOregontotheSENSOR-Pesticidesprogramandnationaldecision-makers.[Seebelow.]Oregoncaseshavebeenincludedinatleast13articlesinpeer-reviewedjournals&fourissuesofMMWR.APIIdatafromOregoninfluencedEPAdecision-making;specifically,onaluminumphosphide(2013)andparaquat(2016).

StartingwithFY2016PARCcases,PARCwillbeabletointegratePEST’stwoevaluationsofhumanhealthimpacts(ClassificationCategoryandSeverityCategory)initsassessmentofContributingFactorsleadingtothoseexposures(asdeterminedbyPARCBoard).UnderstandingbothhumanhealthimpactsofpesticideincidentsandtheircausalfactorsmayleadtopolicymakinginOregonthattakesintoaccountthecomplexityofhumanAPII.

Pleasenote:ThisSOPisa“living”documentandwillbeevaluatedandchanged,asneeded.

II. StatutoryBasis

• AuthoritytoInvestigateReportableDisease&SignificantHealthConditions

Specificadministrativerules(OAR333-019-0000)underOregonstatute(ORS413.042,431.110,433.004,437.010,616.010&624.005)allowtheOregonHealthAuthoritytoinvestigatereportablediseases,includingAPII.Inaddition,OAR333-019-0005allowstheAuthorityconductspecialstudiesconcerningthecausesandpreventionofdiseases,andothersignificanthealthconditions.

Bystatute(ORS413.042,433.004&433.006),healthcareprovidersinOregonshall

reportcasesofpesticidepoisonings,whetherdiagnosedor“suspected,”toOHA(preferred)orthelocalpublichealthdepartment(LHD)inthepatient’scountyofresidence.Allindividualswithsuspectedorconfirmedpesticidepoisoningmustbereportedwithin24-hours(includingweekendsandholidays)ofidentification.All

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relatedmedicalrecords,includingtheindividual’scontactinformation,shouldbefaxedtoeitherthePesticideExposureSafety&Tracking(PEST)ProgramatOregonHealthAuthorityat971-673-0979,orthelocalpublichealthdepartment(pdf).

Bystatute(ORS431.110,431.120,433.004,437.010,616.010&624.005),whenalocal

publichealthdepartment(LHD)receivessuchreports,itshallnotifyOHAimmediately.LHDstaffshouldfaxthereportstothePESTProgramatOHAat971-673-0979.

• PARCtoCollect&UtilizeOHA’sCaseClassification

The2015LegislatureaddedtwosectionstothePARCstatute(ORS634.550)thatrequirePARCtoboth“…coordinatethereceiptof,andresponseto,pesticide-relatedcomplaintsindicatingpossiblehealthorenvironmentaleffects...”and“…reportbienniallytotheLegislativeAssembly…regardingactivitiesduringthereportingperiodbytheboardandbypublicentitiesrepresented.”

OHA’sdeterminationofClassificationCategoryandSeverityCategoryforPARCcases

usingSENSOR-PesticidescriteriaaretheOHA’s“activities”tobereportedtotheLegislatureaspartofPARCLegislativeReports.1

StandardOperatingProcedures OHA’sCase&InvestigationCriteria

OHA’scasecriteriaforanAPIIarethosepesticideincidentsinwhichapersonreports:• onedermalsymptom,or;• oneocularsymptom,or;• twosystemicsymptoms(nausea,headache,etc.)or:• areferralfromPARC

OHAinitiatesaninvestigationofthoseincidentsmeetingthecasecriteriaandthatareinatleastoneofthefollowingcategories:

A. involveadeath,or;B. hashealthcareprovider(HCP)involvement,or;C. isareportofwork-relatedAPII,or;D. involvestwoormorepeople,or;E. isareferralfromPARC

ThePESTProgramispassive,population-basedtrackingprogramthatissetuptodetectandbringforwardtoPARC,asappropriate,reportedcasesofAPIIinOregon.Withinthoseparameters,itconductsfollow-uponfiveprioritizedsubsets(describedabove)ofpesticidepoisoningcasesreportedtoOHA.PESTdoesnotconductfieldinvestigationsnordoesitoperateinaregulatorycapacity.

Thecriteriaabovehavebeeninplacesince2006andhavebeenfoundtoallowforanaccuratecharacterizationoftheburdenofAPIIinOregon,asreportedtoOHAandconfirmedundernationally-usedcriteriaforAPIIfromSentinelEventNotificationSystemforOccupationalRisk

1 Oregon Laws 2015, p. 9 - https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2015orLaw0833.pdf

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(SENSOR)ProgramattheCentersforDiseaseControl&Prevention.ThePESTProgramatOHAstrivestoconductfollow-uponreportsofAPIIthatmeetcasecriteriaaccordingtothescheduleinthe“Procedures(withTimelines&Rationale)”sectionbelow:

Procedures(withTimelines&Rationale)ThissectionisdesignedtodetailthePESTProgramstepsthatarefollowedfortwodifferenttypesofreferral:incidentsofreportedAPIIthatreferredtoPESTbyPARCaswellastheconverse,incidentsofreportedAPIIthatarereferredtoPARCbyPEST.SeeAttachment3(PESTContactInformation)forPEST’scurrentpointofcontact.

GeneralRationaleforthePESTProgramMakingContactwithReportersofAPII

Bydesign,thePESTProgramstaffmakecontactwithreportersofAPIIoccursaftertheemergentphaseofareportedAPIIhaspassed.ReportersofAPII(ortheirparent/guardian)oftenwanttoresumetheir“regular”livesaftersuchanexperience.

Yettheymaynotrealizethat,inadditiontotheeffectsthatitmayhaveontheirhealth,aspectsoftheirreportedAPIImayfallintotheregulatoryortopicalpurviewofoneormorePARCagencies.AgencyattentiontothecircumstancesofthereportedAPIImayresultinfindingsthatagencyruleswereviolated.Moreover,suchreportersmaynotrealizetheroletheirreportedAPIIcanplayinshapingpesticidepolicyinOregonaswellasonthenationallevel.

SothatreportersofAPIIinOregonknowoftheseopportunities,thePESTProgram’sstandardprocedureistophonethematthephonenumber(s)ofrecordontwoseparateoccasionsleavingmessages,asneeded.BecauseAPIIreportersmayjustwanttogetbacktotheir“regular”lives,theymaynotreturnsuchcalls.Outofrespectfortheindividual’sprivacy,PESTdoesnotmakeathirdcallifeitherofthefirsttwoisunrequited.

Note:IfOHAstaffareincontactwithindividualswhobelievetheyneedimmediatemedicalattention,staffwilldirectsuchcontactstotheOregonPoisonCenterat800-222-1222

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IncidentsreferredtoPARCbyPEST

PEST’sSourceof

Incident

TimelineforContactwithIndividualReporting

Symptom(s)ofAPII

Rationale&Context

PermissiontoReferto

PARC?

DirectreporttoOHAbyindividualreportingexposurewithHCPinvolvement.

Assoonaspossible(butwithin3businessdaysofreceipt),PESTwillcontact,byphone,theindividualreportingexposure.Ifcallisnotreturned,PESTwillcallagainwithin5morebusinessdays,leavingmessages,asneeded.

TheinvolvementofaHCPcanindicateahigh-severityAPIIand/orinfringementofpesticideregulationsnotknowntoPARCagencies,sotheseareprioritizedforfollow-up.

IndividualaccountsofAPIIthataredirectlyreportedtoOHAarereferredtoPARConlyifpermissiontodosoisgiventoPESTbythatindividual(oraparent/guardian).SuchpermissionisneededunderconfidentialityregulationsinOregon’sstatutes.

OregonPoisonCenter(OPC)faxeswithHCPinvolvement

Assoonaspossible(butwithin3businessdaysofreceipt),PESTwillrequestmedicalrecords(MR)fromtheclinicianofrecordtogaincontactinformationfortheindividualreportingtheexposure.Afterreceivingmedicalrecord(MR),PESTwillcontact,byphone,theindividualreportingexposureassoonaspossible.Ifcallisnotreturned,PESTwillcallagainwithin5morebusinessdays,leavingmessages,asneeded.

Astheirpurposeistorecordanemergency,OPCfaxeswithHCPinvolvementdonotcontainthepatient/reporter’scontactinformation.ExtratimeisneededsothatPESTcan:A) gainMRfromHCPthatincludespatient’scontactinformation;andB) makecontactwiththatindividual.HCP-involvementcanindicateahigh-severityAPIIand/orinfringementofpesticideregulationsnotknowntoPARCagencies,sotheseareprioritizedforfollow-up.

IndividualaccountsofAPIIthataredirectlyreportedtoOHAarereferredtoPARConlyifpermissiontodosoisgiventoPESTbythatindividual(oraparent/guardian).SuchpermissionisneededunderconfidentialityregulationsinstateofOregonand/orfederalstatutes.

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PEST’sSourceof

Incident

TimelineforContactwithIndividualReporting

Symptom(s)ofAPII

Rationale&Context

PermissiontoRefertoPARC?

DirectreporttoPESTfromHCPorLHD,perOregonReportableDiseasestatutes


TheinvolvementofaHCPcanindicateahigh-severityAPIIand/orinfringementofpesticideregulationsnotknowntoPARCagenciessotheseareprioritizedforfollow-up.


OPCfaxesreportingwork-relatedAPIIorAPIIinvolving2+individualsnotinvolvingahealthcareprovider.


MakingcontactwiththesecasesisalsoimportantbecauseofthepotentialforadditionalAPIIifunsafepracticesarenotaddressedbyregulatoryagencies.


DirectcalltoOHAby

Assoonaspossible(butwithin5businessdaysofindividual’sinitialcontact),PESTwillcontact,byphone,theindividualreportingexposure.Ifcallisnotreturned,PESTwillcallagainwithin5morebusinessdays,leavingmessages,asneeded.

Casesinthiscategoryaccountforlessthanthe1%ofthereportsofAPIIthatcometoPEST’sattention.


individualreportinganAPIIthatisnotwork-related,doesn’tinvolveahealthcareprovider,norinvolvesthereportedexposuresoftwoormoreindividuals

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IncidentsreferredtoPESTbyPARC

PEST’sSourceof

Incident

TimelineforInitiating

ContactwithIndividualReportingSymptom(s)ofAPII

Rationale&Context


PARC

Assoonaspossible(butwithin5businessdaysofreceipt),PESTwillcontactanindividualreportingexposureonceandthenagainwithin5businessdays,leavingmessagesasneeded.

InformationusedinOHA’scaseclassificationwithSENSOR-Pesticidecriteria.

NotApplicable

ForALLIncidentSources

IfcallstoareporterarenotreturnedtoPESTafter20businessdays,incidentwillbecoded“NoFurtherAction."[Casewillbere-openedshouldtheindividualcallbackoratPARC’srequest].

ProceduresforOHA-InstigatedPARCCases

TheEPPartAwillbesent,bythePARCCoordinator,tothePARCagencyinvestigatorviatheagency’sPARCBoardrepresentative(iftheagencydecidestoinvestigatethePARCreferral).Theexpectationisthattheagencyinvestigatorwillsendfindings(agencyreport),whichmayincludemissinginformation,backtoPESTviathePARCCoordinator.

PartA’saresenttotheassignedinvestigatoroftheappropriateagency(ies).ThisalertsPARCregulatoryagenciestotheincident’sbasiccontext,asconveyedtoOHA,aswellastheAPIIreporter’scontactinformationsoPARCagenciescaninvestigate,iftheychoose.

OHAfocusesitsresourcesonclassifyingreportedcasesofAPII,includingPARCcases,asdiscussedabove.Consequently,itdoesnotsendEPPartAsforPARC-initiatedcasesasagenciesalreadyhaveinformation(allnon-health-related)neededtostarttheirinvestigations.

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ScheduleforDeliveryofEPPartA[ThisisforcasesinitiatedbyPEST.]

TypeofDeliverable

TypeofIncident

TimelineforEmailingEPto

PARCReportedExposurePathway(EP)

CaseswithHCPinvolvementintheformof:1) anOPCfax;2) aHCP’sdirectreporttoOHA;3) adirectcalltoOHAby individualreportinganAPII.

Within3businessdaysofPEST’sdiscussionwithreporterofAPII,(withpermissiontorefertoPARC),anEP’ssenttothePARCCoordinator.PerPARC&AgencySOPs,theEPistobesenttothecaseinvestigator(ifone’stobeassigned)bytheagency’sPARCRepresentative.

Casesofwork-relatedAPIIorAPIIinvolving2+individualsnotinvolvingahealthcareprovider


UseofEPsinClassifyingPARCCases

AnOHAteam,includingaphysician/toxicologist,usesSENSOR-PesticidescriteriatoclassifyinformationgainedfromindividualsreportingAPII,availablemedicalrecords,andavailablePARCagencycaseinvestigations.

UseofEPsforAssigningPARCContributingFactor(CF)Coding

BeforethePARCBoardisscheduletoassignedContributingFactors(CF)toagroupofPARCcases,thePARCCoordinatorsendsPESTstaffCFsheetswiththedraftcodesthoughttobeappropriate.

PESTstaffreviewthesheetsforeachcaseusingappropriateEP’s(PartAandPartBfortheincident)aswellasadditionalinformationwhichmayhavegainedbyPARCagenciessinceinvestigationscommenced.Initsreply,PESTaddsorsubtractsCF’s,butalwaysgivesexplanation.Ifneeded,discrepanciesareresolvedindiscussionsbetweenPESTstaffandthePARCCoordinator.ThosedraftCFsheetsarereviewedataPARCmeetingwiththeBoardfinalizingassignedCF’stoacasebyconsensus.

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AdditionalPesticide-RelatedProcessesInvolvingOHA

Multi-PersonandMulti-HouseholdPesticideEvents

Whenmorethanonepersonisreportingsymptomstothesamepesticiderelease,orifreportsofAPIIarereceivedfrommultiplehouseholds,OHAwillemailPARCtheaddresses/locationsoftheindividualsreportingexposure.Thiswillaidinagencyinvestigations,whichmayincludesamplingforpesticideresidues.OHAwillsendPARCtheEPdocumentsastheybecomeavailable.

FortheOregonPublicHealthDivisionandPEST’sstandardoperationprocedureforsuchincidents,seeAttachment4(OHA/OregonPublicHealthDivision’sSOPforReportedMulti-HouseholdPesticideExposureEvents).

PesticideUseDataRequests

Situationsinvolvingpesticideusemayrequirevariousstateagencies,suchasOregonDepartmentofAgriculture(ODA)andOregonDepartmentofForestry(ODF),throughthePesticideAnalyticalandResponseCenter(PARC),toprovideassistanceincollectingpesticideusedataforOregonHealthAuthority(OHA)toconductpublichealthassessments.SeeAttachment5(PesticideUseDataRequest

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Program Overview

Emergency Response Branch Community Right to Know Program

The Oregon Community Right to Know and Protection Act (CR2K) was passed by the Oregon

Legislature in 1985 (ORS 453.307 to ORS 453.520). This law requires facilities with certain quantities

of hazardous substances to annually report information about those substances to the Oregon Office

of State Fire Marshal (OSFM), using the Oregon Hazardous Substance Information Survey (HSIS).

The intent of the law is to provide emergency responders, pre-planners, and the public with information

about hazardous substances in their communities so they may be better informed and prepared should

an incident involving hazardous substances occur. This law also requires emergency responders to

report incidents involving the release, or threatened release of hazardous substances to the OSFM.

The information collected on the HSIS includes the name of substance, the hazardous ingredient, the

amounts stored at the facility, the type of container it is stored in, its temperature and pressure, health

hazards associated with the substance, and if it contains an Extremely Hazardous Substance (EHS) as

defined by the Federal Environmental Protection Agency.

The CR2K program takes steps to validate the information reported and then disseminates it to the

Oregon Regional Hazardous Materials Response teams, each Oregon fire department, and other first

responder agencies in Oregon, emergency managers, and health professionals. The information is

also provided to the public and others when requested.

Office of State Fire Marshal 4760 Portland Road NE Salem, Oregon 97305 503-934-8249

Released October 2011 v.3

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Appendix12OregonHealthAuthority/PesticideExposureSafety&Tracking(PEST)

Program’sStandardOperatingProceduresRelatingtothePesticideAnalyticalandResponseCenter(PARC)


OHA’sPESTprogramcollectsinformationaboutreportsofhumanacutepesticideillnessandinjury(APII)inordertoidentifythecausalconnectionor“exposurepathway,”ifpresent,betweentheperson’ssymptoms,thenatureoftheexposure,andtheknowntoxicologyofthepesticideproduct.FromtheinformationitgainsfromindividualsreportingAPII(ortheirparent/guardian),PESTsendstoPARCthereportedpesticideExposurePathway(EP),itsmaindeliverable.[DetailsofanEParediscussedbelow.]ForPARCanditsagencies,theEPservestwomainpurposes.First,PARCagencies,uponreceivingtheEPfromPARC,havetheoptionofusingittoinitiateaninvestigationintotheincident.TheEP'sintentistohelpagencystaffbegintheirowninvestigationorreview/corroboratetheirownfindings.Second,EP’scanassistthePARCBoardinassigningContributingFactorstotheincidentinquestionfortheappropriatebiennialPARCReporttotheLegislatureonpesticideincidentsinOregon.Pleasenote:ThisSOPisa“living”documentandwillbeevaluatedandchanged,asneeded.

II. Scope

AuthoritytoInvestigateDisease&SignificantHealthConditionsSpecificadministrativerules(OAR333-019-0000)underOregonstatute(ORS413.042,431.110,433.004,437.010,616.010&624.005)allowtheOregonHealthAuthoritytoinvestigatereportablediseases,includingAPII.Inaddition,OAR333-019-0005allowstheAuthorityconductspecialstudiesconcerningthecausesandpreventionofdiseases,andothersignificanthealthconditions.Bystatute(ORS413.042,433.004&433.006),healthcareprovidersinOregonshallreportcasesofpesticidepoisonings,whetherdiagnosedor“suspected,”toOHA(preferred)orthelocalpublichealthdepartment(LHD)inthepatient’scountyofresidence.Allindividualswithsuspectedorconfirmedpesticidepoisoningmustbereportedwithin24hours(includingweekendsandholidays)ofidentification.Allrelatedmedicalrecords,includingtheindividual’scontactinformation,shouldbefaxedtoeitherthePesticideExposureSafety&Tracking(PEST)ProgramatOregonHealthAuthorityat971-673-0979,orthelocalpublichealthdepartment(pdf).Bystatute(ORS431.110,431.120,433.004,437.010,616.010&624.005),whenalocalpublichealthdepartment(LHD)receivessuchreports,itshallnotifyOHAimmediately.LHDstaffshouldfaxthereportstothePESTProgramatOHAat971-673-0979.UnderthePARC-OHAMemorandumofAgreement,PESTprovidestoPARC,asappropriate,informationitreceivesrelatingtoactualandallegedreportsofhumanAPII.PESTdoesthisbyfollowinguponaportionofthereportsofhumanAPIIitreceivesaccordingtoestablishedcriteria(detailedbelow),andavailableresources.UsinginformationgainedfromthepersonreportinganAPII,OHA'sPESTprogramdevelopsanExposurePathway(EP)tocharacterizethatperson'sreportofpesticideexposure.ThisEPissplitintotwoparts.PartA,whichissenttotheassignedinvestigatoroftheappropriateagency(ies)viathePARCCoordinator,containstheindividual’sreportonthesequenceofeventsthatreportedlyledtotheirAPII,aswellastheircontactinformation.SeeAttachment1(PESTReportedExposurePathway-PartA).

PartBcontainstheperson'sreportedsymptomatologyandotherprotectedhealthinformation;it'snotreleasedoutsideofOHA.SeeAttachment2(PESTReportedExposurePathway-PartB).Goingforwardinthisdocument,useoftheterm“EP”refersto“PartA”only.

StandardOperatingProcedures

OHA’sCase&InvestigationCriteriaOHA’scasecriteriaforanAPIIarethosepesticideincidentsinwhichapersonreports:◻ onedermalsymptom,or;◻ oneocularsymptom,or;◻ twosystemicsymptoms(nausea,headache,etc.) or:◻ areferralfromPARC

OHAinitiatesfollow-upactiononthoseincidentswhichmeetthecasecriteria,andinvolveadeath,or;A) hashealthcareprovider(HCP)involvement,or;B) isareportofwork-relatedAPII,or;C) involvestwoormorepeople,or;D) arereferredbyPARC

ThePESTProgramispassive,population-basedtrackingprogramthatissetuptodetectandbringforwardtoPARC,asappropriate,reportedcasesofAPIIinOregon.Withinthoseparameters,itconductsfollow-uponfiveprioritizedsubsetsofpesticidepoisoningcasesreportedtoOHA.PESTdoesnotconductfieldinvestigationsnordoesitoperateinaregulatorycapacity.Thecriteriaabovehavebeeninplacesince2006andhavebeenfoundtoallowforanaccuratecharacterizationoftheburdenofAPIIinOregon,asreportedtoOHAandconfirmedundernationally-usedcriteriaforAPIIfromSentinelEventNotificationSystemforOccupationalRisk(SENSOR)ProgramattheCentersforDiseaseControl&Prevention.ThePESTProgramatOHAstrivestoconductfollow-uponreportsofAPIIthatmeetcasecriteriaaccordingtothescheduleinthe“Procedures(withTimelines&Rationale)”sectionbelow:

Procedures(withTimelines&Rationale)ThissectionisdesignedtodetailthePESTProgramstepsthatarefollowedfortwodifferenttypesofreferral:incidentsofreportedAPIIthatreferredtoPESTbyPARCaswellastheconverse,incidentsofreportedAPIIthatarereferredtoPARCbyPEST.SeeAttachment3(PESTContactInformation)forPEST’scurrentpointofcontact.GeneralRationaleforthePESTProgramMakingContactwithReportersofAPIIBydesign,thePESTProgramstaffmakecontactwithreportersofAPIIoccursaftertheemergentphaseofareportedAPIIhaspassed.ReportersofAPII(ortheirparent/guardian)oftenlookforwardtogettingbacktotheir“regular”livesaftersuchanexperience.Yettheymaynotrealizethat,inadditiontotheeffectsthatitmayhaveontheirhealth,aspectsoftheirreportedAPIImayfallintotheregulatoryortopicalpurviewofoneormorePARCagencies.AgencyattentiontothecircumstancesofthereportedAPIImayresultinfindingsthatagencyruleswereviolated.Moreover,suchreportersmaynotrealizetheroletheirreportedAPIIcanplayinshapingpesticidepolicyinOregonaswellasonthenationallevel.SothatreportersofAPIIinOregonknowoftheseopportunities,thePESTProgram’sstandardprocedureistophonethematthephonenumber(s)ofrecordontwoseparateoccasionsleavingmessages,asneeded.BecauseAPIIreportersmayjustwanttogetbacktotheir“regular”lives,

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theymaynotreturnsuchcalls.Outofrespectfortheindividual’sprivacy,PESTdoesnotmakeathirdcallifeitherofthefirsttwoisunrequited.

Note:IfOHAstaffareincontactwithindividualswhobelievetheyneedimmediatemedicalattention,staffwilldirectsuchcontactstotheOregonPoisonCenterat800-222-1222

IncidentsreferredtoPARCbyPEST

PEST’sSourceofIncident

TimelineforContactwithIndividualReportingSymptom(s)ofAPII

Rationale&Context


DirectreporttoOHAbyindividualreportingexposurewithHCPinvolvement.


TheinvolvementofaHCPcanindicateahigh-severityAPIIand/orinfringementofpesticideregulationsnotknowntoPARCagencies,sotheseareprioritizedforfollow-up.

IndividualaccountsofAPIIthataredirectlyreportedtoOHAarereferredtoPARConlyifpermissiontodosoisgiventoPESTbythatindividual(oraparent/guardian).SuchpermissionisneededunderconfidentialityregulationsinOregon’sstatutes.

OregonPoisonCenter(OPC)faxeswithHCPinvolvement

Assoonaspossible(butwithin3businessdaysofreceipt),PESTwillrequestmedicalrecords(MR)fromtheclinicianofrecordtogaincontactinformationfortheindividualreportingtheexposure.Afterreceivingmedicalrecord(MR),PESTwillcontact,byphone,theindividualreportingexposureassoonaspossible.Ifcallisnotreturned,PESTwillcallagainwithin5morebusinessdays,leavingmessages,asneeded.

Astheirpurposeistorecordanemergency,OPCfaxeswithHCPinvolvementdonotcontainthepatient/reporter’scontactinformation.ExtratimeisneededsothatPESTcan:A) gainMRfromHCPthatincludespatient’scontactinformation;andB) makecontactwiththatindividual.HCP-involvementcanindicateahigh-severityAPIIand/orinfringementofpesticideregulationsnotknowntoPARCagencies,sotheseareprioritizedforfollow-up.


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TimelineforContactwithIndividualReportingSymptom(s)ofAPII

Rationale&Context


DirectreporttoPESTfromHCPorLHD,perOregonReportableDiseasestatutes


TheinvolvementofaHCPcanindicateahigh-severityAPIIand/orinfringementofpesticideregulationsnotknowntoPARCagenciessotheseareprioritizedforfollow-up.


OPCfaxesreportingwork-relatedAPIIorAPIIinvolving2+individualsnotinvolvingahealthcareprovider.


MakingcontactwiththesecasesisalsoimportantbecauseofthepotentialforadditionalAPIIifunsafepracticesarenotaddressedbyregulatoryagencies.


DirectcalltoOHAbyindividualreportinganAPIIthatisnotwork-related,doesn’tinvolveahealthcareprovider,norinvolvesthereportedexposuresoftwoormoreindividuals

Assoonaspossible(butwithin5businessdaysofindividual’sinitialcontact),PESTwillcontact,byphone,theindividualreportingexposure.Ifcallisnotreturned,PESTwillcallagainwithin5morebusinessdays,leavingmessages,asneeded.

Casesinthiscategoryaccountforlessthanthe1%ofthereportsofAPIIthatcometoPEST’sattention.


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74


TimelineforInitiatingContactwithIndividualReportingSymptom(s)ofAPII

Rationale&Context


BecausePARCalready

PARC

Assoonaspossible(butwithin5businessdaysofreceipt),PESTwillcontactanindividualreportingexposureonceandthenagainwithin5businessdays,leavingmessagesasneeded.

possessesbasicinformationneededbyagenciestoinitiatetheirinvestigations,informationonPEST’sEPislikelytobesupplementaltoanagencyinvestigation.EPswillbeimportantwhenPARCdraftstheContributingFactor

sheetforthecase.

ForALLIncidentSources

IfcallstoareporterarenotreturnedtoPESTafter20businessdays,incidentwillbecoded“NoFurtherAction."[Casewillbere-openedshouldtheindividualcallbackoratPARC’srequest].

AdditionalProceduresforPESTExposurePathways(EP)DiscussedearlierinthisSOP,EP’sprovideasingle“dashboard”ofinformation(PartA+PartB)that’scurrentlyavailabletoOHAforacaseofAPIIthat’sbeenreferredto/fromPARC.[PleaseseeAttachments2and3.]EP’sassemblereportedcausalconnection(“exposurepathway”)betweenaperson’ssymptoms(type,duration,resolution),thenatureoftheexposure(routeofexposure,lengthofexposure,proximitytoapplicationsite,weather,useofPPE,etc.),andthereportedpesticideproductandoractiveingredient.Occupationalinformation,iftheexposureisreportedlywork-related,isalsoprovidedintheEP-PartAsenttoPARC.ForcasesthatoriginatefromOHA,EP-PartAareintendedtoalertPARCregulatoryagenciestotheincident’sbasiccontext,asconveyedtoOHA,aswellastheAPIIreporter’scontactinformationsoPARCagenciescaninvestigate,iftheychoose.

WhenPESTrefersacasetoPARC,notalloftheinformationfieldsinthe“dashboard”willbeknown.TheblankdatafieldsinanEPareintendedtogivea“heads-up”toreceivingPARCagenciestolookforthemissinginformationsoitcanbesentbacktoOHAviaPARC.

AstheEPPartAwillbesenttothePARCagencyinvestigatorthat’sbeenassigned(iftheagencydecidestoinvestigatethePARCreferral),theexpectationisthathe/shewillsendtheirownfindings(whichmayincludethatmissinginformation)backtoPESTstaffviathePARCCoordinator.

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UseofEPforAssigningPARCContributingFactor(CF)Coding

ApproximatelyonemonthbeforethePARCBoardisscheduletoassignedContributingFactors(CF)toagroupofPARCcases,thePARCCoordinatorsendsPESTstaffCFsheetswiththedraftcodesthoughttobeappropriate.PESTstaffreviewthesheetsforeachcaseusingappropriateEP’s(PartAandPartBforthecase)aswellsasadditionalinformationwhichmayhavegainedbyPARCagenciessinceinvestigationscommenced.PESTaddsorsubtractsCF’s,butalwaysgivesexplanation.Ifneeded,discrepanciesareresolvedindiscussionsbetweenPESTstaffandthePARCCoordinator.ThosedraftCFsheetsarereviewedataPARCmeetingwiththeBoardfinalizingassignedCF’stoacasebyconsensus.

AdditionalPesticide-RelatedProcessesInvolvingOHA

Multi-PersonandMulti-HouseholdPesticideEvents

Whenmorethanonepersonisreportingsymptomstothesamepesticiderelease,orifreportsofAPIIarereceivedfrommultiplehouseholds,OHAwillemailPARCtheaddresses/locationsoftheindividualsreportingexposure.Thiswillaidinagencyinvestigations,whichmayincludesamplingforpesticideresidues.OHAwillsendPARCtheEPdocumentsastheybecomeavailable.

FortheOregonPublicHealthDivisionandPEST’sstandardoperationprocedureforsuchincidents,seeAttachment4(OHA/OregonPublicHealthDivision’sSOPforReportedMulti-HouseholdPesticideExposureEvents).

PesticideUseDataRequests

Situationsinvolvingpesticideusemayrequirevariousstateagencies,suchasOregonDepartmentofAgriculture(ODA)andOregonDepartmentofForestry(ODF),throughthePesticideAnalyticalandResponseCenter(PARC),toprovideassistanceincollectingpesticideusedataforOregonHealthAuthority(OHA)toconductpublichealthassessments.SeeAttachment5(PesticideUseDataRequests).

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ScheduleforDeliveryofEP’s

TypeofDeliverable

TypeofIncident

TimelineforEmailingEPtoPARC

ReportedExposurePathway(EP)

CaseswithHCPinvolvementintheformof:1) anOPCfax;2) aHCP’sdirectreporttoOHA;3) adirectcalltoOHAby individualreportinganAPII.


Casesofwork-relatedAPIIorAPIIinvolving2+individualsnotinvolvingahealthcareprovider


ReferralsfromPARC

Within5businessdaysofPEST’sdiscussionwiththereporterofAPIIreferredbyPARC,anEPwillbesenttoPARCCoordinator.

Attachment1PESTReportedExposurePathway–PARTA

PARCID Individualreportingsymptoms:PESTInvestigation-ReportedExposurePathway–PartADateofdiscussion: Staff: PESTCaseNo. Maincontact#: AltContact#: Nameofreporter(ifdifferent): Reporter’sMailingAddress: Additionalindividualsreportingsymptoms? YESHowmany?Exposureinvestigatedforothers? YES(seerelatedPESTreportswithsamePARCIDNo.)

KeyDataonReportedExposurePathway:ReportedApplication:1stApplicationDate:

1stpesticidereportedas: 2ndpesticidereportedas: 3rdpesticide

reportedas: 1stEPAReg.:No 2ndEPAReg.No.: 3rdEPAReg.#:

1stProductconfirmed/determined 2nd Productconfirmed/determined 3rd

Productconfirmed/determinedbyODA/OSHA/ODF?

ODA/OSHA/ODF? YESYES byODA/OSHA/ODF? YES by

Release/Applicationsitetype(privateresidence,farm,etc.)&address: Applicationequipmentdescription: Potentiallocationsforenvironmentalsampling=A: B: C: [SamplingquestionTBD]Methodofreleaseofpesticide: Actualorintendedtargetofapplication Animalsinvolved: YESComments:

ReportedExposure:DateofExposureto1stApplication: Havetherebeenother

Exposuresitetype(&address): Activitywhenexposed: Weather: Winddirectionfrom: Individual’sestimateddistancetoapplicationsitewhenexposed(incarlengths): Feltproductonskin? YESReportedExposureType(Drift,Targeted,Indoor,Air,TreatedSurface,Leak/spill,Unknown/Other) Reportofhowexposed: Estimateddurationofexposure:

Spillorotherpesticidecontamination: YESComments:

exposures&applications? YES[SeeotherEP’s.]

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Worker’sjobtitle ?Activitywhenexposed? Doyouapplypesticideswhereyouwork? YESHaveyouhadpesticidesafetytrainingforapplicators? YESHaveyouhadgeneralpesticidesafetytraining(thevideo,flipchartorbook?) YESHowrecentwasthetraining? Whatisthenameoftheemployer? Address? PhoneNumber?Supervisorondayofevent? Didsymptomsresultintimeawayfromwork? YESHowmanydays?

OtherKeyInformation:Clothingwornwhenexposed: PPE? YES.WhatPPE?

OtherInformationRelevanttoPesticideRelease: OtherInformationRelevanttoExposurePathway:

PermissiongiventorefertoPARC?Case)

YESDate: Notapplicable (AlreadyaPARC

PESTNextSteps:

OccupationalExposureReport: YES

PPEProvidedby: Community-basedmediationreferral? YES

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Attachment2PESTReportedExposurePathway–PARTB

PARCID PESTCaseNo. Individualreportingsymptoms: Maincontact#:

PESTInvestigation-ReportedExposurePathway–PartBDateofdiscussion: Staff:

Onset Resolution

Symptomsreportedfromexposure: Date/Time Date/Time

1) 2) 3) 4) 5) 6) 7) 8)

MedicalCareSought:NONameofclinic/hospital: Clinician: Contact#: Fax#

OtherKeyInformation:DOB: Healthjustbeforeapplication: Otherhouseholdmembersilljustbeforeapplication: Knownpre-existingmedicalconditions:

Otherrelatedclinicalinformationreported:

Moreclinicalinformationbelow: YES

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Attachment3PESTContactInformation

PesticideExposureSafety&Tracking(PEST)Program

JustinWaltz,ProgramCoordinatorPesticideExposureSafety&Tracking(PEST)ProgramEnvironmentalPublicHealthSection(971)[email protected]

BrettSherry,ProgramManagerHealthyHomes,Schools&WorkplacesProgramEnvironmentalPublicHealthSection(971)[email protected]

[Ifunavailableandthematterurgent,callersmaycontactOHA’sEnvironmentalPublicHealthSectionat971-673-0440.]

Mailing:

OregonHealthAuthorityPesticideExposureSafety&Tracking(PEST)Program800NEOregonSt.,Suite640PortlandOR97232

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Attachment4OHA/OregonPublicHealthDivision’sSOPforReportedMulti-Household8

PesticideExposureEvents

Casesofhumanacutepesticideillnessandinjury(APII)reportedasaffectingindividualsinonelocation(i.e.household,business,etc.)shouldbereportedtostaffofOHA/OregonPublicHealthDivision’sPesticideExposureSafety&Tracking(PEST)Program971-673-0400.CallersshouldasktospeakwiththePESTstaffonduty.

Incontrast,thisMulti-HouseholdPesticideExposureEventSOPbelowshouldbefollowedwheninitialreportmeetsthefollowingcircumstances:

1) Aspecificincidentofapesticideproductbeingapplied/spilled/released(i.e.Eventsite)is

suspected/knownAND

2) TwoormorepeoplefrommorethanonehouseholdarereportingsymptomsthattheyattributetothesamepesticidereleaseorEvent.

AND3) Thesourceofthesubstancecausingsymptomsissuspected/knowntobeapesticide

product;

ThecriteriaabovehelpensuretheefficientuseofthePublicHealthDivision’sresources.Forclustersofsymptomsreportedasbeingduetonon-pesticidalorunknownsubstances,contacttheOn-CallPublicHealthEmergencyPreparednessDutyOfficer-971-246-1789(cell)503-938-6790(pager).

Iftheseconditionsaren’tmet,sendreporttoPHD’sPESTProgramforfollow-up([email protected];971-673-1217).

Stage1:InitialReportingofMulti-HouseholdPesticideExposureEvent.

PESTreceivesreportsofhumanAPIItwoways:1)directlyfromhealthcareproviders,thepublic,andtheOregonPoisonControlCenter;2)fromthePesticideAnalyticResponse

8*“Household”isthetraditionalpublichealthtermusedtodenotehomes,businessesorothergeographically-separatelocations.

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Center(PARC),amulti-agencycoordinatingcenter,whichincludestheOregonHealthAuthorityandDepartmentsofAgriculture,Forestry,andEnvironmentalQuality.

¢ IfPESTreceivesareportofamulti-householdeventdirectlyfroma

healthcareprovider,thepersonreportingexposure,orOregonPoisonCenter,itwill:

a) ContactandinterviewpersonreportingsymptomssothatPESTstaffcan

completeaPESTReportedExposurePathwayPartsA&B,andsoPESTstaffmightgainpermissiontorefertoPesticideAnalyticalandResponseCenter(PARC).[SeeAttachment1andAttachment2.]

b) Ifpermissionisgiven,thePESTReportedExposurePathway-PartAreport

(seeAttachment1)[email protected],thePARCCoordinatorwillsendEPontoappropriatePARCagencies(perthePARCMemberAgencyReferralCriteria)forusebyagencyinvestigator(s),ifassigned.

c) [Ifdenied,PESTwillfilecaseaccordingly,butwilllookoutforadditional

casesbeingattributedtothatEvent,andseekpermissiontorefertoPARCfromthoseindividuals.]

Note:PESTReportedExposurePathway-PartBmaycontainmedicalandhealthdetailsreportedtoPESTbytheindividualthatmaybeprotectedhealthinformation.PartBisretailedbyOHA.[SeeAttachment2.]

¢ IfPESTreceivesareportofamulti-householdEventfromanotherPARCagency

itwill:

ContactandinterviewpersonsreportingAPIIforaPESTReportedExposurePathwayPartAreport(EP),whichPESTwillsendtoPARCCoordinatoratPARC@ODA.state.or.us.PeritsSOP,thePARCCoordinatorwillsendEPontoappropriatePARCagencies(perthePARCMemberAgencyReferralCriteria)forusebyagencyinvestigator(s),ifassigned.

With“InitialReporting”completed,PESTstaffwill:

A. InformtheOregonStateHealthOfficerandPublicHealthDivision

Communications;

B. InformlocalhealthdepartmentintheappropriatecountyandtransmittheinitialreportfromPARCagencythatincludes(ifavailable):

i. Locationoftreatedsite(field,forestryparcel,etc.)thatmaybethe

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sourceoftheEvent;

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ii. Preliminaryidentificationofthepesticide(s)involvedbasedonapplicationrecord(ifavailable).

Stage2:InitiatePublicHealthSurveillanceforCases

Afterinitialcommunications,PESTstaffwillthenshifteffortstopublichealthsurveillanceforadditionalcases.PESTwill:

A. Alertlocalhealthcareproviders:

a. ThismaybeaccomplishedusingtheHealthAlertNetworkorasimilarcommunicationsplatformandshouldincludealertinglocalemergencydepartmentsandhealthcareproviderstowatchforpatientspresentingwith:1)Xsymptoms;2)afterdoingYactivitiesand/or3)whoreportonsetofsymptomsat/soonaftertheywerepresentatZlocation;

b. Ifavailable,theknownsignsand/orsymptomsofexposuretotheactive

ingredient(s)ofthepreliminarily-identifiedformulation(s)shouldbeprovidedtolocalemergencydepartmentsandhealthcareproviders;

c. Ensuretreatinghealthcareprovidersknowoftheoptionofgaining

pesticideuseinformation,withinonebusinessday,fromPARCformedicaltreatmentofthosereportingAPII.ThisisdonebythehealthcareproviderssubmittingarequestformtothePARCCoordinatoratmailto:[email protected]’swebsiteathttp://www.oregon.gov/ODA/programs/Pesticides/Pages/PARC.aspx.

d. RemindtreatinghealthcareprovidersofOregonPoisonCenter’sabilitytoprovidetoxicologicaladvice,diagnosticalgorithmsandtreatmentadvice24hoursaday,7daysaweek–800-222-1222;

e. Emergencydepartmentstaffandhealthcareprovidersshouldbedirected

toreport,perORS333-018-0015,suspectedorconfirmedpesticidepoisoningstothePESTProgrambyfaxwithin24hours.

B. Notifytoxicologicalresourcesofincident:PESTstaffwillnotifystaffatboth

NationalPesticideInformationCenter(800-858-7378)andOregonPoisonCenter(800-222-1222)ofthisincidentbyconveyingthedate,theapproximatelocationoftheincident,andtheincident’spreliminarilyidentifiedactiveingredients.Inthatcommunication,PESTstaffwill:

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a. AskthatcallcenterstaffforbothtakenoteofcallerswhoarereportingsymptomsofAPIIafterspendingtimeneartheapproximatelocationoftheincidentatthereporteddate/timethepesticide(s)werereleased.CallcenterstaffshouldurgethosecallerstocontactPEST;

b. NationalPesticideInformationCentercallcenterstaffshouldbeaskedtocontactPESTregardingcasesittakesfromsuchcallers.

C. Asappropriate,PESTmayinitiateconferencecall(s)ormeeting(s)between

representativesofthelocalhealthdepartment,PARC,OregonDepartmentofAgriculture’sPesticidesDivision,andothersregardingcurrentsituationinEventareaandintendedagencyactions.

D. PESTwillprovidethefollowinginformationtothelocalhealthdepartment:that

residentsinthevicinityofEvent,whoarereportingadversehealtheffectswhichtheybelievearerelatedtothepesticideEvent,dothefollowing:a. Symptomaticresidentsencounteredbystateagencyorlocalhealth

departmentstaffshouldbeencouragedtoseetheirprimaryhealthcareproviderorcallOregonPoisonCenterat1-888-222-1222fortreatmentadvice;

b. ContactPARC,whichwillreferthemtoPEST(andemailtheircontactinformationtoPESTaswell);and

c. Contacttheirneighbors,whomayalsobereportingadversehealtheffects,andurgethemtocontactPARC,whichwillreferthemtoPEST(andemailcontactinformationtoPEST,aswell).

Stage3:ProvideTechnicalAssistance:Afterthefirsttwostageshavebeeninitiated,PESTmayassistwithorinitiatethefollowing:

A. DesignatePublicHealthDivisioncontact(s)formedia,;a. Determinefrequencyofstatusupdatesforthemediaspokesperson,as

wellasthelocalhealthdepartment;B. Makeeducationalmaterialsavailablesothatlocalhealthdepartmentcan

disseminatetoresidents:a. Describetheacutesymptomsknowntobeassociatedwithexposureto

theactiveingredientsreportedlyinvolved;b. MakeavailableActiveIngredientFactSheets,fromtheNationalPesticide

InformationCenter,;c. Adviseindividualstoconsulttheirownhealthcareproviderifconcerned

abouttheirownhealth;d. Directresidentsconcernedaboutchronicorlong-termeffectsofthe

reportedactiveingredientstocontactNationalPesticideInformationCenter([email protected]).

C. DirecthealthcareproviderswithtreatmentordiagnosticquestionstocontactOregonPoisonCenter:

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a. Ensurelocalhealthdepartmentknowstodirectanyandallrequestsbytreatinghealthcareprovider,regardingmedicaltreatmentordiagnosis,toOregonPoisonCenter;

b. EnsurethatthelocalhealthdepartmenthastheappropriatenameandcontactinformationfortheleadPARCregulatoryagency(e.g.OregonDept.ofAgriculture,OregonDept.ofForestry,etc.)fornon-medicalpesticidequestions.

Disclaimer:ThePublicHealthDivisiondoesnothavethecapacitytoconductmedicalassessment/treatmentofindividualsnortoengageinpesticidesamplingofpeopleortheenvironment.

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Attachment5PesticideUseDataRequests

Goal:ToAssistOregonHealthAuthority(OHA)inconductingPublicHealthAssessments(PHA)orExposureInvestigations(EI).Background:Situationsinvolvingpesticideusemayrequirevariousstateagencies,suchasOregonDepartmentofAgriculture(ODA)andOregonDepartmentofForestry(ODF),throughthePesticideAnalyticalandResponseCenter(PARC),toprovideassistanceincollectingpesticideusedataforOregonHealthAuthority(OHA)toconductpublichealthassessments(PHA)orexposureinvestigations(EI).Aninitialmeetingamongtheinvolvedagencieswillbeheldtodiscussdataneedsandtoestablishacentralizedpointofcontact.Dataneedsmayincludethefollowing:

◻ Thespecificareaofstudy(TRS,GISmapping)basedonthelocationoftheconcernedcitizensandphysicalpropertiesofthepesticidesmostlikelytohavebeenapplied.

◻ Thetimeframeforthestudy(yearsordates)basedonthepersistenceofthepesticidesmostlikelytohavebeenapplied.

◻ Therequireddatapoints.Thefollowingareexamplesofpossibledatapoints.Theremaybeadditionaldataneededdependingonthequestionneedingtobeanswered.

o Datepesticideappliedo Locationofapplicationo EPARegistrationNo.ofproductsappliedo Amountapplied/acreo Specificcroporproperty/siteo Methodofapplicationo Anyotherfertilizer,adjuvant,etc.includedinthetankmix

Process:1. ODAandODF(whenappropriate)willestablishatimelineforcollectingthe

requireddatapoints.2. Eachagencyinvolvedwillidentifynecessaryresources(FTE&fundingsources).3. ODAandODFwillidentifythepartiesrequiredtomaintainpesticideuse

information.Forforestryapplications,ODAandODFwillcoordinatethepartiessuchthatonlyoneletterissentrequestingtheusedata.

4. Aunifiedletterwillbesenttotheidentifiedpartiesrequestingtherequireddatapoints.

5. Thepartieswillsubmittheusedatareportselectronicallytoacentralizedlocationwithpaperreportsavailableforthoseunabletoreportelectronically.

6. ODAandODFwillconsolidateandverifysubmitteddata.• ODAandODFwillfollowupwithpartiesnotrespondingtotherequestfor

data.

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s

• ODAandODFwillperformQA/QConthecollecteddata.7. ODAandODFwillprovidetherequesteddatatoPARC.8. PARCwillprovidetherequesteddatatoOHA.

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