copy of organizational-plans

7/25/2019 Copy of Organizational-plans

1/11

BASIC ORGANIZATIONALPLANS

PIM- Pakistan Institute of Management


2/11

BASIC ORGANIZATIONAL PLANS

Your choice of organizational plansepens on a nu!"er of factors#

$% &o' (ou e)pect (ou reaer or listener to

react to (our !essage*% &o' !uch the person +no's a"out the

topic or situation

.All plans are ,e)i"le guielines onl(- notrigi rules% Your o'n .ug!ent !usthelp (ou ecie the "est organizationan content of (our !essage



3/11

BASIC ORGANIZATIONAL PLANS

/irect approach

Inirect approach



4/11

DIRECT APPROACH: REQUEST PLAN

Main Idea:re0uest- !ain state!ent- assertion- reco!!enation-0uestion

reasons if esire

Explanation:all necessar( an esira"le etails an ata

nu!"ere 0uestions if helpfuleas( reaing e1ices

Co!teo" Clo"e #it$ Moti%ation toA&tion:

clear state!ent of action esireeas( action- ate 'hen esira"le

appreciation an goo 'illPIM- Pakistan Institute of Management


5/11

DIRECT APPROACH: GOOD NE'S PLAN

Be"t Ne#" o! Main Idea

Explanation: all necessar( an esira"le etails an ata

eucational !aterial sales pro!otion !aterial

Po"iti%e( )!iendl* Clo"e in&ldin+ t$e,ollo#in+ i, app!op!iate:

appreciation clear state!ent of action o2er of further help- reaer "ene3ts



6/11

INDIRECT APPROACH: BAD NE'SPLAN

Bu2er 4pleasant or neutral state!ents- reaeroriente5

6)planation# 7 necessar( ata- tactfull( state 7 pertinent fa1ora"le- then unfa1ora"le acts

7 reaer "ene3t reason

/ecision 4i!plie or e)presse5 along 'ith o2erof aitional help or suggestions

Positi1e- 8rienl( Close# 7 appreciation

7 in1itation to future action esire 7 eas( action- ate 'hen esira"le 7 'illingness to help further 7 reaer "ene3t an goo'ill



7/11

INDIRECT APPROACH: PERSUASIVE REQUEST PLAN

Attention:

reader benefit reader interest theme

Interest: descriptive details and data psychological appeals

reader benefits

Desire: statement of request supporting data to help create readers desire to grant request

Action: clear statement of action easy action, dated when desirable special inducement reader benefit



8/11

E- Mail

'$en #!itin+ e-.ail .e""a+e"

Businessli+e at all ti!es

Conciseness is e1en !ore i!portant than in regular !ail

6!ail soft'are pro1ies a si!ple te!plate 'ith To- From-

Subjectalrea( inserte so (ou can 3ll the! auto!aticall(You can !aintain an aress "oo+ for people (ou sen e7

!ail to fre0uentl(

'$en to "e E-.ail

You nee to reach a lot of people 0uic+l( 'ith a fairl( short!essage

You ha1e short personal !essage an o not re0uire theo9cial aspects of har cop( such as signature

Securit( an con3entialit( are not i!portant



9/11

Do/" and Don/t o, E-.ail"t*le

Do

plan 0!ie1* #$at *o/ll &o%e!0e 0!ie, and to t$e point

a"2 ,o! a&tion o! in,o!.ation

tell people #$e!e to +et in,o!.ation

"e initial" and a&!on*."Don/t

#!ite in a 3a00e!in+ ,a"$ion

t!* to pe!"ade o! "ell at len+t$

&ltte! p .ail0oxe" #it$ a lot o, non"en"e

+et too &te o! o%e!l* 0!ee4*pload lon+ o! n.e!o" atta&$.ent"

"e all &ap" o! .an* ,ont e5e&t"



10/11

GOO/:ILL CO;;


11/11

CHEC6LIST )OR 'RITINGCONDOLENCE LETTERS

Exp!e"" *o! "o!!o# 0!ie1*7 a to!!ent o,e.otional o! "*.pat$eti& #o!d" &an .a2et$in+" #o!"e

I, t$e de&ea"ed #a" a &ollea+e( 0o"" o!"0o!dinate( !e&all $app* pe!"onal

expe!ien&e" a0ot $i.8$e!Re%eal 0* "o.e .ode"t +e"t!e *o!

#illin+ne"" to 0e o, $elp o! &o.,o!t

U"e &o.pan* lette!$ead #$en #!itin+ on

0e$al, o, t$e o!+ani4ationMe""a+e" &an al"o 0e #!itten 0* $and a" it

+i%e" a pe!"onal to&$

C$e&2 and !e&$e&2 ,o! an* .i"ta2e" 0e,o!e"endin+ t$e lette!

End on a plea"ant .e.o!* note9PIM- Pakistan Institute of Management

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