copyright 2002 microsoft word-advanced professor robert sandberg charter college of education...
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Copyright 2002
Microsoft Word-Advanced
Professor Robert SandbergCharter College of Education
California State University - Los Angeles
Copyright 2002
Classroom/School Uses
Mail merge for parent communications
Comment tool for annotating student work.
Add sounds and movies. Automated HTML for webpages
and the website wizard.
Copyright 2002
Mail Merge
3 basic steps: create the form letter or mailing label create the database, spreadsheet, or
text document containing the names and addresses with each field corresponding to a variable in your form letter or label
perform the merge and print the letters or labels.
Copyright 2002
MS Word Merge Help Files
Copyright 2002
MS Word Comment Tool
You can easily annotated student work submitted on disk.
1. open the student file2. click where you want the comment
to appear3. choose “Comment” from the Insert
menu4. type your comment5. click elsewhere to add another
comment
Copyright 2002
Insert Comment Screens
Copyright 2002
Insert Sound Comment Screens
To add a sound comment, click the cassette icon. Sound recorder automatically opens and you record your comment using the microphone
Copyright 2002
Insert Movies and Sounds
There are three basic ways to insert sounds in MS Office
from the clip art files from an existing file insert as object
Copyright 2002
Inserting Sounds/Movies from Clip Art
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Inserting Sounds/Movies as an Object
First select “Object” from the Insert menu. If new, for sound, choose wave sound. If existing, click the “Create from File” tab.
Copyright 2002
Automated Webpages and Websites
There are 3 basic ways to create “automatic” webpages in word:
1. Simply “Save As” webpage 2. Open a new document as a
webpage template 3. Use the Web Page Wizard
Copyright 2002
Saving as an HTML or Webpage
Choose Save As from the file menu. In the “Save as type” drop down menu, choose “web page” or “html” if you have an earlier version of Office.
Copyright 2002
Web Templates and the Web Page Wizard
CAUTION: Word generated web pages can be unreliable in browsers other than Explorer. It adds special MS codes that are not read by browsers like Netscape. Netscape’s “Composer” is free with Netscape, fairly easy to use, and generates much “cleaner” html code.