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EssentialsExcel 2003 – Level 1

Project 1: Taking a Tour of Excel 2003

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Objectives

Identify parts of the Excel screen View cell contents Preview a worksheet Get help Exit Excel

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Spreadsheet

A series of columns and rows Intersection of column and row is a cell Formulas perform calculations Format for professional appearance Toolbars for basic operations A worksheet in Excel

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Excel Screen

Title barMenu bar

Standard toolbar

Formatting toolbarFormula bar

Name box

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Excel Screen (continued)

Toolbars

Column

Row

Cell

Worksheet close button

Scrollbar

Worksheet tabs

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Cells

Cell Address Identifies a specific cell Column letter then row number Examples:

C1 AZ999

Active cell Black border Address displayed in Name box

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Worksheet Operations

Cell address toolbars Buttons for common tasks

Default toolbars Standard toolbar

Formatting toolbar

Hover mouse over button for ScreenTip

Can specify buttons to be displayed

Can specify toolbars to be displayed

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Worksheet Operations (continued)

Menus Typically accessed through menu bar

Each menu consists of similar operational tasks

Shortcuts available through toolbar buttons

Keyboard shortcuts displayed on menu

Symbols … (ellipses) – indicates more information required

(right arrow) – indicates a submenu

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Toolbar Example – Standard

Buttons used in this chapter

Open

Save Print

Print Preview

Undo

Redo

Sort ascending

Sort descending

Chart Wizard

Microsoft Excel Help

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Menu Example

Keyboard shortcuts

Ellipses

Submenu arrow

Toolbar icon

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Basic Keyboard Movements

Keyboard keys Up arrow – moves up one row Down arrow – moves down one row Left arrow – moves left one column Right arrow – moves right one column Home – moves to first column Page Up – moves up one screen Page Down – moves down one screen

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Basic Keyboard Movements (continued)

Combination keys (shortcut) Denoted by + (plus sign)

Hold down first key, press second key

Example: Ctrl+Home moves to cell A1

Function keys Predefined keys across top of keyboard

Example: F5 = GoTo

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Basic Mouse Movements

Cells Click on cell to make it active Double-click on cell for edit mode

Menus Click on menu name to view options

Buttons Point at button to view name Click button to perform task

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Cell Contents

Constants Text (labels) Numbers Date and Time values Symbols

Formulas References other cells Preceded by an = (equal sign)

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Viewing a Formula

Constants

Formula result

Active cell

Actual formula

Make cell containing formula active Formula shows in formula bar Formula result shown in cell

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Print Preview

Displays appearance of printed

worksheet Print Preview button

File, Print Preview command sequence

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Print Preview Example

Magnifiesworksheet on screen

By default, no row numbers

displayed

Contents of a cell, but no gridlines

displayed

Number of pages in worksheet

Leftmargin

Close button

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Getting Help in Excel

Three approaches for accessing Help: Help menu

Type a question for help box

Office Assistant

Some topics require access to the Internet

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Help Options

List of Help topics

Type a question for help box

Help menu

Help button

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Saving a Workbook

Save option Will save using previous name and location

If not previously named, acts as Save As

Save As option Can enter or change

File name

Location

File type

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Save As Dialog Box

Filename

Specifies file type

Location for file(drive and path)

Move up one level

Create new folder

Click to save

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Exiting Excel

Two approaches File, Exit command sequence

Click the Close button

If appropriate, will prompt to save changes

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Summary

A worksheet consists of cells

A cell Intersection of a column and row

Identified by its cell address

Contains constants or formulas

Menus and buttons simplify tasks

A worksheet is saved in a workbook

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Questions?