copyright © 2006 supplier profile training guide for suppliers polaris industries presents:...
TRANSCRIPT
Copyright © 2006
Supplier ProfileTraining Guidefor Suppliers
Polaris Industries presents:
Published: December 2006
Copyright © 2006
We’ve all heard the saying…
Supplier Profile
“Communication is the key to a successful relationship.”
It is true. And business relationships are no exception. Polaris recognizes this truth and has invested extensive resources into developing and maintaining the Polaris Supplier Information System: a dedicated website to enhance the communication and exchange of data between Polaris Purchasing and you, the Supplier.
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As a global company, Polaris operates from around the world and needs accurate data to be just a click away.
Supplier Profile
The Polaris Supplier Information System hosts several systems and communication tools, one of which is an online “Supplier Profile” of your company. This information is entered and maintained by each supplier and then the data can be easily accessed online by Polaris’ Purchasing department, providing invaluable data as efficiently as possible.
This Training Guide will introduce you to the Supplier Profile…
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Supplier Profile
• Become familiar with the content of the Supplier Profile.
• Understand the value of keeping your Supplier Profile accurate and up-to-date.
• Understand what is expected of your company regarding maintaining your Supplier Profile.
• Gain the ability to login to the Supplier Profile area of the Polaris Supplier Information System.
• Gain the ability to update your online Supplier Profile.
Course Goals:
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Supplier Profile
• Goals and Expectations
• Lesson 1: Logging Into the Supplier Profile
• Lesson 2: Supplier Profile Tour
• Wrap-Up
Quick Tip! Throughout this tutorial, you can click on any text that looks like this to go directly to those instructions.
Course Contents:
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Goals and Expectations
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Goals and Expectations
We are strategic business partners and sharing information is critical to our success. As business partners, we both need to do our part to fully utilize the system resources we have available to us. Polaris has invested the resources to provide the Supplier Profile online, but to realize the benefit from this, it is critical for your company to enter your company’s information and keep it up to date.
When should you maintain your supplier profile? Polaris encourages suppliers to review and update their information annually (at year-end) – or – anytime there is a major change
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Lesson 1
Logging into the Supplier Profile
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Lesson 1: Logging into the Supplier Profile
• Go to the Polaris Supplier Information System www.polarissuppliers.com
• Click on “Update your Supplier Profile” in the Doing Business section
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Lesson 1: Logging into the Supplier Profile
• Enter your supplier number (without the ‘A’) into the Supplier ID field . {Example: 99999A would login with 99999} This is the same number used to access the rest of the website.
• Enter your password in the Password field. Each supplier has ONE Supplier ID and Password.
• Click on the “Login” button to enter the site.
• Links are available to change or obtain your password.
! If you change your company’s password, please communicate that change to all of your co-workers that access the website.
Remember: Your company’s Supplier ID and Password are shared by everyone in your company and are used in other systems, such as PQR and RFQ.
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Lesson 2
Supplier Profile Tour
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Lesson 2: Supplier Profile Tour
After logging in (by following the steps in Lesson 1), you are brought into the online Supplier Profile. You will notice that the header contains the same information and options as the rest of the Polaris Supplier Information System.
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Lesson 2: Supplier Profile Tour
The Supplier Profile is split into these sections:
• Facilities
• Business Volume
• Polaris Groups Supplied
• Customer Base
• General Information
Let’s take a look at the content of each section…
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Lesson 2: Supplier Profile Tour
The section titled “Facilities” collects the following information:
• Corporate Office Address Enter your company address (Corporate Location)
• City, State, Zip Code, Country This is also for your Corporate Location • Corporate Office Phone Number Enter the area code and phone number• Primary Operation If multiple exist, separate with a comma • Location Enter the city and/or state of your Primary Operation • Age List age, in number of years old • Square Footage Of Primary Operation• Capacity Utilization % of space being used• Add Another Manufacturing Plant Populate form for each manufacturing facility
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Lesson 2: Supplier Profile Tour
The section titled “Business Volume” collects the following information:
• Annual Sales Your company’s total annual sales
• Annual Sales to Polaris This is auto-populated from the Polaris system • Polaris Percent of Sales Calculated % (Annual Sales to Polaris/Annual Sales)
• SIC Code 1 Standard Industrial Classification Code #1
• SIC Code 2 Standard Industrial Classification Code #2 • Approx number of Parts supplied Number of parts you supply to Polaris
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Lesson 2: Supplier Profile Tour
The section titled “Polaris Groups Supplied” collects the following information:
• Product Group Checkboxes Select all that apply; select if you supply Polaris with parts for that product group
• Other Checkbox If you supply parts for a product group that isn’t listed, select this and enter “Other Description”
• Other Description If you selected the “Other” checkbox, please provide a description of the product group you are referring to. Separate multiple entries with a comma.
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Lesson 2: Supplier Profile Tour
The section titled “Customer Base” collects the following information:
• Top 5 Customers List your 5 customers with the highest sales
• Supplier to Other Marine/Recreational Manufacturer? Checkbox Select this if you supply parts to other companies that manufacture marine or recreational products, then enter a description in the next field.
• If Yes, describe If you selected the “Supplier to Other Marine/Recreational Manufacturer” checkbox, please provide a description with as much detail as possible.
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Lesson 2: Supplier Profile Tour
The section titled “General Information” collects the most information:
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Lesson 2: Supplier Profile Tour
The section titled “General Information” collects the following information:
• Sales History to Polaris Sales figures from previous years, auto-populated from Polaris system
• Cost Management History Auto-populated from the Polaris Supplier Performance Reports
• Explain changes This provides room for you to explain any drastic changes in your Cost Management History numbers
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Lesson 2: Supplier Profile Tour
The section titled “General Information” also collects the following information:
• Please check all that apply: Select all applicable checkboxes
Classified as Small Business? Classified as such by the Small Business AdministrationDisadvantaged/Minority Owned? Possess certification as a small disadvantaged business by the Small Business AdministrationWoman Owned? At least 51% of business or stock is owned by womenVeteran Owned? At least 51% of business or stock is owned by veteransService Disabled? At least 51% of business or stock is owned by service-disabled veteransHub Zone? A small business that appears on the list of qualified HUBZones maintained by the Small Business Administration
Official definitions for these classifications can be found through the Small Business Administration: www.sba.gov
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Lesson 2: Supplier Profile Tour
The section titled “General Information” also collects the following information:
• Union Affiliation? & Contract Renewal Date: Select if affiliated with a union and enter the date the union contract will be renewed
• Agreement With Polaris? & Renewal Date: Select if you possess a signed agreement with Polaris and enter the date it will up for renewal
• Cost Reduction Programs in Place: Describe the internal programs that you promote to help reduce costs• Quality Systems: Describe the systems you have in place to ensure quality
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Lesson 2: Supplier Profile Tour
The section titled “General Information” also collects the following information:
• Other Capabilities or Processes that could be offered to Polaris: Describe your core competencies that could be utilized by Polaris
• Number of Employees: Enter the total # of people employed company-wide• Subsidiary Number of Employees: Enter the total # of people employed at your subsidiary. If your business is a subsidiary, list the subsidiary employee # in Number of Employees and the company-wide employee number here.
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Lesson 2: Supplier Profile Tour
When adding data for the first time, you have two options at the bottom of the webpage:
• Add: Click this to commit your data entry and save your Supplier Profile
• Back: Click this to return to the Polaris Supplier Information System homepage, data will not be saved
When modifying data, you have two options at the bottom of the webpage:
• Submit: Click this to commit your changes and save your Supplier Profile
• Back: Click this to return to the Polaris Supplier Information System homepage, data will not be saved
After clicking Add or Submit, you will receive this message:
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Wrap-Up
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Additional References
The Business Practices manual contains a section titled Supplier Profile, which is available on the Polaris Supplier Information System under Supplier Policies and Procedures.
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Support/Contact Info
Please direct all password and technical questions to [email protected]