copyright © 2007 learning point associates. all rights reserved. tm overview of the oregon...

Copyright © 2007 Learning Point Associates. All rights reserved.

TM

Overview of the Oregon Attendees Module

Neil NaftzgerPrincipal Researcher

To hear the audio component, please dial 1-800-501-8979, Passcode 6496616#

October 13, 2011

www.learningpt.org2

Agenda

Overview of the Statewide 21st CCLC Evaluation

Outline the new Oregon Attendees module in PPICS

Address questions grantees may have about the process

www.learningpt.org

The Evaluation Team

American Institutes for Research• Recent merger with Learning Point Associates• Demonstrated 21st CCLC and afterschool content

knowledge Statewide 21st CCLC and afterschool evaluation and research

studies in New Jersey, South Carolina, Texas, Washington and Wisconsin

Responsible for the development and maintenance of the Profile and Performance Information Collection System (PPICS)

Support the U.S. Department of Education in monitoring state delivery of 21st CCLC and in the creation of practitioner guides

Provider of afterschool training and technical assistance based on our Beyond the Bell toolkit and currently serve as the statewide training and technical assistance provider for 21st CCLC in Illinois

www.learningpt.org

The Evaluation Team

Gibson Consulting Group, Inc.• Texas-based research and evaluation firm

• Working with AIR in completing the statewide evaluation of the 21st CCLC program in Texas

• Recently completed 40 two-day site visits of 21st CCLC programs in Texas which included:

Site coordinator interviews Staff focus groups Activity observations Administration of student surveys

www.learningpt.org

Evaluation Questions: Program Outcomes

To what extent is there evidence that students participating in services and activities funded by 21st CCLC demonstrated better performance on the outcomes of interest as compared with similar students not participating in the program?

To what extent is there evidence that students participating in services and activities funded by 21st CCLC more frequently demonstrated better performance on the outcomes of interest?

To what extent is there evidence of a relationship between center and student characteristics and the likelihood that students demonstrated better performance on desired program outcomes?

www.learningpt.org

PPICS: The APRWhat has changed?

In order to answer each of these questions, we will need to collect student identifiable information from you about regular attendees served during the 2010-11 reporting period.

For each regular attendee at each center, you will need to report the following pieces of information:

• School District Identifier (Name)• School of Attendance Identifier (Name)• Unique 10-digit Student State Identifier( SSID Number)• Student’s Unique District Identifier (Number) (Optional)• Last Four Digits of Student Social Security Number (Optional)• Student Last Name• Student Middle Name or Initial• Student First Name• Student Date of Birth (MM/DD/YYYY format)• Gender• Grade level band• School years days of attendance• Summer days of attendance

6

www.learningpt.org

New Data Collection Activities: Program Outcomes

Data will be used to run queries against the state assessment data warehouse to obtain reading and mathematics scores and other relevant outcome data for 21st CCLC participants and non-participating students attending the same schools

Data will be used to support impact analyses predicated on comparing 21st CCLC program participants with non-participants

www.learningpt.org

New Data Collection Activities: Program Outcomes

Integrated into the existing Regular Attendee module of PPICS

Advise selecting the Regular Attendee reporting option in PPICS if you have not already done so

All PPICS passwords will need to be reset to conform to stricter security parameters and re-entry of username and password information will be required when providing student identifiable data

www.learningpt.org9

PPICS: The APROverview

www.learningpt.org10

PPICS: The APRGaining Access to the OR Attendees

Page

APR Center page using the Regular Attendees Reporting Option

Begin by clicking on any “Teacher Survey” button.



Page


You will be prompted to indicate whether you want to report individual teacher survey data or aggregated teacher survey data.

This is unchanged from APR 2009 and APR 2010.



Page


Depending on your RA reporting selection, your Center-level screen will change to include one of the following styles:

If you do not choose the RA option, the RA button still appears on the page for collection of the new data; you will use the aggregated Teacher Survey page for Teacher Survey data, however.

Using the RA Page for Teacher Survey data

NOT Using the RA Page for Teacher Survey data


The Oregon Attendees Page:First Steps

NOTE: Make sure you have completed the APR Attendance section before clicking “Regular Attendees”.

The number of records a center has available on the Oregon Attendees page is determined by the number of attendees reported on the APR Attendance page.


The Oregon Attendees Page: First Steps



Page


Click on the “Regular Attendees” button to go to the Oregon Attendees page.


Getting to the Oregon Attendees Page

For security purposes, you must log in again. Use your PPICS Username and Password.

https://ppicsst.airprojects.org/



Your centers should appear here



Clicking on a tab will take you back to the main PPICS site.



Click on a center name to begin entering attendee data.


The Oregon Attendees Page

Double-check your number of Regular Attendees here:


The Oregon Attendees Page (Main)


Methods for Entering Oregon Attendee Data: A Very Important Interlude

The three methods available are for the user’s convenience only: they do NOT reflect additional data entry pages in PPICS.

Oregon Attendees Page in PPICS

Method B

Method C

Method A

Oregon Attendee Data


Methods for Entering Oregon Attendee Data


Method A: The Spreadsheet

First two columns are pre-populated. All records have an “Individual Attendee ID” and a “PPICS Attendee ID”.



Subsequent ten columns are student identifiers. These are new fields compared to last year.



After student identifiers, enter Grade Level Band, SY and Summer days attended.



• IF you are reporting individual student outcome data, then proceed to enter Teacher Survey data in the subsequent fields (survey returned indicator, plus 10 behavior fields).

• If you are not reporting individual student outcome data, leave these fields blank. You will report teacher survey data on the aggregated outcome data page.



Instructions for each variable can be found on the second tab of the spreadsheet, labeled “Instruction”.



Be sure to upload a 1997-2003 format Excel file.



Only the spreadsheet matching the center can be uploaded.


Method B: Individual View


Method C: All-Attendees View



Regular attendees can be deleted directly from the Oregon Attendees page. Simply select “Yes” from the last column and save. The record will be removed.

If you delete Regular Attendee records, you will need to manually revise the number of Regular Attendees reported on the APR Attendance page.


Adding and Deleting Attendee Records

If you need to add Regular Attendees, increase the number of regular attendees reported on the APR Attendance page. You may need to wait for one business day before you see new records added to the APR Oregon Attendees page.

If you have trouble obtaining the correct number of Regular Attendee records on the Oregon Attendees page, contact the PPICS help desk for assistance.


Oregon Attendees Page: Completion

Once all data have been entered correctly and the number regular attendees is the same on both the APR Attendance page and the Oregon Attendees page, the Oregon Attendees page center-level buttons will be complete:



The center-level button on the Oregon Attendees main page will also check off as complete.



The Regular Attendees button on the APR Centers Main Page will NOT check off as complete, even when all your centers have complete Oregon Attendee data. This is fine.

The Regular Attendee button will be checked off for you later in the APR.

www.learningpt.org

Timelines

The Oregon attendees module will go into production on October 18th

The deadline for submission of Oregon Attendee information is December 15th

Please keep in mind that the submission of PPICS APR Data will require an earlier submission deadline (11/15/2011)


Conclusion

Or, if you have questions later…E-mail: [email protected] OR

[email protected] phone: 866-356-2711 Our goal is to respond to Help Desk

requests within one or two business days.

Questions?

copyright © 2007 learning point associates. all rights reserved. tm overview of the oregon...

Documents