copyright 2007, paradigm publishing inc. powerpoint 2007 chapter 1 backnextend 1-1 links to...

Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007

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LINKS TO OBJECTIVES•Create Presentation •Open, Save, Run, Print, Close ,Delete•Plan Presentation•Theme templates •Insert slides and Slide Layouts•Change views•Navigate and edit•Create from existing presentation•Design themes•Create from blank presentation•Slides/Outline pane•Transitions /Sounds•Features Summary

Microsoft PowerPoint 2007 – Unit 1

PREPARING A POWERPOINT PRESENTATION

Chapter 1Chapter 1


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Performance ObjectivesPerformance Objectives

• Create a PowerPoint presentation with an installed template

• Open, save, run, print, close and delete a presentation• Plan a presentation• Create a presentation using a theme template• Insert slides, insert text in slides, and choose slide

layouts• Change presentation views• Navigate and edit slides• Create a presentation from an existing presentation• Apply a design theme to slides in a presentation• Prepare a presentation from a blank presentation• Prepare a presentation in Slides/Outline pane• Add transitions and sounds to a presentation


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Creating a Presentation

1. Open PowerPoint2. Choose the desired installed template or

theme, or open an existing presentation, or start with a blank presentation

3. Type the text for each slide, adding additional elements as needed (such as graphic images)

4. If necessary, apply a design theme5. Save the presentation6. Print the presentation as slides, handouts,

notes pages, or an outline7. Run the presentation8. Close the presentation9. Exit PowerPoint


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Opening Microsoft PowerPoint

Point toAll Programs

Point toMicrosoft Office

Click Microsoft Office PowerPoint 2007Click Start


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Vertical Scroll

Bar

Scroll Box

Quick Access toolbar

Office button

Slides/Outline pane

Status Bar

Tabs Title bar

Ribbon

Slide Pane

View area

Placeholder

Notes pane

The PowerPoint Window


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The PowerPoint Window

Enhanced Screen Tips display the name of the button or option, available

shortcuts, and a description of the button or option

Hover mouse pointer on a button to see Screen Tip


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Opening a Presentation

OR

Click the Open button

Navigate to folder

Double-click the presentation file


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Open an Installed Template

Click the Office button

Point to

New

Click Installed Templates

Double-click desired template or Click Create


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Starting a Presentation

OR

Normal ViewSlide Sorter View

Slide Show

Click Slide Show button in View area of Status bar

Click on the Slide Show tab, then from Beginning

Click left mouse button to advance slides

OR F5 F5 keykey


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Closing a Presentation

Close Close buttonbutton

OR Ctrl + F4Ctrl + F4


ClickClose

OR(upper right (upper right

corner of window)corner of window)


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Planning a Presentation

• Determine the main purpose of the presentation

• Determine the type of presentation to create

• Show one idea per slide

• Maintain a consistent layout

• Keep slides easy to read and uncluttered

• Determine the output needed


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Creating a Presentation Using a Theme Template


Point to New

Click Installed Themes

Double-click theme or Click Create


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Insert Text in Slides

Placeholder

Rotation Handle (green circle)

Sizing handles

Selected placeholder

Type text at

insertion point

Edit text as in a Word document, using the Backspace, Delete and Arrow keys


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Choosing a Slide Layout

Click the Home tab, Layout button

in the Slides group

Click desired layout

PowerPoint includes 5 built-in standard layouts


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Inserting a New Slide

OR

Ctrl + M

Click the New Slide button


OR


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Saving a Presentation

Ctrl + SCtrl + S

OR

Click the Save button on the Click the Save button on the Quick Access toolbarQuick Access toolbar

Type a nameClick


ClickSave As

OR


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Changing Views

Normal ViewSlide Sorter View

Slide Show

Quick View buttons are located in View area on status bar; active view has light orange background

Normal view -(the default) displays

3 panes: Slides/Outline,Slide and Notes

Slide Sorter view displays all slides

as miniatures

Slide Show View runs the

presentation


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Changing Views../2

In the View tab, click the desired view

(Presentation Views group)

Notes Page View available by

clicking Notes Page button

Enter text

Notes Page View


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Navigating in a Presentation

Normal View

with Slide tab selected Use Previous Slide

or Next Slide buttons

Use mouse pointer and drag vertical scroll bar

in Slides pane

On the keyboard:On the keyboard:Home - first slideHome - first slide

End - last slideEnd - last slidePage Down or down arrow – next slide Page Down or down arrow – next slide Page Up or up arrow – previous slidePage Up or up arrow – previous slide

Click desired

thumbnail

OR

OR


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Navigating in a Presentation../2

In Normal View with Outline tab selected Click desired

slide number

Can add new slides, edit, and type new text Can add new slides, edit, and type new text in outline panein outline pane


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Navigating in a Presentation../3

In Slide Sorter View Double-click desired thumbnail to view it in Normal view

On the keyboard:On the keyboard:Home - first slideHome - first slide

End - last slideEnd - last slideLeft, right, up, down Left, right, up, down arrow keys - move to arrow keys - move to

other slidesother slides

OR

Can edit slide content only in Normal ViewCan move or copy slides in Slide Sorter View


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Printing a Presentation

Click Office button, then Print

Print dialog box

Ctrl + P opensPrint Dialog Box

OR


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Printing a Presentation…/2

Click down arrow to display a list

of printing options

Click Slide option, then type specific

slide numbers

Click to print All slides

Click OK


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Printing a Presentation../3

To send directly to printer

Click Quick Print button on Quick Access toolbar


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Running a Slide Show

Slide Show button in Status bar -runs the show from the current slide

F5 key – runs from the show from the beginning

OR

ClickOR

Click


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Slide Show Commands

Right-click a slide during a Show

to Open a shortcut menu

Click

Highly recommended:Highly recommended: know these keys know these keys


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Running a Slide Show../2

Use the pen or highlighter during the Use the pen or highlighter during the presentationpresentation

to emphasize major points or to emphasize major points or to draw attention to specific itemsto draw attention to specific items

Right-click to open the shortcut menu

Hover over Pointer Options

Click Pen option or highlighter option

During the Slide Show…


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Create a Presentation from an Existing Presentation


Point to New

Click New from

Existing

Double-click desired

presentation

Edit the presentation, then Save with a new name

PowerPoint opens a new presentation based on the existing presentation; the

title bar displays ‘Presentation’ followed by a number


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Hover the mouse pointer over a theme; live preview displays the slide formatted with that theme

Apply a Design Theme

Click the Design tab Click a Theme or the More button for more themes

Click desired theme in the

Themes group


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Deleting a Presentation

Select fileClick Delete

button

Click Yes

Click Office button, then Open


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Create from a Blank Presentation

Click Office button, then New

Click BlankPresentation

Click Create


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Preparing a Presentation in Slides/Outline Pane

Edit and type text in Edit and type text in outline paneoutline pane

Edit and type text in a text Edit and type text in a text box on the Slide panebox on the Slide paneOR


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Preparing a Presentation in Slides/Outline Pane../2

TabTab - moves insertion point to the next tab - moves insertion point to the next tab stop and changes the formattingstop and changes the formatting

Shift+Tab Shift+Tab - moves insertion point to the previous - moves insertion point to the previous tab stop and changes the formattingtab stop and changes the formatting

To begin another slide – Press the Enter key in a line, then continue to press the Shift+Tab keys until the insertion point has moved to the left margin

Adding Text and Slides in the Outline Pane …

Slides are numbered on the left side of the pane


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Unless Apply to All is clicked,

transitions are added only to the

active slide

Adding Transitions

A transition is the visual effect as a slide appears

Click the Animation tab

Click desired transition

Click Apply to All to affect all slides

Click the desired transition or the More button


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Adding Sounds

Click the Animations tabClick the down arrow at the right of Transition Sound

option

Click desired sound Click Apply to All

to affect all slides

Hover the mouse pointer over a sound in the list to preview

the soundBe sure the speakers

are ON


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Removing Transitions and Sounds

Click the Animations tab Click More button

for Transitions

Click No Transition or No Sound

Click Apply to All button

Click the down arrow for Sounds


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Running a Slide Show Automatically

In Slide Sorter view, the transition time displays below each affected slide

Click the Animations tab

Check Automatically after and insert desired number

of seconds

Click Apply to All button


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Click the Open button

Features SummaryFeatures SummaryHow do you open a Presentation?


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Click theClick theClose button Close button upper right corner of upper right corner of the PowerPoint windowthe PowerPoint window

OR Ctrl + F4Ctrl + F4Click the Office button

ClickClose

OR

How do you close a Presentation?

Features SummaryFeatures Summary


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How do you print a Presentation?

To send directly to printer

Click Quick Print button on Quick Access toolbar



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How do you change the Slide Layout?

Click the Layout button in the

Slides group in the Home tab.




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How do you insert a new slide?

Ctrl + M

Click the New Slide button in the Slides group in the

Home tab OR



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How do you run a slide show?

Click Slide Show button

OR Press the F5 key

OR



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How do you delete a Presentation?

Select fileClick Delete

button

Click Office button, then Open



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How do you save a Presentation?

Ctrl + SCtrl + S

ORClick the Save button Click the Save button on the Quick Access on the Quick Access toolbartoolbar


ClickSave As

OR



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How do you change views?

Click the View tab and choose a view in the

Presentation Views group



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How do you add transitions?Click the

Animation tab

Click desired transition

Click the More button



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How do you open Slide Show commands?

Right-click the screen during a Showto Open shortcut menu

Click



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How do you apply a Design Theme?

Click the Design tab

Click More button for more themes



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Coming Next

MODIFYING A PRESENTATION AND USING HELP

Chapter 2Chapter 2

copyright 2007, paradigm publishing inc. powerpoint 2007 chapter 1 backnextend 1-1 links to...

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