copyright 2010, the world bank group. all rights reserved. planning a statistical project section a...

Copyright 2010, The World Bank Group. All Rights Reserved.

Planning a Statistical Project

Section A

1


Benefits of Project Management

1. Maximizes project benefits

2. Reduces project time to deliver results

3. Optimized resources

4. Minimizes costs

5. Avoids wasting time

2


General Definition of a Project

An undertaking that has a beginning and an end and is carried out to meet established goals within cost, schedule and quality objectives.

3


Statistical Project

A statistical project includes all operations involved in planning, collecting, and processing information, including dissemination for one data collection operation such as a census or survey.

4


Writing a Project Goal/Objective

• A goal must be realistic

• A goal is the solution to the problem or need identified by the project

• A goal must be specific

5


EXAMPLE OF A GOAL:

To improve the status of women.

MORE SPECIFIC AND REALISTIC GOAL:

To increase the access of women in the Tonka

Village and neighboring communities to family

planning health services.

6


Write Smart Objectives

• Specific

• Measurable

• Area-specific

• Realistic

• Time-bound

7


PLANNING: CLARIFY THE PROJECT

Study, discuss, and analyze the proposed project to establish a clear understanding of what it is you are expected to do

8


Benefits of Planning

• Must review entire project

• Resource allocation review

• Provides documentation for reference

• Outlines goals and objectives

• Allows measurement of progress

• Involvement of stakeholders

• A plan once accepted becomes a commitment to act

9


Planning Steps• Review goals of the organization

• Gather information for forecasting

• Involve stakeholders and knowledgeable staff

• Diagnose needs and set

• Identify alternative courses of action

• Agree upon responsibility for action

• Prepare the final plan

• Get the plan approved

10


Scope Statement

A Scope Statement is a written document outlining the results your project will produce and the terms and conditions under which you’ll perform the work.

• Justification

• Deliverables

• Acceptance criteria

• Assumptions

• Constraints

11


Identify Similar Projects

• Organizational records and historical data

• Current projects in your organization

• Ministries and Non-Governmental Organizations who do similar work

• Review current work load of your organization

12


Plan for Change

• How will deviations from plan be known, documented and communicated?

• What approvals are needed for informal and formal changes?

• Who will update project documents to reflect changes?

13


Internal Elements – Setting of the Organization

• History (individual and group)

• Value patterns/work ethic

• Goals and ideas

• Measurements of satisfaction

• Behavioral standards

14


External Elements of Project Setting

• People

• Environment

• Infrastructure

• Resources

• Beliefs and Practices

• Economics

• Opinions, Ideas, and Preferences

15


Criteria for Developing Feasible Programs

Technical

Financial

Political

Administrative

16


Criteria for Evaluating Scope Statement

• Ensure that key components have been reviewed and included in assumptions and constraints to avoid major changes during detailed planning

• Check that procedures are included for review, reporting, change control, version control and approvals, with clearly defined roles and responsibilities.

17


Updating Project Plans

• A project plan is a living document that changes continually throughout the life of the project

• Project updates must be made on a timely basis so that progress can be tracked according to the baseline

• The final project plan, including all updates compared to baseline, assists in project evaluation and should be included in your organization’s documentation.

18


Section A Exercise

• In this exercise you are provided with examples of objectives.

• Work individually , first identify if the objectives are vague or "smart'.

• Vague objectives should be revised in the form of "smart" objectives.

• The possible solutions to this exercise are covered in the next slide

19


Exercise Answers1.Reduce the present mortality rate of children under five

years of age living in rural areas by at least one-half in the next five years

2.Increase agricultural productivity and output, as well as to improve related services

3.Achieve a substantial and sustained growth of per capita income

4.Provide adequate potable water supply and sewage disposal to not less than 70% of the urban and 50% of the rural population by the year 2000

20

copyright 2010, the world bank group. all rights reserved. planning a statistical project section a...

Documents