Corporate Business Plan Quarterly Report

2015 – 2016

March 2016 - Compiled by the CEO

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Introduction The Chief Executive Officer presents to the Council each quarter an update on the Shires’s Corporate Business Plan 2013 – 2017. The purpose of the quarterly report is to:

Provide a status update on the key actions undertaken by the Shire for each year of the Corporate Business Plan;

Demonstrate how the Shire, through the Corporate Business Plan is meeting the Shire’s Strategic Community Plan;

Be the basis for the annual review of the Corporate Business Plan that is required by the Integrated Planning and Reporting Guidelines.

How to Read The Report The report is divided up into relevant sections set out as follows:

Strategic Element One - Environment (this is the main heading for each section of the Corporate Business Plan. It shows the direct link to the Strategic Community Plan)

Our Response Our Programs Actions When Who Cost Update This is the outcome required for each strategic element of the Strategic Community Plan.

This is the parent or main action

for each outcome (our response)

These are the further actions that may be required for each main action during the current financial year

Ongoing = required action for the life of the plan Annually = set action each year of the plan Month Due 2015/2016

The person who has project responsibility

The $ allocated for the current financial year YTD = actual expenditure year to date

The latest information regarding each action in the quarterly report

Legend The update section for each action in the report will be shaded to show its overall status as follows:

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Status Type

Completion Rate

Not Started 0 – 49%

Underway 50 – 69%

Completed 70 – 100%

Deferred/Removed

Further Information Questions regarding the quarterly report can be addressed to the CEO.

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Strategic Element One - Environment

Our Response Our Programs Actions When Who Cost Update Our natural and built environment is preserved and enhanced to ensure it is ecologically sustainable, healthy and clean as an asset for our community.

1. Explore more efficient energy

use and use of solar power

Installation of new Horizon Power -

Ongoing

CEO $ February 2016 ACEO has arranged for consultant to review noise issues March 2016

Mr Paul Drew from Herring Storer conducted a noise assessment regarding the Horizon Power Plant on 9 and 10 March;

Mr Drew also met the CEO, the Works Supervisor, the Shire Mechanic and Mr Fletcher regarding this matter;

Mr Drew is now compiling a report regarding his findings

2. Promote more efficient use of water resources – investigate subsidies for rainwater tanks

$ Matter Completed

3. Continue to support the MVRC and local baiting programs (current budget item of $22,000 pa)

Make contributions to MRVC

Annually $22,000 YTD

February 2016

MVRC met. Discussed Dalwallinu boundary proposal re Yalgoo

Efficient and effective waste management

4. Encourage recycling and look for opportunities but it is

recognized our small size

limits financially viable options

being available

Ongoing $

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5. Research and promote waste minimization strategies suitable for our region

Installation of bio-remediation cell

Ongoing WS $ Completed

Stakeholders DER, Waste Council, Water Authority, Horizon Power, Emission Assessments, Sandstone Community

Strategic Element Two – Roads and Transport

Our Response Our Programs Actions When Who Cost Update Efficient and effective maintenance of road assets

1. Develop a 5 year road

maintenance program using

our asset management plan,

ROMAN software and

independent engineering

consultants and ensure

adequate funding is budgeted

Year 3 consists of:

Sandstone Paynes Find Floodways;

Others as per budget

Flood Damage Works consist of:

Stage One

Stage Two

Jun 2016

Engineer $7,371,661: $730,000 ($1.3M) $1,493,242 $4.9M

Sandstone Paynes Find Floodways:

Surveying completed;

ACEO & WS met with Greenfields 24/02/16;

Detours installed start of March;

Diary Creek earthworks completed. Concrete works to commence after Easter;

Narndee Crossing earthworks nearing completion;

Also commenced Warne River earthworks 14 March

Flood Damage – Stage One 85% completed Flood Damage – Stage Two Tender opening held 1 March. Waiting on assessment by Greenfields

2. Regular maintenance of ROMAN road asset management system for production of road programs and attracting grant funding

As required Jun 2016 Engineer $ Undertaken by Greenfields

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3. Commence a 5 year program of new street kerbing and footpaths and also reseal of town streets (allowance of $150,000 per year made in

LTFP)

Year 3 consists of:

Footpaths: o Paynes Road

Streets - Town

Feb 2016 Mar 2016

WS $150,000: $ 84,102 $116,149

Footpath Program Completed Road Seal Program – Town - Completed

All sand sealed streets;

Top up Paynes Road

4. Regular review of plant usage and replacement program to ensure plant required to meet road maintenance and upgrade requirements is available – annual budget provision based on 10 year plant replacement schedule

Plant Purchases:

Roller;

Bob Cat;

Land Cruiser Ute

CEO Vehicle

June 2016 WS $420,000 Completed Within Budget Note: 10 year program in place

Stakeholders Greenfields Engineering, WALGA, WA Grants Commission, MRWA – Mid West/Gascoyne, Mining Companies, Transport Companies, Sandstone Community

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Strategic Element Three – Community Well Being

Our Response Our Programs Actions When Who Cost Update Support of community events and improved services

1. Continue to support,

organize and fund the annual

Community Christmas Tree

and Australia Day events

(budget provision made each

year – minimal cost to

Council)

Annual Christmas Tree Australia Day

Dec 2015 Jan 2016

CEO WS

$ $

Completed Completed

2. Investigate and support additional community events to enhance community spirit (additional minimal cost to Council)

As required Jun 2016

3. Work with external government agencies to improve and increase services for families

Jun 2016 CEO

4. Develop a program that will see a range of self-care aged persons accommodation (investigate grant opportunities and other funding models other than Council funding)

See Economic Development - 6

2013/14 CEO

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Maintain existing and improve health care services

5. Continue to support health

care services such as RFDS,

visiting dental van, podiatrist,

optometrist and investigate

additional health service

provision (Additional cost to

Shire minimal)

RFDS

Visiting Dentist

Podiatrist

Optometrist

Investigate additional services

Jun 2016 CEO $ RFDS with doctor service is occurring each fortnight

Stakeholders RFDS, MPs, Rural Health West, WA Country Health Service, Sandstone Community

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Strategic Element Four – Economic Development

Our Response Our Programs Actions When Who Cost Update Increase the number of visitors and encourage extended stays

1. Provide quality tourist

facilities – caravan park, rest

areas, public toilets

Caravan Park:

Ablution Block Rest Areas

Main Roads Public Toilets

Ongoing Water Spray Park

New floor

WS

95% Completed Ablution Block Completed Rest Areas – Main Roads

Replace Solar lights – Completed March;

Town Services sign – Completed March Water Spray Park

Floor resurfaced – completed Public Toilets

Cisterns repaired

Ceilings to be painted

2. Explore and develop new

tourist attractions including

botanical walk trails and

astronomy facilities

(additional cost to Council in

future budgets)

Walk Trail Astronomy Dome Repurpose School – Management Order Purchase Mining Camp – Griffiths St East

Jun 2016 Jun 2016

TBC WS CEO CEO

Walk Trail

Explored at February Council briefing session. Connection between main points to be identified and minor works undertaken

Astronomy Dome

Location reviewed at February Briefing Session – Eastern side of the School between the School Building and the Oval;

Works Supervisor has reviewed the specifications

School Management Order

Confirmation by CEO to DoL regarding change of purpose required

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Mining Camp

ACEO advised Council at the Briefing Session not to proceed with this project due to cost and asset management constraints

3. Work with other shires in the Murchison to develop a local and regional tourism strategy (additional cost to Shire – grant has been applied for)

Jun 2016 CEO February 2016 Currently under review by MEG March 2016 CEO to attend MEG on 21 march 2016

4. Manage and fund the Sandstone Visitor Centre/Museum (no additional cost to Council over existing budget allocations)

As per budget 2015/2016

Annually Visitor Centre Staff

$ YTD

February 2016 Meeting held with Visitor Centre Staff to confirm priorities for coming tourist season:

Allocation of duties and opening hours;

Cemetery signage project;

Museum shed project.

Increased availability of serviced land

5. Review existing Town Planning Scheme and identify and zone land for future industrial and commercial purposes (Grants have been obtained to assist in this process)

Amend revised Shire of Sandstone LPS

Jun 2016 Town Planner

$ February 2016 Update from town planner required

Protect and enhance economic infrastructure

6. Maintain and enhance existing

historical infrastructure

(buildings, equipment)

Works for 2016 include:

Maintain Old Miner’s Hut

Old Church

Jun 2016 WS Miner’s Hut

Works Supervisor has arranged builder to visit in April and assess requirements

Old Church

Works Supervisor has arranged builder to visit in April and assess requirements

7. Work with relevant state agencies to re-locate part

Preserve remains of:

State Battery

TBC Heritage Advisor

February 2016 Acting CEO has reviewed current site of State

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of the old State Battery into Sandstone as an extension of the existing Gold & Wool Park (will require additional Council funding part of which is already held in reserve – other funding sources will be explored)

Huts Battery and huts March 2016 No update to report

Stakeholders MWDC, MEG, Zone, Heritage Council, Sandstone Community

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Strategic Element Five – Governance (Civic Leadership)

Our Response Our Programs Actions When Who Cost Update A well engaged and informed community

1. Continue to support our community groups and volunteers

Annually

Council

2. Provide and encourage

leadership within the

community

Ongoing

Council

3. Continue to publish our community newsletter “Bush Telegraph” as a means of informing, and engaging our community (Additional cost to Shire minimal)

Bush Telegraph produced once a month

Ongoing FO 75% Completed Published each month year to date

4. Conduct regular community surveys to collect community feedback on Council’s performance (Minimal additional cost to Shire)

Annually CEO $

An open and accountable local government

5. Strive to deliver quality local government services and

facilities (regular budget

allowance made)

Undertake Statutory Reviews:

Review of Local Laws

Financial Review due

Service Delivery Plan required?

Annually Consultant Auditor CEO?

$TBC $TBC

Local Laws

Four local laws: o Adopted 18/12/15 and

gazetted 27/01/16; o Received by JSCDL 18/02/16

Cemetery Local Law: o Adopted 25/02/16 o Signed and sealed

Dog Local Law: o Commenced at OCM

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25/02/16; o Statewide and Local

Advertising 19/03/16 & 18/03/16 respectively

Financial Systems Review Auditor to undertake at time of Interim Audit

6. Be a strong advocate of the district

As required. Key issues for 2015/16 include:

MWDC

Zone

RRG

SRRG

MRVC

LEMC

MEG

Ongoing President, CEO, Council

$TBC February 2016

CEO issued letter of support to Shire of Yalgoo opposing Dalwallinu boundary proposal;

Endorsed by Council at February OCM March 2016 President, CEO, Works Supervisor and Mr Fletcher attended SRRG 1 March 2016

7. Provide long term strategic leadership to the community

and provide professional

opportunities for councilors

and staff (regular budget allowance made)

Elected Member Development Officer Development

Annually Council CEO

$ $

November 2015

Two councillors attended elected member development training in Mt Magnet

February 2016 Four councillors attended asset management training in Mt Magnet

Long term planning and strategic management

8. Develop and implement an

Asset Management Plan,

Long Term Financial Plan,

Community Strategic Plan and associated informing

strategies (Additional cost to

Shire minimal – plans now in

place and will be reviewed on a regular basis)

Strategic Community Plan – Two Year Review Corporate Business Plan – Annually Other plans:

AMP

May 2016 April 2016 April 2016

CEO CEO CEO

November 2015 Previous CEO obtained quotes for full review February 2016 Report submitted to Council 24/02/16 re departmental feedback and recommended course of action to do interim reviews

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LTFP

WFP

March 2016 SCP:

Reviewed by Sean Fletcher;

Council updated March OCM CBP:

Inclusion of financial data underway;

Quarterly report developed and submitted to March OCM

Stakeholders DLGC, DRD, MWDC, WALGA, Zone, WA Grants Commission, LGAB, WA Police, DFES, SEMC, DEMC, MPs, Sandstone Community

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Strategic Element Six – Community Facilities and Amenities

Our Response Our Programs Actions When Who Cost Update Well maintained community infrastructure

1. Continue to provide high standard public buildings, town gardens and public areas (regular budget allowance made)

Public Building Works:

Ongoing Town Gardens:

Ongoing Public Areas:

Ongoing

Annually

WS WS WS

$140,850

75% Completed Maintenance works – ongoing Expenditure YTD $80,130 $60,720 remaining

2. Construction of a new administration/civic centre including mini conference facility (plans being developed, provision in 2013/14 budget using grant and reserve funds)

Administration Centre 6 Hack Street House

Nov 2015

CEO $2.1M $48,000

Administration Centre – Completed

Facility being used 6 Hack Street – House

RfR Regional Project;

Remaining funds to be spent

3. Develop a Town Centre

Enhancement Plan

(landscaping, kerbing,

footpaths) (provision to be

made in next 5 annual

budgets for works to be

implemented)

Year 3 Jun 2016 WS $ To be developed

4. Continue to maintain, and upgrade as required, Sandstone airstrip to ensure availability for RFDS (Additional cost to Shire

As per budget 2015/2016

Annually WS $10,360 75% Completed February 2016 Works supervisor now does regular inspections

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minimal – reserve funds available for upgrades)

March 2016 Airstrips in good report

Multi-purpose community facilities

5. Identify, in partnership with the community, the need for multi-use facilities including redevelopment of existing shire offices when new facility constructed (additional cost to Council will be required once nature of facility is determined)

Community Meeting – March 2016

Jun 2016 CEO Originally due 2014-2015 March 2016

Community meeting arranged for Tuesday 29 March 2016;

Advertising conducted

Introduction of Aged Housing

6. Construct a number of self-care aged persons units in Sandstone (provision in 2013/14 and 2014/15 budgets – grant funding opportunities to be investigated)

? Jun 2016 CEO Originally due 2013-2015

Stakeholders DRD, WALGA, MPs, Sandstone Community

Overall Analysis

Strategic Element Total Comment

One - Environment 1 2 1 1 5 Item 2 completed previously

Two – Roads and Transport 0 2 2 0 4 Item 3 footpaths and town seals completed

Three – Community Well Being 3 1 1 0 5 No change

Four – Economic Development 1 5 1 0 7 Item 6 - underway

Five - Governance 3 4 1 0 8 Item 3 – Bush Telegraph on track

Six – Community Facilities and Amenities 2 3 1 0 6 Item 4 – airstrip on track, Item 5 – Community Meeting underway

Total 10 17 7 1 35 20% (11%) complete, 49% (53%) in-hand, 28% (35%) not started, 3% (0%) not required

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By Pie Chart:

29%

48%

20%

3%

Status of Key Actions

Not Started

Monitored

Completed

Deferred