corporate by-laws of al-huda islamic center, inc. · corporate by-laws of al-huda islamic center,...

Rev. 2017-11-18

CORPORATE BY-LAWS OF AL-HUDA ISLAMIC CENTER,

INC.

Corporate By-Laws of Al-Huda Islamic Center, Inc. Rev. 2017-11-18

Contents PREAMBLE ......................................................................................................................................................................................................................1

ARTICLE I - NAME ..................................................................................................................................................................................................1

ARTICLE II - PRINCIPAL OFFICE .............................................................................................................................................................1

ARTICLE III - PURPOSES AND POWERS ..........................................................................................................................................1

ARTICLE IV - ORGANIZATION: GENERAL ASSEMBLY .................................................................................................3

ARTICLE V - THE GOVERNING BODIES..........................................................................................................................................6

ARTICLE VI - COMMITTEES.......................................................................................................................................................................13

ARTICLE VII - FINANCIAL MATTERS ..............................................................................................................................................16

ARTICLE VIII - DISSOLUTION OF ASSEMBLY .......................................................................................................................16

ARTICLE IX - AMENDMENT OF THE BYLAWS......................................................................................................................17

ARTICLE X - FINANCE ......................................................................................................................................................................................17

APPENDIX A - CONFLICT RESOLUTION ......................................................................................................................................... i

Corporate By-Laws of Al-Huda Islamic Center, Inc.

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PREAMBLE

The following Bylaws shall be subject to, and governed by, the New York State Religious

Corporations Law (“RCO”) and the Articles of Incorporation of AL-HUDA ISLAMIC CENTER, INC.

(“the Articles”). In the event of a direct conflict between the herein contained provisions of these

Bylaws and the mandatory provisions of the RCO, the RCO shall be the prevailing controlling law. In

the event of a direct conflict between the provisions of these Bylaws and the Articles, it shall then be

these Bylaws which shall be controlling.

ARTICLE I - NAME

The legal name of the Corporation/Organization shall be AL-HUDA ISLAMIC CENTER, INC., and

shall herein be referred to as the “Assembly.”

ARTICLE II - PRINCIPAL OFFICE

The principal office of the corporation shall be located in the City of Ithaca, County of Tompkins,

State of New York. The mailing address of the Corporation shall be 112 Graham Road, Ithaca, NY

14850.

The Corporation may have such other offices, either within or without the State of New York, as the

Board of Trustees may determine, or as the affairs of the Corporation may require from time to time.

ARTICLE III - PURPOSES AND POWERS

1. BASIC CRITERIA

1.1. The Assembly's basic belief is the belief of Islam: "There is none worthy of worship but Allah

and Muhammad is His last Messenger.

1.2. The Assembly membership pledges to adhere to Islamic principles as established in the Qur'an

and the Sunnah.

1.3. Notwithstanding any donation, contribution or support received from any source, the Assembly

pledges to maintain full autonomy and independence from all parties, organizations or

governments, in accordance with the principles of Islam.


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2. OBJECTIVES

49:13 O mankind! Behold, We have created you all out of a male and a female, and have made you

into nations and tribes, so that you might come to know one another. Verily, the noblest of you in the

sight of Allah is the one who is most deeply conscious of Him. Behold, Allah is all-knowing, all-

aware.

Hadith: "There is no superiority of an Arab over a non-Arab, nor of a non-Arab over an Arab....

except in whoever fears Allah the most."

The objectives of the Assembly shall be:

2.1 To continue to pursue the objectives and uphold the ideals of the Al-Huda Islamic Center of

the Finger Lakes Charitable Trust and its Trustees, the efforts of whom made the formation of

this Corporation possible;

2.2 The operation of a Masjid (mosque) in Ithaca in order to provide the Muslim community of

Ithaca with a prayer place;

2.3 The operation of a community Islamic center;

2.4 To establish norms of respectful communication among members of the community, to reject

disruptive conduct and treat all members equally;

2.5 To work for the advancement and dissemination of the true Islamic knowledge and the

establishment of sound Islamic practices at all levels (as set forth in Article III, Section 1,

above);

2.6 To promote better relationships between Muslims and non-Muslims;

2.7 To promote a healthy ongoing relationship between the permanent resident community and the

student communities;

2.8 To establish and maintain a cemetery for Muslims.

3. ACTIVITIES

The Assembly shall assume all possible activities and functions that would enable it to achieve its

objectives; this shall include, but not be limited to:

3.1 Collecting donations from the local community and neighboring communities;

3.2 Collaborating with Islamic religious organizations with respect to the above mentioned

objectives;


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3.3 Organizing fund-raising dinners and events;

3.4 Outreach activities to the local community;

3.5 Dawah: Giving of reminder of the true message of Islam;

3.6 Interfaith dialogue.

4. STATUS

Notwithstanding any other provision of these articles, the Assembly is formed exclusively for

charitable, religious, and educational purposes, including, for such purposes, the making of

distributions to organizations that qualify as exempt organizations under Section 501 (c) (3) of the

Internal Revenue Code of 1986, as amended, or the corresponding provision of any future United

States internal revenue law. It shall not carry any other activities not permitted to be carried by:

4.1 An organization to which contributions are deductible under Section 501 (c) (3) of the Internal

Revenue Code of 1986, as amended, or the corresponding provision of any future United

States internal revenue law, or

4.2 An organization to which contributions are deductible under Section 170 (c) (2) of the Internal

Revenue Code of 1986, as amended, or the corresponding provision of any future United

States internal revenue law, or

4.3 The Corporation is not formed for pecuniary profit or financial gain, and no part of the assets,

income or profits of the Corporation is distributable to, or inures to the benefit of, its directors

or officers except to the extent permitted under the Religious Corporations Law and/or the

Not-for-Profit Corporation Law of the State of New York. No substantial part of the activities

of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence

legislation, and the Corporation shall not participate in, or intervene in (including the

publishing or distribution of statements), any political campaign on behalf of any candidate for

public office.

ARTICLE IV - ORGANIZATION: GENERAL ASSEMBLY

1. STRUCTURE

The Assembly, consisting of the Qualified Members as defined in the RCO and article IV, Section

2 below, shall be directed by three governing bodies; the Trustees, the Officers, and the Elders,

known as the Majlis Shura, which literally means "Council of Consultation". The Trustees shall be

responsible for the management of the monetary and physical property of the Assembly. The


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Officers shall be responsible for the day-to-day business operations of the Assembly. The Majlis

Shura shall be responsible for the religious guidance of the Assembly. Terms for members of each

body shall be no more than three years, with the possibility of consecutive terms upon election by

the Assembly at the annual meeting, as described in Article IV, Section 6 below.

2. MEMBERSHIP

The membership of the Assembly shall consist of persons who:

2.1 Are Muslims and outwardly adhere to Islam, strictly follow and abide by the Qur'an and the

Sunnah (practices of the Prophet Muhammad peace and blessings be upon him), to show a

good Islamic conduct, and practice it;

2.2 Advocate the basic criteria of the Assembly as set forth in Article III, Section 1; and

2.3 Adopt the objectives of the Assembly as set forth in Article III, Section 2; and

2.4 Accept the Constitution and Bylaws of the Assembly; and

2.5 For those from Ithaca and the Finger Lakes region, who are or who seek to be actively engaged

in the community.

3. MEMBERSHIP APPLICATION

The Membership Application shall be designed to acquire basic contact information deemed

relevant to the purposes of the Assembly, but must include a statement of commitment: – “I, the

undersigned, promise to abide by the Quran and Sunnah as detailed in the Basic Law of the Bylaws

of the Al-Huda Islamic Center, and the objectives defined in these bylaws. I promise to participate

and support in any measure or activity the General Assembly and/or the Majlis Shura choose to

follow, so long as it is in accordance with the Quran and Sunnah. In the event of disagreement with

the Majlis Shura or General Assembly, I will abide by the policies and procedures set forth to voice

my complaint and will not spread the seed of discontent leading to community division.” – must be

signed to validate the application. One application is sufficient for a family (i.e. husband and wife).

3.1 The Majlis Shura will review all membership applications before being approved.

3.2 Membership is inclusive to all members of the community, residents and students. Members

will have voting privileges in the decision making procedures. At such time as it becomes

relevant, annual membership levels and fees are to be determined by the Officers.

3.3 Non-Muslims are welcome to participate in Assembly activities as non-voting participants.


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4. PENALTIES

Any Assembly member who is determined by the Officers to have violated a membership

requirement shall be subject to one or more of the following disciplinary actions: advising, written

warning, suspension, or expulsion, as deemed appropriate by the Officers.

5. ASSEMBLY RESPONSIBILITIES AND FUNCTIONS

The Assembly shall:

5.1 Participate in Al-Huda Islamic Center activities and function as a nucleus of Islamic education

and conduct;

5.2 Elect the Trustees, Officers, and Majlis Shura;

5.3 Adopt resolutions to promote the aims and purposes of the Al-Huda Islamic Center;

5.4 Sponsor amendments to the bylaws to be considered for review by the Officers;

5.5 Ratify amendments to the bylaws by a majority of those present to vote, when more than 50%

of Qualified Voters are in attendance, after amendments are approved by the Officers;

5.6 Remove a member of the three managing bodies with due reason by a majority of those

present to vote, when more than 50% of Qualified Voters are in attendance.

6. MEETINGS

6.1 The Assembly shall meet at least once every calendar year.

6.2 A special meeting shall be called within two months when formally requested by one third of

the Assembly members.

6.3 The meeting shall presided over by the senior imam, moulvi or maulana of the mosque.

6.4 All members shall be informed about the time and place of a meeting no less than 14 days and

no more than 30 days in advance.

6.5 Quorum consists of 50% Qualified Voters.

6.6 Unless specifically required otherwise by the Bylaws, the decisions in a quorum meeting are to

be made by simple majority of members present and proxies.


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7. VOTING

7.1 Members are eligible to vote one month after completion of membership application, signature

on commitment statement, and approval of the Majlis Shura.

7.2 Members attending a meeting may represent one proxy vote only.

7.3 Procedures for electronic voting and election related functions can be established with the

approval of the Officers.

8. CONFLICT RESOLUTION PRINCIPLES AND DISSENT WITH THE ASSEMBLY

As Muslims we recognize our obligation to enjoin good and to forbid evil, and that this must begin first with our own selves. When we witness an action by another that we feel to be in need of

correction it is important to discern whether or not bringing mention about this will result in

benefit or if it may result in harm, either to the individual who has performed the action or to the

community.

See Appendix A – “Conflict Resolution” for further details on conflict resolution principles and

procedures of the Assembly.

ARTICLE V - THE GOVERNING BODIES

1. PURPOSE

The Governing Bodies shall be responsible for safeguarding the creed integrity of the Assembly,

providing policy guidelines for programs and activities, and performing such acts as may be

necessary for the achievement of the overall objectives of the Assembly.

2. RESPONSIBILITIES AND FUNCTIONS OF THE GOVERNING BODIES

2.11 The Officers shall:

2.11.1 Implement the Bylaws of the Assembly, in particular Article III;

2.11.2 Provide policy guidelines for programs and activities;

2.11.3 Supervise the general activities of the Assembly to ensure that they are within the

framework of the Bylaws;

2.11.4 Establish standing, advisory and ad-hoc committees;

2.11.5 Supervise the activities of the standing committees.


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2.12 The Trustees shall:

2.12.1 Approve the budget and plan of action;

2.12.2 Advise in the control and management of the real estate and other assets of the

Assembly;

2.13 The Majlis Shura shall:

2.13.1 Interview and hire an Imam;

2.13.2 Provide spiritual and moral guidance to the Assembly

3. MEMBERS OF THE GOVERNING BODIES

3.1 The Trustees and the Officers shall each be comprised of seven (7) members.

3.2 The membership of the Majlis Shura shall be determined by the Assembly at each annual

election.

3.3 If the number of Trustees or Officers falls short of the required number, a member will be

appointed for the remainder of the term by the Officers from among the regular members of the

Assembly. Up to three appointed Officers or Trustees, in total, may be from outside Ithaca.

3.4 No one person may hold more than one Officer position at a time.

3.5 Each Trustee and Officer shall have an equal vote in decisions made by their respective

governing bodies.

4. OFFICERS AND THEIR DUTIES

4.1 The President who shall:

4.1.1 Act as the chief executive officer (ceo) of the assembly;

4.1.2 Preside over all meetings of the officers and business sessions of the assembly;

4.1.3 Organize and direct the meetings and work of the officers;

4.1.4 Be the official representative and spokesman of the officers and of the assembly; and

4.1.5 Make immediate decisions within the framework of the objectives of the assembly if there

is need to make such decisions in matters that are not addressed by the constitution or the

bylaws. The officers shall review and may reverse such decisions later.


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4.1.6 In the planned absence of the president, the president shall appoint the vice-president to

act in his behalf.

4.2 The Vice-President who shall:

4.2.1 In case of absence of the President, take over all the responsibilities of the President.

4.2.2 Be responsible for the internal and external correspondences of the Ithaca masjid

assembly.

4.2.3 Inform the executive committee members about the date and time of executive committee

meetings in advance. Remind executive committee members about outstanding action

items that they need to work on.

4.2.4 Track and monitor membership registrations.

4.2.5 Prepare and present to the officers and to the general membership an annual report on the

accomplishments and the general status of the assembly.

4.3 The Secretary who shall:

4.3.1 Maintain the membership list and other records of the assembly, including property

papers, insurance, marriage contracts, and so forth;

4.3.2 Keep track of the list of names and addresses of brothers and sisters leaving our

community.

4.3.3 Register the masjid with the authorities of the state and federal government on an annual

basis, or as often as necessary,

4.3.4 Regularly follow up on the legal and financial commitments of the masjid toward the

governmental institutions in the city and the state.

4.3.5 Prepare an agenda (after consulting with the executive committee) and the minutes of

meetings of the officers; and

4.3.6 Notify the officers of the times and places of officers meetings

4.4 The Treasurer who shall be responsible for tasks relating to the collection, recording,

management and disbursement of the assembly’s money. In particular, he/she shall:

4.4.1 Maintain record of all the financial transactions, expenditures and income of the assembly

4.4.2 Collect and deposit all dues, fees and donations received on behalf of the assembly


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4.4.3 Send thank you letters and duaa for donations;

4.4.4 Receive offerings collected during worship services and count them at the conclusion of

the services, ensuring more than one person is involved collecting and counting the

offerings.

4.4.5 Report regularly to the Trustee Board or Finance Committee regarding total funds

pledged and actually received for the year.

4.5 Submit annually to the officers the name of at least one public accountant for approval as

auditor of the assembly's account, in accordance with state and federal legal requirements.The

Finance Officer who shall be responsible for monitoring the financial condition of the

organization. In particular she/he shall:

4.5.1 Prepare a budget of income and expenses for the next fiscal year and submit it to the

officers

4.5.2 Present before the officers a quarterly report on the financial position of the assembly, and

submit to the officers and to the general membership an annual report on the financial

condition of the assembly.

4.5.3 Ensure that any governmental reporting forms are filed and regulations met on a timely

basis

4.5.4 Ensure that the property of the assembly is properly covered by insurance for casualty and

liability losses.

4.5.5 Work with the Finance and Maintenance Committees to prepare plans and projections for

meeting medium and long-term maintenance costs of the assembly property and planning

for capital improvements.

4.6 The Operations Officer who shall be responsible for overseeing the development and

implementation of programming to serve the needs of the assembly and outreach to the greater

community. In particular she/he will:

4.6.1 Be the Officer liaison to the Islamic School, assisting with program development and

scheduling coordination with other activities in the building.

4.6.2 Develop and maintain an events calendar for community activities.

4.6.3 Maintain oversight of the scheduling for all ongoing activities and function as the

coordination person in addressing any requests for use of the building.


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4.6.4 Work with the standing committees in setting program goals that support the missions of

the assembly.

4.6.5 Identify and prioritize needs in the assembly and the community for which programs or

services must be developed.

4.6.6 Keep records of all events that are sponsored or run by the Corporation, including

information such as key contacts, attendance and participation and future engagements

that may be beneficial to explore, and develop mailing lists for follow up.

4.7 The Media/Technology Officer who shall be responsible for developing the infrastructure for

public presentation and announcement of information and events. Among other responsibilities

he/she will

4.7.1 Coordinate databases developed from activities to create master contact lists on varied

media platforms.

4.7.2 Develop and implement a consistent protocol for communications between members,

Trustees and Officers, and the greater community.

4.7.3 Project current and ongoing needs of the assembly for equipment and secure information

storage, define a budget for acquisitions and improvements and coordinate with the

Finance Secretary to implement these as decided by the Trustees.

4.7.4 Harmonize the presentation of materials in various media platforms to promote

consistency of style and graphic content where possible.

4.7.5 Develop an overall technical strategy to suit the needs of the assembly.

4.8 The Student/Youth Liaison Officer: When legally established, the Corporation shall develop a

Student/Youth Liaison Officer position to promote the participation of students and youth in

the organization, Voting privileges are to be defined and determined by the executive

committee and approved by vote of the assembly.

4.9 Individuals may hold multiple officer positions, but no individual may be both the president

and the secretary.

5. TERMS OF THE GOVERNING BODIES

The term of a member of a governing body shall be biyearly and renewable based on performance,

and provided he or she continues to satisfy the regular membership requirements of the Assembly.

Only one half of the members of a governing body shall stand for election on any given year, half


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of first elected members shall have one year terms to allow for elections to occur in the second

year.

6. ELECTIONS

6.1 The general assembly shall elect the members of the governing bodies in a duly convened

meeting of the general assembly during the last week of September or first week of October by

a secret ballot for the term of two years.

6.2 The Officers shall nominate an Election Committee consisting of three members from the

Assembly at least one month before the election. The election committee shall conduct the

election.

6.3 The election committee shall receive nominations with recommendation to a position in the

governing bodies from any voting member until two weeks before the time of election.

6.4 The election committee shall verify the nomination in a view of conditions stated in the bylaws

and it shall contact these nominees who are eligible for election to seek their consent.

6.5 The nominee for each post shall be a voting member.

6.6 Only members in good standing shall be eligible to vote in an election. In order to be in good

standing a member must have paid his/her monthly dues for each of the twelve months prior to

the election. Any member who would be ineligible to vote because he/she missed some

monthly dues payments may become eligible by paying all the amounts for which he/she is in

arrears. However, such payment of monthly dues arrears must be made no later than two

weeks before the election.

6.7 If any of its elected members of a governing body cannot perform his or her duties until the

end of the Election Committee term, the Officers may appoint an appropriate person to replace

him/her for the remaining period and announce the appointee’s name to the community.

7. MEETINGS OF THE OFFICERS

7.1 There shall be a minimum of six meetings of the Officers during the year, of which a

minimum of two shall be in person and the rest may be held in conference calls.

7.2 Until its dissolution, at least one trustee of the Al-Huda Islamic Center of Finger Lakes

Charitable Trust must be present at each meeting of the Officers, either in person or via

telephone.


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7.3 An emergency meeting may be called by any Majlis member with the approval of the

President.

7.4 Two thirds of the members shall constitute a quorum of Officers for official meetings.

7.5 Resolutions shall be made by consensus. If consensus cannot be reached, resolutions shall be

made with a simple majority after referring to Islamic scholars whenever possible. In such a

case the decision shall be taken no later than a second meeting.

7.6 Officers are required to participate actively in all scheduled meetings. An officer cannot miss

more than two meetings in a calendar year.

7.7 Meeting minutes shall not be published for Assembly review until signed off on by both the

President and the Secretary.

8. PENALTIES

Any member of a governing body (including the President) who fails to perform his or her duties

shall be subject to the following disciplinary actions: advising, written warning or dismissal from

office, as deemed appropriate by the Officers.

9. IMAM

9.1. The Majlis Shura shall hire an Imam, or religious leader. The Imam shall have the following

qualifications:

9.1.1. Degree in religious/Islamic education;

9.1.2. Command of the English language;

9.1.3. Excellent verbal and communication skills;

9.1.4. Interpersonal skills; Piety/integrity;

9.1.5. American cultural literacy;

9.1.6. Not be affiliated with any overseas organization or group; and a citizen or permanent

legal resident of (or otherwise legally permitted to work in) the United States of America.

9.2. The Imam shall also be the spiritual leader, a religious guide and resource for the community.

Be able to perform but not limited to the following tasks:

9.2.1. Lead daily Salat/Prayers and deliver Sermons

9.2.2. Provide religious, spiritual and family counseling


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9.2.3. Officiate and conduct Life-Cycle events

9.2.4. Provide input to all Islamic religious education

9.2.5. Organize and conduct Islamic religious classes for adults and youth

9.2.6. Be involved with inter-faith activities and outreach

9.2.7. Be a community activist with focus on unifying and improving the

community

9.2.8. Work closely with other Islamic centers/mosques and

organizations

9.2.9. Participate in fundraising for the Center

9.2.10. Will be responsible to teach and follow the progress of those who embrace Islam.

ARTICLE VI - COMMITTEES

1. STANDING COMMITTEES

Standing committees, including an Executive Committee, shall be appointed by the Officers to give

advice and aid. The tenure of a standing committee shall be specified by the Officers. The

responsibilities and duties of the standing committee are formulated in the Bylaws. The standing

committees include but are not limited to the following committees.

1.1 SULH COMMITTEE

Individual Sulh Committee members are to be available to the community as neutral parties to

hear concerns of Assembly members. Those approaching the Sulh Committee or its members

can be assured of confidentiality if they wish for this, unless exceptional circumstances require

otherwise for the safety and security of the community.

See Appendix A – “Conflict Resolution” for further detail on the duties and procedures of the

Sulh Committee.

1.2 SISTER’S AFFAIRS COMMITTEE

1.2.1 The Sister’s Affairs Committee shall develop, plan and conduct activities for sisters

such as social, cultural or educational.


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The Sister’s Affair Committee in consultation with the Officers shall appoint sister(s),

to act as a liaison between the sisters and the Executive Committee.

1.3 OUTREACH COMMITTEE

1.3.1 The Outreach Committee shall plan and coordinate events and opportunities to present

correct information about Islam and build positive relationships in the surrounding

community, and with other communities of faith.

1.3.2 The Outreach Committee shall coordinate responses to requests tor speaking

opportunities.

1.3.3 The Outreach Committee will maintain a contact database of guests and participants in

programs and activities.

1.4 BURIAL COMMITTEE

1.4.1 The Burial Committee shall be responsible for developing and implementing a protocol

for our community to follow at the time of death of a Muslim to provide for a proper

Islamic funeral and burial procedure.

1.4.2 The Burial Committee shall research and advise on where to best locate a cemetery for

our community, or where to purchase a group of burial plots in a local cemetery that can

accommodate our needs.

1.4.3 The Burial Committee shall prepare and propose a budget to the Finance Committee to

establish a realistic financial target for planning with in considering our immediate and

future end of life needs as a community.

1.5 PLANNING COMMITTEE

1.5.1 The Planning Committee shall be responsible for identifying immediate, mid and long

term goals necessary to consider for the proper functioning of the Islamic Center and

community. They shall work in conjunction with the Finance Committee, the Officers,

and Imam to set and prioritize goals that will determine the directions of long term

development for the community.

1.5.2 The Planning Committee shall be responsible for the development of a day to day

operational plan for the Masjid, a development plan to cover the startup and first three

years for the organization, and shall be responsible for making specific project plans as

are needed to accomplish the goals of the organization.


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1.5.3 The Planning Committee will participate in the development of budgets for carrying out

the plans of the organization and make recommendations to the Finance Committee and

the Officers, and are to advise the organization as to the most appropriate project

management approach for the proposed projects.

1.6 DAWAH COMMITTEE

Dawah Committee will be responsible to teach and follow the progress of those who embrace

Islam.

1.7 EDUCATION COMMITTEE

The Education Committee will oversee the curriculum, administration and operations of

Islamic educational programming for children and adults.

1.8 INFORMATION TECHNOLOGY COMMITTEE

The IT Committee is responsible for the design, implementation and maintenance of the

website, social media and communications interfaces, as well as the development and

implementation of a plan for information security for the Assembly.

1.9 MAINTENANCE AND GROUNDS COMMITTEE

The Maintenance and Grounds Committee shall be responsible for the overview and

operations required for upkeep and repair and regular maintenance of the land and buildings.

1.10 SOCIAL/RECREATIONAL/MEMBERSHIP COMMITTEE

1.10.1 The Social Committee shall be responsible for the organization and coordination of

activities to promote fellowship and the strengthening of ties between the members of

our community.

1.10.2 The Social Committee will be responsible for establishing and implementing a protocol

for welcoming new Muslim families and individuals into the community.

1.11 FINANCE COMMITTEE

The Finance Committee shall work as a consulting and implementation team in conjunction

with the Officers, Trustees, and Treasurer to develop annual budgets, organize and carry out

fundraising drives and activities, and help to monitor the financial health of the Assembly.

2. ASSOCIATE COMMITTEES


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Associate committees may be appointed on a temporary basis from time to time by the Officers to

give advice and aid. Examples of such committees which may be created are:

2.1 DESIGN COMMITTEE

The Design Committee shall collaborate to create the conceptual designs required to bring the

Masjid Project into full architectural development and consult with the Architect and

Contractor to aid in the construction process as required. The Design Committee may also

oversee the design and development of graphics and publicity and promotional materials for

such purposes as are required.

ARTICLE VII - FINANCIAL MATTERS

1. REVENUES

The income of the Assembly shall be generated from unconditional contributions and support that

shall be approved by the Trustees in accordance with the guidelines set forth in Article VII, Section

2 below; and revenues from activities of the Assembly.

2. CONTRIBUTIONS TO THE ASSEMBLY

The Trustees may accept any unconditional contributions from any source consistent with the

purpose of the Assembly and consistent with the principles of Islam. All contributions must be in

compliance with any legal regulations of the United States governing solicitations and

contributions.

3. COMPENSATION TO ASSEMBLY MEMBERS

No Assembly member shall benefit from the assets or the revenues of the Assembly except that

which the Trustees shall authorize paying as reasonable compensation for services rendered in the

implementation of the objective of the Assembly (as set forth in Article III, Section 2).

ARTICLE VIII - DISSOLUTION OF ASSEMBLY

1. MAJORITY NEEDED FOR DISSOLUTION


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The assembly can only dissolve itself with a majority resolution of the Officers.

2. DISPOSAL OF PROPERTY

In the event of dissolution of the Corporation, all of the remaining assets and property of the

Corporation shall after necessary expenses thereof be distributed to such organizations as shall

qualify under Section 501 (c)(3) of the Internal Revenue Code of 1986, as amended, subject to an

order of a Justice of the Supreme Court of the State of New York.

ARTICLE IX - AMENDMENT OF THE BYLAWS

1. AMENDMENT PROCEDURES

1.1 Articles I and II, Article III Sections 1 and 2, and Article X, paragraph 1.1 are unalterable.

1.2 The Officers may amend the Bylaws following any Assembly member's request.

1.3 In amending the Bylaws, the Officers shall form an associate advisory committee consisting

of persons widely known to advocate the basic criteria and objectives of the Assembly as set

forth in Article III. This associated committee shall study the constitution and the proposed

amendments and shall then present its recommendations to the Officers for consideration and

possible adoption.

1.4 Requirements for approval of amendment shall be by affirmative vote of at least 75% of the

total Officers.

1.5 All proposals for amendments and approved amendments shall be kept on file, in addition to

previous versions of the Bylaws.

ARTICLE X - FINANCE

1. ACCOUNTS OF THE ASSEMBLY

The Assembly shall maintain a General Fund which comprises the Assembly's revenues, receipts,

all other incoming checks or cash, and all donations with the exceptions specified in the following

paragraph. General fund moneys shall be deposited in a secure place. Should there be any necessity

to deposit funds in an interest-based institution; such deposits should be limited to the minimum

possible.

2. WITHDRAWAL OF FUNDS


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A withdrawal from the General Fund of up to $500 can be made by the Treasurer with no co-

signer. Withdrawals or disbursements of more than $500 and up to $2,000 must be co-signed by

the Treasurer and another Trustee. Withdrawals from the General Fund of over $2,000 shall be

subject to the notification of all the Trustees and approval of the majority, and shall be co-signed

by the Treasurer and any two of the Trustees.

3. FISCAL YEAR

The fiscal year of the Assembly shall begin on the first day of January and shall end on the 31st

day of December of the same year.

4. ACTIVITIES BUDGET

All expenditures shall be budgeted annually (once every year) and shall be approved in advance by

the Trustees. A financial report, about spending, shall be presented by the Treasurer to the Trustees

on a quarterly basis.

ARTICLE XI - OPERATIONS

The Assembly shall maintain a permanent office at 112 Graham Road, Ithaca, NY 14850 until the

establishment of the Masjid.

All correspondence to the Assembly should be forwarded to Al-Huda Islamic Center, Inc. This mailing

address may be changed as the need arises.

ARTICLE XII - MISCELLANEOUS

1. WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the New York Religious

Corporation Law or under the provisions of the certificate of incorporation or the Bylaws of the

Corporation, a waiver thereof in writing signed by the person or persons entitled to such notice

whether before or after the time stated therein shall be deemed equivalent to the giving of such

notice.

2. EXEMPT ACTIVITIES

Notwithstanding any other provision of these bylaws, no member, trustee, officer, employee, or

representative of the Corporation shall take any action or carry on any activity by or on behalf of

the Corporation not permitted to be taken or carried on by an organization exempt under Section


Rev. 2017-11-18 19

501 (c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may

hereafter by amended, or by an organization contributions to which are deductible under Section 17

(c)(2) of such Code and Regulations as they now exist or as they may hereafter be amended.

3. LIMITATIONS

No part of the net earnings of the Corporation, if any, shall inure to the benefit of any Director or

“Officer. No substantial part of the activities of the Corporation shall involve attempts to influence

legislation by propaganda or otherwise, and the Corporation shall not participate in any way in

political campaigns on behalf of any candidate for public office.

ARTICLE XIII - FOUNDING TRUSTEES

The present founding Trustees, which agree to the present bylaws, consist of:

Written Name Signature Date


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Rev. 2017-11-18 Appendix A Page i

APPENDIX A – CONFLICT RESOLUTION

1. Principles and Procedures

It is recognized that conflict among any in our community has the potential to bring harm to the

whole community, and that the nature of some issues of disagreement between us may require the knowledge and support of the greater community. To aid in this purpose a Sulh Committee will

be formed with the aim of being a resource to turn to for those who are in conflict and in

need of support in coming to resolution.

If a conflict develops or a situation that appears to require comment or correction, members are

encouraged to reflect on the principles and guidelines outlined here that we agree to follow,

and to consider the best course of action. Any Assembly member may seeking consultation in

such circumstances can bring the issue to the Sulh Committee, which will maintain the

confidentiality of all parties involved to the greatest extent possible, and offer assistance in

bringing the matter to resolution. The rules defining the establishment and authority of the

Sulh Committee are outlined in Article VI of these Bylaws.

Assembly members agree to follow a procedure for resolving conflicts or offering correction when

it is believed to be necessary according to the following guidelines:

1.1 Make a clear determination that the nature of the issue is something that requires correction.

Distinguish if the issue that is believed to warrant correction has a clearly worded basis in the

Qur'an and Sunnah which is not subject to more than one interpretation, or if it is a matter

which required rulings to have been derived by scholars through ijtihad, and may have a

diversity of opinions among the four principle legal schools. Before deciding that correction

is warranted can it be determined that there is a clear consensus among the schools on the

particular issue? We agree to follow the practice of acknowledging the validity of all the four

Sunni madhhabs and consider the matters about which they differ to be within the healthy

boundaries of Islamic understanding. We agree not to enter dispute over matters about which

they differ.

1.2 Consider carefully the reason it is felt that mention or correction is necessary,

recognizing that the impulse to correct another can arise from a wish to demonstrate

ourselves as more knowledgeable or to assert authority gratuitously. If we see these or other

defects of the heart as influencing our desire to act we will do well to reconsider the

necessity of taking action towards another, and examine if our own shortcoming may be

the greater of the evils and be more in need of correction. If we find that our emotions may

prevent us from acting in the best manner in a situation that requires action, engage the

help of the Sulh Committee.

1.3 Consider the manner in which one plans to raise the issue or offer correction, and

examine the potential effects and consequences of doing so in this way. Can it be reasonably


Rev. 2017-11-18 Appendix A Page ii

determined that the benefit of bringing mention or offering correction of an error in a

particular way will outweigh any potential damage that may occur in doing so? Inquire if

there may be another way of approaching the situation and evaluate the possibilities to

consider which may bring the greatest benefit and present the least risk of harm.

Consultation with the Sulh Committee may be helpful in determining this.

1.4 Recognize that the first priority in offering counsel to each other as Muslims must be to

cover the faults of our Brother or Sister. If it is clear that the best course of action is to

speak with them about the act, then ask to speak privately. Initiate conversation in a

respectful way and with the best manner, remembering that the best way to offer constructive

criticism is to carefully guard the dignity and integrity of the person, and recalling that their

point of view will usually have some validity that can be acknowledged and built on.

1.5 We acknowledge the different conditions that exist between an incident which arises in a

public congregation where people are physically present together, and public

interactions which take place through electronic media, and that each presents demands

which must be considered when conflicts or incidents requiring correction arise.

1.6 If an issue arises in an electronic public forum that must be spoken to, an assessment of what

is the right of the community concerning the issue must be made, as well as the right of the

person who has prompted the concern. If information has been shared publicly that is

determined to be incorrect and may bring harm to the community, careful

consideration is due as to the corrective action required. Seek a way to approach the

situation that will safeguard the rights of both the individual in question and the

community. We recognize that public criticism in correcting the action of an individual can

have a damaging effect upon the community, as well as the person who is the subject of

correction and the one administering correction, and this must be carefully considered.

Whenever possible the first course of action should be to contact the individual privately

and discuss the concern. If an understanding can be reached, it will be more beneficial for

the individual who initially presented the information in question to post a clarification or

correction themselves. If no agreement about the issue is arrived at, seek the help of the

Sulh Committee. If the right of the community is to have the correct religious information

about the matter, an effective resolution will provide for the benefit of the collective a

clarification of the issue in question from an Islamic perspective and the correct information.

1.7 For issues arising in a congregational setting, consideration must be made about whether

an issue requires immediate action that will occur in plain view of the congregation, or

if the incident can be settled more effectively by taking the person or persons aside

after the gathering. Public intervention should typically be understood as a last resort, or

something required only if people are engaged in public argument. Public dispute in a setting

of religious congregation is shameful and to be strongly avoided, as the detriments and


Rev. 2017-11-18 Appendix A Page iii

potential damage to the community are great, and such acts do not represent the character

encouraged for us by our Prophet.

1.8 We agree to adhere to the practice of not interrupting the khatib during the Jumah

khutba, nor interrupting the prayer except to offer correction of the text being recited

in a respectful manner. We also agree that the khutba is not to be understood and used

as a platform for criticizing individuals.

1.9 If a situation arises in which a member finds him or herself in disagreement with the Majlis

Shura and the General Assembly on a point of religious understanding, bring the issue to the

Imam, or to a recognized scholar from another community for formal clarification. If there

exists a clear consensus of the Shura and Assembly on the issue in question, and the

majority position is firmly grounded on established Islamic precedent, it is encouraged

to assent to the majority position for the sake of the community, or if this is not possible

then withdraw from activities relating to the point of disagreement.

1.10 If a situation arises in which a member finds him or herself in disagreement with the

Majlis Shura and the General Assembly on procedural grounds or concerning a matter in

which injustice is perceived, bring the issue in question to the Sulh Committee with a request

for assistance in resolution. If a suitable resolution to the matter is not able to be arrived

at and it is not felt possible to assent to the majority position, the dissenting party is

encouraged to withdraw their membership by sending a written notice to the Majlis

Shura.

1.11 If a situation arises in which a member finds wrongdoing and miscarriage of

responsibility within the organization in a way that compromises the integrity of the

community, first consult with the Sulh Committee to determine the most appropriate course

of action. If it is determined that a procedure needs to be initiated for action against a member

or members on grounds defined in these Bylaws, it is encouraged to approach the Majlis

Shura with the Sulh Committee to recommend that the appropriate action be carried

out through the appropriate procedures as outlined in Article IV, Sections 4 and 5, and

Article V, Section 8.

2. The Sulh Committee

2.1 RESPONSIBILITIES

2.1.1 Individual Sulh Committee members are to be available to the community as neutral

parties to hear concerns of Assembly members. Those approaching the Sulh Committee

or its members can be assured of confidentiality if they wish for this, unless exceptional

circumstances require otherwise for the safety and security of the community.


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2.1.2 A Sulh Committee member has the responsibility to convene a meeting of the entire

Sulh Committee to discuss an issue brought to her or him in confidence if the issue is of

sufficient importance to impact the community, or if the collective guidance of the

Committee is sought. The confidentiality of the individual who brought the issue should

be maintained unless as noted above.

2.1.3 The Sulh Committee and its members shall provide assistance in helping Assembly

members frame the issues they raise in terms of the guidelines outlined in Article IV,

Section 8, and to help in the evaluation of options for best addressing the issues.

2.1.4 The Sulh Committee and its members shall provide guidance in referring Assembly

members to appropriate resources for the resolution of their issues, and in cases where

an Assembly member is unable or unwilling to surface a concern directly, the Sulh

Committee can assist by giving voice to a concern or bringing it to the attention of the

Officers.

2.1.5 The Sulh Committee and its members can help to resolve issues between Assembly

members through informal mediation if appropriate and in keeping with Islamic

principles.

2.1.6 The Sulh Committee may identify new issues and opportunities for systemic change

that would be beneficial to the community and bring these to the Officers with a

recommendation for consideration and implementation.

2.1.7 If reliable information comes to the attention of the Sulh Committee about miscarriages

of duty by an officer, the matter shall be discussed by the Sulh Committee. If a

consensus is reached that action is warranted, the Sulh Committee shall bring the matter

to the attention of the Officers, with a recommendation for action as described in Article

V, Section 8.

2.1.8 If the matter is of sufficient importance and is found in the consensus of the Sulh

Committee to not be addressed effectively by the Officers, the Sulh Committee shall

inform the Assembly and call for a meeting to initiate a vote for removal of the Officer

as provided for in Article IV, Section 5: 5.6

2.2 AUTHORITY

The Sulh Committee shall act primarily in an advisory capacity for any Assembly members

seeking assistance in resolving conflict or in raising a grievance. Recommendations made by

the Sulh Committee are to be strongly considered by any parties involved in the particular

issue. In situations where the Committee recommendations are ignored and the individuals

involved choose to act outside of the guidelines set out in Article IV, Section 8, the Sulh


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Committee has authority to issue a recommendation to the Officers for action to be taken

against the individual(s) as outlined in Article IV, Section 7. The Officers are to consider a

recommendation coming from the Sulh Committee as having the weight of more than one

witness in a situation in which censure is to be considered.

2.3 COMPOSITION OF THE SULH COMMITTEE

The members of the Sulh Committee shall be elected from the membership of the Assembly.

Members elected to the Sulh Committee must be members in good standing and may not

serve as an Officer at the same time. The composition of the Sulh Committee shall include

members of both genders at any time, and there should be at least three members serving on

this committee.

2.4 CONFLICTS OF INTEREST

2.4.1 If an Assembly member brings an issue before a Sulh Committee member and feels

clearly that their confidentiality would be compromised if the particular issue were to be

known to another Sulh Committee member, the latter mentioned member can be asked

by another Sulh Committee member to not participate in meetings of the Committee

related to that matter.

2.4.2 If a situation of dispute arises in which one of the currently serving members of the Sulh

Committee is involved, the Committee member in question must recuse his or herself

from the Committee for participation in matters related to that situation.

2.5 TERMS OF SERVICE

Members elected to the Sulh Committee shall serve for two year terms. If a circumstance

arises in which a Committee member is not able to fulfill their entire term, a member from

the Assembly may be appointed temporarily by the Officers to serve the remainder of the

term, and nominations for the Sulh Committee elections shall happen concurrently with the

nomination process for the governing bodies.

2.6 REMOVAL FROM SULH COMMITTEE

A member of the Sulh Committee found to be acting unethically in the course of undertaking

their responsibilities, or misusing the privilege of confidentiality assumed by a member

bringing an issue to the Committee can be removed from the Sulh Committee if the majority

of the Committee members are in agreement that such action may be warranted. The Sulh

Committee majority would in such case request a meeting with the Officers, and if the

Officers agree in majority with the recommendation of the Sulh Committee, the Committee

member would be dismissed from serving on the community. The Officers would then make

a temporary appointment to fill the position for the remainder of the term until the next


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election cycle. A Sulh Committee member may resign at any time by giving written notice to

the Officers.

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