corporation student committee smythe, phil taylor, john ... · colleges were required to establish...

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CORPORATION STUDENT COMMITTEE MINUTES OF MEETING 18 HELD ON 11 NOVEMBER 2011

Present: Sam Lee (Student member of Corporation), Jim Darmody

(Staff member of Corporation and Division Head), Sarah Smythe, Phil Taylor, John Wilson (Corporation members)

Clerk: Fiona Bagchi In Attendance: Staff: Kim Higgins (Student Association Adviser/Teacher of

Psychology), Mike Rogerson (Vice-Principal, Student and Staff Support).

Students: Jordan Coombs, Ben Lawson, Sol Nam, Stephanie Pinnell (Student Corporation member designate)

18.1 Apologies There were apologies from the Principal, Jay Trivedy. 18.2 Declaration of interests It was noted that Sarah Smythe was Head of Kelvin Hall School. 18.3 Election of Chair and Vice-Chair The Clerk reported that Committee Chairs and Vice-Chairs were elected annually at the Committee’s first autumn term meeting. John Wilson proposed Sam Lee for Chair of the Student Committee. The proposal was seconded by Phil Taylor. Sam Lee was elected Chair of the Student Committee unopposed. It was agreed to defer the election for a Vice-Chair of the Student Committee pending the appointment of Stephanie Pinnell to the Corporation at the December 2011 meeting of Corporation.

Action: Clerk 18.4 Minutes of Meeting 17 held on 18 March 2011 The minutes of meeting 17 held on18 March 2011 were approved, with the following typographical amendment: in the In Attendance section “Mark Rogerson” should read “Mike Rogerson”. Action: Clerk

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18.5 Matters arising and actions (Matters arising below are numbered according to their position in the Action Points table attached to the end of the minutes of the previous meeting. The reference to where the action can be found in the minutes is given in brackets at the end of each item). 1

The March 2011 meeting of the Committee had recommended the removal of the report on Educational Maintenance Allowances (EMAs) from the Committee’s standing agenda list, following the Government’s decision to discontinue EMAs. It was noted, at the Corporation’s June 2011 meeting, however, that the EMA would continue for first year students progressing to the second year in 2011/12. A report on the College bursary and award schemes and on EMAs was therefore on the agenda (18.10).

2 The dates of committee meetings for 2011/12 had been agreed at Corporation’s July 2011 meeting (18.12).

18.6 Learner support funds: Educational Maintenance Allowance (EMA), Bursary Scheme & College Award report Mike Rogerson presented the EMA, bursary scheme and College award report. It was noted that:

The phased removal of the EMA scheme had constituted a major change to the support given to Wyke students e.g. in previous years, the College would have expected around 630 students to be in receipt of the EMA but currently had 284 second years who were still eligible to receive up to £30 a week, as the scheme was phased out.

The College had established a bursary scheme of around £1,200 p.a. for first year students who were:

aged 16 or 17 and currently living in care aged 16,17 and 18 and a care leaver aged 16,17 and 18 and in receipt of income support aged 16,17 or 18 and severely disabled, in receipt of Disability Living Allowance

(DLA) and Employment Support Allowance (ESA) To date 4 bursaries had been awarded, with a further 14 applications being

considered. The College had also established the College awards scheme for students from low

income families e.g. students who had been in receipt of Free School Meals in year 11, students from families in receipt of family tax credit.

The College currently had 52 students receiving the college award, with a further 63 applications being processed.

Members noted in discussion that:

While Kingston upon Hull City Council had provided the College with details of pupils attending the College who had been in receipt of free school meals in Year 11, East Riding of Yorkshire Council had not provided this information although it was hoped that they would do so for 2012/13.

Following removal of the EMA, there were fewer first year students in receipt of a financial award at the College than would have been the case in previous years.

Within the funds allocated to it, the College was awarding up to £15 a week, noting that evidence from schools suggested that they were seeing an increase in pupils in receipt of free school meals, which could affect the number of students in receipt of the College award in future years.

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The College had also decided to subsidise student travel costs in 2011/12 so that no student paid more than £2 return a day, to ensure that as many students as possible could benefit.

In response to members’ questions, it was noted that:

Colleges were required to establish their own criteria for the distribution of funds and that the College had met with other local colleges to discuss relevant criteria, with it being generally agreed that low family income, as reflected for example in receipt of free school meals, were the most appropriate.

The Committee received and considered the report on Educational Maintenance Allowances (EMA) and College Bursaries and Awards. 18.7 Student Association Report Members of the Student Association Executive collectively presented the Student Executive Activity Report, with Jenni Harrison presenting slides showing Rag Week activities. The Committee considered the report, noting that:

Elections for the new members of the Student Executive had taken place in March 2011, with newly elected members of the Executive beginning to shadow the outgoing Executive in April 2011.

In July 2011, members of the new Student Executive took part in a team building morning.

In October 2011, interviews were held for interested candidates to fill the two First Year places on the Executive, with the successful candidates being Sol Nam and Abby Mackay.

Social events and fundraising activities included a visit to Alton Towers in the Easter holidays and an Easter Party at Pozition, which had been attended by approximately 500 students.

In May 2011 a cheque for £2,024 was handed over to Papyrus/HOPEline, the chosen charity for 2010/11, which had been raised by tutor groups organising various fundraising activities, a Valentine’s Day blind date event, a donation being made from the Rugby team slave auction and a £1 per ticket donation from the Easter party.

The annual Rugby Old Boys game and BBQ took place in June 2011, with money raised for Papyrus.

Two parties were held at the end of the year for AS students and A2 Leavers and consideration was being given to what might be arranged for 2012.

The Student Executive donated £500 to buy 3 sandpits for a children’s orphanage in South Africa.

The Student Executive sold approximately 600 NUS cards during enrolment and the first week at college, with cards still being sold.

The Freshers’ Party attracted around 400 at Pozition where music was provided by two guest DJs.

A majority of students voted to support Teenage Cancer Trust as charity of the year for 2011/12 and Rojan Mahdavi-Jovainy, the Charities Officer, was co-ordinating fundraising events e.g. Rag Week in March 2012.

A Halloween party had been held in October 2011. It had not, however, been possible to award prizes for the best fancy dress costumes, for technical reasons, and these might be awarded at a later event e.g. during Rag Week.

The Committee received the Student Association Report. The Student Executive were congratulated on the number of social and fund-raising events organised.

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18.8 Student Activities report Mike Rogerson spoke to the Student Activities Report, noting in particular:

The College held a successful annual Awards Evening in October 2011 and would hold an awards event for 2011 Leavers in December 2011.

The October 2011 Open Evening for prospective students and their families had gone well.

Robert Aramayo, had won a coveted scholarship to the Julliard School in New York, one of the foremost prestigious performing arts conservatories, starting a 4-year Bachelor of Arts degree there in September 2011.

Christopher Hopkins, who had studied Accounting, Law and Applied ICT at the College, had won a regional scholarship with Kaplan Financials Accountancy Scheme, which would pay for all his future accountancy training.

A number of former students had been successful in receiving an HE bursary from Hull Compact Ltd.

Departmental trips and visits included: an A2 biology visit to Robin Hood’s Bay to carry out ecology field work; law students taking part in mock Bar trials: AS Geography students undertaking fieldwork involving a river study; A2 Geography students visiting two areas associated with the location of the Hull Incinerator; the PE department undertaking a 5-day residential visit to Llain Activity Centre in Wales; Spanish students attended a play by Lorca in Leeds; Travel and Tourism visits to Whitby, Leeds and York; a German and Performing Arts exchange visit to Barntrup in Germany.

Sports teams had enjoyed considerable success in 2011 as winners of the British Colleges’ basketball league, as Humberside Basketball Champion and as British Colleges’ Netball champions, with the 1st football team runners up in the British Colleges’ cup, and the local league, and qualifying for the last 16 of the English Schools’ football and with the football 2nd team becoming British Colleges’ champions.

Overall, Wyke College had proved to be the best sporting college in the city by becoming Varsity Champions which involved competitions across all sports.

Sport was already going well in 2011/12, with more teams than before i.e. 5 male football teams, 3 netball teams and 2 basketball teams, as well as a girls’ football team and a rugby team. The basketball team had won the Humberside Varsity Championship, the netball team had become regional Champions and 5 of the College’s sports teams we recurrently top of the British colleges’ leagues.

The Performing Arts, Dance and Theatre Studies students had had a busy term to date, both in terms of seeing theatre productions and taking part in events themselves, including a performance of the Wizard of Oz, and with future events planned, including a dance festival at Bridlington Spa, a performance of Romeo and Juliet and workshop for Year 9 pupils at Malet Lambert School and a professional dance workshop at the Phoenix Dance Theatre in Leeds.

The Wyke Debating team took part in the annual NorVIc Federation competition, with the Student Committee Chair, Sam Lee, concluding the argument for Wyke’s team.

The student activities report was received and considered, with the Committee commenting favourably on the range of activities represented. 18.9 Completion of annual performance checklist and review of performance indicators The Clerk reported that the Committee was 100% compliant with its 2010/11 performance checklist and had achieved or exceeded all of its performance indicators for 2010/11, with the following exception:

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Overall Committee attendance had been 71% against a target of 75% as a result of the non-attendance of one member at both meetings held during the year, with the member in question later resigning from Corporation and the Committee citing attendance difficulties.

The Committee received and considered its performance checklist and performance indicators for 2010/11. 18.10 Annual report of the Student Committee to Corporation The Committee’s annual report for 2010/11 was approved for presentation to Corporation.

Action: Clerk/Chair (S Smythe left the meeting). 18.11 Any other business Chair There was no other business. 18.12 Date of next meeting: Friday 16 March 2012 at 12.45 pm Fiona Bagchi Clerk to the Corporation

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STUDENT COMMITTEE MINUTES OF MEETING 19 HELD ON 23 MARCH 2012

Present: Ben Lawson (Vice-Chair), Jim Darmody (Teaching staff

member of Corporation), Sarah Smythe, Phil Taylor, John Wilson (Corporation members)

Clerk: Fiona Bagchi In Attendance: Curriculum & Quality Committee members: Mike Noddings Staff: Kim Higgins (Student Association Adviser/Teacher of

Psychology), Lesley May (Staff member with responsibility for work experience), Alan Woodcock (Director of Resources)

Students: Alex Clark, Jenni Harrison, Charlotte Lawford, Rojan Mahdavi-Jovainy,

19.1 Apologies Apologies were received and accepted from Sam Lee (Chair of the Student Committee), Jay Trivedy (Principal), Mike Rogerson (Vice-Principal, Students & Staff), Ian Taylor (Vice-Principal, Performance Improvement), Julie Peaks, Mark Rothery (Assistant Principals). 19.2 Declaration of interests Standing declaration: Sarah Smythe was Head of Kelvin Hall School. 19.3 Election of Vice-Chair John Wilson proposed Ben Lawson for Chair of the Student Committee. The proposal was seconded by Jim Darmody. Ben Lawson was elected Vice-Chair of the Student Committee unopposed. The meeting was chaired by Ben Lawson. 19.4 Minutes of Meeting 18 held on 11 November 2012 The minutes of meeting 18 held on 11 November 2011 were approved 19.5 Matters arising and actions (Matters arising below are numbered according to their position in the Action Points table

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attached to the end of the minutes of the previous meeting. The reference to where the action can be found in the minutes is given in brackets at the end of each item). 1

The election of the Vice-Chair of the Committee had taken place earlier on the agenda (18.3).

2 The spelling of Mike Rogerson’s name had been corrected in the attendance list included in the March 2011 minutes, as agreed (18.4).

3 The Committee’s annual report for 2010/11 had been included on the agenda of the December 2011 meeting of Corporation (18.10).

19.6 Annual review of confidential minutes It was noted that Committee had produced no confidential minutes during 2010/11.

19.7 Work experience report The annual student work experience report was presented to the Student Committee for consideration. It was noted that the report was normally presented to the Curriculum and Quality (C&Q) Committee annually and C&Q Committee members had therefore also been invited to attend the March 2012 meeting of the Student Committee. Lesley May presented the report, which was considered. Members noted that:

87 students undertook work experience in 2010/11 (2009/10: 65, 2009/10: 84) due to an increase in numbers of students from the Health and Social Care department.

About 10 students undertook work experience for half a day a week for 6 weeks as part of enrichment in 2010/11 and in 2011/12 to date. Although 36 students were currently on the work experience enrichment list and might undertake work experience during summer term 2012, this appeared unlikely as a 4-6 week lead was required.

The 10 students who took part in the programme had undertaken placements at secondary and primary schools, pharmacies, including an accountancy firm (clerical role), care homes for the elderly and a vet’s.

Ofsted expected student work experience to be meaningful and linked to the curriculum.

A questionnaire was circulated to 220 students through the tutorial programme in 2012 to try to identify why so few students took placements as part of enrichment, given the large numbers who signed up to do so, of whom about half also attended the mandatory launch meeting.

Many students responding indicated that they accessed ‘work experience’ through volunteering and paid employment rather than through enrichment placements, as this allowed more flexibility as to when work was undertaken.

About a third of students indicated that they did not have a half day free on their College timetable to undertaken placements.

The downturn in the economic climate was cited as the reason for a number of employers being unwilling to take students for work experience.

Some employers only accepted degree-level students on placements. Many employers were reluctant to take on students for half a day per week and

preferred ‘block placements’ of a week or more.

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In 2010/11, a few students overcame the above obstacle by undertaking a block placement of 2 weeks at the end of the summer term and some students were interested in doing the same in summer term 2012. This was only practicable for first year students as most universities wanted to see evidence of experience undertaken rather than planned on students’ personal UCAS statements.

Historically, the majority of students on work experience had been from the Health and Social Care (HSC) department, as work experience formed part of their course.

In 2010/11, there were 77 HSC students on either one or two week block placements in care homes for the elderly, primary schools and nurseries. Feedback from employers and students was generally very good. Health and Social Care staff visited the students on placement.

At present, Health and Social Care was the only vocational department that had requested centrally-organised placements.

The College tried to arrange placements near the College or the student’s home. Charlotte Lawford, who had recently attended a work experience course as part of her HSC course, spoke to the meeting about the placement. Members noted in discussion that:

She had arranged the placement herself as none of the ones on the College list were in the right geographical area and had chosen a placement in a special school, as she was interested in becoming a social worker.

Students could organise placements in organisations in which a relative worked, providing they were not working with a relative.

Employers appeared to appreciate students organising their own placements, as the initial contact was with the student rather than the College, and students appeared to enjoy such placements more.

Members discussed the problem of finding enrichment placements of half a day a week for 6 weeks, noting that some schools were able to arrange block placements. The Committee received and considered the work experience report and it was agreed that the Chair of Corporation, John Wilson, would mention at parents’ evenings that the College was always looking for suitable placements for its students and would encourage parents to contact the College if their employers were able to help.

Action: Chair of Corporation 19.8 Equality & diversity report It was noted that the Committee considered the student equality and diversity report annually at its spring term meeting. Jim Darmody presented the following reports, which were considered:

The Student Equality and Diversity Profile 2010/11, which had previously been considered by the November 2011 Personnel Committee and the December 2011 meeting of Corporation.

An extract from the student experience focus group report (autumn term 2011) relating to answers to the following question: Have you had fair opportunities and equal treatment?

Details of how the College was using data to ensure that students had fair opportunities and equal treatment.

Members noted that:

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The data in the report related to students enrolled at the end of the 2010/11 academic year.

The College had 1,150 students enrolled on full time courses. 58% were female and 42% male, showing a slight gender imbalance, which had also been noted in previous years. The need to ensure sufficient numbers of male students applied to the College was a consideration for the marketing team.

Most students were aged 16-9. At the start of 2010/11, 2 students who went on to complete the course were under 16, and 16 were over 19.

About 9% of the College’s students were from a Black or Minority Ethnic (BME) group. This was higher than the BME population of Hull identified in the 2001 census (3.8%). The 2011 census data was not yet available but estimates suggested that the BME population was now about 8.8% in Hull and lower in the East Riding of Yorkshire.

Information on disability was collated from student records and was obtained either at enrolment or after joining College. The Learning Support Team headed by Margaret Cordeaux were able to assess the support that students required.

While the College collated information on student gender, ethnicity, age and disability, information was not currently held on the other protected characteristics identified in the Equality Act e.g. religion or belief, sexuality, marital status, transgenderism.

Members noted, in discussion of how equality data was used, that:

Key performance measure of retention and achievement were already analysed by gender, and some measures by age and ethnicity, so that interventions to improve them could be more targeted.

The ALIS value-added (VA) system, for example, already provided information on ethnicity. The College’s Director of Network and Information Systems was reviewing how the College could drill down further to see how information on ethnicity related to achievement, retention and value-added. Information could be filtered by various criteria and Heads of Subject could see how their students performed compared to overall College performance, for example.

While more detailed information was important, more important was the action the College would take in response to any issues revealed by such data.

Other information that the College used was gathered from Learner Voice activities such as students surveys e.g. the course questionnaire and student experience focus group responses.

The College had conducted a series of focus group meetings with students from each year-group, (3 meetings with Single Year students, 4 with First Year, 3 with Second Years) during autumn 2011, with students selected at random from each of the tutor groups.

One of the issues considered by the groups was whether they considered that they had had fair opportunities and equal treatment. Single, First and Second Year students were all equally positive that the College did provide fair opportunities and equal treatment. One comment, however, suggested that there was some evidence of individual favouritism in some classes, which the College would investigate and take to the Learning Group for discussion and action if found justified.

The Opportunities Group, which included both students and staff, also met regularly to consider equality and diversity issues.

Policies and procedures were subject to impact assessments.

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The Committee received and considered the 2011 equality and diversity report, together with information from the 2011 student experience focus group report relating to the provision of fair opportunities and equal treatment. 19.9 Student Association Executive report Members of the Student Association Executive collectively presented the Student Executive Activity Report, with Jenni Harrison showing slides of Rag Week. It was noted that further photographs could be seen on the College website. The Committee considered the report on fund-raising noting that:

Students had voted for the Teenage Cancer Trust (TCT) as charity of the year. Fund-raising events included: a Halloween party; ‘The 5 days of Christmas’

fundraising event; A Blind Date competition. A donation was also received from the Rugby Team who raised money by putting on their annual slave auction.

In December, Abbie Batchelor from TCT visited the college and gave numerous presentations to tutor groups to raise awareness of the work of the charity and some of the Student Executive were invited to the Castle Hill oncology ward for teenagers to see how the money raised would be used.

A university style Rag Week was held for the first time in March 2012. Events included face painting, henna tattoos, space hopper races, a silent rave, sponging staff and a mechanical Rodeo Bull, with the winning ‘cowboy’ managing to stay on for almost two minutes. The week culminated with a fancy dress day for students and staff. The theme was anything beginning with a letter ‘S’ and had included smurfs, seventies costumes, spice girls and scarecrows.

A competition was held to see which tutor group activity or departmental fundraising event could raise the most money during the week, with the learning mentors' tuck shop raising well over £200 closely followed by the henna tattoos.

About £2,000 were raised college-wide, with half of the funds to be donated to TCT and the other half to be used to start a college trips fund to help subsidise visits for students.

Other activities included in the report included:

Details of the Student Executive 2012 elections, which would include a paper ballot to be held on Thursday 29th March 2012, with hustings scheduled for 27th March at which candidates would be invited to give a speech outlining why students should vote for them. An Elections Officer and an assistant to the Elections Officer had been nominated.

Members of the newly elected Student Executive would be announced before the Easter holiday and would start to shadow the current Executive from summer term 2012.

Discussions with the canteen manager had taken place and several improvements have been implemented e.g. the introduction of Pasta King, better value salads to encourage healthy eating and also the provision of napkins.

The Executive was researching the possibility of providing a vending machine which stocked healthy snacks and drinks such as fruit and water.

Forthcoming events under consideration included a Leavers Party for the second years and an end of year event for the AS students.

The Committee received the Student Executive Activity Report. The Student Executive were congratulated on the number of social and fund-raising events organised, with the success of Rag Week being particularly noted.

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19.10 Student Activities report Alan Woodcock, Director of Resources, presented the Student Activities Report. Members considered the report, noting in particular that:

The College debating team had won through to the final of the NorVIc Colleges’ Debating Competition following their performance on 7 March 2012. The final was taking place in Wakefield Council Chambers on 23 March 2012 and Sam Lee (Chair of the Student Committee) was currently taking part.

69% of the College’s current second year students had applied to university, while about 71% of second year students had applied in 2010/11, indicating that the introduction of the new higher tuition fee system in 2012 had not had a significant impact on applications.

Students from Wyke and other schools and colleges in the area had attended the event, Applying to Oxford and Cambridge for students in Year 12 in the region, who were judged to have a profile of achievement and progress, which made them candidates for more selective university courses.

Students who were part of the Flyers’ programme visited Edinburgh University in February 2012 to gain experience of Scottish university life.

Residential study visits undertaken in February 2012 included the following: a visit to New York by students from the Departments of Media and Film Studies; the Business Studies and Accounting visit to Disneyland Paris; the French students' work experience exchange visit to Malmèdy/Stavelot in Belgium.

15 students would visit South Africa in July 2012 to work alongside the charity Botshabelo into the township of Olievenhoutbosch. This would be the third year that the College had run what was becoming an annual visit to support the work of the charity which supported children and adults with HIV/AIDS and TB.

It was noted that a large range of departmental activities had taken place including: A visit to the English Department in September 2011 by a former English Language

student who was currently studying at the University of York to discuss university life, how to cope with the challenging aspects of A Level English Language, and how studying the subject at Wyke had prepared her for her Linguistics degree.

Success by the College’s A2 Maths and AS Further Maths students who had taken part in the Senior Mathematical Challenge in November 2011 had resulted in the award of 1 gold, 6 silver and 13 bronze certificates, with the gold certificate winner achieving a score high enough to qualify for the first round of the British Maths Olympiad in December 2011.

Sports teams continued to do well e.g. the first football team were currently top of the British Colleges’ league; the second football team were unbeaten in their league; the third and fourth football teams were currently first and second in the same league with the third team being unbeaten and the fifth team having won every competitive fixture they had played in; the girls’ football team were currently second in the league with games in hand; the basketball team were top of the league and currently also top of the Humberside league; the first netball team were currently top of the league and had won the Humberside Champions’ Cup earlier in the season and played in the regional finals; the second netball team were the best second team in the British Colleges; the rugby union first team were progressing well in the league and had won the Hull University Tens Tournament.

One of the College’s second year students had been selected to represent England schoolboys and had captained the side against Valencia in a recent football match while another student had achieved national recognition playing rugby league for the Great Britain squad.

Dance students had undertaken a range of activities e.g. attending a number of workshops by local and national dance companies (e.g. Curve and Phoenix),

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performing in dance showcases in College, watching dance performances at Hull Truck Company (e.g. by the Northern School of Contemporary Dance and the Phoenix Dance Company).

Performing Arts students had also undertaken a range of activities e.g. attending a performance of Romeo and Juliet at Hull Truck, performing in a range of venues (e.g. in the College and at Bricknell and Hallgate primary schools), attending a careers talk by actor, Leah Brotherhood.

Wyke Physics students had taken part in an Energy Challenge Competition and Conference involving all of the area’s sixth form colleges in July 2011. The task for the competition was to see how to maximise the energy output of a pair of photo-voltaic arrays. The Wyke team had been successful in getting a higher output than any other team.

Members noted with reference to fund-raising that:

In November 2011 BTEC sports students had completed their annual five-day cycle challenge, raising over £1,000 for the KCFM Smile Foundation charity.

The success of Rag Week had been noted above.

The student activities report was received and considered, with the Committee commenting favourably on the range of activities represented.

19.11 Review of standing agenda item list and terms of reference The Clerk reported that:

The Committee reviewed its standing agenda item list and terms of reference annually at its spring term meeting, making recommendations on revisions to Corporation.

The Committee’s terms of reference set out the areas which the Corporation had asked the Committee to consider and the Committee’s standing agenda item list detailed the items which the Committee would consider at its meetings during the year.

The Clerk was recommending:

No revisions to the Committee terms of reference. The addition of the election of the Vice-Chair of the Committee at the Committee’s

autumn term meeting, in line with established practice, to the Committee’s standing agenda item list.

The Committee reviewed its terms of reference and standing agenda item list and agreed to recommend to Corporation that the latter be updated to included a reference to the election of the Vice-Chair of the Committee at the Committee’s autumn term meeting.

Action: Clerk/Chair 19.12 Annual report of the Student Committee to Corporation As noted above, the 2010/11 report of the Committee had been presented to Corporation. The 2011/12 report would be sent to Committee members for review following the year end, as noted in the Committee’s standing agenda item list.

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19.13 Any other business Chair It was noted that there was no other business to be considered. 19.14 Date of next meeting It was noted that meeting dates for 2011/12 would be presented to Corporation’s July 2012 meeting.

Action: Clerk Fiona Bagchi Clerk to the Corporation

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STUDENT COMMITTEE MINUTES OF MEETING 20 HELD ON 9 NOVEMBER 2012

Present: Lydia Edwards (Vice-Chair of the Student Committee &

Corporation member), Jim Darmody (Teaching staff member of Corporation), Phil Taylor (Corporation member), Jay Trivedy (Principal & Corporation member) John Wilson (Corporation member), Adam Winter (Chair of the Student Committee & Corporation member)


Psychology), Debbie Darmody (Registrar), Julie Peaks (Assistant Principal), Mike Rogerson(Vice-Principal, Staff & Students), Alan Woodcock (Director of Resources)

Students: Harry Banyard, Sol Nan, Aimée Bant, Laura Haigh (Student Executive members)

20.1 Apologies Apologies were received from Sarah Smythe, a Committee member. 20.2 Declaration of interests There were no declarations at the start of the meeting. 20.3 Election of Chair and Vice-Chair John Wilson proposed Adam Winter for Chair of the Student Committee. The proposal was seconded by Jay Trivedy. Adam Winter was elected Chair of the Student Committee unopposed. John Wilson proposed Lydia Edwards for Vice-Chair of the Student Committee. The proposal was seconded by Phil Taylor. Lydia Edwards was elected Vice-Chair of the Student Committee unopposed. 20.4 Minutes of Meeting 19 held on 23 March 2012 The minutes of meeting 19 held on 23 March 2012 were approved.

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20.5 Matters arising and actions (Matters arising below are numbered according to their position in the Action Points table attached to the end of the minutes of the previous meeting. The reference to where the action can be found in the minutes is given in brackets at the end of each item). 1

It was noted that the Chair of Corporation, John Wilson, would continue to mention at parents’ evenings that the College was always looking for suitable placements for its students and would encourage parents to contact the College if their employers were able to help (19.7).

2 The Committee’s revised standing agenda item list had been approved at the September 2012 meeting of Corporation (19.11).

The Committee noted that all actions arising from the March 2012 meeting of the Committee had been completed.

20.6 16-19 Bursary Fund Summary Report Debbie Darmody, the College Registrar, presented the 16-19 Bursary Fund report. Members noted that:

The new 16-19 bursary fund scheme had been introduced in 2011/12, following the government's decision to end the Educational Maintenance Award (EMA) for new students.

Colleges determined the criteria used in distributing the funds. The College made awards in 2 categories: Vulnerable and Discretionary Bursaries. The criteria used by the College when awarding Vulnerable Bursaries included that

the student should be: o aged 16 or 17 and currently living in care o aged 16-18 and a care leaver or in receipt of income support or severely

disabled and in receipt of Disability Living Allowance (DLA) and Employment Support Allowance (ESA)

The criteria used to assess applications for Discretionary Bursaries were based on

students' previous receipt of Free School Meals (FSM) in Year 11 at school but the College also considered students who were previously in receipt of EMA, students whose total household income met the Free School Meals eligibility level and students who were young parents but did not meet the criteria for the Vulnerable Bursary.

In 2011/12, the College had around 290 students who were still eligible to receive an EMA in the final year of the scheme. In addition, the following awards were made from the 16-19 Bursary Fund: 9 vulnerable bursaries and 78 discretionary awards (30 in receipt of FSM and 48 on low income, including 4 previously in receipt of EMA).

Awards made in 2012/13 to date included: 10 vulnerable bursaries (including 2 carried forward from 2011/12);148 discretionary awards, including 64 in receipt of FSM; 84 on low income (including 17 previously in receipt of EMA). 40 of the awards had been carried forward from 2011/12);

There were a further 90 applications forms that had been issued but not yet returned and 5 applications where further evidence was required before a decision on an award could be made.

Students could apply for a bursary themselves or could apply through a tutor. Evidence to show that the applicant met the bursary criteria was required in support

of the application.

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Debbie Darmody, Julie Peaks (Assistant Principal) and Mike Rogerson (Vice-Principal, Staff & Students) held a weekly meeting to make a decision on applications or to request further evidence.

The College had established an appeals process for unsuccessful applications. It was noted in response to members' questions that:

All discretionary bursaries were of the same value. Awards made under the bursary scheme were lower than the previous maximum

EMA. The upper income threshold for EMAs had also been higher than the current upper

income level for FSM. The College received an allocation from the Education Funding Agency annually and

had to estimate how many students would be eligible for an award when reviewing and setting the awarding criteria.

The College took part in meetings with other educational institutions in the city to try to co-ordinate their approach to making awards, where appropriate, but institutions were autonomous and therefore free to determine their own criteria.

Only one student had approached the Student Executive for information on how to apply for a bursary in 2012/13, suggesting that the College's approach to publicising how to apply for an award was effective.

The Committee received a report on the operation of the College's bursary fund scheme in 2011/12 and in 2012/13 to date. Debbie Darmody left the meeting. 20.7 2012 catering questionnaire results (Mike Rogerson left the meeting during this item). Alan Woodcock, Director of Resources, presented the 2012 catering report results, which were discussed. Members noted that:

About 250 questionnaires had been distributed on the College's Photo Day and more than 200 had been completed and returned

Those completing the survey were asked how often they used the hot food counter, sandwich bar and/or vending machines and to rate the College's catering service with reference to: price, range of products, portion size, speed of service, and friendliness of staff

Respondents were also asked to rank the following in order of importance: service, price, choice, quality, convenience

There was also an opportunity to provide additional comments. Responses to the survey were generally positive. As in 2011, price and quality remain the most important factors for respondents. Additional refectory space during the lunch hour had been added for 2012/13 in

response to previous comments relating to the high level of use of the main refectory e.g. the introduction of a café in the Wilson Building foyer.

It was noted in response to members' questions that: The College found the survey valuable and had used it to make changes to the

catering service provided e.g. the introduction of new products.

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Specific comments could make it easier for the College to respond, although sometimes individual comments expressed an opinion which was not supported by the overall satisfaction rating shown in the bar charts.

The Director of Resources agreed to investigate the following areas in response to student comments:

The availability of water in the Wilson Building vending machines. Whether a more environmentally sustainable alternative could be found to the

polystyrene trays currently used for toasted sandwiches and hash browns. Ways of improving the speed of service for students purchasing salad e.g. a separate

payment queue. Action: AW

The Director of Resources reported, in response to student questions, that: The plastic trays used for salads were recyclable and could be separated out for

recycling if put into the general waste bins. A convection machine and a traditional sandwich making machine were used to

make toasted sandwiches in, respectively, the Wilson Building bistro and the Oak Building refectory, resulting in a slightly different product.

The College decision not to provide a microwave oven for student use resulted mainly from health and safety concerns. Any reduction in income from the use of the College-provided catering service could also make it harder to maintain the breadth and quality of catering provision.

The Student Executive members present indicated that students often raised with them the question of the provision of a microwave oven and it was agreed that the Director of Resources would ensure that the College's policy was effectively communicated to students.

Action: AW The Committee received the 2012 catering report, noting that overall satisfaction levels were good and discussing possible areas for improvement. 20.8 Every Child Matters Summary report 2011/12 (Julie Peaks (Assistant Principal) joined the meeting during this item). Jim Darmody presented the College's draft Every Child Matters (ECM) report 2011/12, which was being presented to the Committee for information and discussion. It was noted that the annual ECM report looked at the student experience with reference to the following 5 headings:

Be healthy Stay safe Make a positive contribution Achieve economic well-being Enjoy and achieve

The following areas of the report were particularly noted:

Significant academic achievements in 2011/12 e.g. an A2 pass rate of 99.9% and an AS pass rate of 93.8%.

An excellent season of sporting success, with the College winning Sports College of the Year locally and coming second nationally.

The organisation by the Student Executive of a significant, and varied, number of events, including assisting in the Rag Week activities.

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Under the “Be Healthy” heading, the importance of the College as a major sporting provider for students of all abilities and the development of a comprehensive programme of relevant tutorial talks, visits and health materials.

Under the "Stay Safe" heading, the fact that the College treated the safety of students as paramount and put appropriate measures in place to provide a safe environment for learners e.g. through its health and safety and safeguarding policies and procedures and its risk assessment arrangements.

Under the "Make a positive contribution" heading, the contribution of students to the work of the College through, for example, participation in focus groups and surveys, serving as Corporation members and on the College's Opportunities Group, and outside the College through, for example, European exchange visits and work at an orphanage near Johannesburg in South Africa.

Under the "Achieve Economic Well-Being", the fact that the College had a system in place to ensure that all students received support to help them achieve economic well-being e.g. support through the bursary fund system, financial support for student transport costs, and support to help students with careers choices and access to higher education.

Under the "Enjoy and Achieve" heading, the College's value added data confirmed that students performed exceptionally well compared to their previous qualification levels, student surveys showed a high degree of satisfaction, and the College had improved links with parents.

The Committee noted that:

Ofsted no longer required colleges to complete an annual ECM report but that the College considered that it was still useful to compile the relevant information in the established ECM format, although consideration was being given to changing the format of the report for 2012/13.

The report would be formally graded on a 5-point scale before presentation to the Corporation in December 2012, with 1 being the highest grade. The provisional gradings rated no area below 2.

Phil Taylor, a Corporation member, expressed an interest in attending a meeting of the College's Opportunities Group, which considered equality and diversity issues.

Action: Clerk/JD/PT The Committee received the College's draft Every Child Matters report 2011/12. 20.9 Student Association Report Members of the Student Executive presented the Student Executive activity report. It was noted that:

The elections for the new Student Executive had been held at the beginning of April 2012 and voting took place for the positions of President, Vice President, Equal Opportunities and Entertainments Officer.

The number of students voting in the election had increased slightly from the previous year to around 300 and hustings had been held in the theatre prior to voting.

The new Executive had been announced before the Easter holidays and the members of the new Executive had been introduced to staff at Staff Briefing.

Two first year students had been selected as first year representatives during autumn term 2012, having been shortlisted from around 20 interested candidates.

A BBQ had been organised on the day of the final A2 exam in summer term 2012 and was well attended by students who were able to purchase the popular purple leavers wristbands for the fourth year running. A2 students received a voucher for the

19

event, so were able to attend for free, but the event was also popular with AS students.

In May 2012 a cheque for £2,569.17 was presented to the Teenage Cancer Trust, the 2011/12 charity chosen by students

Students' 2012/13 chosen charity was Sunshine House, which was part of the SMILE foundation and provided support and clinical care to children from birth to18.The Executive was hoping to exceed the 2012 charity fund-raising total and raise £3,000.

A successful Halloween Party had recently been held during the half-term holiday and was attended by around 300 students in a variety of creative fancy dress costumes, including a Boris Johnson costume. Prizes were awarded for the 3 best Halloween costumes. The cost of the event had been covered and a profit was therefore expected to be made.

The following events were at the planning stage: a Wyke’s Got Talent event, a Christmas Raffle, a "Christmas" Party to be held in the spring term, a student flash mob event involving students, the Principal and other staff.

It was noted in response to members' questions that:

There had been 3 candidates for the post of Student Association President in the April 2012 elections and 2 candidates for the Equal Opportunities and for the Entertainment Officer posts.

The runner up for the post of President became the Vice-President. Members of the Student Executive confirmed that standing for election and speaking

at the hustings had been a useful experience. The Principal confirmed that ensuring a high profile for the 2013 hustings would be a

priority, including giving staff the opportunity to attend. The Committee received the Student Executive Activities Report covering the period from March to November 2012. 20.10 Student Activities report The Committee noted that the College's Student Activities report would be presented to the December 2012 meeting of Corporation, together with the Student Executive Activity Report.

Action: JEW/Clerk/Chair

20.11 Completion of annual performance checklist and review of performance indicators

The Committee received and considered its performance checklist and performance indicators for 2011/12, noting that it was 100% compliant with the performance checklist and had achieved or exceeded all of its performance indicators for 2011/12. 20.12 Annual report of the Student Committee to Corporation

The Committee’s annual report for 2011/2 was approved for presentation to Corporation.

Action: Clerk/Chair

20

20.13 Any other business There was no other business to discuss. 20.14 Date of next meeting: Friday 15 March 2013 at 12.45 pm

1

CORPORATION STUDENT COMMITTEE Minutes of Meeting 21 held on 15 March 2013

Present: Lydia Edwards (Vice-Chair of the Student Committee &

Corporation member), Jim Darmody (Teaching staff member of Corporation), Phil Taylor (Corporation member), Jay Trivedy (Principal & Corporation member) John Wilson (Corporation member), Adam Winter (Chair of the Student Committee & Corporation member)


Psychology), Christian Hinz (Religious Studies teacher), Sarah Watts (Classical Civilisation teacher), Julie Peaks (Assistant Principal), Mike Rogerson (Vice-Principal, Staff & Students), Mark Rothery (Assistant Principal)

Students: Aimée Bant, Harry Banyard, Amy Brumpton, Sol Yi Nam, (Student Executive members), Colin Ahmed, Robin Cotee, Jasmine Fletcher, Manjeet Kler, Emily McFarlane, Fakheer-Aldeen Mohammed Ali, Antonia Swinton

In line with the Committee’s past practice of alternating chairing of meetings between the Chair and the Vice-Chair of the Student Committee, the March 2013 meeting was chaired by the Vice-Chair, Lydia Edwards. 21.1 Apologies Apologies were received from Sarah Smythe, a Committee member. 21.2 Declaration of interests There were no declarations at the start of the meeting. 21.3 Minutes of Meeting 20 held on 9 November 2012 The minutes of meeting 20 held on 9 November 2012 were approved. 21.4 Matters arising and actions (Matters arising below are numbered according to their position in the Action Points table attached to the end of the minutes of the previous meeting. The reference to where the action can be found in the minutes is given in brackets at the end of each item). 1

It was noted that, following suggestions arising during discussion of the catering survey analysis at the Committee's November 2012 meeting that:

2

Water was now available in the Wilson Building vending machines. An environmentally sustainable alternative had been found to the

polystyrene trays used by the catering service and these were now in use.

Students present reported, however, that the queue for the salad bar appeared unchanged (20.7).

Action: AW

2 The Director of Resources had confirmed that he would in future ensure that the College's policy on the provision of microwave ovens for student use would be effectively communicated to students (20.7).

3 Phil Taylor had been unable to attend a recent Opportunities Group meeting as an observer but still intended to do so. Jim Darmody would inform him of dates (20.8).

Action: JD/PT/Clerk

4 The Chair had presented the Student Executive and Student Activities reports to Corporation in December 2012 (20.10).

21.5 Annual review of confidential minutes Clerk It was noted that, as the Committee had produced no confidential minutes during the last year, there were no minutes to review under this item. 21.6 Equality & diversity report (Mark Rothery arrived during this item). The Chair of the Student Committee, Adam Winter, invited Mike Rogerson (Vice-Principal, Staff & Students) to speak to the student equality & diversity report. Members noted that:

In 2012/2013, the College had 1,379 students at the census date, of which 58% were female and 42% male.

The potential reasons for the above gender imbalance had been analysed and it was thought that the difference was partly related to the fact that one of the College’s partner schools was an all-girls school, Newland School for Girls, although more male students went to Kelvin Hall School in consequence. More female students also travelled from outside the Hull boundary to Wyke, which meant the imbalance was likely to continue given enrolment trends. The need to ensure sufficient numbers of male students were attracted was a consideration when marketing the College.

11% of students were from a Black or Minority Ethnic (BME) group, which was similar to the figure of 10.86% identified for Hull in the 2011 Census but higher than the corresponding figure for the East Riding of Yorkshire (also a major catchment area for the College) which was 6.97%.

Key performance measure of retention and achievement were analysed by gender, age and ethnicity so that interventions to improve them could be more targeted. Students were monitored by specialist tutors who know them as individuals and provide individual support to help each student to achieve their goals.

Raw data trends for male and female achievement matched the national trends, with females performing slightly better than males. As part of the College's course

3

monitoring processes the college monitored and promoted male achievement. Currently value added (VA) data showed that male and female students performed better than the respective cohort under the ALIS VA scheme

The College performance report showed no trend in performance difference by ethnicity. VA data also showed performance largely comparable across ethnic classifications.

Students who received help from the College's learning support team had a value-added performance which matched or exceeded those without such intervention.

The Committee received and considered the College's student equality and diversity profile for 2012/13. It was agreed that the Clerk would ensure that the student BME figure in the report was amended in to read "11%" rather than "11.2%" before the report was presented to the March 2013 meeting of Corporation.

Action: Clerk/Chair 21.7 Student Association Executive report Members of the Student Executive presented the Student Executive Activities Report. It was noted that:

A Gangnam Style promotional video had been produced, directed by Sol Yi Nam, a member of the Student Executive, and involving about 50 students and the Principal. It had received 8,036 hits on YouTube and presented a positive image of the College. Sol Yi Nam thanked the Principal for taking part.

Charity fund-raising activities included: A Christmas raffle, which had been well supported and had raised £181.09 for the SMILE foundation. RAG week, was currently in progress, with a theme of popular culture. A mechanical rodeo bull had been hired, as in the previous year and staff and students could come to College in themed fancy dress on Friday

A Stop Smoking promotion had been organised to coincide with national non-smoking day. Student who had spoken to the marketing team from NHS SmokeFree, who had a stall in the atrium, had found them approachable and encouraging.

Half the money raised would go to the SMILE foundation, the students' chosen charity, and the rest would be given to the College to benefit students. It was noted that the amount raised for students in 2012 (£1,221) had not been spent and agreed that consideration should be given to the establishment a group of staff and students who would meet termly to decide how the money should be allocated. The Student Executive agreed to include an item on their agenda to discuss the establishment of a policy for distributing the funds. Action: JKT/AW

Three members of Student Executive for 2013/14 had recently been elected: the President, Vice-President and Health promotions officer. The elections had been competitive, with 5 students standing for President and 2 students standing for each of the other 2 posts, and the hustings had been better attended than in 2012, with 355 students present.

Improvements in the hustings process to be considered for 2014 included: provision of microphone, someone to chair the proceedings, students standing to prepare a 2-3 minute speech, hustings to be held on Wednesday lunchtime as students had a free period lunch on Wednesdays/

The Committee received the Student Executive Activities Report covering the period from November 2012 to March 2013, which was to be presented to the March 2013 meeting of Corporation.

Action: Clerk/Chair

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21.8 Report on visit to Rome by Religious Studies & Classical Civilisation students Christian Hinz (Religious Studies teacher), Sarah Watts (Classical Civilisation teacher) and students who had recently returned from the first joint Religious Studies and Classical Civilisation visit to Rome gave a PowerPoint presentation to the Committee, including photographs of places visited. Members noted in discussion that:

This was the first time that Christian Hinz and Sarah Watts had led an overseas trip but, following the College's procedures, it had gone well.

10 students had taken part in the visit and Robin Cotee's knowledge of Italian had been particularly useful.

The visit had lasted 4 days including 2 packed days visiting places of interest in Rome, which students confirmed had brought their studies to life.

Places visited included the Forum and the Coliseum. Both gave students a sense of scale and, with reference to the former, as students had been studying Cicero, a sense of how many people could have gathered to listen to him and where he would have stood.

The Vatican had been visited, including a visit to the Dome, but it had not been possible to visit the Sistine Chapel, which was reserved for the conclave of cardinals gathered to elect the new Pope. The Religious Studies students present had found it useful to see the places that they had been studying and one student, who would be continuing their studies in 2013/14, confirmed that the visit had made them want to take Religious Studies as one of their subjects.

The Committee received and considered a report on College's first joint Religious Studies and Classical Civilisation visit to Rome and thanked students taking part for their presentation. 21.9 Student Activities report The Chair invited Julie Peaks (Assistant Principal) to present the College's Student Activities Report. Members noted in particular the following:

Departmental reports e.g. from Accounting, Art and Photography, English, Geography, Maths, Media Studies, Performing Arts, PE, Psychology, Sociology.

Attendance at conferences, including An Evening with John Hurt at the University of Lincoln’s Performing Arts Centre, which had been attended by the College's Film Studies students.

Student participation in competitions such as the Rotary International Youth Speaks competition and the national Maths Olympiad.

College trips and visits, including: the Media Studies’ visit to new York; the French exchange visit to Malmèdy in Belgium; the joint German and Performing Arts exchange visit to the Barntrup Gymnasium in Germany; the Spanish visit to Seville.

Applications to HE were at their highest ever, with 425 applications already submitted and 3 students having received offers from Cambridge/Oxford, 4 offers to read medicine from the Hull/York Medical School and 1 from University College, London.

The Committee noted the College's Student Activities report, which would be presented to the March 2013 meeting of Corporation.

Action: Clerk/Chair

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The Committee commended staff and students for the range of activities provided and undertaken. 21.10 Review of standing agenda item list & terms of reference The Clerk reported that:

Committee reviewed its standing agenda item list and terms of reference annually at its spring term meeting and made recommendations on revisions to Corporation.

The Committee’s terms of reference set out the areas which the Corporation had asked the Committee to consider and the Committee’s standing agenda item list detailed the items which the Committee considers at its meetings during the year.

The Committee reviewed its terms of reference and standing agenda item list and agreed to recommend to Corporation for approval the following minor change to the latter: the item on "Learner Support Funds" on the standing agenda item list should be updated to read 16-19 Bursary Fund". 21.11 Any other business The Committee thanked the members of the current Student Executive for the work they undertook on behalf of the student body. They also welcomed 3 members of the newly elected Student Executive (President: Fakheer-Aldeen Mohammed Ali, Vice-President: Manjeet Kler, Health Promotions officer: Harry Banyard), who would shadow the current Executive during summer term 2013 and take over from autumn term 2013. 21.12 Date of next years' meetings: to be agreed at the July 2013 meeting of Corporation. Fiona Bagchi Clerk to the Corporation

23.3

CORPORATION STUDENT COMMITTEE Minutes of Meeting 22 held on 15 November 2013

Present: Jenny Xu (Chair of the Student Committee, Corporation member

& Student Executive Equal Opportunities Officer), Louise Hudson (Vice-Chair of the Student Committee, Corporation member & Student Executive Publicities Officer), Jim Darmody (Teaching staff member of Corporation), Phil Taylor (Corporation member), Sarah Smythe (Corporation member), Jay Trivedy (Principal & Corporation member), John Wilson (Corporation member)

Clerk: Fiona Bagchi In Attendance: Staff: Debbie Darmody (Registrar), Julie Peaks (Assistant Principal),

Gemma Rogers (Student Association Adviser), Mark Rothery (Assistant Principal), Alan Woodcock (Director of Resources)

Students: Student Executive: Fakher-Aldeen Mohammed-Ali (President), Manjeet Kler (Vice-President), Harry Banyard (Health Promotions Officer), Lily Dobson (Entertainments Officer), Carys Thomas Osborne (Charities Officer), Charlotte Wood (Treasurer), Isabel Worrell (Student Exec. Secretary)

Other students attending: Alex Blake-Barnard, Yoko Bonno, Courtney Inch, Kerry Rowson, Heather Smith, Rebecca Tearle

22.1 Apologies for absence

There were no apologies.

22.2 Declaration of interests There were no declarations of interest.

22.3 Election of Chair and Vice-Chair Jenny Xu was elected as Chair of the Student Committee, proposed Phil Taylor, seconded John Wilson. Louise Hudson was elected as Vice-Chair of the Student Committee, proposed Phil Taylor, seconded John Wilson.

22.4 Minutes of Meeting 21 held on 15 March 2013 The minutes of meeting 21 held on 15 March 2013 were approved.

22.5 Matters arising and actions (Matters arising below are numbered according to their position in the Action Points table attached to the end of the minutes of the previous meeting. The reference to where the action can be found in the minutes is given in brackets at the end of each item).

1

With reference to the 2012 catering report, the Director of Resources reported that, following discussions with the Catering Manager, it had been concluded that it would not be practicable to provide a separate service point for the salad bar in the refectory. Service points in the refectory had, however, been changed during autumn term 2013, which had reduced demand on the till, and the College would also be opening another salad bar in the new building. .

2 With reference to actions arising from the review of the 2012/13 student equality and diversity report, it was noted that Phil Taylor hoped to be able to attend the November 2013 meeting of the College's Opportunities Group.

3 As agreed, the Black & Minority Ethnic (BME) figure in the 2012/13 student equality and diversity report had been amended to read "11%" rather than "11.2%" before the report was presented to the March 2013 meeting of Corporation.

4 It was agreed that the Principal and the Student Executive should meet following the March 2014 Rag Week to discuss the establishment of a policy for distributing funds raised for the benefit of students.

Action: JKT/Student Exec/Student Exec adviser

5 As agreed, the Student Executive Activities Report covering the period from November 2012 to March 2013 had been presented to the March 2013 meeting of Corporation.

6 As agreed, the College's Student Activities report had been presented to the March 2013 meeting of Corporation.

22.6 16-19 Bursary Fund Summary Report The College Registrar, Debbie Darmody, presented the 16-18 bursary fund report. It was noted that:

The College's 6-19 Bursary Fund was now in its third year; Following the ending of the government's Educational Maintenance Allowance

(EMA) scheme, colleges were given funds to administer the Bursary Fund scheme to provide financial support to help 16-19 year old students continue in education, where financial reasons might otherwise deter them from doing so;

The scheme included bursaries of £1,200 a year for vulnerable young people (e.g. care leavers or those in care, those in receipt of income support or Disability Living Allowance and Employment Support Allowance) and a discretionary fund administered by colleges according to their own criteria;

The College criteria used to assess applications for Discretionary Bursaries (Awards) were primarily based on students in receipt of Free School Meals (FSM) in Year 11 at school but the College also considered students whose total

household income met the FSM eligibility level (£16,190) and students who were young parents but did not meet the criteria for the vulnerable bursary;

Awards were payable subject to attendance and from 2013/14, if attendance was below 95%, the amount payable was adjusted;

In 2012/13, 10 vulnerable bursaries (£1,200 p.a) and 194 discretionary awards (£15 per week) were made;

Awards made in 2013/14 to date included 9 vulnerable bursaries (including 6 carried forward from 2012/13) and 203 discretionary awards (including 61 carried forward from 2012/13);

A further 83 applications forms had been issued but not yet returned, with another 13 applications pending further evidence;

The amounts paid for successful applicants in 2013/14 had remained unchanged, from 2012/13 although the assessment group decided that it also wished to provide assistance to those students whose applications would otherwise have been unsuccessful because their income level was over £16,190 but less than £20,000 p.a. and, as a result, 22 applications were currently being held on a reserve list and would be processed at a lower rate of £10 per week if sufficient money were to be available.

Members noted that the amount provided for student bursaries by the College's funding body was limited and discussed what would happen if there were more applications than funds, noting that:

Funds paid under the vulnerable bursary scheme were guaranteed; The funds available for discretionary awards were, however, limited and some

student applications were being held on a reserve list, as noted above. The Committee received a report on the Bursary Fund scheme for students aged 16-19.

22.7 South Africa visit: fundraising walk from Spurn Point Mark Rothery (Assistant Principal) and the students, who had taken part in the 35 mile fund-raising walk for the April 2014 South Africa trip from Spurn Point to College, gave a report to the meeting. Members noted that:

Those taking part spent the night before the walk at Skeffing village hall, after taking part in games, which enabled the participants to get to know each other better and which they would also be able to use with the children at the Botshabelo orphanage in South Africa;

The participants got up at 5.00am and went by minibuses to Spurn Point, starting the walk at 6.45am;

17 students and 2 teachers took part and the walk took 13.5 hours, ending at the College at about 9.00pm;

While the walk had been hard work it had also been a memorable experience; The Student Activities Report, to be considered later on the agenda, reported

that more than £4,000 had been raised. The Committee received a presentation on the fundraising walk from Spurn Point to the College in support of the April 2014 South Africa trip.

22.8 2013 catering questionnaire results The Director Resources presented the 2013 catering questionnaire results. It was noted that:

The College undertook an annual catering survey, with students completing the questionnaire on the day that the College photograph was taken;

Over 500 students completed the 2013 questionnaire; The results of the survey were positive overall; Those completing the questionnaire were asked how often they used the hot

food counter, sandwich bar and/or vending machines and to rate the following: prices at the hot food counter, sandwich bar, vending machines; range of products at the hot food counter, sandwich bar, vending machines; portion sizes; speed of service; friendliness of catering staff; whether service, price, choice, quality or convenience were considered more important;

There was also an opportunity to provide additional comments; The results, which were reviewed by the Director of Resources and the Catering

Manager, were used to note any concerns and to consider ideas for the future development of the College's catering service.

Members noted in discussion that:

Although some of the comments were contradictory, the College found them useful e.g. the introduction of bagels was now being considered;

While price continued to be a sensitive area, most of those responding considered that prices were about right;

In response to the growth in student numbers in autumn 2013, service points in the refectory had been changed, a marquée had been provided, more classrooms had been opened for use during the lunch break and a café would also be provided in the new building;

With references to students asking for more healthy choices, it was noted that it would help the College if comments could be more specific about the type of healthy choices that students would like to be added to the range of products offered by the College. The Director of Resources stated that he was happy to receive suggestions from the Student Executive on this. The 2013 catering questionnaire report was received.

22.9 Student Association Executive Report The Student Executive presented the Student Executive Activity Report for March to November 2013.

1. (i) Elections Members noted that:

The elections for the new Student Executive had been held at the beginning of April 2013, with voting for the posts of President, Vice-President, Health, Publicity and Equal Opportunities Officers;

Posters had been displayed and hustings had taken place in the theatre prior to voting;

300 students had voted, which was about a quarter of all students and an increase on 2012;

A ballot box was provided in front of the library, near the refectory, to encourage students to vote during the lunch break.

It was noted in discussion of how to improve the election process and numbers voting in 2014 that a more formal approach to the hustings might be beneficial. The March 2013 minutes had listed the following suggestions for improving the hustings process for 2014: provision of a microphone; someone to chair the proceedings; students standing for election to prepare a 2-3 minute speech; and hustings to be held on Wednesday

lunchtime as students had a free period then. It was also noted in discussion that being a Student Executive officer in a College which had in excess of 1,600 students provided valuable experience which students should note in their UCAS applications. The opportunity to make speeches at hustings or at College events, such as Awards Evenings, was part of that experience.

2. (ii) Freshers/ Halloween Parties & forthcoming events Members noted that:

During autumn term 2013, a successful Fresher’s Party had been held at Pozition nightclub and a sell-out Halloween party at the Sugarmill;

Consideration was being given to a Christmas party which would give students the opportunity to dress formally, a Christmas raffle and/or an event to mark the ending of the January mock exams;

A healthy eating/living questionnaire, devised by the Student Executive, would be promoted through tutorials;

A BBQ was being planned for the day of the final A2 exam. (iii) Rag Week 2013

Members noted that: The College had held its annual Rag Week in April 2013 to raise money for the

students 2012/13 chosen charity, The Smile Foundation; Various activities and events had taken place throughout the week, including head

shaving, bake sales, tuck shops and a fancy dress day; £2,074.32 had been raised and in May 2013 a cheque for this amount had been

presented by the Student Executive to The Smile Foundation; Students had voted for the Make a Wish Foundation, which made dream trips and

visits possible for terminally ill children, as its chosen charity for 2013/14. (iv) NUS Card sales

Members noted that: During enrolment week, the Student Executive sold 750 NUS cards, which

provided discounts at many high street stores as well as online shopping, to fellow students;

The cards had been sold more quickly than in 2012 and some students were still asking to buy cards;

£2-3,000 had been raised from the sale of cards, which after costs, would be used by the Student Executive to organise social events and functions.

(v) First Year Representatives on the Student Executive

Members noted that: Vacancies for 2 first year student representatives on the Student Executive had

been advertised in tutorials; There had been 15 interested candidates and the Student Executive had chosen

the 2 successful candidates following a vote. The Committee received the Student executive Activity Report, noting that it would be presented to the Corporation.

Action: Clerk/Chair

22.10 Student Activities report The Principal presented the College's Student Activities Report, which included reports on: academic and sporting success; charity fund-raising; departmental activates from

Applied Science, Biology, Geography, Media Studies Modern Foreign Languages Music, PE, and Performing Arts. The Committee received the Student Activities report, noting it would also be presented to Corporation.

Action: Clerk/Chair

22.11 Completion of annual performance checklist and review of performance indicators It was noted that the Committee was fully compliant with its 2012/13 performance checklist and had achieved or exceeded all its performance indicators, with the following exceptions: the College's autumn term student activities report had been presented directly to Corporation rather than to the Committee and papers for the meeting held on 9 November 2012 had been sent out 5 rather than 7 days before the meeting.

22.12 Annual report of the Student Committee to Corporation

The Committee's 2012/13 report was approved for presentation to Corporation. Action: Clerk/Chair

22.13 Any other business

John Wilson, as Chair of the Corporation, reported that he had attended the recent College Open Evening and wanted, on behalf of Corporation, to thank students who had acted as ambassadors for their welcoming attitude to those attending.

22.14 Date of next meeting It was noted that Committee would next meet on Friday 4 April 2014 at 12.45 pm.

Fiona Bagchi Clerk to the Corporation

STUDENT COMMITTEE OF CORPORATION

MEETING 23 HELD ON FRIDAY 4 APRIL 2014

Present: Jenny Xu (Chair of the Student Committee, Corporation member & Student Executive Equal Opportunities Officer), Louise Hudson (Vice-Chair of the Student Committee, Corporation member & Student Executive Publicities Officer), Jim Darmody (Teaching staff member of Corporation), Phil Taylor (Corporation member), Jay Trivedy (Principal & Corporation member), John Wilson (Corporation member)

Clerk: Fiona Bagchi

In attendance - staff:

Julie Peaks (Assistant Principal)

In attendance - students:

Fakher-Aldeen Mohammed-Ali (Student Association Executive President), Manjeet Kler (Student Exec.Vice-President), Harry Banyard (Student Health Promotions Officer), Carys Thomas Osborne (Student Exec. Charities Officer), Isabel Worrell (Student Exec. Secretary), Charlotte Wood (Student Exec. Treasurer), Heather Smith, Courtney Inch, Charlotte Hamer, Ben Eccersley, Lauren Mabbets, Chloe Dunn, John Dobson, June Peake, Mary Richardson, Melissa Harelege

In line with the Committee's past practice, the spring term meeting was chaired by the Vice-Chair, Louise Hudson.

23.1 Apologies for absence Apologies were received from Rebecca Ives (Student Association Adviser) and Sarah Smythe (Corporation member).


23.3 Minutes of Meeting 22 held on 15 November 2013 The minutes of meeting 22 held on 15 November 2013 were approved.

23.4 Matters arising and actions

1 It was noted that it had been agreed that funds from the College's Rag Week would go to the students' chosen charity.

2 The autumn term 2013 Student Executive Activity Report had been presented to the February 2014 meeting of Corporation.

3 The autumn term 2013 College's Student Activities Report had been presented to the February 2014 meeting of Corporation.

4 The Committee's 2012/13 Report had been presented to the February 2014 meeting of Corporation.

23.5 Annual review of confidential minutes It was noted that an annual review of confidential minutes was a standing agenda item for the spring term meeting of the Student Committee, which was the final meeting of the academic year. It was noted that there were no confidential minutes arising from the previous year to review.

23.6 Annual review of the Committee’s terms of reference & standing agenda item list It was noted that the Committee reviewed its standing agenda item list and terms of reference annually at its spring term meeting, making any recommendations on revisions to Corporation. The Clerk was recommending that no revisions were required to the Committee terms of reference and the following change to its standing agenda item list: the removal of the Committee's annual report from its standing agenda item list, in line with a recommendation to all Corporation committees from Corporation's Finance & General Purposes Committee. The Committee’s completed its annual review of its terms of reference and agreed to recommend its revised standing agenda item list to Corporation.

Action: Chair/Clerk

23.7 Student presentation on recent trips to Washington DC, New York, Naples & Belgium Students who had recently attended educational visits overseas gave presentations to the Committee, including presentations from:

Media Studies and Film Studies students, who had visited New York, including the New York Film Academy and Ground Zero and had photographed the city’s iconic skyline from the top of the Empire State Building;

Geography students, who had visited Italy, sampling local produce, visiting Capri and the Amalfi coast, Mount Vesuvius, Pompeii and Solfatara, a semi extinct volcano in eastern Naples;

Government and Politics students, who had visited Washington DC, touring the Congress and the House of Representatives and the Supreme Court, Philadelphia (the home of American independence and the US Constitution), attending a baseball match and on the final day having an opportunity to visit the Smithsonian Institution and other museums;

French language students, who took part in a Belgian exchange with the École Athénée in Stavelot, staying with host families while undertaking work experience e.g. working in schools, nurseries, shops , the cultural centre and a museum and art gallery, with a day for sight-seeing in Brussels.

The Committee received presentations from students on recent overseas visits.

23.8 Student equality & diversity report Jim Darmody presented the Student Equality and Diversity report 2013/2014. Members noted in discussion, with reference to gender, that:

37% of the students in 2013/14 were male and 60.63% were female; The College analysed the statistics by school, noting that Kelvin Hall School and

Endeavour were the only schools with higher proportion of males to females enrolling at the College, with a higher percentage of female student from both Hull and the East Riding enrolling.

Members noted, with reference to age that:

The College's students were predominantly in the 16-18 age range, with a very small percentage aged 19+;

http://wyke.ac.uk/courses/course-information/level-3/media-studies

http://wyke.ac.uk/courses/course-information/level-3/film-studies

http://wyke.ac.uk/courses/course-information/level-3/government--politics

public funding for the 19+ age group would be significantly reduced from 2014/15.

Members noted, with reference to student ethnicity that: 88.6% of students declared themselves to be White British; 10.91% of the students had declared that they were from a Black and Minority

Ethnic (BME) group; The above figure was similar to the proportion identified at the 2011 census for

Hull, which was 10.86%, while the equivalent figure for the East Riding of Yorkshire, which was also a major catchment area for the College, was significantly lower at 6.97%.

Members noted with reference to achievement that:

The College analysed key performance measures of retention and achievement by gender, age and ethnicity;

Reporting on ethnicity by value-added showed slight variations in performance across the cohort and, while the smaller numbers involved did not lend themselves to high confidence levels, overall there were positive outcomes with value-added;

Feedback from student focus groups included responses on equality and diversity issues.

Members discussed information on student disability, noting in response to members' queries that:

Students appeared less willing to identify mental health difficulties on entry to the College, with 0% having declared such a disability at enrolment.

The Committee received and considered the College's student, equality and diversity report 2013/14.

23.9 Student Executive Activity report The College's Student Association Executive (the Exec.) presented their activity report to the Committee. Members noted that:

The Exec.'s Candy Cane Delivery service had successfully raised money for charity and would become an annual event;

Students sent a collection of donated clothes to the local charity ‘Doorstep Hull’ and too Oxfam on Newland Avenue Hull after noticing a ‘stock required’ sign in the window;

Student exec donated £500 to the South African organisation, the Botshabelo Community Development Trust, where a group of the College's students worked annually, for improvements to their veranda, following consultation with students;

The Exec. had introduced a new monthly newsletter e-mailed to all students to update them on activities/ fundraising/ organising and any other events and to raise the profile of the Exec;

The newsletter was also put in the Exec news board and on Moodle, the College's virtual learning environment (VLE).

It was noted in response to members' questions that the Exec. had a Twitter account and would consider tweeting the newsletter linked to a blog. Members noted that:

The Exec. had organised a successful RAG week in March 2014, with the Make a Wish Foundation students' chosen charity;

Activities included Moustache Monday. (had to be changed to Furry Thursday as they false moustaches did not arrive on time), Onesie Wednesday, Fantasy

Friday. The Exec also ran a bouncy castle that had been donated by a student; within the college. £1,572.51 had been raised with monies from individual sponsors still to come in.

Members noted in discussion that photographs of the College's RAG week had been featured in the Hull Daily Mail for the first time, which the Exec. would tweet. Social events organised by the Exec. were noted, including parties at external venues e.g. at Halloween and at the end of the spring term. The Principal commended the work of the Exec., proposing that they should attend the College's Awards evening and that a group photograph of each year's Exec. could be taken for display in the College. Members discussed the 2014 Exec. elections, noting that:

Students made posters to advertise and promote roles within the Exec; The hustings had been well attended and the candidates' speeches well-

prepared; The exec. considered that the elections had created a real buzz of excitement in

and around the College, with 548 people voting in total. Members noted in discussion that:

The College theatre had been full for the hustings and ways to involve students who had been unable to attend were being considered e.g. videoing the event, making written copies of election speeches available;

The value of taking part in the elections and in the work of the Exec. was noted in relation to UCAS applications and university and job interviews.

The Committee received the Student Association Executive report.

23.10 Student Activity report

The Principal presented the student activity report, including reports on activities from the following departments: accountancy, applied science, art, chemistry, English, geography, Government and Politics, maths, Modern Foreign Languages, Music PE, psychology and Religious Studies. The Committee received the student activity report, noting the range of activities undertaken by the College's students in particular the cross-College productions of the Little Shop of Horrors and The Tempest and the College trip to South Africa, which had left the College on the day of the current meeting.

23.11 Any other business There was no other business.

23.12 Date of next year’s meetings It was noted that the date of the next year’s meetings remained to be arranged.

Action: Clerk



MINUTES OF MEETING 24 HELD ON 14 NOVEMBER 2014

Present: Raphael Floresca, (Chair of the Student Committee & Student Executive President), Anna Terentjeva (Vice-Chair of the Student Committee & Student Executive Publicities Officer), Caroline Dawes (Corporation members), Phil Taylor (Corporation member), Jay Trivedy (Principal & Corporation member), John Wilson (Corporation member)

Clerk: Fiona Bagchi

In attendance -

staff: Debbie Darmody (Registrar), Rebecca Ives (Psychology teacher & Student Association Advisor), Julie Peaks (Assistant Principal)


Apologies were received from Jim Darmody (Teaching staff member of Corporation).

24.2 Declaration of interests

There were no declarations of interest.

24.3 Election of Chair and Vice-Chair

Raphael Floresca was elected as Chair of the Student Committee, proposed John

Wilson, seconded Jay Trivedy.

Anna Terentjeva was elected as Vice-Chair of the Student Committee, proposed

John Wilson, seconded Jay Trivedy.

24.4 Minutes of Meeting 23 held on 4 April 2014

The minutes of meeting 23 held on 4 April 2014 were approved.

24.5 Matters arising and actions (Matters Arising, below, are numbered according to their position in the action points table appended to the end of the previous minutes. The reference to the item where the action can be found in the previous minutes is given in brackets at the end of the action).

1. The Committee’s revised standing agenda item list had been considered by Corporation at its annual review of Committee standing agenda item lists in Sept. 2014. The revised list had been approved by Corporation, on the recommendation of the Committee (23.6). 2. Student Committee meeting dates for 2014/15 had been e-mailed to members (23.12).


The Committee received its 2013/14 performance checklist, noting that it had been fully compliant. Members note that performance indicator targets had been met in 2013/14 with the following exception: papers was sent out 5 days rather than 7 days before the 2 held during the year. The Committee completed its 2013/14 performance checklist and reviewed its 2013/14 performance indicators.

24.7 16-19 Bursary Fund Summary Report The Registrar, Debbie Darmody, presented the 16-19 Bursary Fund report, noting that the scheme was now in its fourth year. Members noted that:

Students who had been in receipt of an award in 2013/14 and continued onto the second year of their programme did not need to make a new application for support, subject to confirmation that their circumstances were unchanged;

Students who had started a new programme had been asked to make a new application;

From 2015/16, all students will make a new application at the start of each academic year;

The criteria used for Vulnerable Bursaries were - aged 16 or 17 and currently living in care, aged 16,17 and 18 and a care leaver, aged 16,17 and 18 and in receipt of income support, or aged 16,17 or 18 and severely disabled, in receipt of Disability Living Allowance (DLA) and Employment Support Allowance (ESA);

The criteria used to assess applications for the Discretionary Bursaries (Awards) were based on students’ total household income being below the Free School Meals eligibility level (£16,190);

Discretionary bursaries were also available to students who were young parents but did not meet the criteria for the Vulnerable bursary;

The amounts paid for successful discretionary award applicants in 2014/15 remained unchanged from 2013/15 but were now made available in the form of travel passes and/or meal passes, with students in receipt of the vulnerable bursary paid the excess of their awards monthly via BACS payment once travel passes and meal passes had been taken into account;

The Government's Further Education Free meals fund had been introduced in 2014/15 and provided additional funds for students whose family were in receipt of specific benefits, with support made available in the form of a meal pass for the year equivalent to £3 a day;

Meal passes would be replaced from Oct. 2014, when a cashless system (ParentPay) would be introduced across the College;

12 vulnerable bursaries (£1,200 p.a.) and 216 discretionary awards (£15 per week) had been made in 2013/14;

12 vulnerable bursaries (including 6 carried forward from 2012/13) and 178 discretionary awards (including 61 carried forward) £15 per week) had been made to date in 2014/15, with 45 Free Meal awards issued;

54 applications for discretionary awards and 11 Free Meal award applications had been unsuccessful, with students permitted to appeal against the College's decision;

A number of bursaries/awards were currently under consideration and the final total awarded for 2014/15 could therefore be higher.

It was noted in response to members' questions that:

With reference to Education Funding Agency (EFA) funding received for the scheme, that the College could claim back amounts awarded as Vulnerable bursaries;

Schools provided information on Free Meals' entitlement;

Evidence of entitlement to bursaries/awards was sought and improvements had been made in relation to record-keeping.

The Committee received the 16-19 Bursary Fund report, noting comparative data for

2013/14 and 2014/15. 13 (Debbie Darmody left the meeting).

24.8 Student Activities report The Principal presented the student activity report, including reports on the College production, the Tempest, university visits, music, sporting successes, and reports on student activities from the following departments: applied science, biology, chemistry, English, history, media, Performing Arts, PE and Psychology. The range of trips and visits undertaken by students was noted and the report of the South Africa visit was particularly commended. Charity fund-raising undertaken by the Student Executive was also commended and the Student Executive members were commended in general for their commitment to improving the student experience and their strong innovative and organisational ability. The Principal reported that the College was being nominated for the TES college of the year award.

The Committee received the student activity report for Nov. 2014, noting the range of

activities undertaken by the College's students.

24.9 Student Association Executive Report Raphael Floresca and Anna Terentjeva presented the Student Executive Performance and Activity Report. Members noted that:

Student Executive members had attended a range of College events, including the MAFTAs and Open Evenings, with Student Executive-led guided tours for "VIP" applicants being considered;

Significant sums had been raised through charity-funding raising events e.g. through a Wear it Pink Day, a Macmillan Coffee Morning, and for the Poppy Appeal (including a poppy field in the library);

The Student Executive were currently fund-raising for Children in Need Day, including staging an X-Factor-type show in the College theatre, which would be filmed and placed on the Student Executive Facebook page and/or YouTube;

Students had taken part in the Yorkshire Tea wheelchair appeal by collecting bar codes;

There had been 21 applications for First Year Student representatives, with 11 short-listed and 2 chosen;

The Student Executive had introduced a Student Executive Support Committee (known as the "Friends of the Exec"), comprising second year students and first year student representative candidates who would help with ticket sales and other manual work, led by a Student Executive officer;

The Student Executive had introduced drop-in sessions for students and Raphael Floresca, as Student Executive President, had introduced a monthly report of student concerns (e.g. concerning the introduction of ParentPay, seating arrangements, canteen seating and space) to help improve communication with senior managers;

The Student Executive Equal Opportunities Officer and one of the first year representatives were organising an equal opportunities video, which it was intended

should be placed on Facebook and/or YouTube; The Student Executive had re-organised lost property arrangements; The Transport Office had organised a transport questionnaire and the Heath &

Green Officer had organised Stoptober to help those who wanted to give up smoking;

The Student Executive had introduced a successful Facebook page, which was proving useful as a way of communicating with students e.g. the current charity fund-raising dress in pyjamas or a onesie event for Children in Need had only been advertised the previous day but had received a very good response;

2 Student Executive members and 3 other students had appeared on an Al-Jazeera documentary about new technologies, which had provided an interesting insight into film production (e.g. an hour's interview had been edited to 5 minutes) and was linked to the Student Executive Facebook page;

With reference to social events a successful Freshers' Party (the "Frat Party") had been held, which had provided a good opportunity for new students to make new friends, and a Prom, a post-mocks party and a Wyke Fest were being considered.

Members noted in discussion that: The Principal had met with the Student Executive with reference to student

concerns about ParentPay and the Director of Finance had composed a paper which had been distributed to staff and students;

The Director of Resources was addressing the need for more social space e.g. making additional classrooms and IT rooms available to students at lunchtimes;

End of autumn term charity events were currently being considered (e.g. a photo booth, Christmas card deliveries) and planning for the spring term Rag Week would begin shortly.

John Wilson, as Chair of Corporation, thanked the Student Executive for their contribution to the College's Open Evenings and noted that those attending had commented favourably on the enthusiasm of the students who had taken part.

The Student Executive Performance and Activity Report for Nov. 2014 was received.


There was no other business.

24.11 Date of next meeting: Friday 17 April 2015 at 12.45 pm



MINUTES OF MEETING 25 HELD ON 17 APRIL 2015

Present: Raphael Floresca, (Chair of the Student Committee & Student Executive President), Anna Terentjeva (Vice-Chair of the Student Committee & Student Executive Publicities Officer), Jim Darmody (Corporation member), Phil Taylor (Corporation member), Jay Trivedy (Principal & Corporation member), John Wilson (Corporation member)

Clerk: Fiona Bagchi

In attendance

- staff:

Julie Peaks (Assistant Principal), Ian Taylor (Deputy Principal), Alan Woodcock (Director of Resources)

In line with the Committee's established practice (i.e. that the Chair of the Committee chairs the autumn term meeting and the Vice-Chair the spring term meeting), the meeting was chaired by the Vice-Chair, Anna Terentjeva.


Apologies were received from Caroline Dawes, a Corporation member.

25.2 Declaration of interests

There were no declarations of interest.

25.3 Minutes of Meeting 24 held on 14 Nov. 2014

The minutes of meeting 24, which had been held on 14 Nov. 2014, were approved.

25.4 Matters arising and actions

There were no actions or matters arising from the above minutes.

25.5 Annual review of confidential minutes Corporation's committees undertake an annual review of confidential minutes produced during the previous year to determine whether any can be released from confidentiality. It was noted that the Committee produced no confidential minutes during the previous

year.

25.6 Annual review of the Committee’s terms of reference and standing agenda item list

The Committee completed its annual review of the Committee’s terms of reference and

standing agenda item list, agreeing that no changes were required.

25.7 Catering questionnaire report

Alan Woodcock, Director of Resources, spoke to the 2014 catering report arising from a survey completed by a representative sample of students drawn from tutorial groups, which had taken place on the day of the College photograph. Members noted:

The survey had been undertaken before the introduction of the Parentpay cashless card system during autumn 2014;

Those completing the questionnaire had been asked how often they used the hot food counter, sandwich bar and/or vending machines and to rate the following: prices at the hot food counter, sandwich bar, vending machines; range of products at the hot food counter, sandwich bar, vending machines; portion sizes, speed of service, and friendliness of catering staff; and whether service, price, choice, quality, convenience were most important to users of the catering service.

Most respondents had rated prices as low/about right and the range and quality of products on offer as good, portion sizes/ speed of service/ and friendliness of catering staff had been rated as good, and quality and price had been rated as the most important factors for students. In addition to the survey questions, there was also an opportunity for students to provide comments, which were discussed by the Director of Resources and the Catering Manager and used to make changes, where possible and achievable. It was agreed that the College should consider how best to provide feedback in future to students on actions taken as a result of the survey e.g. during tutorials or displayed on a poster near the refectory.

Action: AW/JD The Committee discussed whether previous issues with queuing had improved, noting that while there were still often longer queues between 12.40 pm and 12.55 pm, the issue had been largely addressed by making lunch available earlier for those who did not have a lesson immediately before the normal lunch hour and opening additional catering outlets (e.g. in the Elm Building). Space issues had been addressed by allowing access to additional classrooms during the lunch hour. The College would keep refectory space under review as the College approached its maximum capacity e.g. a recent grant application had been made to the Education Funding Agency (EFA) to fund an increase in refectory space. The Committee received the 2014 catering survey report, noting that responses

continued to be generally positive and discussing actions taken in relation to issues

raised. (Julie Peaks left the meeting).

25.8 Student equality and diversity profile Jim Darmody, Senior Tutor, spoke to the 2014/15 student equality and diversity report, which was discussed. Members noted that:

(Confidential minute);

61.8% of the students were recorded as female and 38.2% as male i.e. there were 1.17% fewer males compared to 2013/14;

Female enrolments from across the catchment continued, with few exceptions, to be almost two- thirds higher than for males, supported by increasing numbers from Beverley High and Newland High, which were all girl schools;

Almost all students were aged 16-19, with only 12 students over 19: 10.10% of the students were recorded as being from a Black or Minority Ethnic (BME)

group, with the equivalent figure for the general population in the 2011 census for Hull

being 10.86% and 6.97% for the East Riding of Yorkshire; Data on disability was collated from student records, with more students declaring

mental health as a disability in 2014/15 (i.e. 10 students compared to no students in 2013/14), although it was recognised that this was an area that was often disclosed during the year rather than at enrolment;

Only 167 students provided information on their religion and data on belief, sexuality, marital status and transgenderism was not collected;

Key performance measures of retention and achievement were analysed by gender, age and ethnicity and in house systems of monitoring value-added allowed for focussed intervention with learners, while monitoring by specialist tutors promoted the setting of targets and the provision of support where needed in order for students to achieve their goals;

Value added by gender in 2014 indicated that at A level males had a +0.153 residual compared to +0.159 for females, while at AS level females had slightly lower value added with +0.063 residual against a +0.224 for males i.e. the reverse of the pattern in 2013 when Valued Added was slightly higher for females;

A positive Value added score showed that the College's students achieved better AS and A level grades than similarly qualified students at other institutions nationally;

The report for ethnicity by value added showed slight variations in performance across the cohort, although the smaller numbers did not lend themselves to high levels of confidence, although overall there were positive outcomes averaged across all BME groups: AS + 0.254, A level +0.350;

Value added data aggregated to show students with declared disabilities was also positive for both AS 0.30 and A level 0.34;

The annual Learner Voice report, including responses in relation to equality and diversity, was presented to Corporation's Curriculum& Quality Committee annually.

With reference to the report on value-added by ethnicity, it was noted in discussion that, even where data showed slight variations in performance in a particular year, there was no corresponding 3-year trend, for example.

The College's 2014/15 student equality and diversity report was received,

25.9 Student Activities report The Principal, Jay Trivedy, presented the Student Activities report. Members noted the range of activities undertaken by students, including:

The Leavers’ Awards Evening Celebration in Jan.2015; The cross-College production of “Sweet Charity” in Jan. 2015; A Flyers’ residential trip to London in Feb, 2015; Departmental activity reports, including reports from Accounting, Applied Science,

Business Studies, Chemistry, Economics, English language and literature, Dance, Film Studies, Geography, Law, Maths, Modern Foreign Languages, Music Performing Arts, PE;

Competitions entered included participation in the Youth Speaks regional qualifying round at Hull University and the bar mock trial competition, where Wyke students reached the final;

Overseas trips included visits to the Berlin Film Festival, New York, Iceland, Belgium, Seville, and South Africa;

Around 400 students took part in sport on Wednesdays and Wyke's sports teams continued to perform outstandingly across all competitions e .g. the men's first football team reached the regional semi finals and the Women's' football team reached the national finals.

The Committee received the Apr. 2015 Student Activities report, noting the range of

activities undertaken.

25.10 Student Association Executive Report Raphael Floresca, as Chair of the Student Association Executive, presented a report on the 2015 Rag Week which had been organised by the Student Executive during the spring term, raising £1,663.81 for the Special Stars Foundation and MIND charities. Themed activities held during the week included: cultural day (Mon.), comedy sports days (Tues.), a food festival (Wed.), duvet day (Thurs.), and a fancy dress day (Fri.). It was noted that other student charity fund-raising during the year had resulted in the following donations: £500 for the Botashabelo orphanage visit to South Africa; £106.78 to the Wheelchair Foundation; £109.88 to the British Heart Foundation; £254.38 to Save the Children (Christmas Jumper Day event); and £474.81 tor Children in Need (X-factor-style event). Anna Terentjeva, as Treasurer of the Student Association Executive, presented a report on the election of the 2015/15 Student Executive, reporting that candidates could discuss roles with the current Executive, hustings were due to be held shortly followed by the election in May 2015. It was noted that it had been agreed that the election process should be held in Mar. in 2016, to avoid overlapping with the start of the summer exam period. Members noted that the Student Executive would be holding its first ever Wyke prom for second years at Lazaats in June 2015. Members discussed how money raised by the Student Executive would be spent on student welfare, noting that following discussion, the Executive were considering purchasing student lockers. The Committee received the Apr. 2015 Student Executive report, thanking the

Executive in particular for the innovative projects they had undertaken in 2014/15.


The Committee thanked Raphael Floresca, Anna Terentjeva, and the Student

Association Executive for their work during 2014/15.

25.12 Date of next year’s meetings

It was agreed that the Clerk would contact members to agree meeting dates for

2015/16.

Action: Clerk



MINUTES OF MEETING 26 HELD ON 13 NOVEMBER 2015

Present: Jackson Hall (Chair of the Student Committee & Student Executive Vice-President), Annie Lewis (Vice-Chair of the Student Committee & Student Executive President), Caroline Dawes (Corporation member), Phil Taylor (Corporation member), Jay Trivedy (Principal & Corporation member), John Wilson (Corporation member)

Clerk: Fiona Bagchi

In attendance

- staff:

Rebecca Ives (Student Association Advisor), Julie Peaks (Assistant Principal), Mark Rothery (Assistant Principal), Sarah Thackray and David Pickering (teaching staff), James Robson and Ben Cracknell (students), Alan Woodcock (Director of Resources)


Apologies were received from Jim Darmody (Corporation member).


25.3 Election of Chair and Vice-Chair Jackson Hall was elected as Chair of the Student Committee for 2015/16, proposed John Wilson, seconded Jay Trivedy. Annie Lewis was elected as Vice-Chair of the Student Committee for 2015/16, proposed John Wilson, seconded Jay Trivedy.

It was noted that the Committee's practice was for the Chair to chair the autumn term meeting and the Vice-Chair to chair the spring term meeting. Jackson Hall chaired the meeting.

25.4 Minutes of Meeting 25 held on 17 April 2015

The minutes of meeting 25, which had been held on 17 April 2015, were approved with the typographical amendment at item 24.10 notified by the Clerk.

Action: Clerk

25.5 Matters arising and actions (Matters Arising, below, are numbered according to their position in the action points table appended to the end of the previous minutes. The reference to the item where the action can be found in the previous minutes is given in brackets at the end of the action).

1 It had been agreed that the Catering Manager would report via a Powerpoint slide on the screen in the Refectory on actions arising from the 2015 catering survey (25.7).

2 The Committee meeting dates for 2015/16 had been e-mailed to members (25.12).

25.6 16-19 Bursary Fund Summary Report

Julie Peaks (Assistant Principal) presented the report on the 16-19 bursary fund prepared by the College Registrar, Debbie Darmody. Members that:

The 16-19 Bursary Fund was now in its fifth year: All students requesting support were asked to make a new application at the start of

the academic year, including those who had previously been in receipt of an award, in order to ensure that any changes of circumstances were taken into account between years;

Based on the guidance from the College's auditors, the application process had been revised for 2015/16 and one application form was now used to cover the 3 types of award i.e. the vulnerable and discretionary bursaries and the FE Free Meals fund;

The household income threshold had also been raised for 2015/16 from £16,190 to £21,000, to ensure that funds were made available to more students;

In total, 267 awards had been made to date, with 4 applications still being considered. The Committee received the 16-19 bursary fund report.

25.7 Catering report Alan Woodcock (Director of Resources) presented the October 2015 catering questionnaire report. It was noted that those completing the questionnaire were asked how often they used the hot food counter, sandwich bar and/or vending machines and to rate the following:

Prices at the hot food counter, sandwich bar, vending machines Range of products at the hot food counter, sandwich bar, vending machines Portion sizes Speed of service Friendliness of catering staff Which of the following were considered the most important: service, price, choice,

quality, convenience Members noted that:

5 randomly chosen students from each tutor group had completed the questionnaire, which included a free comments section, which was reviewed by the Director of Resources and the Catering Manager;

Quality and price had been ranked as the most important factors; Actions taken in relation to catering and increased student numbers included opening

the refectory earlier, more outlets, more classrooms available for students to eat lunch or as social space.

The issue of queuing during periods of high demand at lunchtime was discussed, with it being noted that the College wished to avoid the introduction of split lunchtimes, if possible. The possibility of extending the lunch period was discussed, noting that this would need to be considered within the constraints of costs and staffing. Members noted that:

Actions were taken where the comments section of the questionnaire indicated trends; Annie Lewis was the Student Association Executive liaison for catering and that the

College was investigating a healthy options vending machine at her suggestion. The Committee received the 2015 catering report and agreed that a report detailing actions taken in response to the catering questionnaire should be produced e.g. a report to the Committee and/or a monthly report to Annie Lewis.

Action: AW

25.8 Duke of Edinburgh Award scheme presentation

Students, James Robson and Ben Cracknell, gave a presentation on the Duke of Edinburgh Award (DoE) scheme. Members noted that:

15 students were undertaking the DoE Gold Award over 2 years, with the award including sections on volunteering, a physical activity, skills, an expedition, and a residential section;

James Robson and Ben Cracknell had prepared for a practice team walk to Lansdale End by studying map reading, equipment needs and cooking on a trangia and had also joined the College walk from Spurn Point to raise money for the DoE expedition and for the College's 2016 South Africa visit.

Members noted that activities chosen included working with a mental health charity for the volunteering section, attending a gym for the physical activity section, and playing a musical instrument for the skills section. It was noted in response to members' questions that:

It was possible to do the Gold award without previously having undertaken the Silver of Bronze awards but more time had to be spent on each section;

The maps studied for the practice team walk had been traditional rather than digital; Working on the award was expected to enhance participants' life skills and develop

them as well-rounded people who were willing and able to help the community. The Committee received a report on the Duke of Edinburgh Award (DoE) scheme.

25.9 Student Association Executive presentation Annie Lewis and Jackson Hall presented the Student Association's Student Executive report for November 2015. Members noted:

Activities and events held or planned e.g. the Freshers' Party, the Creative Writing competition and charity fundraising for Breast Cancer Now's Wear it Pink Day, Macmillan Cancer Support, and Children in Need.;

Future plans including supporting World AIDS Awareness Day in December 2015, planning for Rag Week 2016, and holding a Mental Health Awareness day.

It was noted in discussion that: Two First Year Student representatives had been appointed to the Student

Association Executive following interviews during autumn term 2015; The Student Executive would consult with students on spending some of its reserves

on student welfare projects e.g. benches outside for student use.

Members noted, in particular, the mission statement at the end of the Student Executive presentation i.e. "We hope you see that overall the Student Executive is a highly beneficial institution of the college. We represent the student body; their interests and ideas, we responsibly and collectively make decisions and, not least, are charitable, issue-raising, people who love Wyke, its students, reputation and the upholding of success and excellence" The Committee received the November 2015 Student Executive report.

25.10 Student Activities report Julie Peaks (Assistant Principal) presented the November 2015 student activities report. Members noted the wide range of activities undertaken at the College including reports on UCAS applications, student participation in Restart a Heart Day, departmental, sporting and charity fund-raising news.

The Committee received the November 2015 student activities report.


The Committee reviewed the Committee’s 2014/15 performance checklist and performance indicators, noting that the Committee was fully compliant with its checklist and all its performance indicators had been met.


The Chair of Corporation, John Wilson, thanked students for their help at the College's Open Evenings.

25.13 Date of next meeting

It was noted that the Committee was next scheduled to meet on Friday 11 March 2016 at 12.45 pm.


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