corrigendum no. 4 to eoi cum rfp final no.4 dated 21-9-2017 to eoi cum rfp no. c 156/4/1/10/2017-18...
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WESTERN RAILWAY
(Commercial Department)
CORRIGENDUM NO.4 dated 21-9-2017 to EoI cum RFP No.
C 156/4/1/10/2017-18 Cash Pick up
Sub: Corrigendum to Expression of Interest (EoI) cum Request for Proposal (RFP)
for collection of cash and instruments from stations/sidings and cash offices
of Western Railway.
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In reference to EOI cum RFP No. C 156/4/1/10/2017-18 Cash Pick up, the following
paras of EOI cum RFP Notice and Document are modified;
EOI Notice Para I (ii) to be read as below;
ii Other Scheduled Commercial Banks in the list of RBI, which have an arrangement with RBI-PAD or Accredited Banks of Western Railway with functional Deposit Accounts (i.e. State Bank of India, Bank of Baroda, HDFC Bank ltd., IDBI, ICICI) for deposit of Receipts of Western Railway. (Necessary MoU/Agreement with RBI-PAD or an
Accredited Bank of Western Railway, executed prior to Request for Proposal (RFP) opening date & valid for currency of contract should be submitted along with the offer)
EOI Document:
Para VIII (ii) ‘Eligibility Criteria’ to be read as below;
ii Other Scheduled Commercial Banks in the list of RBI, which have an arrangement with
RBI-PAD or Accredited Banks of Western Railway with functional Deposit Accounts
(i.e. State Bank of India, Bank of Baroda, HDFC Babk ltd., IDBI, ICICI) for deposit
of receipts of Western Railway, mapped with recognized Focal Point Banks of Western
Railway (Necessary MoU/Agreement with RBI-PAD or an Accredited Bank of
Western Railway, executed prior to Request for Proposal (RFP) opening date & valid
for currency of contract should be submitted along with the offer.)
Para XI 3 (c) Special Terms and conditions- Cash Pick up Modalities - Frequency to be
read as below;
Sr.No. Daily Average Cash collection Frequency
1. Upto Rs.500/- Once a week (on 1st working day of the
week.)
2. Rs.501 to Rs.2000/- Twice a week (on 1st and last working
day of the week)
3. Above Rs.2000/- Daily ( on all working days)
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Para XI 3(c) Special arrangements to be made for collection of Cash/Instruments in case
of;
(ii) Suspension of collection for more than two days in case of Public Holidays or
Bank Strike or Railway Strike.
The above clause is to be considered as withdrawn.
Para XI 3(f) Counting-Para 2: The Bank’s authorized representatives will scrutinize/count
Cash and Instruments for quantity/quality either with the help of machine or manually. The
Bank’s authorized representative will scrutinize/count the entire collection of each
station and verify the same at the station premises itself. If there is any short/excess
remittance, the same will have to be settled on the spot. Disposal of spurious currency
notes will be done as per the extant RBI guidelines. After satisfying themselves the
bank representative will take the possession of cash/instruments and give provisional
acknowledgement on the ‘Pay-in-Slip’ of the nominated agency of the bank on the
spot to the concerned Railway Officials of the Station/Siding which will be followed
by bank’s acknowledgement duly signed and stamped on the Station’s TR Note on
the next working day. The provisional acknowledgement given by Cash Collecting
Agency authorized by the bank will be deemed as acknowledgement given by the Bank.
The liability of the Railway staff shall cease once Cash/Instruments are handed over.
Para XI 3(g) Treasury Remittance Notes- Para 2: The Stations will retain provisionally
acknowledged ‘Pay-in-Slip’ as office copy (as mentioned in para ‘f’ above) in a separate
file and reconcile the same with second foil of acknowledged TR Note at the time of its
receipt on next day. The discrepancies found during this activity, if any, shall be reported
immediately to the concerned Sr.DCMs/DCMs with intimation to the Bank through its
representatives for sorting out the issue. The Station will send the second foil of
acknowledged TR Note to concerned Divisional Cash Office by following usual procedure
as per the Codal provisions and extant instructions. On receipt of the TR Note, Cash Office
concerned shall also follow usual procedure of accounting of station earnings.
Para XI 5 (a) Special Terms and conditions- MIS Reports – The format in the form of
‘Annexure –G’ is attached.
Para XI 8 (a )& (c) Special Terms and conditions- Payment Terms –
(a) ‘Annexure E’ to be read as ‘Annexure F’ (Format attached)
(c) Revised NEFT mandate format ‘Annexure E’ attached.
List of Annexures
B 1 Flow chart for Cash pick –up by Accredited Bank of Western Railway.(Revised
attached)
B 2 Flow chart for Bank not Accredited for deposit of Western Railway receipts. (Revised attached)
E NEFT Mandate Form. (Revised attached)
F Certificate of Day wise Pick up (Cash/Instrument) – (Added)
G MIS Reports – (Added).
Minutes of the Prebid Meeting held on 19-6-2017.
For and on behalf on President of India.
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Annexure - E
WESTERN RAILWAY
NEFT MANDATE FORM
I COMMUNICATION ADDRESS/DETAILS OF THE PARTY
i. NAME:________________________
ii. ADDRESS:___________________________________________________________________
iii. STATE: ________________________ PIN: _______________________
iv. PHONE NO. _________________ MOBILE________________FAX NO.________
v. EMAIL ID:_______________________________
II PARTICULARS OF BANK ACCOUNT
i. CITY: _______________________
ii. BANK NAME: _____________________________
iii. BRANCH:_________________
iv. BANK ADDRESS:____________________________________________
v. BANK TELE.NO.:__________________________FAX NO.:__________________________
vi. BANK MICR CODE (9 DIGIT):________________________
vii. BANK IFSC NO.:_____________________________
viii. BANK ACCOUNT NO.___________________ (Please enclose a cancelled blank cheque)
ix. ACCOUNT TYPE: (SAVINGS/CURRENT/CASH CREDIT):________________________
III PARTICULARS FOR GST & INCOME TAX
i. GSTIN for each state_____________________________(where registered)
(Please enclose a hard copy of state wise/business wise GSTIN registration number).
ii. HSN: __________________________
iii. PAN No._____________________________ (Please enclose copy of PAN card)
IV. DECLARATION BY THE PARTY:
I hereby declare that the particulars given in this mandate form are correct and complete. If the
transaction is delayed or not effected at all for reasons of incomplete or incorrect information, the
User Institution i.e. FA&CAO/Western Railway, Mumbai will not be held responsible.
DATE: NAME OF THE FIRM
(SIGNATURE OF THE PARTY WITH STAMP)
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Annexure-F
Certificate of Day wise Pick-up (Cash/Instruments)
a) For cash
Date of
Collection
Name of Station TR No. TR Date Amount (cash) Remarks
b) For instruments.
Date of
Collection
Name of Station TR No. TR Date Amount (Inst) Remarks
Signature of CBS/Station in charge
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MIS Reports
Annexure-G
MIS Report 1: Daily collection Report (to be submitted by bank on very next day of collection on daily
basis)
a) For cash
Date of
Collection
Name of Station TR No. TR Date Amount (cash) Remarks
b) For instruments.
Date of
Collection
Name of Station TR No. TR Date Amount (Inst) Remarks
Dated signature with seal of
Authorized Representative of Bank
MIS Report 2: Monthly collection Report (to be submitted by bank on every 10th of the following month).
Date of
Collection
Station
Name
TR
No.
TR Date Amount
(cash/
instrument)
Amount
Credited
Date of
Credit
Scroll
No.
Reasons
for less
credit if any
Dated signature with seal of Authorized Representative of Bank
MIS Report 3 : Monthly Rejection Report (to be submitted by bank on every 10th of the following month).
Station Name TR No. TR Date Details of instruments
dishonoured/ rejected
Dated signature with seal of
Authorized Representative of Bank
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ANNEXURE B1
PROCESS FLOW FOR CASH PICK-UP BY ACCREDITED BANK
LINK BANK BRANCH
MAPPED TO THE
STATION A
STATION A
BANK'S NODAL BRANCH
CREDIT (DAY T)
RBI /CAS-NGP
(W.Rly’s ACCOUNT)
CREDIT (DAY T+1)
W. Rly./ FA&CAO OFFICE
(HQ BOOKS SECTION)
a. Receipt of Cash Book
along with MCR Vouchers & TR
note from Cash Office
b. Reconciliation of TR
note with scrolls & copy of TR
note received from FPB/RBI-
NGP
BANK'S
REPRES
ENTATI
VE
CASH + THREE COPIES OF TR NOTE ( DAY T)
1. PROVISIONAL TR NOTE (DAY T)
2. ONE COPY OF TR NOTE
ACKNOWLEDGED BY LINK
BANK (DAY T+1)
CASH + TWO COPIES OF TR NOTE
(DAY T)
ONE COPY OF TR NOTE
ACKNOWLEDGED (DAY T)
• 1) DAILY TRANSACTION SCROLL (DAY T+1)
• 2) E-SCROLL (DAY T+2)
• 3) HARD COPY CREDIT SCROLL (DAY T+7)
• 4) MONTHLY SUMMARY OF DMS
Sr.DCM OFFICE
• 1) DAILY AND MONTHLY MIS
• 2) GRIEVANCE REDRESSAL
RECOGNISED
FOCAL POINT BANK OF
W. Rly
Station will remit 1 copy of TR note to
respective cash office for accountal in
Chief Cashier’s Cash Book.
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ANNEXURE B2
PROCESS FLOW FOR CASH PICK-UP BY BANK NOT ACCREDITED FOR DEPOSIT OF WR RECEIPTS
LINK BANK
BRANCH
MAPPED TO
THE STATION A
STATION A
BANK'S NODAL BRANCH
Credit (Day T)
RBI /CAS-NGP (W Rly’s Account)
Credit (DAY T+2)
W. Rly./ FA&CAO OFFICE
(HQ BOOKS SECTION)
a. Receipt of Cash
Book along with MCR
Vouchers & TR note from
Cash Office
b. Reconciliation of
TR note with scrolls &
copy of TR note received
from FPB/RBI-NGP
BANK'S
REPRES
ENTATI
VE
CASH + THREE COPIES OF TR NOTE ( DAY T)
1. PROVISIONAL TR NOTE (DAY T)
2. ONE COPY OF TR NOTE
ACKNOWLEDGED BY LINK
BANK (DAY T+1)
CASH + TWO COPIES OF TR NOTE
(DAY T)
ONE COPY OF TR NOTE
ACKNOWLEDGED (DAY T)
• 1) DAILY TRANSACTION SCROLL (DAY T+1)
• 2) E-SCROLL (DAY T+2)
• 3) HARD COPY CREDIT SCROLL (DAY T+7)
• 4) MONTHLY SUMMARY OF DMS
Sr.DCM OFFICE
• 1) DAILY AND MONTHLY MIS
• 2) GRIEVANCE REDRESSAL
RECOGNISED FOCAL POINT BANK OF W.Rly
DESIGNATED BANK WITH
FUNCTIONAL DEPOSIT ACCOUNT OF W.Rly
Credit (Day T+1)
Station will remit 1 copy of TR note to
respective cash office for accountal in
Chief Cashier’s Cash Book.