council agenda...2016/03/15 · council agenda notice is hereby given that an ordinary meeting of...

COUNCIL AGENDA

NOTICE is hereby given that an Ordinary meeting of the Kingborough Council will be held in the

Civic Centre, Kingston on

Tuesday, 15 March 2016 at 5.30pm

Mayor Cr Steve Wass

Deputy Mayor Cr Paula Wriedt

Cr Richard Atkinson Cr Sue Bastone Cr Dr Graham Bury Cr Flora Fox

Cr David Grace Cr Mike Percey Cr Dean Winter

QUALIFIED PERSONS

In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports contained in Council Meeting Agenda No. 4 to be held on Tuesday, 15 March 2016 contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendations.

Tony Ferrier ACTING GENERAL MANAGER

8 March 2016

CONTENTS Agenda

Page No.

OPEN SESSION

Apologies 2 Confirmation of Minutes of Council Meeting No. 3 held on Monday, 22 February 2016 2 Workshops held since Council Meeting on 22 February 2016 2 Declarations of Interest 2 Questions on Notice from the Public 4 Questions without Notice from the Public 4 Questions on Notice from Councillors 4 Twin Ovals Scoreboards 4 Road Crashes on Bruny Island 5 Questions without Notice from Councillors 5 Motions of which Notice has been Given 6 Pensioner Rate Remissions 6 LGAT Motion on Swearing-In Process 7 Australia Day Celebrations 8 Recording of Questions without Notice from Councillors 9 Celebrating the 375th Anniversary of Abel Tasman Discovering Tasmania and New Zealand in 2017 11 Petitions Still Being Actioned 12 Petitions Received in Last Period 12 Planning Authority - Reports of Officers 13 Delegated Authority for the Period 10 February 2016 to 1 March 2016 13

CONTENTS Agenda

Page No.

OPEN SESSION

Council - Reports of Officers 17 1967 Bushfires - 50th Year Commemorative Events 17 Kingborough Waste Services – Bi-Monthly Report 19 Embracing the Climate Challenge 31 Kingston Produce Market 35 Recovery of Vintage Machinery 38 Information Reports 41 Mayor’s Communications 42 Bruny Island Advisory Committee 46 Minutes of the Kingborough Access Advisory Committee held on 10 February 2016 61 Minutes of the Kingborough Bicycle Advisory Committee held on 10 February 2016 65 Minutes of the Kingborough Road Safety Committee held on 10 February 2016 69 Confirmation of Items to be Dealt with in Closed Session 73

Council Meeting No. 4 Page | 1 Tuesday, 15 March 2016

AGENDA of an Ordinary Meeting of Council to be held at the Kingborough Civic Centre, Kingston on Tuesday, 15 March 2016 at 5.30pm.

From To Time Occupied

Open Council 5.30pm

Planning Authority

Open Council

Closed Council

Open Council

TOTAL TIME OCCUPIED

AUDIO RECORDING Chairperson to direct commencement of recording. Declare meeting open (time), welcome all in attendance and read: All persons in attendance are advised that it is Council policy to record Council Meetings. The audio recording of this meeting will be made available to the public on Council’s web site for a period of twelve months. In accordance with Council Policy, I now ask staff to confirm that the audio recording has commenced. ACKNOWLEDGEMENT OF TRADITIONAL OWNERS ATTENDEES Councillors:

PRESENT ABSENT

Mayor Councillor S Wass

Deputy Mayor Councillor P Wriedt

Councillor R Atkinson

Councillor S Bastone

Councillor Dr G Bury

Councillor F Fox

Councillor D Grace

Councillor M Percey

Councillor D Winter

Staff:

TITLE NAME


APOLOGIES CONFIRMATION OF MINUTES OF COUNCIL MEETING NO. 3 HELD ON MONDAY, 22 FEBRUARY 2016 MOVED SECONDED That the Minutes of Council Meeting No. 3 held on 22 February 2016 be confirmed. VOTING For Against For Against

Cr Atkinson Cr Percey

Cr Bastone Cr Wass

Cr Dr Bury Cr Winter

Cr Fox Cr Wriedt

Cr Grace

WORKSHOPS HELD SINCE COUNCIL MEETING ON 22 FEBRUARY 2016

DATE PURPOSE

25 February 2016 Weeds Strategy

Fire Management

29 February 2016 Waste Management

Barretta Land Fill Rehabilitation

3 March 2016 Waste Management

7 March 2016 Kingborough Lions Club

Bowls Clubs

DECLARATIONS OF INTEREST In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2015 and Council’s adopted Code of Conduct, the Mayor requests Councillors to indicate whether they have, or are likely to have, a pecuniary interest (any pecuniary benefits or pecuniary detriment) or conflict of interest in any item on the Agenda.


PUBLIC QUESTION TIME GUIDELINES FOR PUBLIC QUESTION TIME At each meeting of Council or a Council Committee there will be an opportunity for question to be asked by any member of the public. A question may either be in writing, or may be verbally asked at the meeting. You are reminded that the forum is designed to accommodate questions only. Neither the questions nor answers will be debated. A period of 15 minutes, if required, will be set aside and the Chairperson will endeavour to deal with as many questions as possible at each meeting. If a response to a question cannot be provided at the meeting a written response will be provided as soon as practicable. If time constraints do not permit all questions to be put, the Council will reply to any question that is put in writing. A Question must not relate to any matter that is listed on the agenda for the meeting. Questions in Writing : A member of the public may give written notice to the General Manager 7 days before a meeting of a question to be put to the meeting. The question will appear in the agenda of the meeting, and a written response will be recorded in the minutes. There is no standard form for such questions, but they should be clearly headed Question(s) on Notice. Questions asked at the Meeting : At the commencement of Question Time the Chairperson will ask members of the public present, if there are any questions, and if so what are those questions? This procedure is to permit the Chairperson to determine an appropriate time limit for Question Time and perhaps limit the opportunity for multiple questions, and to determine whether each question is appropriate. There is to be no discussion, preamble or embellishment of any question at this time. The Chairperson will then determine which of those questions will be accepted and will provide the reason for any refusal; will determine the order of the questions, and may set a time limit for Question Time. The Chairperson may require a question to be put on notice and in writing. A member of the public present may only ask one question at a time. The Chairperson may give preference to questions from other members of the public before permitting second or further questions from a member of the public. The Chairperson may rule that a multi-part question is in fact two or more questions, and deal with them accordingly. The Chairperson may rule a question inappropriate, and thus inadmissible if in his or her opinion it has already been asked, is unclear, irrelevant, offensive or relates to any matter which would normally be considered in Closed Session. Lengthy preambles or introductions are discouraged, and the Chairperson may require that a member of the public immediately put the question.


QUESTIONS ON NOTICE FROM THE PUBLIC At the time the Agenda was compiled there were no questions on notice from the public. QUESTIONS WITHOUT NOTICE FROM THE PUBLIC QUESTIONS ON NOTICE FROM COUNCILLORS Twin Ovals Scoreboards Cr Winter has submitted the following question on notice : Does Council have any plans to replace the scoreboards at the Twin Ovals? Does Council have any recourse to seek compensation from the supplier of the two existing, malfunctioning scoreboards? Response: Responsible Officer: David Reeve - Executive Manager Engineering Services The Twin Oval scoreboards were installed in 2011, for a cost of $43,306, and have had intermittent faults since being installed. Attempts to obtain after sales service from the supplier has proven difficult, despite the threat of legal action. The supplier has provided limited assistance but has always insisted that the issues are not covered by the warranty. There have been a number of contractors, including the supplier, that have tried to address various issues over the years, despite this; the scoreboards continue to be less reliable than desired. As a result a capital bid for either major renewal or replacement will be submitted for Council’s consideration for the 2016/17 financial year. In terms of seeking compensation from the supplier, this was considered some years ago, and based on the above, it was considered that to pursue the supplier further legally, would be costly, time consuming and not likely to provide a satisfactory outcome to Council.


Road Crashes on Bruny Island Cr Winter has submitted the following question on notice : Is Council aware of any increase in the number of road crashes on Bruny Island during the 2015-16 summer compared to previous years? Response: Responsible Officer: Renai Clark – Transport Engineer Graphed below is the crash data on Bruny Island over the past 15 years, between 2001 and 2015. The total reported crashes include all minor, property damage only, first aid, serious and fatalities. I have then listed injury crashes (first aid or serious) and fatalities as additional plots and the percentage of local road crashes. The 2015 crash data is on the higher end of the scale however it does not stand out as an exceptional year. There is no consistent crash pattern but the linear trendline is grading slightly upwards. This would likely be reflective of increasing traffic volumes. The linear trendline for injury crashes is grading very slightly downwards. There have been two fatalities recorded in 2004 and 2015, both on Bruny Island Main Road, North Bruny. The crash factor in 2004 was attributed to sleep/fatigue/alcohol. The crash factor in 2015 was on Bruny Island Main Road, North Bruny, and attributed to road defect/excessive speed for conditions.

Advice from the Police Officer at Bruny Island that in addition to the reported crashes as shown in the graph, there are also a number of other crashes involving visitor and local drivers that are not reported. Further advice is that the majority of crashes on the Island involve international visitors and occur on unsealed roads mainly as a result of inappropriate speed into corners. QUESTIONS WITHOUT NOTICE FROM COUNCILLORS


MOTIONS OF WHICH NOTICE HAS BEEN GIVEN Pensioner Rate Remissions The following Notice of Motion was submitted by Cr Grace : MOVED Cr Grace SECONDED That Council introduce a remission in the 2016/17 budget of 4% for eligible ratepayers on application where they are 65 years of age or older and are also in receipt of a Pensioner Concessions Card, Department of Veteran Affairs Card or a Health Care Card. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

Background Council previously provided a remission on rates of 4% in addition to the State administered scheme. This additional remission ceased in 2009. Officer’s Comments Responsible Officer: John Breen - Chief Financial Officer The Council ceased providing a pensioner rebate in 2009. There is no allowance in the Long Term Financial Plan or the current Financial Budget to fund a 4% pensioner rebate. Cost would be in vicinity of $200,000 per annum. The State Government provides a pensioner remission of up to 30% to eligible ratepayers.


LGAT Motion on Swearing-In Process The following Notice of Motion was submitted by Cr Atkinson : MOVED Cr Atkinson SECONDED That Council passes forward the following motion to the Local Government Association of Tasmania for consideration at a General Meeting: That LGAT staff provide a report on potential changes to the swearing-in process for new and re-elected Councillors/Aldermen to require them to: 1. Read and abide by the Local Government Act and Regulations 2. Read and abide by the Code of Conduct Policy of their Local Government municipality. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

Background New and re-elected councillors can lack knowledge or have differing understanding of what their legal obligations are, as elected members. If the swearing-in process included mention of reading and abiding by the Local Government Act and Regulations, as well as any related council regulations then misunderstanding and conflicts might be reduced. LGAT could play a role in lobbying the State Government to include such a requirement. Officer’s Comments Responsible Officer: Ian Holloway - Executive Officer The Local Government (General) Regulations 2015 – Regulation 40 requires that a person elected as a councillor must complete the declaration set out in Schedule 2 of the Regulations by reading the complete declaration of the General Manager and sign the declaration. Schedule 2 – declaration of office wording is as follows: I, …. , having been elected as ….. to the …… Council, do solemnly declare that I will (a) Faithfully carry out the functions and exercise the powers vested in me by virtue of that office

to the best of my ability and in accordance with the law; and

(b) Comply with the Council’s code of conduct. Having regard to the current wording of the declaration of office, there is no reason for any recommendation to be made to a LGAT General Meeting to amend the Local Government (General) Regulations 2015.


Australia Day Celebrations The following Notice of Motion was submitted by Cr Atkinson : MOVED Cr Atkinson SECONDED That, accepting Council’s current Australia Day Celebrations exclude a significant proportion of our residents who do not consider 26 January a day of celebration but nevertheless wish to celebrate the values of Australia as a nation, Council staff prepare a report for consideration by Council on options for moving some or all of our Australia Day celebrations to one or more other dates, commencing with the 2017 celebrations. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

Background The date of Australia Day is a national holiday set by the Federal parliament. It is possibly, however, for organisations such as Council to show respect for people who do not wish to celebrate on 26 January by holding some of the celebration of Australia Day on other days. Flinders Council has set a precedent by establishing the Furneax Island Festival since 2014 that runs over three days on a weekend near 26 January. They hold no formal celebrations on 26 January, reserving that date for people to spend it how they want to. The Aboriginal community in Tasmania, and around Australia, have been asking for the date of Australia Day to be changed for many years. (For example, the Day of Mourning protest held by Aboriginal Australians on 26 January 1938.) For them it is not a day of celebration as it is the day in 1788 that the First Fleet arrived in Port Jackson, the date of proclamation of British sovereignty over the eastern seaboard of Australia, and the start of a devastating change to their communities and loss of culture; for them it is Invasion Day. At the 2011 census 3.1% of the Kingborough population, over 1000 people, identified as aboriginal or Torres Strait Islander people1. There is a wider group of non-indigenous Tasmanians who support moving Australia Day to another date. This was evidenced by the large attendance of the Invasion Day March in Hobart on 26 January 2016 (and previous years). There is no reason to believe that this wider support does not extend to the Kingborough community. 2017 is the 50th anniversary of 1967 referendum that saw overwhelming support for inclusion of aboriginal people in census count. This would be a significant year for Kingborough Council to show its understanding that not everyone in our community sees the arrival of the British as a day for celebration.

1

Australian Bureau of Statistics 1379.0.55.001 - National Regional Profile, 2009-13, http://www.abs.gov.au/AUSSTATS/[email protected]/Lookup/1379.0.55.001Main+Features12009-13


Kingborough Council agreed in December 2014 to a policy of Aboriginal Acknowledgement. At our council meetings and our formal events to pay respect to the ‘aboriginal people and their elders past and present’. It has been clearly stated by the aboriginal community and their elders, most recently at the Invasion Day March this year, that they would consider it a significant sign of respect if we change the date of Australia Day. A report by staff would let Council know whether such a change would be practical. Officer’s Comments Responsible Officer: Ian Holloway - Executive Officer Council conducts two events associated with Australia Day – a citizenship ceremony and presentation of the Kingborough “Australia Day” Awards. In regards to the citizenship ceremony, there is no formal requirement for Council to conduct a ceremony on Australia Day. However, there are residents that would have an emotional attachment to undertaking the ceremony on Australia Day. The “Australia Day” awards are Council’s recognition of contributions made to the community by Kingborough residents. If there was a view to change the awards from Australia Day then the awards could be rebranded to “Kingborough Community Awards” with presentation of awards on a date determined by Council. The only other significant event within Kingborough on Australia Day is the “A Day on the Beach” conducted by a community group. Any change to this event date is a matter for that organising committee. Any change to Council’s Australia Day ceremonies is a policy matter for Council to consider. Recording of Questions Without Notice from Councillors The following Notice of Motion was submitted by Cr Winter : MOVED Cr Winter SECONDED Questions without notice, and relevant responses, will be included in Council minutes. This will include answers provided on notice. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace


Background At the 22 February Council meeting I asked the following question on notice:

Under current arrangements, the public record does not reflect questions asked or answers given without notice at Kingborough Council meetings. Under the Local Government (Meeting Procedures) Regulations, is it possible to include:

questions without notice; answers to questions without notice; answers to questions without notice where the question has been taken on notice

within Council minutes? Response Regulation 29 of the Local Government (Meeting Procedures) Regulations 2015 sets out the details relating to questions without notice. Sub-regulation (6) states: “Questions without notice, and any answers to those questions, are not required to be recorded in the minutes of the meeting.” The response indicates that while Council is not required to minute questions and answers without notice, it is not prohibited from doing so either. The motion proposes that Council increases its transparency by appropriately minuting questions and answers without notice, as it does with questions on notice.

It should be noted that Questions Without Notice from the public are already being minuted. Officer’s Comments Responsible Officer: Ian Holloway - Executive Officer The Local Government (Meeting Procedures) Regulations 2015 do not prohibit the recording within the minutes of questions without notice from Councillors and the responses provided. This is a policy matter for Council to consider.


Celebrating the 375th Anniversary of Abel Tasman discovering Tasmania and New Zealand in 2017 The following Notice of Motion was submitted by Cr Fox : MOVED Cr Fox SECONDED That Councillors be provided with a report from staff in order to consider options for celebrating the 375th Anniversary of Abel Tasman discovering Tasmania and New Zealand in 2017. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

Background Councillor Fox was recently contacted by the Mayor of Grootegast, Kor Dijkstra, in the Netherlands, who enquired whether Kingborough Council, as the Sister City of Grootegast Council, is considering ways of celebrating the 375th anniversary of Abel Tasman’s discovery of Tasmania in 1642. Grootegast is the birthplace of Abel Tasman. Since 1979 there have been cultural exchange visits and friendly communications between members of the Grootegast and Kingborough communities. At the invitation of Grootegast Council, in the early 1990s Kingborough Council started a long term and continuing Sister City relationship with Grootegast Council in the Netherlands. Councillors and community members have regularly exchanged formal and informal visits. A significant feature of the Sister City relationship has been the very successful Abel Tasman Art Prize, with the prize being an exchange visit for High School students from each country in alternating years since 2000. Kingborough has a large Dutch community and Calvin Christian School has recently joined with Kingborough Council, the Dutch Australia Society and Grootegast Council to support the Abel Tasman Art Prize. A commitment has been made by all parties to continue the art exchange programme for the next three years. Mayor Dijkstra has also communicated with the Abel Tasman Council in New Zealand, their other Sister City, asking what they are planning for the 2017 anniversary of Abel Tasman’s landing in 1642. In February 2017 a fleet of Dutch tall sailing ships will be sailing from the Netherlands to Hobart to mark the 375th anniversary of Tasman’s arrival in Tasmania. This may be another opportunity for a celebration or a civic reception as part of the anniversary for the seafarers and the Kingborough community. Officer’s Comments Responsible Officer: Daniel Smee – Manager Community & Recreational Services. A report will be provided to Councillors at a future Council meeting.


PETITIONS STILL BEING ACTIONED There are no petitions still being actioned. PETITIONS RECEIVED IN LAST PERIOD On the day of compiling the Agenda no Petitions had been received.


Planning Authority Meeting commenced at

REPORTS OF OFFICERS

REPORT TO: PLANNING AUTHORITY

SUBJECT: DELEGATED AUTHORITY FOR THE PERIOD 10 FEBRUARY 2016 TO 1 MARCH 2016

FILE REF: 17.170 DATE: 2 March 2016

OFFICER: BELINDA LOXLEY – MANAGER DEVELOPMENT SERVICES

The following are matters that have received delegated approval from the Manager – Development Services for the period 10 February 2016 to 1 March 2016. DEVELOPMENT APPLICATIONS FOR PERMITTED DEVELOPMENT/USE DA-2015-431 Isle Drafting Pty Ltd

Bruny Island Main Road, ALONNAH

Community meeting facility (Mens Shed)

DA-2016-29 Ms A Court Unit 2/39 Osborne Esplanade, KINGSTON BEACH

Partial change of use from dwelling to visitor accommodation

DA-2016-73 Mr R A H Ford and Mrs K M Ford 30 Wandella Avenue, TAROONA

Partial change of use from dwelling to visitor accommodation

DA-2016-33 Wilson Homes 330 Redwood Road, KINGSTON

Dwelling

DEVELOPMENT APPLICATIONS FOR DISCRETIONARY USES DA-2015-280 Tastech Building Systems

99 Clear Creek Road, WOODBRIDGE

Shed

DA-2016-25 Precision Design and Drafting 17 Jenkins Street, TAROONA

Extension to existing dwelling

DA-2015-443 Mr R P Fowler 309 Missionary Road, BARNES BAY

Dwelling

DA-2015-361 Mr A W Gittus and Mrs A Gittus 5 Grundys Road, LUNAWANNA

Change of use from dwelling to visitor accommodation


DA-2015-404 Ms S L Verdouw and Mr N Verdouw 6 Gormley Drive, KINGSTON

Two units (one existing)

DA-2015-279 Mr N Taylor 137A Beach Road, MARGATE (CT 169522/2)

Two units

DA-2015-298 Mr S Hall Southern Christian College and Citylight Church, 150 Redwood Road, KINGSTON

Science building and new classroom

DA-2015-428 Mr N W Armstrong 2222 Channel Highway, SNUG

Dwelling

DA-2015-484 Tarremah Steiner School Foundation Inc "Tarremah School", 27 Nautilus Grove, HUNTINGFIELD

New science and art building

DA-2015-478 Ms C A Bendall 28 Sproules Road, SNUG

Dwelling

DA-2016-20 Maria Gigney Architects 82 Taroona Crescent, TAROONA

New front fence and extensions and alterations to existing dwelling

DEVELOPMENT APPLICATIONS FOR SETBACK, SITE COVERAGE OR HEIGHT VARIATIONS DA-2016-17 Mr M G Knight and Mrs B M R Knight

6 Melinga Place, TAROONA

Partial change of use from dwelling to visitor accommodation requiring relaxation of carparking

DA-2015-381 Mr J B Hallam 77 Beach Road, MARGATE

Shed requiring relaxation of site coverage and rear boundary setback

DA-2015-496 Mr M Pettit 106 Flinders Esplanade, TAROONA

Carport and extension and alterations to existing dwelling requiring relaxation of front boundary setback and site coverage

DA-2016-8 Smeekes Drafting Pty Ltd 28 Kingston Heights, KINGSTON BEACH

Extension and alterations to existing dwelling requiring relaxation of front boundary setback

DA-2015-423 Cunic Homes 52 Jacaranda Drive, MARGATE

Two units requiring relaxation of rear boundary setback (re-advertised)

DA-2016-1 MJ Architecture 320 Tinderbox Road, TINDERBOX

Dwelling requiring relaxation of maximum building height standard

DA-2016-18 Mrs J F Organ 70 Browns Road, KINGSTON (CT 238840/1)

Signage requiring a relaxation in area

DA-2016-13 Wilson Homes 2 Open Drive, SNUG

Dwelling requiring relaxation of site coverage


DEVELOPMENT APPLICATIONS FOR LOT SUBDIVISION/BOUNDARY ADJUSTMENT DAS-2016-3 Rogerson and Birch Surveyors

53 Rainbirds Road, FLOWERPOT

Boundary adjustment between two titles

DEVELOPMENT APPLICATIONS FOR STRATA STR-2016-5 John Bamford & Associates

42 Timbertop Drive, BLACKMANS BAY

Strata of 8 units

STR-2016-6 Leary & Cox Pty Ltd 25-29 Powell Road, BLACKMANS BAY

Strata of six units

DEVELOPMENT APPLICATIONS FOR MINOR AMENDMENTS TO PERMIT DAS-2013-5

Mr B D Pott and Mr R C Pott 'Valley View', 27-31 Blowhole Road, BLACKMANS BAY

Remove TasWater headworks condition

DA-2008-124 Wilson Homes 15 Brook Way, KINGSTON

Retaining wall for parking space

DEVELOPMENT APPLICATIONS FOR NO PERMIT REQUIRED DA-2016-25 Precision Design and Drafting

17 Jenkins Street, TAROONA

Extension to existing dwelling

DA-2016-38 S.Group 6 Caladium Place, BLACKMANS BAY

Dwelling

DA-2016-39 Merlin Constructions Pty Ltd 3 Tetratheca Drive, KINGSTON (CT 170387/47)

Dwelling requiring relaxation of side boundary setback

DA-2016-41 Ms Jane Ingram Richardson 241 Coningham Road, CONINGHAM

Ancillary dwelling and workshop

DA-2016-44 Vertas Pty Ltd 1-3 Blackwood Grove, MARGATE

Vergola

DA-2016-48 Mr N A Street 35 Woodlands Drive, BLACKMANS BAY

Alterations and additions

DA-2016-56 Ms A Schluter 55 Drysdale Avenue, KINGSTON

Alterations, pool and enclosure

DA-2016-58 BPSM Architects "Snug Retirement Village", 17 Beach Road, SNUG

Change of Use to Activities Room


DA-2016-69 Mr M Ridge 26 Caladium Place, BLACKMANS BAY

Dwelling

DA-2016-75 Mr D J Hickey 6 Ephesus Place, BLACKMANS BAY

Dwelling

DEVELOPMENT APPLICATIONS REPRESENTATIONS RECEIVED DA-2015-423 52 Jacaranda Drive,

MARGATE Two units requiring relaxation of rear boundary setback (re-advertised) Representations - 2

RECOMMENDATION: MOVED SECONDED That in accordance with Council Policy 1.1 – Delegated Authority Policy, the Planning Authority and Development Committee resolves that the report of the Manager – Development Services on Delegated Authority for the period 10 February 2016 to 1 March 2016 be received and that the information contained therein be noted. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace


The open session of Council resume at

REPORTS OF OFFICERS

REPORT TO: COUNCIL

SUBJECT: 1967 BUSHFIRES - 50TH YEAR COMMEMORATIVE EVENTS

FILE REF: 5.197 DATE: 29 FEBRUARY 2016

OFFICER: IAN HOLLOWAY - EXECUTIVE OFFICER

ENDORSED BY: TONY FERRIER - ACTING GENERAL MANAGER

1. PURPOSE

Strategic Plan Reference

Key Priority Area 1 A safe, healthy and supportive community

Strategic Outcome 1.5 A community that celebrates its arts, culture and place

Strategy 1.5.3 Encourage, facilitate and support community events that celebrate living in Kingborough

1.1 To consider Council’s role in the commemoration of the “Black Tuesday Bushfires” that occurred on 7 February 1967.

2. BACKGROUND

2.1 Kingborough suffered significantly as a result of the 1967 bushfires with numerous deaths as well as towns such as Snug being devastated. 2017 will be the 50th year following the tragic event and there will be expectations not only within the Kingborough community but also the broader community that the tragic events of 1967 will be commemorated.

3. STATUTORY REQUIREMENTS

3.1 There are no statutory requirements relating to this report.

4. DISCUSSION

4.1 With 2017 being the 50th year following the 1967 fires, there will be an expectation that Council will play a lead role in organising and conducting commemorative events to acknowledge the tragedy that occurred as a result of the fires.

4.2 At this time there has been no planning of events however it is appropriate that Council consider this matter now so that planning can be undertaken should Council wish to take the lead.


5. FINANCE

5.1 Whilst there has been no planning associated with the 1967 bushfires, it is recommended that Council consider a once-off budget allocation of $10,000 within the 2016/2017 budget deliberations.

6. COMMUNICATION AND CONSULTATION

6.1 If Council is supportive of taking a lead role within the commemoration of the 1967 bushfires, then this advice should be communicated to the community.

6.2 Given the importance of the 50th year, it is also recommended that a working group comprising of a Councillor, Council staff and 3 community members be formed to provide advice to Council as to the possible events that could be conducted.

7. RISK

7.1 The risk to Council is that there would be community disappointment if Council did not take a lead role in relation to commemorative events within Kingborough.

8. CONCLUSION

8.1 It is appropriate that Council take a lead role within the community to organise and conduct commemorative events to acknowledge the 50th year since the “Black Tuesday Bushfires” on 7 February 1967.

8.2 Council should, as part of the 2016/2017 budget deliberations, consider a once-off funding allocation of $10,000 to assist with the organising and conducting of community based events in 2017.

8.3 To assist in planning, it is further recommended that a working group comprising of a Councillor, Council staff and 3 community members be formed to provide advice to Council in relation to the commemorative events.

9. RECOMMENDATION

MOVED SECONDED That: (a) Council take a lead role to plan, organise and conduct commemorative events to

acknowledge the 50th year since the “Black Tuesday Bushfires” of 7 February 1967;

(b) Council consider a once-off budget allocation of $10,000 as part of the 2016/2017 budget deliberations; and

(c) Council appoint a working group comprising of a Councillor, Council staff and three community members to provide advice to Council in relation to commemorative events.

VOTING

For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace


REPORT TO: COUNCIL

SUBJECT: KINGBOROUGH WASTE SERVICES – BI-MONTHLY REPORT

FILE REF 12.180 DATE: 24 FEBRUARY 2016

OFFICER: TONY FERRIER - ACTING GENERAL MANAGER

1. PURPOSE


Key Priority Area 3.0 A healthy natural environment

Strategic Outcome 3.2 Sustainable land and waste management practices are adopted by landowners, contractors, businesses, government agencies and the general community

Strategy 3.2.3 Encourage reduced levels of waste going to landfill and waste avoidance, reuse and recycling

1.1 This report provides Council with the bi-monthly minutes of a meeting of the Kingborough Waste Services (KWS) Board. Also attached to the report are the Chairman’s report and the financial statements for the months of December 2015 and January 2016.

2. BACKGROUND

2.1 The Council in establishing KWS determined that an independent Board would be appointed in accordance with the Constitution. The Board consists of Mr Peter Shelley as the Independent Non-Executive Director/Chairman, Ms Joanna Orr as the Non-Executive Director, the Deputy General Manager and the Executive Manager Engineering Services.


3.1 The Local Government Act 1993 at Section 21 outlines the Enterprise Powers of a Council. KWS was established in accordance with this provision of the Act.

3.2 Section 21 (5) states:

The general manager is to report to the council –

(a) at least once every 3 months in respect of the performance of any activities carried out pursuant to subsection (1) and any strategic issues related to those activities; and

(b) any adverse developments that significantly affect or are likely to significantly affect the financial viability, the operating viability or any other aspect of any of those activities.

4. DISCUSSION

4.1 Attached to this report are the minutes of the Board meeting held on 16 February 2015. Also attached are the Chairman’s bi-monthly report and the financial reports for the months of December 2015 and January 2016.


5. FINANCE

5.1 The Profit and Loss Statement for the period ended 30 January 2016 results in an overall deficit on operations of $46,834 for the year to date. This result is $46,026 less than the year to date budgeted deficit of $92,860.

Month Income Expenditure Surplus/(Deficit)

2015/16 Actual Result

2014/15

July

August September

October

November

December January

February

March

April

May

June

136,671

127,577

137,308

162,193

140,860

158,692

165,330

147,877

132,885

158,783

144,503

145,007

175,667

170,742

(11,206)

(5,308)

(21,475)

17,690

(4,147)

(16,975)

(5,413)

(19,664)

(7,660)

561

5,319

33,816

(764)

(3,424)

TOTAL 1,028,631 1,075,464 (46,834) 8,184

5.2 The year to date budget versus actual results comparison is as follows.

Month in 2015/16 Budget Actual Variance

July

August September

October

November

December

January

February

March

April

May

June

(26,538)

(24,046)

(17,595)

28,052

(14,625)

(41,584)

3,476

(11,206)

(5,308)

(21,475)

17,690

(4,147)

(16,975)

(5,413)

15,332

18,738

(3,880)

(10,362)

10,478

24,609

(8,889)

TOTAL (92,860) (46,834) 46,026

5.3 Significant variances to note for the first seven months of the 2015/16 year (as identified in the January 2016 P&L report) include the following:

Item Positive Impact

Negative Impact

Comments

Income $ $

General Waste 38,386 More waste being brought to the WTS than originally expected.

Green Waste 9,235 Less green waste received compared to last year.


Metal sales 9,683 Some limited income was expected in the original budget and this will now no longer be the case.

Non Ferrous Metal Sales

8,085 Less material received compared to last year.

Kerbside collection charges

11,570 Less kerbside waste material delivered than expected.

Free green waste weekend

21,980 The costs for the second free green waste weekend will be incurred later than originally anticipated.

Item Positive Impact

Negative Impact

Comments

Expenditure $ $

Salaries 60,060 Less costs due to less overtime being taken than expected and periods where there have been staff vacancies.

Disposal costs at Copping

13,475 More waste being brought to the WTS than originally expected (see income for general waste above).

Transport Costs to Copping

10,150 More waste being brought to the WTS than originally expected (see income for general waste above).

Green waste mulching

17,225 Reduced mulching costs due to less green waste than expected.

5.4 From the 15 February 2016, most of the accumulated steel will be removed from the waste transfer station to the HBMI quarry at Leslie Vale.

5.5 Council considered a report on KWS at the 25 January 2016 meeting and determined that fee increases for general waste, steel and car bodies would apply as from 1 February 2016. There has only been the occasional adverse reaction from customers.

5.6 The KWS Board is regularly provided with information relating to the diversion rates being achieved. To 30 January 2015 the following outlines the waste received and that which is transported to Copping and other diversions:

Product Tonnes

General Waste 3,188.43

Kerbside Collection Waste 3,340.85

Mixed Loads 248.32

Recyclables (Sawtooth) 792.20

Shop Receivables 198.36

Non Ferrous 27.87

Oil 12.2

Tyre/Gas 2.93

TOTAL WASTE RECEIVED (Tonnes) 7,811.16


Product Tonnes

Transported to Copping 6,148.4

Diverted WTS 629.2

Diverted Metal 371.32

Diverted MRF 234.8

Diverted Glass 186.08

Diverted Shop 198.36

Diverted Non Ferrous 27.873

Diverted Oil 12.2

Diverted Tyres / Gas Bottles 2.93

Total Diverted 1,662.76

Diverted % 21.29%

5.7 A comparison of the diversion rates now being achieved on a month-to-month basis compared to the previous year is as follows:

Month 2015/16 2014/15 2013/14 2012/13 2011/12

July 20.15% 22.85% 22.04% 22.86% 12.30%

August 20.49% 26.35% 23.53% 23.71% 12.69%

September 23.01% 23.04% 28.04% 25.26% 21.61%

October 19.82% 25.63% 23.85% 25.75% 14.41%

November 26.32% 27.69% 25.33% 26.63% 17.62%

December 19.87% 20.54% 24.60% 24.69% 16.63%

January 24.26% 22.08% 26.29% 26.10% 20.51%

February 26.11% 30.33% 20.90% 16.22%

March 25.18% 28.34% 30.03% 16.42%

April 23.25% 26.36% 27.13% 16.48%

May 24.05% 25.16% 21.01% 15.16%

June 17.86% 35.32% 35.62% 17.52%

TOTAL 24.29% 26.66% 25.97% 20.90%


6.1 The operation of the waste transfer station by KWS continues to be well received by the community.

7. RISK

7.1 The 2015/16 budget reduces the risk of KWS not meeting its financial targets. Revenue is however limited to the fees charged to customers and the sale of recyclable material at the re-use shop. During 2014/15 the value of metals dropped drastically and this turned KWS from a barely profitable business to one that made a


significant loss by the end of that financial year. This situation will worsen during the current year, as the small income that has been budgeted will not be achieved as KWS must now pay for the transportation of metals off the site.

7.2 In order to address this financial issue, it will be necessary for KWS to cut costs through the increased diversion of waste from landfill (Copping) and to increase revenue from sales. KWS is currently trying to achieve this though there are financial risks in spending more on recycling than can be achieved in savings through waste diversion.

8. CONCLUSION

8.1 The KWS Board minutes, Chairman’s report and financial statements are provided for the information of the shareholder.

9. RECOMMENDATION

MOVED SECONDED That the report of the Deputy General Manager relating to Kingborough Waste Services Pty Ltd be received and that:

(a) the minutes of the KWS Directors’ Meeting No. 29 held on 16 February 2016 be received and noted;

(b) the Chairman’s Report No. 29 be received and noted; and

(c) the financial reports for the period ending 30 January 2016 be received.

VOTING



Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

MINUTES

1. OpeningA Meeting of the Directors of Kingborough Waste Services Pty Ltd was held onTuesday 16 February 2016 at the Barretta Waste Management Facility, 1922 ChannelHighway, Barretta commencing at 9.00a.m.

2. Attendancea. Present: Peter Shelley – Chairperson/Director; Joanna Orr – Director; Tony

Ferrier – Director; David Reeve – Director

b. Apologies: Nil

c. Non Director Attendees: Jon Wisbey; Julie Summerfield

3. Approval of the AgendaDirectors attending were invited to nominate items of General Business for discussionand/or decision and to request changes to the Order of Business for the meeting.

4. Previous MinutesKWS123/29-16The Board resolved that the Minutes of Board Meeting No. 28 of Tuesday15 December 2015 be confirmed.

5. Declarations of InterestPursuant to Clause 22.10 of the Constitution, Directors are invited, where applicable,to declare an interest in any matter listed on the Agenda, nominating the specificitem(s) in which the Director declares interest. The following Standing Declarationsare noted:

a) Tony Ferrier, in his position as Deputy General Manager with theKingborough Council; and

b) David Reeve, in his position as Executive Manager Engineering Services withthe Kingborough Council.

6. Business arising from the Minutes(i) The Manager KWS has met with Council’s Manager Organisational

Development and Communications Officer regarding the 2016Communications Strategy. A draft will be prepared for the Board’s Aprilmeeting.

(ii) The Board Action List as circulated was discussed.(iii) KWS out of date policies were discussed. Copies of all documents will be

circulated to the Board out of session. A new version of the Annual ActionPlan may need to be developed.

MINUTES

(iv) Director Reeve gave an update on the Waste Management Strategy. Aworkshop with Council is to be held 3rd March at 5.30p.m., where MikeRitchie & Associates will be assisting. Invitations will be sent to Boardmembers to attend. Funds have been allocated in next financial year’sbudget and the physical process will commence next financial year.

7. General Business

7.1 Financial Reports for Kingborough Waste Services Pty Ltd KWS124/29-16 Director Shelley queried why Council is paying less for kerbside waste than what KWS is charging as gate fees. Director Shelley also queried the Bruny Profit and Loss Statement for January and the amount of personal leave taken by a staff member. The Manager KWS to seek clarification from Council’s Finance Department.

It was noted that the December tonnage to the Re-Use shop showed an increase, more waste came in than predicted and less greenwaste came in than expected.

The Manager KWS and Council’s Communications Officer are working on holding another free greenwaste weekend. Money has been allowed in the budget for this.

It was indicated that a profit should be made from tyres, however the figures indicate otherwise. The Manager KWS to follow up with Finance.

The Board resolved that the Profit and Loss Financial reports for Kingborough Waste Services Pty Ltd for December 2015 and January 2016, the Balance Sheet as of 31 January 2016 and the Budget Forecast for the period be received and noted subject to clarification.

7.2 Operational Report

KWS125/29-16 A proposed fees and charges schedule for 2016/17 was tabled, as well as recommendations for inclusion in the budget. Items to note in the report included renewal of the enterprise bargaining agreement in 2016 and a unisex/disabled toilet upgrade for the Re-Use Shop to be put forward as a capital bid for 2016/17.

The Board resolved that the January 2016 operational report of the Manager Kingborough Waste Services be received and noted.

8. Other BusinessThere was no other business.

9. Date and Place of Next MeetingThe next KWS Board meeting is scheduled for Tuesday 19 April 2016 at 9a.m. at theBarretta Waste Management Facility.

10. Closure

There being no further business, the Chairperson declared the meeting closed at10.30a.m.


Kingborough Waste Services Pty Ltd

Chairman’s Report No 29

Issued February 29th

2016

Board Meeting 16th

February 2016

The KWS Board held a scheduled board meeting on Tuesday 16th

February 2016 at the Barretta

offices of KWS. Attendees were Peter Shelley in his capacity as the Chairman/Director; Joanna Orr,

Director; Tony Ferrier, Director; David Reeve, Director; Jon Wisbey (Manager of KWS) and Julie

Summerfield.

Principle Matters:

The principle matters discussed/addressed by the board at the meeting were as follows:

Confirmed the minutes of the previous meeting held on 15th

December 2015.

Discussed progress on various matters on the Board’s Action List.

Reviewed the financial reports for KWS for December 2015 and January 2016. The Board

resolved to receive and note the accounts and balance sheets for the period under review

subject to resolution on apparent variances.

The Board discussed the process and the KWS Communications Strategy. A draft to be

considered at the April Board meeting.

The Board discussed out of date policies relating to the operations of KWS.

The Operational Report of the Manager of KWS was received.

KWS Board advised of the Waste Management workshop to be held on 3rd

March 2016.

The Board discussed the broad parameters for the commencement of the 2016/17 budget

process for KWS.

Next KWS Board meeting to be held on Tuesday 19th

April 2016 at Barretta.

PC Shelley

Chairman

29th

February 2016

Assets CURRENT MONTH PREVIOUS MONTH

General Cheque Account 440,818 456,319

Cash on Hand 2,700 2,700

Electronic Clearing Account 0 0

Payroll Cheque Account 0 0

Withholding Credits

Voluntary Withholding Credits 0 0

ABN Withholding Credits 0 0

Total Withholding Credits 0 0

Trade Debtors 90,865 88,038

Unrealised Income Metal Stock on Hand 0 0

Income Accrual 1,392 1,645

Total Assets 535,776 548,703

Liabilities

Trade Creditors 63,318 74,559

A/P Accrual - Inventory 0 0

GST Liabilities

GST Collected 15,873 14,452

GST Paid (6,475) (6,788)

Total GST Liabilities 9,398 7,664

Fuel Tax Credits Accrued 0 0

Import Duty Payable 0 0

WET Payable 0 0

Voluntary Withholdings Payable 0 0

ABN Withholding Payable 0 0

Luxury Car Tax Payable 0 0

Payroll Liabilities 18,051 11,608

Payroll Month End Accrual 6,714 35,257

Annual Leave Liability 54,854 52,054

Kingborough Council Loan 355,000 355,000

Expenditure Accruals 95,310 63,055

Total Liabilities 602,646 599,198

Net Assets (66,870) (50,495)

Equity

Retained Earnings (26,049) (26,049)

Current Earnings (40,821) (24,446)

Historical Balancing Account 0 0

Total Equity (66,870) (50,495)

Kingborough Waste Services Pty LtdLocked Bag 1

KINGSTON TAS 7050

ABN 42 151 309 563

Balance Sheet

As of December 2015

December

Actual

December

Budget$ Variance YTD Actual YTD Budget

YTD Budget

VarianceAnnual Budget

% YTD vs

Annual Budget

INCOME

Sundry Charges- Bank Interest Received 364 625 (261) 2,137 3,725 (1,588) 7,475 29%- Cost Recovery (Workers Comp) 0 0 0 0 0 0 0 NA

- Cost Recovery (Other) 0 0 0 29 0 29 0 NA

Sub-total 364 625 (261) 2,166 3,725 (1,559) 7,475

User Charges- General Waste 51,333 40,800 10,533 249,282 214,500 34,782 423,000 59%- Tyres / Gas Bottles 193 400 (207) 1,681 2,400 (719) 4,800 35%- Green Waste 14,405 13,000 1,405 69,883 79,000 (9,117) 161,000 43%

Sub-total 65,932 54,200 11,732 320,846 295,900 24,946 588,800 54%

Recycling Sales- Tip Shop Sales 18,859 22,330 (3,471) 125,232 130,630 (5,398) 270,000 46%- Metal Sales 0 2,280 (2,280) 6,277 13,680 (7,403) 27,360 23%- Non Ferrous Metal Sales 2,742 2,500 242 15,501 22,850 (7,349) 40,000 39%- Recycling Sales 932 700 232 5,033 4,200 833 8,400 60%

Sub-total 22,532 27,810 (5,278) 152,044 171,360 (19,316) 345,760 44%

Council Recharges- Kerbside Collection Charges 46,230 48,450 (2,220) 244,879 248,778 (3,899) 506,940 48%- Bruny Island Disposal Charges 9,555 5,880 3,675 40,882 38,180 2,702 80,000 51%- Bruny Island Operation Revenue 14,079 14,079 0 84,476 84,474 2 168,948 NA- Free Greenwaste Weekend 0 0 0 18,020 40,000 (21,980) 40,000 45%

Sub-total 69,864 68,409 1,455 388,256 411,432 (23,176) 795,888 49%

Total Income 158,692 151,044 7,648 863,313 882,417 (19,104) 1,737,923 50%

EXPENSESEmployee Costs

- Salaries 45,147 59,654 14,507 297,000 354,074 57,074 702,375 42%- Salaries - Bruny Island 4,848 5,567 719 33,095 33,042 (53) 65,545 50%- Overtime 2,194 1,125 (1,069) 7,713 7,630 (83) 12,315 63%- Overtime - Bruny Island 0 220 220 200 1,306 1,106 2,590 8%- Annual Leave 3,633 4,843 1,210 22,410 28,744 6,334 57,019 39%- Annual Leave - Bruny Island 596 535 (61) 3,999 3,176 (823) 6,301 63%- Personal Leave 680 1,931 1,251 7,853 11,462 3,609 22,737 35%- Personal Leave - Bruny Island 3,234 214 (3,020) 3,881 1,270 (2,611) 2,519 154%- Leave Loading 6,565 9,978 3,413 6,565 9,978 3,413 9,978 66%- Leave Loading - Bruny Island 524 915 392 524 915 392 915 57%- Workers Compensation 3,588 0 (3,588) 4,656 0 (4,656) 0 NA- Superannuation 5,475 5,667 192 33,854 33,636 (218) 66,726 51%- Superannuation - Bruny Island 500 529 29 3,143 3,140 (3) 6,227 50%- Sundry Staff Expenses 0 200 200 136 1,200 1,064 2,400 6%- Staff Training 100 0 (100) 3,108 3,872 764 4,500 69%- Staff Training - Bruny 0 0 0 0 250 250 500 0%- Protective Clothing 364 615 251 4,667 3,740 (927) 7,500 62%- Protective Clothing - Bruny Is 0 0 0 39 250 211 500 8%

Sub-total 77,447 91,993 14,546 432,843 497,685 64,842 970,647 45%

Disposal Costs- Disposal Costs - Copping 27,163 24,800 (2,363) 139,477 125,940 (13,537) 252,640 55%- Transport Costs - Copping 16,126 14,330 (1,796) 82,157 74,320 (7,837) 147,410 56%- Disposal Fee Glass / Bottles 545 472 (73) 3,019 2,620 (399) 5,682 53%- Disposal Tyre/Gas Bottle 0 313 313 2,448 1,680 (768) 2,949 83%- Disposal Costs Concrete/Cleanfill 0 150 150 0 900 900 1,800 0%

Sub-total 43,834 40,065 (3,769) 227,101 205,460 (21,641) 410,481 55%

Green Waste Costs- Green Waste Mulching 8,000 12,350 4,350 53,592 75,050 21,458 152,950 35%

Sub-total 8,000 12,350 4,350 53,592 75,050 21,458 152,950 35%

Hire & Maintenance- Bin Hire Barretta 1,316 1,304 (12) 7,889 7,801 (88) 15,487 51%- Bin Move/Recycle Barretta 5,497 5,033 (464) 24,537 20,082 (4,455) 40,833 60%- Bin Hire Bruny Island 860 870 10 5,154 5,220 66 10,440 49%- Bin Move/Recycle Bruny Is 5,640 5,850 210 20,962 20,900 (62) 48,600 43%- Ferry Costs - Bruny Island 320 260 (60) 1,992 1,560 (432) 3,120 64%- Bruny Island Sudry Expense 450 424 (26) 1,060 2,504 1,444 5,000 21%- Bruny Island Plant Hire 2,000 2,000 0 12,000 12,000 0 24,000 50%- Maintenance (Mechanical) 0 495 495 140 2,462 2,322 8,821 2%- Maintenance (Site) 10 500 490 1,541 3,000 1,459 6,000 26%- Maintenance Tip Shop 0 500 500 754 3,000 2,246 6,000 13%- Plant Hire 1,800 1,800 0 10,800 10,800 0 21,600 50%- Plant Hire External 0 100 100 0 1,000 1,000 2,000 0%- Pug Truck Hire 1,281 1,280 (1) 7,685 7,680 (5) 15,360 50%- MV/Plant Fuel 1,550 1,618 68 7,449 7,470 21 14,434 52%

Sub-total 20,723 22,034 1,311 101,962 105,479 3,517 221,695 46%

Other Expenses- Electricity 505 1,000 495 8,278 8,920 642 17,280 48%- Telephone 296 290 (6) 1,479 1,740 261 3,480 42%- Telphone - Bruny 70 38 (32) 1,155 228 (927) 456 253%- Office Supplies 702 203 (499) 2,553 1,564 (989) 3,094 83%- Education and Branding 0 0 0 0 500 500 800 0%- Website Development & Maint 0 0 0 0 0 0 0 NA- Computer Maintenance 1,714 0 (1,714) 1,714 5,000 3,286 5,000 34%- Advertising 141 300 159 306 600 294 1,200 26%- Cleaning 0 0 0 0 100 100 200 0%- Insurance (Public Liability) 0 0 0 11,668 7,212 (4,456) 7,212 162%- Insurance (Workers Comp) 16,659 17,947 1,288 16,659 17,947 1,288 17,947 93%- Security 150 0 (150) 150 1,500 1,350 5,300 3%- Subscriptions 0 0 0 0 280 280 530 0%- Bank Fees 230 227 (3) 1,415 1,157 (258) 2,583 55%- Consulting Expenses 0 0 0 0 0 0 0 NA- Minor Cash Discrepancies (123) 0 123 (883) 0 883 0 NA- Assets < $1000 0 0 0 0 549 549 549 0%- Weighbridge Software 0 0 0 11,113 11,350 237 11,350 98%- Weighbridge Tags & Buttons 0 0 0 285 500 215 1,000 29%- Weighbridge Certification 0 0 0 0 0 0 2,000 0%- Licences / Registrations 0 0 0 1,200 1,000 (200) 3,000 40%- Safety Expenses 67 500 433 649 3,000 2,351 6,000 11%- Board Expenses 1,084 1,514 430 6,500 6,930 430 13,430 48%- Corporate Services O/Head 4,167 4,167 0 25,000 25,002 2 50,004 50%

Sub-total 25,663 26,186 523 89,240 95,079 5,839 152,415 59%

Total Expenses 175,667 192,628 16,961 904,739 978,753 74,014 1,908,188 47%

Net Profit/(Loss) (16,975) (41,584) 24,609 (41,426) (96,336) 54,910 (170,265) 24%


KINGSTON TAS 7050

ABN 42 151 309 563

PROFIT AND LOSS REPORT1 December 2015 to 31 December 2015

Assets CURRENT MONTH PREVIOUS MONTH

General Cheque Account 449,738 440,818

Cash on Hand 2,700 2,700

Electronic Clearing Account 0 0

Payroll Cheque Account 0 0

Withholding Credits

Voluntary Withholding Credits 0 0

ABN Withholding Credits 0 0

Total Withholding Credits 0 0

Trade Debtors 84,873 90,865

Unrealised Income Metal Stock on Hand 0 0

Income Accrual 4,413 1,392

Total Assets 541,723 535,776

Liabilities

Trade Creditors 117,157 63,318

A/P Accrual - Inventory 0 0

GST Liabilities

GST Collected 16,067 15,873

GST Paid (10,589) (6,475)

Total GST Liabilities 5,479 9,398

Fuel Tax Credits Accrued 0 0

Import Duty Payable 0 0

WET Payable 0 0

Voluntary Withholdings Payable 0 0

ABN Withholding Payable 0 0

Luxury Car Tax Payable 0 0

Payroll Liabilities 11,137 18,051

Payroll Month End Accrual 16,848 6,714

Annual Leave Liability 57,159 54,854

Kingborough Council Loan 355,000 355,000

Expenditure Accruals 51,831 95,310

Total Liabilities 614,612 602,646

Net Assets (72,888) (66,870)

Equity

Retained Earnings (26,049) (26,049)

Current Earnings (46,839) (40,821)

Historical Balancing Account 0 0

Total Equity (72,888) (66,870)

As of January 2016


KINGSTON TAS 7050

ABN 42 151 309 563

Balance Sheet

January

Actual

January

Budget$ Variance YTD Actual YTD Budget

YTD Budget

VarianceAnnual Budget

% YTD vs

Annual Budget

INCOME

Sundry Charges- Bank Interest Received 371 625 (254) 2,508 4,350 (1,842) 7,475 34%- Cost Recovery (Workers Comp) 1,279 0 1,279 1,279 0 1,279 0 NA

- Cost Recovery (Other) 0 0 0 29 0 29 0 NA

Sub-total 1,650 625 1,025 3,816 4,350 (534) 7,475

User Charges- General Waste 50,354 47,100 3,254 299,636 261,600 38,036 423,000 71%- Tyres / Gas Bottles 804 400 404 2,485 2,800 (315) 4,800 52%- Green Waste 14,882 15,000 (118) 84,765 94,000 (9,235) 161,000 53%

Sub-total 66,039 62,500 3,539 386,886 358,400 28,486 588,800 66%

Recycling Sales- Tip Shop Sales 26,986 26,630 356 152,219 157,260 (5,041) 270,000 56%- Metal Sales 0 2,280 (2,280) 6,277 15,960 (9,683) 27,360 23%- Non Ferrous Metal Sales 3,013 3,750 (737) 18,515 26,600 (8,085) 40,000 46%- Recycling Sales 906 700 206 5,939 4,900 1,039 8,400 71%

Sub-total 30,906 33,360 (2,454) 182,950 204,720 (21,770) 345,760 53%

Council Recharges- Kerbside Collection Charges 42,820 50,490 (7,670) 287,698 299,268 (11,570) 506,940 57%- Bruny Island Disposal Charges 9,836 7,500 2,336 50,718 45,680 5,038 80,000 63%- Bruny Island Operation Revenue 14,079 14,079 0 98,555 98,553 2 168,948 NA- Free Greenwaste Weekend 0 0 0 18,020 40,000 (21,980) 40,000 45%

Sub-total 66,734 72,069 (5,335) 454,991 483,501 (28,510) 795,888 57%

Total Income 165,330 168,554 (3,224) 1,028,642 1,050,971 (22,329) 1,737,923 59%

EXPENSESEmployee Costs

- Salaries 56,668 59,654 2,986 353,668 413,728 60,060 702,375 50%- Salaries - Bruny Island 6,439 5,567 (872) 39,534 38,609 (925) 65,545 60%- Overtime 910 890 (20) 8,622 8,520 (102) 12,315 70%- Overtime - Bruny Island 0 220 220 200 1,526 1,326 2,590 8%- Annual Leave 5,494 4,843 (651) 27,904 33,587 5,683 57,019 49%- Annual Leave - Bruny Island 596 535 (61) 4,595 3,711 (884) 6,301 73%- Personal Leave 452 1,931 1,479 8,304 13,393 5,089 22,737 37%- Personal Leave - Bruny Island 307 214 (93) 4,188 1,484 (2,704) 2,519 166%- Leave Loading 0 0 0 6,565 9,978 3,413 9,978 66%- Leave Loading - Bruny Island 0 0 0 524 915 392 915 57%- Workers Compensation 2,240 0 (2,240) 6,896 0 (6,896) 0 NA- Superannuation 5,865 5,667 (198) 39,719 39,303 (416) 66,726 60%- Superannuation - Bruny Island 550 529 (21) 3,694 3,669 (25) 6,227 59%- Sundry Staff Expenses 0 200 200 136 1,400 1,264 2,400 6%- Staff Training 72 0 (72) 3,180 3,872 692 4,500 71%- Staff Training - Bruny 0 0 0 0 250 250 500 0%- Protective Clothing 815 615 (200) 5,483 4,355 (1,128) 7,500 73%- Protective Clothing - Bruny Is 0 0 0 39 250 211 500 8%

Sub-total 80,407 80,865 458 513,250 578,550 65,300 970,647 53%

Disposal Costs- Disposal Costs - Copping 26,038 26,100 62 165,515 152,040 (13,475) 252,640 66%- Transport Costs - Copping 15,448 13,135 (2,313) 97,605 87,455 (10,150) 147,410 66%- Disposal Fee Glass / Bottles 903 897 (6) 3,921 3,517 (404) 5,682 69%- Disposal Tyre/Gas Bottle 175 0 (175) 2,623 1,680 (943) 2,949 89%- Disposal Costs Concrete/Cleanfill 0 150 150 0 1,050 1,050 1,800 0%

Sub-total 42,564 40,282 (2,282) 269,665 245,742 (23,923) 410,481 66%

Green Waste Costs- Green Waste Mulching 18,483 14,250 (4,233) 72,075 89,300 17,225 152,950 47%

Sub-total 18,483 14,250 (4,233) 72,075 89,300 17,225 152,950 47%

Hire & Maintenance- Bin Hire Barretta 1,316 1,281 (35) 9,205 9,082 (123) 15,487 59%- Bin Move/Recycle Barretta 6,441 3,993 (2,448) 30,978 24,075 (6,903) 40,833 76%- Bin Hire Bruny Island 860 870 10 6,013 6,090 77 10,440 58%- Bin Move/Recycle Bruny Is 5,189 7,100 1,911 26,151 28,000 1,849 48,600 54%- Ferry Costs - Bruny Island 376 260 (116) 2,368 1,820 (548) 3,120 76%- Bruny Island Sudry Expense 0 416 416 1,060 2,920 1,860 5,000 21%- Bruny Island Plant Hire 2,000 2,000 0 14,000 14,000 0 24,000 58%- Maintenance (Mechanical) 0 0 0 140 2,462 2,322 8,821 2%- Maintenance (Site) 432 500 68 1,973 3,500 1,527 6,000 33%- Maintenance Tip Shop 0 500 500 754 3,500 2,746 6,000 13%- Plant Hire 1,800 1,800 0 12,600 12,600 0 21,600 58%- Plant Hire External 0 200 200 0 1,200 1,200 2,000 0%- Pug Truck Hire 1,281 1,280 (1) 8,966 8,960 (6) 15,360 58%- MV/Plant Fuel 370 1,164 794 7,819 8,634 815 14,434 54%

Sub-total 20,064 21,364 1,300 122,026 126,843 4,817 221,695 55%

Other Expenses- Electricity 1,325 1,325 0 9,603 10,245 642 17,280 56%- Telephone 290 290 0 1,769 2,030 261 3,480 51%- Telphone - Bruny 0 38 38 1,155 266 (889) 456 253%- Office Supplies 59 199 140 2,612 1,763 (849) 3,094 84%- Education and Branding 0 0 0 0 500 500 800 0%- Website Development & Maint 0 0 0 0 0 0 0 NA- Computer Maintenance 0 0 0 1,714 5,000 3,286 5,000 34%- Advertising 270 0 (270) 576 600 24 1,200 48%- Cleaning 0 0 0 0 100 100 200 0%- Insurance (Public Liability) 0 0 0 11,668 7,212 (4,456) 7,212 162%- Insurance (Workers Comp) 1 0 (1) 16,660 17,947 1,287 17,947 93%- Security 51 0 (51) 201 1,500 1,299 5,300 4%- Subscriptions 368 0 (368) 368 280 (88) 530 69%- Bank Fees 308 215 (93) 1,723 1,372 (351) 2,583 67%- Consulting Expenses 0 0 0 0 0 0 0 NA- Minor Cash Discrepancies 24 0 (24) (860) 0 860 0 NA- Assets < $1000 0 0 0 0 549 549 549 0%- Weighbridge Software 0 0 0 11,113 11,350 237 11,350 98%- Weighbridge Tags & Buttons 0 500 500 285 1,000 715 1,000 29%- Weighbridge Certification 0 0 0 0 0 0 2,000 0%- Licences / Registrations 0 0 0 1,200 1,000 (200) 3,000 40%- Safety Expenses 487 500 13 1,136 3,500 2,364 6,000 19%- Board Expenses 1,875 1,083 (792) 8,375 8,013 (362) 13,430 62%- Corporate Services O/Head 4,167 4,167 0 29,167 29,169 2 50,004 58%

Sub-total 9,224 8,317 (907) 98,465 103,396 4,931 152,415 65%

Total Expenses 170,742 165,078 (5,664) 1,075,482 1,143,831 68,349 1,908,188 56%

Net Profit/(Loss) (5,413) 3,476 (8,889) (46,839) (92,860) 46,021 (170,265) 28%

1 January 2016 to 31 January 2016


KINGSTON TAS 7050

ABN 42 151 309 563

PROFIT AND LOSS REPORT


REPORT TO: COUNCIL

SUBJECT: EMBRACING THE CLIMATE CHALLENGE

FILE REF: 8.162 DATE: 1ST MARCH 2016

OFFICER: JON DOOLE – MANAGER ENVIRONMENTAL SERVICES

ENDORSED BY: TONY FERRIER – ACTING GENERAL MANAGER

1. PURPOSE


Key Priority Area 5.0 Community leadership

Strategic Outcome 5.2 The community is well represented at regional and State government levels

Strategy 5.2.1 Maintain an active involvement at regional and state government levels in order to influence future decisions

1.1 The purpose of this report is to inform Council about the State government’s draft climate change action plan (2016 – 2021) – “Embracing the Climate Challenge” and to endorse a submission prior to the March 25th closure date.

2. BACKGROUND

2.1 In December 2015 the Minister for State Growth, Energy, Environment, Parks and Heritage – Matthew Groom MP released the State government draft climate change action plan (2016 – 2021).

2.2 The draft plan is designed to address both the emissions reduction and adaptation aspects of climate change response.

2.3 The draft plan can be viewed at: http://www.dpac.tas.gov.au/divisions/climatechange/what_the_government_is_doing/tasmanias_climate_change_action_plan.


3.1 There are no statutory requirements associated with this matter.

4. DISCUSSION

4.1 The draft action plan has been evaluated and respondents have been requested to focus on the actions listed in the 4 tables. It was considered that whilst there may be different views about what is said in the body of the report, it is most important to highlight potential omissions or inadequacies in the proposed actions. This is intended to ensure that the emphasis is placed on the critical role that the State government has in leading a coordinated response to climate change.

4.2 Following an evaluation a key issue that was considered inadequate throughout the Actions tables was the lack of numbering of actions and identified timeframes within the 5 year life of the plan. Maybe the establishment of key reforms indicators up front may

http://www.dpac.tas.gov.au/divisions/climatechange/what_the_government_is_doing/tasmanias_climate_change_action_plan

http://www.dpac.tas.gov.au/divisions/climatechange/what_the_government_is_doing/tasmanias_climate_change_action_plan


be of benefit with triggers for actions updating / modification identified. This would be would be of benefit for the practical implementation and reporting of the plan. It would also give the Action plan a moving / living feel.

4.3 It was also concerning how many of the Actions where vague and with non-measurable outcomes.

4.4 The following sections outline Council’s proposed response to the proposed Actions. As was previously highlighted in 2.3 the full draft Action plan is available on the State government website.

4.5 Table 1: Actions for meeting the climate challenge

4.5.1 2nd action (Climate Futures etc). A more definitive commitment over a 5 year period is needed beyond “determine what additional information is required”. This was a state of the art climate prediction model for Tasmania and the currency of the science and assumptions behind it need to be verified. A commitment to resourcing and facilitating a update of the model should be made.

4.5.2 An additional action is required that makes an unequivocal commitment to the ongoing operation and resourcing of the Tasmanian Climate Change Office.

4.5.3 An additional action is required that commits to working cooperatively with peak climate change bodies on adaptation methodologies and tools. Eg. NCCARF – Coastal Climate Change Adaptation Tool.

4.5.4 An additional action is required that makes a commitment to exploring local and State government capacity to undertake climate change adaptation (eg. review governance and identify barriers and enablers).

4.5.5 An additional action is required that identifies and implements a methodology to create a snapshot of climate change adaptation governance, baseline status and a commitment to reviewing such annually.

4.5.6 An additional action is required that makes a commitment to facilitate local council’s being able to mainstream climate change into their functions and activities.

4.5.7 An additional action is required that commits to the development and implementation of a climate change community communications strategy (especially for those most vulnerable) that articulates current climate science, risk, potential adaptation pathways and personal responsibility.

4.6 Table 2: Actions for maximising our energy advantage

4.6.1 Final action (electric vehicles). It is very disappointing that the best commitment over the 5 year life of the plan is to “Consider facilitation of a market led roll-out”. Surely given the potential environmental, tourism and economic benefits of a state wide network of charging facilities for electric vehicles a more brave commitment would be possible from the State.

4.6.2 A new action is required committing to a review of the feed-in tariff regime for solar power generation systems.

4.6.3 A new action is required committing to a program to facilitate an increase in community uptake of alternative energy and energy efficiency technologies. This could done via constructive relationships with community based organisations such as Sustainable Living in Tasmania.


4.6.4 An additional action is required that commits to the development and facilitated implementation of energy and carbon footprint quantification, reporting and benchmark setting for State and local government, industry and the community.

4.6.5 An additional action is required that commits to ensuring that the Statewide Planning Scheme contains provisions that maximises the potential for residential alternative energy generation and energy efficiency for dwellings and allotments in green field subdivisions.

4.7 Table 3: Actions for maximising our business advantage

4.7.1 A new action is required that commits to supporting climate change adaptation innovation by partnering with leading local councils, agencies, and businesses. eg. providing support and profile to local initiatives that showcase adaptation innovation.

4.7.2 An additional action is required that commits to facilitating an annual state climate change conference that showcases innovation in climate change mitigation and adaptation.

4.7.3 An additional action is required that commits to facilitating strategic climate change “think tank” research and options identification through partnerships with academic institutions such as UTAS and NGO’s such as Climate Tasmania and Sustainable Living in Tasmania.

4.8 Table 4: Actions for maximising our liveability advantage

4.8.1 The second action needs to include a reference to a finalisation of the review of the State Coastal Policy therefore providing an overarching strategic direction upon which to develop a “coastal adaptation framework” and accompanying guidance documents.

4.8.2 The third action would be strengthened if it contained a reference to pursuing MOUs with council’s and LGAT.

4.8.3 An additional action is required that commits to facilitating improved energy efficiency in residences by supporting initiatives such as the bulk purchase of PV systems facilitated by Sustainable Living in Tasmania.

4.8.4 An additional action is required that commits to funding the previously successful Earn Your Stars grants program.

5. FINANCE

5.1 There are no direct financial implications of making a submission regarding the draft climate change action plan.


6.1 The public release and exposure of the draft climate change action plan has been extensive as it has occurred over the past 3 months. The State government has invited comment on the document prior to March 25th 2016.

7. RISK

7.1 It is important that Kingborough Council provides input to the draft plan to ensure that the leadership it has shown in the area of climate change response is complemented and supported by the State government over the next 5 years.


7.2 Climate change is an issue of critical importance to the entire Tasmanian community and it is imperative that the overarching State government response document demonstrates leadership, commitment and strategic direction.

8. CONCLUSION

8.1 The release of Tasmania’s draft climate change action plan 2016-2021 for public comment provides an important window of opportunity for Council to emphasise its expectation that the State government demonstrates an ongoing commitment to leadership on an issue critical to our community.

8.2 It is proposed to make a submission prior to the closing date on March 25th encapsulating the issues identified in this report.

8.3 If Councillors wish to raise additional issues for incorporation into the submission it would be appreciated if these could be forwarded to the Manager Environmental Services prior to March 22nd.

9. RECOMMENDATION MOVED SECONDED That Council make a written submission to the Department of Premier and Cabinet on the draft Tasmanian climate change action plan 2016 – 2012 consistent with the particular points identified in this report. VOTING



Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace


REPORT TO: COUNCIL

SUBJECT: KINGSTON PRODUCE MARKET

FILE REF: 5.341 DATE: 1 MARCH 2016

OFFICER: DANIEL SMEE – MANAGER COMMUNITY & RECREATIONAL SERVICES

ENDORSED BY: TONY FERRIER – ACTING GENERAL MANAGER

1. PURPOSE


Key Priority Area 4.0 A vibrant local economy

Strategic Outcome 4.1 A dynamic and prosperous economy that is attractive for business investment.

Strategy 4.1.3.1 Facilitate the establishment of a farmers market at one or more locations within Kingborough.

1.1 The purpose of this report is to provide a recommendation in relation to the future of the Kingston Produce Market.

2. BACKGROUND

2.1 The Kingston Produce Market was an initiative of the Kingborough Food Chain Project, funded via an $80,000 grant from the Heart Foundation, with the objective of increasing community access to fresh fruit and vegetables.


3.1 The market has obtained all necessary statutory approvals in order to operate.

4. DISCUSSION

4.1 The Kingston Produce Market was first run as a pilot from February to April 2015. The pilot indicated sufficient community and stallholder support to proceed to a more permanent market and this commenced in November 2015 following the receipt of development approval.

4.2 The market was set up on the basis that once established it would operate without any subsidisation from Council, so as to ensure compliance with competitive neutrality principles.

4.3 A mid-week market was chosen to provide a point of difference from the numerous local weekend markets and because feedback suggested that this would maximise attendance from stallholders.

4.4 The hours of operation for the market has been the subject of much conjecture, with the experience of the pilot market suggesting that customer attendance dropped off significantly after 4:30pm.

4.5 The use of the Civic Centre site meant that access to toilets was problematic after 5pm, whilst the employment of a Market Coordinator after 6pm would incur the added cost of penalty rates.


4.6 Whilst these issues were not insurmountable, the over-riding factor in deciding upon a 12:30 - 4:00pm time slot was the preparedness of stallholders to attend.

4.7 During the expression of interest process, the overwhelming majority of stallholders indicated that they would only be prepared to support the market if it operated during the afternoon only.

4.8 At the start of January 2016, following feedback from the public for a desire for later operating hours to cater for those wishing to attend after work, it was proposed that the market would open until 6pm. All but two of the stallholders indicated that they would no longer attend the market under these conditions.

4.9 Without stallholders, there is no market and in the absence of competition for places, there was little that could be done to force stallholders to attend later in the evening. The best that could be achieved was an extension to 4:30pm.

4.10 Despite the best efforts of the Market Coordinator, stallholder attendance has not increased and market patronage has not met expectations. This has meant that the desired aim of making the market financially self-sustainable has not been achieved.

4.11 The market currently operates at a loss of ~$200 per week, which is being covered by the Kingborough Food Chain Project. With the latter due to conclude in June 2016, there is a need to consider future options for the delivery of the market.

4.12 Whilst it appears difficult for Council to operate the market on a cost neutral basis, it is conceivable that it could be run profitably by a community group with volunteer coordination.

4.13 The Kingston Rotary Club has expressed an interest in taking over the market but their committee is currently concentrating their efforts on re-establishing their Sunday Market at the former Kingston High School site.

4.14 Given that it was planned for the Produce Market to go into recess over the winter months, there is the option to continue discussions with Rotary with a view to them re-starting the market later this year (with the venue to be determined).

5. FINANCE

5.1 Stallholders pay a once off “Licence to Trade” fee of $33 and are charged a weekly fee for attendance at the market in accordance with the following schedule:

3x3 with marquee - $44

3x3 no marquee - $33

double site - $77

single table - $17

powered sites - $11

5.2 The employment of a casual Market Coordinator for ~15 hours per week is the biggest item of expenditure associated with the delivery of the market, with promotion, insurance and office costs making up the balance.

5.3 There are currently around 12 regular stallholders attending the market. A 50% increase would be required in order to achieve a break-even point. The option of increasing fees is not considered viable as stallholders are reporting that their return from the market is marginal at best.

5.4 Based on current figures, if Council wished to continue to operate the market on a year round basis, an operational subsidy of $10,000 per annum would be required.



6.1 Regular communication has been held with stallholders throughout the duration of the market’s operation.

7. RISK

7.1 There is a risk that the community will be disappointed if the market is closed and does not re-open. Whilst this can be ameliorated if the market is handed over to a community group, there is a risk that the workload may be too much for volunteers and the high standards that have been set for the market may decline.

7.2 It is considered important that the market remain focussed on the sale of produce as opposed to cheap imported products and bric-a-brac.

8. CONCLUSION

8.1 The delivery of the Kingston Produce Market by Council has not managed to achieve the desired aim of being financially self-sustainable, with its operation to date being subsidised by a grant from the Heart Foundation for the Kingborough Food Chain Project that is scheduled to conclude in June 2016.

8.2 The options for the market going forward are:

a) Close the market;

b) Operate with a subsidy from the general rate; or

c) Handover to a community group.

8.3 The Rotary Club of Kingston has expressed an interest in potentially taking over the market and given their volunteer base and experience in running the Sunday market, they seem the best placed of any local group to do so.

8.4 It is recommended that Council close the market at the end of April 2016 and continue discussions with the Rotary Club with a view to them potentially taking over all aspects of the market’s operation and restarting later in the year.

9. RECOMMENDATION MOVED SECONDED That the Kingston Produce Market be closed at the end of April 2016 and discussions be held with the Kingston Rotary Club in regard to taking over the operations of the market at arm’s length from Council. VOTING



Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace


REPORT TO: COUNCIL

SUBJECT: RECOVERY OF VINTAGE MACHINERY

FILE REF: 5.28 DATE: 25 FEBRUARY 2016

OFFICER: IAN HOLLOWAY - EXECUTIVE OFFICER

ENDORSED BY: TONY FERRIER - ACTING GENERAL MANAGER

1. PURPOSE


Key Priority Area 1 A safe, healthy and supportive community

Strategic Outcome 1.5 A community that celebrate its arts, culture and place

Strategy 1.5.2 Support initiatives and opportunities that grow participation of cultural diversity and the arts.

1.1 To consider financial support to aid in the recovery of vintage machinery from Bruny Island.

2. BACKGROUND

2.1 An offer has been made to Council for the donation of vintage machinery that could be retained by the community and ultimately publicly displayed.


3.1 There are no statutory requirements relating to this report.

4. DISCUSSION

4.1 Council has been approached (via Councillor Grace) with an offer that if Council would arrange removal, a selection of vintage farm machinery (see attached photographs) would be made available free of charge provided that the machinery remains with the public.

4.2 As can be seen from the photographs some of the machinery dates back to times of “horse drawn machinery” and certainly has a historical value and worthy of recovery.

4.3 Discussions have been held with representatives of the Channel Heritage Museum and the museum has expressed interest in some items of the machinery available.

4.4 As to the partial restoration of some of the items, there is the opportunity for discussions to be held with the various Men’s Sheds within Kingborough to ascertain if they may be interested in undertaking restoration.

4.5 The recovery and restoration of the machinery would add to the potential tourism experience within Kingborough and is likely be of interest not only to visitors but also to Kingborough residents (some of whom may recollect use of similar machinery).


5. FINANCE

5.1 The cost of recovery and transport has not been fully costed however it is anticipated that the cost of utilising a combination of Council and private contractors could be in the order of $2,000 that can be funded from the 2015/2016 Governance operational budget.


6.1 The outcomes of Council’s decision will be conveyed to the respective property owners. If Council is supportive of the recommendation then discussions can be held with community groups that may assist directly and / or financially with restoration of the key pieces of vintage machinery.

7. RISK

7.1 There is a risk that if the vintage machinery is not recovered it will be lost to future generations. In addition, there is the risk that community groups do not support the restoration of the machinery and that Council is left with machinery and the expectation that Council will fund restoration and/or housing.

8. CONCLUSION

8.1 The offer to provide the vintage machinery at no cost is an opportunity to save the vintage farm machinery to enable long term restoration and ultimately be displayed at venues such at the Channel Heritage Museum.

8.2 The cost of the recovery can be funded from the current operational budget.

9. RECOMMENDATION

MOVED SECONDED That Council authorise expenditure up to $2,000 from the 2015/2016 Governance operational budget for the recovery and transportation of a selection of vintage farm machinery that has been offered to the community via Council. VOTING



Cr Bastone Cr Street

Cr Dr Bury Cr Wass

Cr Fox Cr Winter

Cr Grace Cr Wriedt


INFORMATION REPORTS MOVED SECONDED That the following information reports be noted: 1. Mayor’s Communications.

2. Bruny Island Advisory Committee. 3. Minutes of the Kingborough Bicycle Advisory Committee held on 10 February 2016.

4. Minutes of the Kingborough Road Safety Committee held on 10 February 2016.

5. Minutes of the Kingborough Access Advisory Committee held on 10 February 2016. VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace


MAYOR’S COMMUNICATIONS Mayor Wass reported the following : Appointments / Activities 1. 11.00 a.m. Tuesday 19.1.16 Met with Ms Keree Rose and Ms Sue Leith of Council on the Aging (COTA). Venue : Civic Centre. 2. 10.30 a.m. Friday 22.1.16 In company with General Manager, Mr Arnold met with Senators Nick McKim and Peter

Whish-Wilson to brief them on Council’s past and future funding submissions to the Federal Government, under the National Stronger Regions Fund for the former Kingston High School site.

Venue : Civic Centre. 3. 9.15 a.m. Tuesday 26.1.16 Conducted Kingborough’s Australia Day Awards and Public Citizenship Ceremony

(49 participants) in company with fellow Councillors, General Manager, Mr Arnold and staff. Venue : Twin Ovals Function Centre, Kingston. 4. 12.15 p.m. Tuesday 26.1.16 Attended a Day on the Beach with fellow Councillors, General Manager, Mr Arnold and staff. Venue : Kingston Beach. 5. 11.00 a.m. Thursday 28.1.16 In company with KWS Manager, Mr Wisbey attended Southern Waste Strategy Authority

general meeting. Venue : Glenorchy Council Chambers, Glenorchy. 6. 3.00 p.m. Thursday 28.1.16 Met with Kingborough Sports Centre Assistant Manager, Ms Dianne Banks to thank and

congratulate her on 31 years of service with Council. Ms Banks retires 29.1.16. Venue : Kingborough Sports Centre, Kingston. 7. 11.00 a.m. Friday 29.1.16 In company with General Manager, Mr Arnold met with the Minister for Infrastructure, the

Hon Rene Hidding MP, and Alan Garcia, CEO Infrastructure Tasmania. Venue : Civic Centre. 8. 3.00 p.m. Sunday 31.1.16 At invitation attended Induction of Rev Mathew Burns as Pastor of Taroona Baptist Church. Venue : Taroona Baptist Church, Taroona. 9. 4.30 p.m. Tuesday 2.2.16 Met with Ms Pippa Dickson. Venue : Beachside 32, Kingston Beach. 10. 6.30 p.m. Wednesday 3.2.16 At invitation of the Management of the Southern Regional Unit SES, attended 2016 Council’s

Appreciation Dinner. Venue : Tasmania Police Academy, Rokeby. 11. 10.00 a.m. Saturday 6.2.16 Attended 25th Middleton Country Fair. Venue : Middleton Community Centre, Middleton.


12. 6.00 p.m. Sunday 7.2.16 At invitation of Snug Fire Brigade, attended 49th ‘Black Tuesday’ Memorial Wreath Laying

ceremony. Venue : Black Tuesday Memorial, Snug Beach. 13. 10.00 a.m. Monday 8.2.16 Met with Mrs Carol Whayman. Venue : Kingston Beach. 14. 4.30 p.m. Tuesday 9.2.16 In company with General Manager, Mr Arnold met with Ms Denice McIntyre, Project

Sponsor, Department of State Growth to be briefed on project works to be undertaken to upgrade Summerleas Road, Huon Highway intersection.

Venue : Civic Centre. 15. 2.00 p.m. Wednesday 10.2.16 In company with General Manager, Mr Arnold attended Owners Representatives quarterly

briefing, Southern Region. Venue : Board Room, TasWater, Moonah. 16. 9.30 a.m. Thursday 11.2.16 Attended LGAT General Management Committee. Venue : City Mill Business Centre,76 York Street, Launceston. 17. 7.00 p.m. Thursday 11.2.16 At invitation attended public meeting to plan the sesquicentennial anniversary of Margate’s

Proclamation on 3 July 1866, with Councillor Grace attending. Venue : Channel Heritage Centre, Margate. 18. 10.00 a.m. Friday 12.2.16 In company with General Manager, Mr Arnold attended LGAT General Meeting. Venue : The Tramsheds, Launceston. 19. 6.00 p.m. Friday 12.2.17 At invitation attended Official Opening of Phil Hirst’s Photographic Exhibition. Venue : Westwinds Community Centre, Woodbridge. 20. 1.00 p.m. Saturday 13.2.16 At invitation attended 90th Anniversary of the Kingston Tennis Club, with Councillor Dean

Winter (Patron) attending. Venue : Kingston Tennis Club, Kingston. 21. 8.30 a.m. Monday 15.2.16 In company with General Manager, Lord Mayor of Hobart, Mayors of Clarence and

Glenorchy and respective General Managers, met with SGS Economics & Planning consultants re Local Government Reform.

Venue : Hobart City Council, Hobart. 21. 7.30 p.m. Monday 15.2.16 At invitation of Taroona Football Club attended an event to recognise completion of light

tower project on junior teams training ground. Venue : Taroona Primary School, Taroona. 22. 10.00 a.m. Tuesday 16.2.16 Attended STCA Waste Group Meeting. Venue : Hobart City Council, Hobart.


23. 2.00 p.m. Sunday 21.2.16 In company with fellow Councillors attended Rally to keep Centrelink / Medicare in Kingston. Venue : The Centre, Kingston. 24. 1.00 p.m. Tuesday 23.2.15 At invitation of Utas attended the Underwood Centre workshop with Councillor Bury ‘

Everyone a changemaker in education’ with the Honourable Henry De Sio, visiting scholar, a key participant.

Venue : Hadley’s Orient Hotel, 34 Murray Street, Hobart. 25. 3.00 p.m. Thursday 25.2.16 Attended Copping Refuse Disposal Site Joint Authority meeting. Venue : Clarence City Council, Rosny Park. 26. 6.45 p.m. Wednesday 2.3.16 At invitation attended Kingborough Community Enterprise Centre’s ‘Opportunity Night’, with

Councillor Bastone in attendance. Venue : Southern Lights Hotel, Kingston View Drive, Kingston. 27. 6.30 p.m. Thursday 3.3.16 Opened the 45th Annual Tasmanian Art Group exhibition with works from 14 member artists

displayed. Venue : Kingston Beach Art Hub Gallery, Beach Road, Kingston. 28. 11.30 a.m. Friday 4.3.16 In company with Manager, Community & Recreational Services, Mr Smee, met with the

Premier, the Hon Will Hodgman MP, and Nic Street, MP, to receive a Minor Grants Program cheque towards ’Disability/Special Needs/Junior Sports Equipment for the Kingborough Sports Centre.

Venue : Kingborough Sports Centre, Kingston. 29. 2.45 p.m. Friday 4.3.16 In company with Acting General Manager, Mr Ferrier and Roads & Stormwater Engineer, Ms

Clark attended a Road Traffic Summit to discuss Hobart City traffic issues instigated and Chaired by the Hon Rene Hidding, MP, Minister for Infrastructure, with our Local Government counterparts from Clarence, Glenorchy and Hobart in attendance.

Venue : Minister of Infrastructure Office, Franklin Square, Hobart. 30. 10.00 a.m. Saturday 5.3.16 At invitation attended Coastal Communities at Risk – Planning for the Future workshop

relating to the Adventure Bay areas of Bruny Island. Also in attendance Manager, Environmental Services, Mr Doole.

Venue : Adventure Bay Community Hall, Adventure Bay. 28. 10.00 a.m. Sunday 6.3.16 At invitation attended annual Life Be In It, KidFit Triathlon and fun run. Venue : Blackmans Bay beach. 29. 2.00 p.m. Sunday 6.3.16 Attended and Launched local author, Julie Gardam’s book ‘North West Bay to Margate’ with

Councillor Grace attending. Venue : Channel Heritage Centre, Channel Highway, Margate. 30. 10.50 a.m. Monday 7.3.16 Attended ‘Welcome to Thai Students Assembly’ and hosted morning tea for exchange

students, with Deputy Mayor Councillor Wriedt, and Councillors Percey and Fox attending.. Venue : Kingston High School, Kingston.


Attended By Representative Of The Mayor 1. 11.00 a.m. Thursday 11.2.16 Deputy Mayor, Councillor Wriedt welcomed statewide delegates to Kingborough, attending

the Statewide Men’s Shed gathering. Venue : Kingston Men’s Shed, Kingston.


BRUNY ISLAND ADVISORY COMMITTEE

Author : IAN HOLLOWAY - EXECUTIVE OFFICER

File No : 5.183

Date : 22 February 2016

Attached are the minutes of the Bruny Island Advisory Committee meetings for the months of December 2015 and February 2016. The December meeting contained no recommendations to Council. The meeting in February resolved to recommend to Council two issues. Firstly to support Council’s position in relation to the then decision to close the Kingston Medicare / Centrelink office however given the Minister’s decision to rescind that decision the recommendation is no longer relevant. The Committee also resolved to recommend return to monthly Committee meetings however this matter has been considered numerous times by Council and there is no need for further consideration of this matter. In addition, the Committee will hold workshops to discuss strategic issues such as the draft Bruny Island Tourism Strategy.


MINUTES


Meeting No. 94

Thursday 10 December 2015


MINUTES of the meeting of the Bruny Island Advisory held at the Bruny Island District School on Thursday 10th December 2015 commencing at 10.30 am. ATTENDANCE

PRESENT APOLOGY

Chairperson Cr Mike Percey x

Members Mr Trevor Adams x

Mr Geoff Byrne x

Mr John Kobylec x

Mr Keith Bill x

Mr Bill Hughes x

Mrs Bernice Woolley x

Mr Richard Clarke x

Mr John Lampkin x

COUNCILLORS IN ATTENDANCE Mayor S Wass and Councillor Atkinson COUNCIL OFFICER IN ATTENDANCE Mr Ian Holloway – Executive Officer IN ATTENDANCE Ms Julie Collins – Federal Member for Franklin Students Bruny Island District School APOLOGIES Mr K Bill and Mr J Lampkin LEAVE OF ABSENCE Nil DECLARATIONS OF INTEREST CONFIRMATION OF PREVIOUS MINUTES Moved Mr Adams / Seconded Mr Hughes That the minutes of the Committee meeting held on Thursday 8th October 2015 as circulated be confirmed with amended to motion on toilet to Mr Hughes. BUSINESS ARISING FROM PREVIOUS MINUTES Nil


PRESENTATIONS: Students Bruny Island District School gave presentations on the activities of the school. Grade 6 students were presented with certificates of appreciation for their contribution during 2015. Grade 5 students were introduced to the Committee. QUESTIONS ON NOTICE FROM COMMITTEE At the October 2015 meeting, Mr Kobylec asked the following questions: 1. What was the total cost of the installation of a replacement septic system for the public toilets

attached to Adventure Bay Hall? 2. Why was it necessary to replace this system, considering it was only about two years old? Response: 1. $7,140 2. The system had been suffering from blocked drainage and investigations revealed that the

septic tank had lifted due to ground water pressure and that the last 4 – 5 metres of pipeline had also lifted creating a rise that was the cause of the blockages.

As a result it was necessary to renew the septic tank ensuring that the tank was anchored and would not be susceptible to ground water pressure. QUESTIONS ON NOTICE FROM THE PUBLIC Nil QUESTIONS WITHOUT NOTICE FROM COMMITTEE MEMBERS Nil QUESTIONS WITHOUT NOTICE FROM THE PUBLIC Nil CORRESPONDENCE Nil


ENVIRONMENTAL MANAGEMENT

Item Background and Current Situation Committee Advice

Ragwort program

Skip bin removed. Request advice as to whether volume of ragwort is reducing.

Alonnah Beach No further advice Matter be deleted

Cat control Draft strategy has been prepared and currently under peer review

Update to be provided at future meeting by Cat Control Project Officer.

Weed control No further advice Concern at the lack of spraying of roadside frontages within the rural areas of Bruny

PLANNING STRATEGIES AND FUTURE DEVELOPMENT


New Kingborough Planning Scheme

Representation to draft Scheme have been noted by Council and referred to the Planning Commission.

Noted

SOCIAL, CULTURAL AND COMMUNITY SERVICES


Bruny Island Ferry issues

State Government has implemented a two ferry service.

Comment that the capacity of the Mirrabunna has been increased by reinstating the fourth lane.

Abbeyfield project

No further advice Project is ongoing with local committee investigating funding opportunities

Council activities

Advice will be provided to residents on activities conducted by Council.

Request re advice as to school holiday program for the Island.

PUBLIC INFRASTRUCTURE


Lay-by at Bull Bay

Advice has been received that without land acquisition it is not possible to construct a “pull-over” area.

Request for Manager Engineering Services to provide advice to Committee as to the outcome of this matter considering previous advice that the project would proceed


Adventure Bay Road linemarking

No further advice

To be raised with Dept of State Growth

Stiffy’s Creek walkway

Issues associated with walkway are incorporated in the Dennes Point Master Plan development

Noted

Main Road at Lunawanna

The speed limit is to be reviewed this summer. Dept of State Growth has allocated funding to re-sheeting the Main Road between Alonnah and Lunawanna

Noted

Sealing of roads Mr Gregory has now assigned Ms Sarah Boyle to manage the various issues on Bruny Island including the sealing of the Main Road at The Neck. Ms Boyle will be available in early 2016 to attend a meeting to provide an update on the various Bruny Island projects.

Invitation to be extended to Ms Boyle to attend future meeting

Public toilets - Alonnah

No further advice Noted

Alonnah pontoon


Adventure Bay foreshore path


Pedestrian Bridge Bruny Main Road

Ms Sarah Boyle to attend BIAC meeting in early 2016.

Noted

Coolangatta Road

Parks & Wildlife Service has undertaken remedial works to the road however further works is dependent upon securing funding

Noted

Forestry Tasmania

Forestry road networks on Island Request to seek advice as to the future maintenance of the Forestry Tasmania road network on the Island.

Litter and dog bags

Request for provision of dog litter bags at strategic locations on Adventure Bay beach.

Request for litter bin to be installed in the layby at Great Bay (north of Get Shucked).


TOURISM PROMOTION AND ECONOMIC DEVELOPMENT


Proliferation of signs at the Adventure Bay turn-off

Ms Sarah Boyle to attend BIAC meeting in early 2016.

Kellaway Park – Dennes Point

Issues associated with walkway are incorporated in the Dennes Point Master Plan development

Bruny Island airstrip

Consultant to visit site provide additional advice as to vegetation reduction.

Recreational Vehicles on Island

Council ye to consider this matter formally. Investigations into potential sites commenced.

Moved Mr Byrne Seconded Mrs Woolley That a recreational vehicle strategy for Bruny Island be included in the revision of the Bruny Island Tourism Strategy. Carried unanimously


Bruny Island Tourism Association

No further advice Mrs Woolley advised that a new brochure run is underway

Adventure Bay foreshore toilet

Council resolved not to adopt recommendation to take over the toilets.

Noted

LIAISON WITH STATE GOVERNMENT AGENCIES


Management of State Forests

Recent publicity has been given to Forestry Tasmania’s decision to suspend timber harvesting on Bruny Island.

Noted

MATTERS OF GENERAL INTEREST Nil


The Mayor thanked the retiring Committee members for their contribution to the Committee during their term of office. CLOSURE Meeting closed at 11.50 a.m.


MINUTES


Meeting No. 95

Thursday 11 February 2016


MINUTES of the meeting of the Bruny Island Advisory held at the Bruny Island Community Health on Thursday 11 February 2016 commencing at 9.00 a.m. ATTENDANCE

PRESENT APOLOGY

Chairperson Cr Mike Percey X

Members Mr Trevor Adams X

Mr A Matysek X

Mr John Kobylec X

Mr B Schmidt X

Mr Bill Hughes X

Ms S Gaskell X

Mr G McAfee X

Mr R Clarke X

COUNCILLORS IN ATTENDANCE Councillor D Grace. COUNCIL OFFICER IN ATTENDANCE Mr Tony Ferrier – Deputy General Manager Mr Ian Holloway – Executive Officer IN ATTENDANCE Students Bruny Island District School LEAVE OF ABSENCE No leave of absence for meeting. DECLARATIONS OF INTEREST No declarations of interest were tendered. CONFIRMATION OF PREVIOUS MINUTES Moved Mr Adams / Seconded Mr Hughes That the minutes of the Committee meeting held on Thursday 5th December 2015 as circulated be confirmed. BUSINESS ARISING FROM PREVIOUS MINUTES No business arising from previous minutes.


PRESENTATIONS: The Grade 6 student leaders from the Bruny Island provided a presentation to the Committee on activities within the school:

Red balloon day

Involvement in Clean up Australia Day on 4 March

Appreciation for Council conducting Youth Fest at Alonnah

43 students at the school ELECTION OF DEPUTY CHAIRPERSON Mr Adams was nominated for Deputy Chairperson. Being no further nominations Mr Adams was elected. QUESTIONS ON NOTICE FROM COMMITTEE The following questions on notice were submitted by Mr Kobylec: a. Emergency power plant on Bruny Island – how does it work? Power supply has been cut off

to Bruny Island for many hours since the installation but the emergency power unit doesn’t appear to restore power while the problem is being fixed.

Response: Details are being sought from TasNetworks on this matter.

b. Demolition of old Adventure Bay toilet block – how is paying for this and is there an estimate

for the work? Response: The demolition is being conducted by Crown Land Services as managers of the site. No estimate has been provided.

c. Sealing of parking area in front of Adventure Bay Hall. This needs to be placed on the

agenda for works to be carried out by Kingborough Council. The wear and tear by constant use of cars, large four wheel drives and campervans is creating a dust storm when it’s windy. This is an environmental issue affecting people using the shop, play equipment, barbeque facilities, the Bowls Club as well as surrounding householders.

Response: This matter will be referred to the Manager Engineering Services as part of the development of the capital works program for 2016/2017.

d. Dog litter bag dispensers at Adventure Bay and other beach areas of Bruny Island. This has become an environmental issue which has been exacerbated by the increasing amount of visitors with dogs walking them on the beaches. There is no proposal to ban dogs on any of the beaches. Simply the installation of dog litter bag dispensers for dog owners to use. Response: Advice is being sought as to the cost and ability to provide dog litter bags and associated litter bins where there are no current litter bins.


QUESTIONS ON NOTICE FROM THE PUBLIC There were no questions on notice from the public. QUESTIONS WITHOUT NOTICE FROM COMMITTEE MEMBERS Mr Kobylec: Is Council financially contributing to the construction of the new jetty at East Cove,

Adventure Bay? Response: Council is not financially contributing to the construction – funded by the developer

with financial support from Government grant. QUESTIONS WITHOUT NOTICE FROM THE PUBLIC Cr Grace: How much is the cost to Council of day labour for rubbish collection on the Island? Response: Question was taken on notice.

___________________________________ Mr K Bill: Will the sealing of Harvey Road be considered in the 2016/2017 budget? Response: Question was taken on notice. CORRESPONDENCE Nil TERMS OF REFERENCE, AGENDA FORMAT AND MEETINGS Future meeting dates: Moved Mr Hughes seconded Mr Clarke That the Committee recommend to Council that the Committee meetings be held on a monthly basis. For:

Mr Hughes Mr Clarke

Mr Adams Mr Kobylec

Against:

Ms Gaskell Mr McAfee


ENVIRONMENTAL MANAGEMENT


Ragwort program

Advice that volume of ragwort being disposed has decreased

The Committee considered that there has been a reduction in ragwort on the Island however there are still some property owners not undertaking control

Cat control Cat Control Project Officer to attend future meetings.

Invite forwarded to Ms Kaylene Allan to attend future meeting

Weed control Mr Ferrier advised that a draft Kingborough Weed Strategy is being finalised for workshop with Council. A copy of the draft strategy will be provided to the Committee once workshopped with Councillors.

Noted.

Oyster Industry Mr Hughes raised concern as to the future of the oyster industry on the Island due to the POMS virus.

Adventure Bay Coastal Hazards Project

Members were provided with a briefing of the project being undertaken by consultants AECOM.

Noted.

PLANNING STRATEGIES AND FUTURE DEVELOPMENT


New Kingborough Planning Scheme

The Deputy General Manager provided a briefing on the status of the Interim Kingborough Planning Scheme and the development of the Statewide Planning Scheme

Noted.

SOCIAL, CULTURAL AND COMMUNITY SERVICES


Bruny Island Ferry issues

No further advice Request to ascertain why the lower floor on the “Mirambeena” was changed to 3 lanes and then reconverted back to 4 lanes. Issues with ability of vehicle passengers to get out of vehicles in event of emergency.

Abbeyfield project

The Deputy General Manager provided a briefing on the Abbeyfield project.

Noted.

Council activities Appreciation to Council staff for Youth Fest at Alonnah.

Request for greater use of Bruny Island news for Council activities.

Art Exhibitions Exhibition in Alonnah Hall was successful.

2016 Bruny Island Art prize with prize of $10,000 open.


Future of Centrelink & Medicare Service, Kingston Moved Mr Hughes seconded Mr Adams That the Committee advise Council that the Bruny Island community fully supports Council’s endeavours to retain the Centrelink / Medicare offices at Kingston as the closure will further impact residents of remote areas such as Bruny Island.

Carried unanimously PUBLIC INFRASTRUCTURE


North Bruny Master Plan

Lay-by at Bull Bay

Walkways Dennes Point

Kellaway Park

Adventure Bay Road linemarking

Request for update from Dept of State Growth.

Main Road at Lunawanna

The speed limit is to be reviewed this summer. Dept of State Growth has allocated funding to re-sheeting the Main Road between Alonnah and Lunawanna

Noted.

Sealing of roads Mr Gregory has now assigned Ms Sarah Boyle to manage the various issues on Bruny Island including the sealing of the Main Road at The Neck. Ms Boyle will be available in early 2016 to attend a meeting to provide an update on the various Bruny Island projects.

Request for update on previous funding allocation for the Great Bay sealing project.

Public toilets - Alonnah

No further advice Noted.

Alonnah pontoon No further advice Noted.

Adventure Bay foreshore path

No further advice Request to ascertain if to be listed within 2016/17 budget deliberations.

Pedestrian Bridge Bruny Main Road

Advice to be provided by Ms Boyle from Dept of State Growth at future meeting

Noted.

Coolangatta Road

The Deputy General Manager advised that this road forms part of the current investigations by the Dept of State Growth.

Noted.

Litter and dog bags

Refer to question on notice Could the cost of provision and servicing of litter bins on the Island be ascertained.

Request for installation of litter bin at Great Bay pull-over bay.


TOURISM PROMOTION AND ECONOMIC DEVELOPMENT


Proliferation of signs at the Adventure Bay turn-off

Draft signage strategy being developed in conjunction with Dept of State Growth. Draft strategy to be forwarded to Committee.

Noted.

Bruny Island Tourism Strategy

Draft strategy provided to members. Workshop to be conducted 17 March 2016.

Recreational Vehicles on Island

Strategy to be developed for inclusion within Tourism Strategy

Supported.

LIAISON WITH STATE GOVERNMENT AGENCIES


Management of State Forests

Advice being sought from Forestry Tasmania

Request for advice for next meeting.

MATTERS OF GENERAL INTEREST CLOSURE Meeting closed at 11.45 a.m.


MINUTES

KINGBOROUGH ACCESS ADVISORY COMMITTEE

Meeting No. 2016-1 Wednesday 10 February 2016


Minutes of a Meeting of the Kingborough Access Advisory Committee to be held at the Kingborough Civic Centre, Kingston, on Wednesday, 10 February 2016 December at 2.00pm. PRESENT

PRESENT APOLOGY

Chairperson Cr Paula Wriedt

Members Paul Gilby (Community representative)

Sue Hawker (Community representative)

Kris Apps (Community representative)

Tony Cane (Community representative)

Julie Taylor (Arthritis Tasmania and Osteoporosis Tasmania representative)

David Vickery (Community representative)

Council Officers in attendance

Renai Clark (Roads & Stormwater Engineer)

Julie Alderfox (Community Development Officer)

Sarah Wilcox-Standring

LEAVE OF ABSENCE No leaves of absence requested. DECLARATIONS OF INTEREST There were no declarations of interest. CONFIRMATION OF MINUTES Moved Julie Taylor /Seconded Kris Apps That the Minutes of the Committee meeting held on 9 December 2015 as circulated, be confirmed. BUSINESS ARISING FROM PREVIOUS MINUTES Access Checklist Council’s Communications Officer attended the meeting to receive final feedback on the production of the ‘Building an Accessible Home’ brochure. The brochure was finalised with promotion and distribution to follow. Cr Wriedt thanked and congratulated the Committee and staff members on the work. Distribution points to include tradespeople, architects, draftspeople and real estate agents.


Blackmans Bay Shopping Centre Issues Staff reported that they had made a site visit to the centre and could not identify the points outside the Hill St Grocer where access was restricted by bins. Committee members listed various problems with the parking and access at the centre. It was concluded that shop owners be approached and informed of the issues with a view to supporting the Access Advisory Committee by lobbying centre management to bring about changes to support better accessibility by all. Centre management are to be invited to attend to attend an onsite meeting to best convey the issues being faced by wheelchair users and the potential solutions to current access problems. Staff to follow up. Scooter Recharge Point It was noted that the scooter recharge points have now been allocated. Publicity to promote their availability is to be undertaken. It was noted that the Kingston Linc and local businesses can now be encouraged to follow Council’s lead. Kingston Beach Foreshore Usage Discussion took place in relation to continued parking and pedestrian issues being experienced at Kingston Beach particularly problems with the Surf Life Saving & Sailing Clubs’ usage of the area. It was further noted that a café has begun operating at the Sailing Club and does not appear to offer disabled access to conveniences. It was suggested that an invitation be extended to the Sailing and Surf Life Saving Clubs requesting that a member attend an Access Advisory Committee meeting in order to provide a better understanding of various problems being experienced. Staff to follow up. Dog Management Problems with dog management at Kingston Beach were again highlighted. It was reported that Council’s Dog Management Policy is under review and signage will be updated in accordance with the new policy. CORRESPONDENCE In No correspondence in. Out No correspondence out.


GENERAL BUSINESS The Committee was informed that the Infrastructure and Recreational Services Committee had been abolished along with other special committees of Council as part of a trial to hold fortnightly Council meetings until December 2016. Development Applications No Development Applications were presented for comments. It was noted that a gymnasium in John St is proposing an extension which will require comment when further information is available. OTHER BUSINESS It was requested that follow up be made on an accessibility brochure for commercial premises. It was noted that staff will be preparing a document for commercial premises similar to the recent ‘Building an Accessible Home’ brochure. Terms of office for the Access Advisory Committee are currently due to be renewed. New nominations will be called for via advertising to be carried out in March/April. Current members were encouraged to re-apply. MATTERS OF GENERAL INTEREST Sign Language Discussion took place in relation to the Committee’s potential role in advocating for the introduction of sign language in early childhood learning centres. It was noted that advocacy would need to take place via the Department of Education. It was further noted that awareness raising by the group could be increased. Proposed Surf Life Saving Club Premises A question was raised regarding the status of the proposed new club rooms for the Surf Life Saving Club. It was noted that no plans had been submitted for final approval. It was further noted that public toilets would be incorporated into the design and that the Access Advisory Committee would be provided with the opportunity to provide input and comment at a suitable time. NEXT MEETING

CLOSURE: There being no further business, the Chairperson declared the meeting closed

at 3.50pm.


Minutes of a meeting of the Kingborough Bicycle Advisory Committee held at the Kingborough Civic Centre, Kingston, on Wednesday 10 February 2016 at 5.00pm. PRESENT

PRESENT APOLOGY

Chairperson Cr Richard Atkinson

Deputy Chairperson Mr Rob Sheers

Members Ms Suzanne Betts

Mr John Hayes

Mr Richard Langman

(Bicycle Tasmania Rep.) Mr Gordon Keith

(Cycling South Rep.) Ms Mary McParland

Councillor in attendance Cr Flora Fox

Council Officers in attendance

Ms Renai Clark – Roads & Stormwater Engineer

Ms Su Sprott – Recreation Officer

CONFIRMATION OF MINUTES Moved: Suzanne Betts /Seconded: Rob Sheers That the Minutes of the Committee meeting held on Wednesday 9 December 2016, as circulated, be confirmed.

Carried unanimously

LEAVE OF ABSENCE A leave of absence was requested and granted to Mary McParland for the February meeting. DECLARATIONS OF INTEREST There were no declarations of interest. BUSINESS ARISING FROM PREVIOUS MINUTES Bonnet Hill Bike Lane Upgrade Linemarking of the safety lanes will be undertaken in the coming weeks. It is understood that the width will vary between 1.2m and 1.5m. It has been noted that loose material is falling onto the road from the excavated embankment and will require regular sweeping. It was requested if Council could sweep it on a more regular basis than Department of State Growth (DSG). The Roads & Stormwater Engineer advised that there is no agreement in place between Council and DSG for sweeping of Channel Highway or any other State roads and Council’s Insurance Policy would not allow it. Cycle lanes and parking signage on Channel Highway Taroona The Roads & Stormwater Engineer will review the current arrangement of cycle lanes and parking restrictions along Channel Highway through Taroona with a view of updating signage and completing some missing sections of cycle lanes.


Spring Farm Road/Kingston Green/Bunnings Development The Committee discussed the roundabout design at the Channel Highway/Spring Farm Road junction. The layout is generally acceptable however concern was raised that the end of the kerb lines cuts off the on-road cycle lanes. It was pointed out to the members that there are not currently on-road cycle lanes along this section of Channel Highway and it was considered safer for cyclists to command the lane. It was noted that AAD have not commenced the proposed 50 unit development so there will still be a short missing section of footpath for some time. Bike Week Treasure Hunt While the Treasure Hunt was another successful event although numbers were significantly lower than last year. It is considered that changing the date of Bike Week to January school holidays was the major reason as it limited the opportunity to advertise the event, flyers couldn’t be provided to the schools. Another concern for having the event in January is that it is prime snake season in the Peter Murrell Reserve. KBAC Action Plan Review Rob Sheers is to arrange a meeting with members to discuss the Action Plan. IRS Committee Council has abolished the various Council Committees such as IRS and will now be holding meetings of full Council every fortnight. The current KBAC meeting schedule does not need to change. CORRESPONDENCE Inward There was no correspondence inward. Outward There was no correspondence outward. GENERAL BUSINESS Cycling South Report

A Healthy Tasmania – Mary McParland has made a submission to the State Government’s Draft Preventative Health Strategy. The strategy recognised that increasing physical activity is one of the key objectives for improving health outcomes but the document focuses on resourcing structured sporting activities. Mary requested that funding needs to be provided to assist local government to expand the trails and cycleways network and the Principal Bicycle Network Plan needs to be implemented.

Cr Atkinson and Mary met with a landowner who is subdividing along the Whitewater Creek to discuss trail connections amongst other things.

Main Road bike lanes at Austins Ferry have commenced. Tracks and Trails planning Council’s Recreation Officer, Su Sprott, attended the meeting to discuss current and proposed projects:


Upgrading the MTB Work has commenced by Council Reserves Crew in February to improve and upgrade a large spoon drain running along the top of the MTB Park between the Park and the dog off-lead area. Another drain is also getting put in between the eastern side of the park and the Twin Ovals to capture surface water and re-direct away from the trails. Council is currently getting quotes to do some further maintenance upgrades in relation to drainage, re-shaping the XC tracks and capping, as there has been very minimal maintenance over the past 3 years (other than slashing and weed control) and the condition of the XC trail is in poor condition. Ideally aiming to have this work completed prior to Spring. Council will be conducting National Tree Day at the MTB Park at the end of July, to plant out the top boundary along the yet to be installed new fence, below the new drain, to help with ground moisture, drainage long term and aesthetics of the park. It will also help create a natural looking barrier between the dog off-lead area and the MTB Park. Council is also planning on some successive re-vegetation planting over the coming future years as budget allows. Mt Nelson to Albion Heights trail In August 2015 a Notice of Motion was submitted to Kingborough Council to continue the investigation into the possibility of a multi-use trail between Hobart and Kingston via the Mt Nelson ridgeline, Albion Heights and Bonnet Hill. This concept of a multi-use trail from Mt Nelson to Kingston has previously been investigated and is part of a broader vision for a Regional Trail from Hobart to Dover, with the Hobart to Kingston section being the critical link to establish. Council is now at a stage to re-investigate the feasibility of such a trail and a proposed route and continue conversations with landowners that were last held in 2012. Meetings have been held with two of the key landowners from the Mt Nelson end, and negotiations to continue once they decide on their own management plans for their land and options within the Planning Scheme if they wish to build/subdivide. Letters have been sent to landowners at the Albion Heights end to see if any of them are interested in Council creating rights of ways over their land to allow for a potential trail alignment from Albion Heights via Bonnet Hill and out Bonnie Brae. Part of the bigger ‘Regional Trail’ proposal. Kaoota Tramway Track The Trail Riders Action Club (TRAC) have entered conversations with landowners who the trail goes over their property from the 5-way intersection down to Maudsleys Rd, Allens Rivulet in regards to formalising public access. In progress depending on Landowner negotiation. North West Bay River trail TRAC are exploring options with Landowners in this area to see if can get a trail link along the Northern side of NW Bay River. This would require external funding opportunities if it ever comes to fruition. Part of the bigger ‘Regional Trail’ proposal. Alum Cliffs Extension Stage 3 of Alum Cliffs track is planned to go out to tender in the first half of 2016 to complete the final section from the Shot Tower to Wandella Ave, Taroona. It has been suggested to go into the tender document that the trail extension is built to multi-use standard (walking/MTB) to allow for future option of the trail being endorsed for shared use.


Some work would need to done for some up-grades of the first section of Alum Cliff Track from Kingston Beach to widen a few areas, manage line of sight etc. and create better access from Tyndall Rd entry (avoiding the ramped section). Once the final stage to Wandella Ave is completed, would be an opportune time to look at trialling a shared use option and getting an external risk assessment done. Fern Tree to Kingston Trail Cross Council negotiation required with Hobart City Council in regards to formalising the ‘Westringa’ trail from Ferntree to Kingston (Summerleas Rd). Land owners yet to be contacted. Development of a Public Open Space Strategy Council Planning Department is currently developing a POS Strategy and aim to have this completed by the middle of the year. OTHER BUSINESS NEXT MEETING The next meeting of the Committee is to be held on Wednesday 13 April 2016 starting at 5.00 pm at the Civic Centre.


Minutes of a meeting of the Kingborough Road Safety Committee held at the Kingborough Civic Centre, Kingston, on Wednesday 10 February 2016 at 9.00a.m. PRESENT

PRESENT APOLOGY

Chairperson Cr Dean Winter

Members:

Community Representatives Mr Neil Broomfield

Mr Michael Hughes

Mr Andrew Knight

Mr John Reeves

Ms Rae Wells

Tasmanian Motorcycle Council Ms Eva Cripps

Kingborough Access Committee

RACT Mr Peter Gillon

Kingborough Bicycle Advisory Committee

Mr Richard Langman

Tasmania Police Snr Sgt Adam Stanwix

Kingborough Community & Police Liaison Group

Mr Bill Brundle

Council Officers In Attendance:

Executive Manager Engineering Services

Mr David Reeve

Roads & Stormwater Engineer Mrs Renai Clark

Communications Officer Sarah Wilcox-Standring

Executive Assistant Ms Julie Summerfield

Councillor Present Cr David Grace

ELECTION OF CHAIRPERSON In the absence of Cr Dean Winter, the Committee elected Michael Hughes as Chairperson for the duration of the meeting. LEAVE OF ABSENCE There were no leave of absences. DECLARATIONS OF INTEREST There were no declarations of interest. CONFIRMATION OF MINUTES MOVED: Neil Broomfield SECONDED: Bill Brundle That the Minutes of the Committee meeting held on Wednesday 9 December 2015, as circulated be confirmed.

Carried


BUSINESS ARISING FROM PREVIOUS MINUTES Hutchins/Church Streets Cr Grace still has concerns about safety in the area. The Roads & Stormwater Engineer advised that a project bid will be listed for consideration in Council’s capital works program for removal of the kerb ramps. Cr Grace advised that parking near Co-op Toyota’s driveway has become a problem. The Roads & Stormwater Engineer to investigate. Kingborough Community and Police Liaison Group (KC&PLG) Minutes There were no issues to discuss. Tailgating The Executive Assistant has received a quote of $140 ex GST for each plate with the words “No Tailgating”. Approval has been received and the plates will be made up shortly. SIMWORX Driver Training Simulator The Roads & Stormwater Engineer advised that the basketball area at the Sports Centre has been hired and a schedule is currently being made up for interested students. VMS Trailer Southern Outlet The Roads & Stormwater Engineer is waiting on State Growth approval for locations along the Outlet. The Executive Assistant will seek approval from State Growth to deploy the two VMS trailers throughout the municipality displaying appropriate road safety messages. Media and Communications Council’s Communication’s Officer updated the Committee on the Bobbie the Bear Campaign. Bobbie will be holidaying on Bruny for the day with a view to aid promotion of road safety messages on social media. Preparations for the Road Safety Display at Channel Court are progressing to plan. A $50 voucher has been secured as a prize from Treadlies. Kettering Ferry Campaign The campaign was considered a success, with the postcards welcomed by everyone including residents. The Communications Officer will send out a media release. It was agreed that photos be taken during the Easter campaign so that there will be more chance of being published. Issues regarding the distribution of road safety cards with the ferry operator were discussed and it was agreed that no action would be taken until after Easter. It was suggested that the ferry operator be invited to a future meeting.


CORRESPONDENCE Inwards

Email from John Reeves advising of his resignation.

Email from Cr Winter advising of his resignation. GENERAL BUSINESS Line Marking Neil Broomfield tabled an article regarding centre line marking for discussion at a future meeting. Huon Highway/Summerleas Road Intersection Andrew Knight advised the Committee that Jacobs are doing the design for the above intersection and are hoping to present the drawings to the Committee after their presentation to Council on Thursday. Currently there is no space for an informal park n ride due to safety issues. The bus stop would be moved further down to the pedestrian underpass, which has the support of the two bus companies. After the presentation there will be a full mail-out to all stakeholders and residents in the area. A display will be held in Channel Court in March. Completion is expected by April 2018. Speeding Bruny Island Senior Sergeant Stanwix advised that the Bruny Island Police book hundreds of motorists for speeding, a high percentage of which are tourists at Great Bay heading towards the ferry. It was thought that signs are needed advising of times to the ferry. The Committee agreed to place this item back on the agenda. The Roads & Stormwater Engineer to approach State Growth. Cr Grace requested that one of the VMS trailers be placed on Bruny Island over the Easter period. Cycling Safety Senior Sergeant Stanwix voiced his concerns regarding cyclists riding in packs and thought that an educational package is needed. It was agreed that the matter be placed on the April agenda. The Roads & Stormwater Engineer would raise the issue with the Cycling South representative at tonight’s Kingborough Bicycle Advisory Committee meeting. MATTERS OF GENERAL INTEREST There were no matters of general interest.


NEXT MEETING The next meeting of the Committee is to be held on Wednesday 13 April 2016, starting at 9.00a.m. at the Civic Centre. CLOSURE: There being no further business, the Chairperson declared the meeting closed at

10.05a.m.


CONFIRMATION OF ITEMS TO BE DEALT WITH IN CLOSED SESSION

MOVED SECONDED

That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 the following items are to be dealt with in Closed Session.

Matter Local Government (Meeting Procedures) Regulations 2015 Reference

Applications for Leave of Absence 15(2)(h)

Monitoring Private Car Parks 15(2)(d)&(i)

Raine & Horne Premises – 98 Beach Road, Kingston 15(2)(c)

Proposal to Relocate BP Service Station 15(2)(g)

VOTING



Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

CLOSED SESSION

MOVED SECONDED

That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 that Council move into Closed Session.

VOTING



Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

In accordance with the Kingborough Council Meetings Audio Recording Guidelines Policy, recording of the open session of the meeting will now cease.

The Open Session of Council adjourned at


The Open Session of Council resumed at MOVED SECONDED The Closed Session of Council having met and dealt with its business resolves to report that it has determined the following:

Subject Decisions/Documents

Applications for Leave of Absence

Monitoring Private Car Parks

Raine & Horne Premises – 98 Beach Road, Kingston

Proposal to Relocate BP Service Station

VOTING For Against For Against


Cr Bastone Cr Wass


Cr Fox Cr Wriedt

Cr Grace

CLOSURE There being no further business, the Chairperson declared the meeting closed at ......................................................... ........................................... (Confirmed) (Date)