council committee meeting april 11 16

8/18/2019 Council Committee Meeting April 11 16

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ty of Troy

• TROY CITYCOUNCILCOMMITIEE MEETINGNOTICECOUNCIL CHAMBERS, CITY HALL100 S. MARKETSTREET, TROY, OHIO

MONDAY. PRIL 11, 2016, OMMEN ING T 5:45 PM

Streets S idewalks Committee Phillips [Chm.], Heath, Snee)

1. Provide a recommendation to Council regarding approval of the consent provided by ODOT forthe resurfacing of part of S 718 within the City limits at no cost to the City.

Recreation Parks Committee Heath [Chm.], Oda Tremblay)

1. Provide a recommendation to Council regarding authorizing the Director of Public Service andSafety to execute two Treasure Island Non-Ticketed Use Agreements for events June 25 and July23 . Consideration of emergency legislation requested .

Community Economic Development Commit tee Twiss [Chm.], Kendall, Schweser)

1. Provide a recommendation to Council regarding authorizing the Director of Public Service andSafety to advertise for bids and enter into a Cash Farm Lease Agreement for a portion of the Paul G.Duke Park .

2. Provide a recommendation to Council regarding declaring as surplus land to the rear of LincolnCommunity Center and authorize such land to be transferred to the Board of Education .

Other Committees/items may be added.

4-8 -2016

Cc : MayorMr. TitteringtonMr. KerberMr. FriggeDepartment HeadsChamber of Commercemedia


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STREETS

SIDEW LKS


3/9

MEMORANDUM

FROM:

Mrs. Baker, President ° r f ; ncil

Patrick E J. Titteringto

TO:

DATE: April 7, 2016

Patrick E . J ntte rington

Troy, Ohio 45373ww w .troyohio .govphone 937) 335 - 1725fax: 937) 339-8601patrick .titterington @troyohio.gov

SUBJECT: ODOT CONSENT PRELIMINARY) LEGISLATION, PAVING OF PART OF STATEROUTE WITHIN THE CITY OF TROY, STATE FY 2017

RECOMMENDATION

That Council approves the preliminary consent legislation provided by the Ohio Department ofTransportation ODOT) related to the paving of SR 718 from Straight Line Mile 4.29 to 8.26 more or less,a portion of which area is within the City of Troy. This project is currently scheduled during State FY2017 7-1-2016/6-30-2017) .

BACKGROUND

ODOT has provided the preliminary consent legislation for a microsurface project during State FY 2017 .That project will include paving an area of SR 718, with part of the area within the City of Troy. This workwill be at no cost to the City of Troy; however, consent preliminary) legislation is required by ODOT.

Staff has recommended that the City authorize the consent legislation . As is the ODOT format, theconsent legislation would be an emergency measure . At a later date, ODOT will request final legislation.

REQUESTED ACTION

It would be appreciated if you would assign to a Committee of Council consideration of this consentlegislation.

Cc: Mayor Beamish


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RECRE TION

P RKS


5/9

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM

Mrs. Baker, President of ~ 9 i f J

Patrick E J. Titterington rwApril 8 2016

TREASURE ISLAND USE AGREEMENTS

RECOMMENDATION

Patrick E . J ntteringtonDirector of Public Service and Safety

Troy Ohio 45373www troyohio gov

phone: (937) 335-1725

fax: (937) 339-8601patrick .titterington@troyohio .gov

That Council authorizes the Director of Public Service and Safety to enter into non-ticketed useagreements for events at Treasure Island Park.

BACKGROUND

With the nearing completion of Treasure Island Park, two non-ticketed events are currently beingscheduled for the summer of 2016:

June 25

July 23

Phil Dirt Presents: Surf's Up: A Tribute to the Beach Boys concert

Parrots of the Caribbean concertBoth events will include the controlled consumption of adult beverages during specific times.

The details of a use agreement template have been worked out with the Director of Law, and havefollowed the model developed during the 2013 GOTR event. This would be a tri-party agreement: theTroy Recreation Board would be the applicant with Recreation Department staff handling the eventcovered by the agreement; the Board of Park Commissioners would be requested to approve theagreement; and I would sign on behalf of the City, with Council authorization needed for those that wouldinvolve the sale of alcohol. Of course, the alcohol sale and consumption would follow all Staterequirements . The Troy Recreation Board has authorized the application for these two events, and bothwere approved by the Board of Park Commissioners on April 5.

As these are the first events to be scheduled, we are asking for Council authorization. Due to theamount of planning to be finalized prior to the events, consideration of emergency legislation isrequested

REQUESTED ACTION

It would be appreciated if you would assign to a Committee of Council considerat ion of authorizing theDirector of Public Service and Safety to execute the use agreements for the June 25 and July 23 eventsat Treasure Island Park.


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OMMUNITY

E ONOMI

DEVELOPMENT


7/9

MEMORANDUM

TO: Mrs. Baker President of Council

FROM: Board of Park Commissioners

DATE : April 8 2016

SUBJECT: AUTHORIZATION FOR BIDDING FARMING LEASE FOR PART OF PAUL G DUKE PARK

RECOMMENDATION

That City Council authorizes the Director of Public Service and Safety to advertise for bids for a Cash Farm LeaseAgreement for a portion of the Paul G. Duke Park.

BACKGROUND

There are approximately 69 acres of the Paul G . Duke Park part of the recently acquired Huelskamp Farm that hadbeen farmed in the past. Until such time as the City will be proceeding to develop this acreage the Board of ParkCommissioners has recommended that the acreage be bid as a farming lease. Having that land farmed would alsokeep the Park Department from needing to mow and maintain those grounds.

A proposed farming lease would be for a two year period with two mutually agreeable one-year renewals .

REQUESTED ACTION

It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service andSafety to advertise for bids and enter into a Cash Farm Lease Agreement for a portion of the Paul G. Duke Park.

cc: Mayor Beam ish


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~ t Q / ,Q (\\Q ity of Troy

u ~

MEMORANDUM

TO: Mrs . Baker President of Council

FROM: Board of Park Commissioners

DATE: April 8 2016

SUBJECT: DECLARING PART OF OL 9 AS SURPLUS AND TRANSFERRING SUCH LAND TO THETROY BOARD OF EDUCATION

RECOMMENDATION:That City Council declares as surplus part of OL 91 and authorizes the transfer of such land to the Troy Board ofEducation.

BACKGROUND:The Lincoln Community Center is located on Ash Street. The Board of Education is the owner of record of the land onwhich the Lincoln Community Center was constructed. The City is the owner of record of the parcel to the rear of theCenter which receives some mowing by the City but which has historically been used for programs and activities ofthe Center. It would be prudent to have the land involved with Lincoln Community Center under common ownershipand it is recommended that it be the Troy Board of Education . We do not see a need to retain this land in the name ofthe City. Having the land under a single ownership would also permit a replat to remove lot lines should the Centerwish to do any expansion at some point. We have been advised that the Board of Education would be agreeable toaccepting the land. If the land is transferred the City would do no further mowing. The City would handle any costsassociated with the land transfer.

REQUESTED ACTION:It would be appreciated if you would assign to a Committee of Council declaring as surplus part of OL 91 deeded inthe name of the City of Troy and authorizing the transfer of said property to the Troy Board of Education.

cc: Mayor Beamish


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council committee meeting april 11 16

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