council meeting agenda - eservice.alburycity.nsw.gov.au

Council Meeting AGENDA

Agenda - AlburyCity Council Meeting – Monday 22 February 2015

Members Crs H van de Ven (Chairperson), D Betteridge, D Cameron, G Docksey, A Glachan,

R Jackson, K Mack and D Thurley

Staff General Manager

Apologies

Please be advised that the next Council Meeting will be held in the Council Chambers, AlburyCity

Administration Building, Kiewa Street, Albury, on Monday 22 February 2015, at 6.00pm.

CM 1 – OPENING PRAYER & ACKNOWLEDGEMENT OF ORIGINAL CUSTODIANS OF

OUR LAND

CM 2 – RECORDING OF MEETING

2A Chairperson to advise that the meeting is being recorded for administrative purposes

CM 3 – CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND

DISCLOSURE OF POLITICAL DONATIONS

3A Conflict of Interest Declarations

3B Disclosure of Political Donations and Requirements of the Environmental Planning &

Assessment Act 1979

CM 4 – APOLOGIES

CM 5 – MAYORAL MINUTE .................................................................................................. 3

5A Nil. ................................................................................................................................... 3

CM 6 – ACTION PLANS ........................................................................................................ 4

6A Actions Complete – For Noting Only .............................................................................. 4

6B Actions Awaiting Response from External Parties ......................................................... 4

6C Actions in Progress ......................................................................................................... 4

6D Long Term Issues (more than three months) ................................................................. 4

CM 7 – CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS .................................... 5

7A Minutes of the Council Meeting held on Monday 8 February 2015 at 6.00pm ............... 5

CM 8 – REPORTS FROM COUNCIL COMMITTEES........................................................... 13

8A Report from the Planning & Development Committee Meeting held on

Monday 15 February 2016 at 6.00pm (DOC1614815) .................................................13

8B Report from the Engineering & Works Committee Meeting held on Monday

15 February 2016 at 6.11pm (DOC16/14821) ..............................................................18

8C Report from the Community & Cultural Committee Meeting held on Monday

15 February at 6.33pm (DOC16/14825) .......................................................................22

8D Report from the Finance & Administration Committee Meeting held on

Monday 15 February 2016 at 6.39pm (DOC16/14819) ................................................26

CM 9 – REPORT FROM COMMUNITY FORUMS ............................................................... 30

9A Nil. .................................................................................................................................30

CM 10 – NOTICES OF MOTION/NOTICES OF RESCISSION ............................................. 31

10A Nil. .................................................................................................................................31

CM 11 – PRESENTATIONS & DEPUTATIONS ................................................................... 32

11A Nil. .................................................................................................................................32

CM 12 – REPORTS/MINUTES OF COMMITTEES & WORKING PARTIES ........................ 33

caitlinca

Text Box

DOC16/15475

Council Meeting AGENDA


12A Nil. ................................................................................................................................33

CM 13 – DOCUMENTS FOR SEALING ............................................................................... 34

13A Nil. .................................................................................................................................34

CM 14 – OFFICERS REPORTS FOR CONSIDERATION .................................................... 36

14A Construction of new Youth Café - Contract No. 15/03417 (DOC16/14225) .................36

14B Sealing of Runway Shoulders, Reconstruction of Taxiway D and General

Aviation Apron Overlay - Contract No. 15/03048 (DOC16/13740) ...............................42

14C Vacancies for Councillor Substitute Delegates on the Lauren Jackson Sports

Centre Advisory Committee and Sustainability Advisory Committee

(DOC16/12157) .............................................................................................................49

14D Additional Kerbside Waste Collections (DOC16/14284) ..............................................51

CM 15 – OFFICERS REPORTS FOR NOTING.................................................................... 56

15A Nil. .................................................................................................................................56

CM 16 – DELEGATES REPORTS FOR NOTING ................................................................ 57

16A Nil. .................................................................................................................................57

CM 17 – NOTICE OF URGENT BUSINESS ........................................................................ 58

CM 18 – CONFIDENTIAL MATTERS .................................................................................. 60

18A General Manager’s Six Monthly Performance Review (DOC16/13953) ......................60

Note A light meal will be served at 5.15pm, at ‘Charlies on Kiewa’, for Councillors and staff required

to attend the meeting.

Frank Zaknich

General Manager

18 February 2016

AlburyCity - Council Meeting

AGENDA


CM 5 – MAYORAL MINUTE

5A Nil.


AGENDA


CM 6 – ACTION PLANS

6A Actions Complete – For Noting Only

Nil.

6B Actions Awaiting Response from External Parties

Nil.

6C Actions in Progress

Item Item No Action Required Responsible

Officer

Action Taken

Notice of Motion

– Investigation

into the

introduction of

additional bin

service during

Christmas and

Easter periods

CM 9

8 February

2016

A report outlining the

cost of introducing an

extra bin service (both

recycling and garbage)

during Christmas and

Easter periods to be

presented to Council.

Director

Engineering

Report to be presented to Council Meeting 22 February 2016.

6D Long Term Issues (more than three months)

Nil.

Recommendation

That Council, receive, note and accept the Actions in Progress as listed in the Agenda.


AGENDA


CM 7 – CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

7A Minutes of the Council Meeting held on Monday 8 February 2015 at 6.00pm

Present Crs H van de Ven (Chairperson), D Betteridge, D Cameron, G Docksey,

A Glachan (arrived 6.02pm), R Jackson, D Thurley and K Mack

Apologies

Staff General Manager, Director Engineering, Director Planning & Environment, Director

Economic Development & Tourism, Director Community & Recreation, Chief

Financial Officer, Team Leader Leisure Facilities, Media & Communications Officer,

Executive Assistant to Mayor & General Manager, Executive Assistant and

Governance Officer

Guests

The Agenda for this meeting and Minutes of Committees

included therein form part of these Minutes.

THE MEETING OPENED WITH THE PRAYER & ACKNOWLEDGMENT OF ORIGINAL

CUSTODIANS OF OUR LAND


AGENDA


CM 2 RECORDING OF MEETING

The Chairperson advised those present that the meeting is being recorded for

administrative purposes.

CM 3 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE

CHAIR AND DISCLOSURE OF POLITICAL DONATIONS


There were no Conflict of Interest Declarations received by the Chairperson.

3B Disclosure of Political Donations and Requirements of the

Environmental Planning & Assessment Act 1979

The General Manager advised those present, of the legislative requirement for

Disclosure of Political Donations:

Advice to the Council Meeting

The Environmental Planning and Assessment Act 1979, Section 147 requires a person

submitting planning applications or submissions regarding a planning application, to

disclose any reportable political donation and/or gifts to any local Councillor or employee

of Council. Reportable political donations include those of, or above, $1,000.

The Disclosure Statement forms are available on Council’s website or from the

Customer Service Centre and must be lodged in accordance with the Act. The forms are

also available at the back of the Chamber during meetings.

In dealing with Development Applications, Councillors need to take into account specific

matters contained in the Environmental Planning & Assessment Act 1979.

Accordingly, the provisions of Section 79C(1) of that Act are set out in the cover page

prior to the Agenda item, which can be used by Councillors as a reference guide of

issues to be considered.

The Local Government Act 1993, section 375A requires that a division be called

whenever a motion for a planning decision is put at a meeting of the council or a council

committee.

Planning decision means a decision made in the exercise of a function of council under

the Environmental Planning and Assessment Act 1979 including a decision relating to a

development application, an environmental planning instrument, a development control

plan or a development contribution plan under that Act, but not including the making of

an order under Division 2A of Part 6 of that Act.


AGENDA


Matters appearing in the Planning and Development Committee Meeting minutes which

require a planning decision to be made will be dealt with separately and immediately

following the motion for the adoption of the Planning and Development Committee

Meeting minutes. In respect to these matters, motions for a planning decision put before

council will be considered a division and recorded in accordance with section 375A of

the Local Government Act 1993.

There were no Disclosure Statements received by the Chairperson.

CM 4 APOLOGIES

Nil.

CM 5 MAYORAL MINUTE

5A A Tribute to Patricia Gould OAM – Cr H van de Ven

Councillors, I take this opportunity to publicly recognise and acknowledge the

outstanding service of Cr Patricia Gould OAM who announced her retirement on 4

February 2016. Cr Gould was elected to Council in 1974 and has served 42 years in

office. She was Mayor for five terms and is one of the longest serving female councillors

in Australian local government history.

In June 2004 Patricia was awarded an OAM in recognition of her service to local

government and to the community. She has also received recognition in honour of her

terms as Mayor and her significant contribution to local government with a Local

Government Association of NSW “Emeritus Mayor Award”. She is also a recipient of a

“Paul Harris Fellow”.

Her contribution to Council and the community over the past 42 years has been

enormous. She has served on a number of committees both within Council and

externally including the Albury Wodonga Cancer Foundation, the Trinity Anglican Board

and a member of the Mercy Health Services Board.

Patricia was instrumental in establishing Family Day Care in Albury and also dedicated

many years to assisting the Upper Murray Regional Library. She is also a Life Member

of three swimming clubs, the Ovens and Murray Swimming Association and three

community groups.

On a personal note it will be strange to conduct Committee meetings and Council

Meetings and workshops without Patricia’s presence in the Chamber.

On behalf of Council, I extend sincere thanks to Patricia for her outstanding service to

Council and the community and wish her well in retirement.

Cr H van de Ven Moved

That the Mayoral Minute be received and noted.


AGENDA


CM 6 ACTION PLANS

6A Actions Complete – For Noting Only

6B Actions Awaiting Response from External Parties

6C Actions in Progress

6D Long Term Issues (more than three months)

There were no Action Plans.

CM 7 CONFIRMATION OF THE COUNCIL MINUTES

7A Minutes of the Council Meeting held on Monday 21 December

2015 at 6.00pm (DOC15/119697)

Cr Mack Moved, Cr Docksey Seconded

That the Minutes of the Council Meeting held on Monday 21 December 2015, at 6.00pm,

be confirmed.

CARRIED

CM 8 REPORT FROM THE COMMUNITY FORUM

There was no Community Forum.

CM 9 NOTICE OF MOTION – INVESTIGATION INTO THE

INTRODUCTION OF ADDITIONAL BIN SERVICE DURING

CHRISTMAS AND EASTER PERIODS

Cr Jackson Moved, Cr Mack Seconded

That Council executive investigate and report back to Council at the next Council

meeting on the cost of introducing an extra bin service (both recycling and garbage)

during Christmas and Easter periods.

CARRIED

CM 10 PRESENTATIONS & DEPUTATIONS

There were no Presentations or Deputations.

CM 11 REPORTS/MINUTES OF COMMITTEES & WORKING PARTIES

There were no Reports/Minutes of Committees and Working Parties.


AGENDA


CM 12 DOCUMENTS FOR SEALING

Cr Thurley Moved, Cr Mack Seconded

That Council authorises its Seal to be affixed to the documents outlined below, in the

presence of two signatories authorised to affix the Seal pursuant to Regulation 400 of

the Local Government (General) Regulation 2005 and the Use of the Council Seal

Policy:

A. AlburyCity Agistment Agreement with Mrs Denise Tink at Doctors Point, Albury for

2 years commencing 1 January 2016.

B. Restart NSW Funding Deed between the Treasurer of NSW acting for the State

Government of NSW and AlburyCity Council for part funding of the Albury Airport

Terminal Upgrade (Stages 3, 4 and 5).

CARRIED

CM 13 OFFICERS REPORTS FOR CONSIDERATION

13A Resignation of Cr Patricia Gould – Casual Vacancy in Civic Office

(DOC16/9895)

Cr Mack Moved, Cr Thurley Seconded

That Council:

a. Acknowledges Cr Patricia Gould OAM and her long and distinguished community

service to AlburyCity, Local Government and the wider community of Albury and

region since 1974;

b. Recognises Cr Gould’s community contribution in an appropriate manner to be

determined by the Mayor, in consultation with Councillors; and

c. Make application to the Minister for Local Government that in accordance with

Section 294 (2) (a) of the Local Government Act that the Minister order that the

casual vacancy not be filled.

CARRIED

13B Draft Aquatics Strategy (FIL14/02055)

MOTION

Cr Cameron Moved, Cr Jackson Seconded

That Council:

a. Rejects this report;

b. Resolves not to proceed to public consultation on the Aquatics Strategy; and

c. Resolves to maintain and renew as necessary the Albury Swim Centre and the

Lavington Swim Centre.

LOST


AGENDA


MOTION

Cr Thurley Moved, Cr Glachan Seconded

That Council:

a. Receive and note the contents of this report; and

b. Endorse the Draft AlburyCity Aquatics Strategy - Community Engagement Plan;

and

c. Receive a further report which includes the outcome of the community engagement

for the Draft Aquatics Strategy.

AMENDMENT

Cr Cameron Moved, Cr Mack Seconded

That Council:

a. Receive and note the contents of this report; and

b. Endorse the Draft AlburyCity Aquatics Strategy - Community Engagement Plan but

only to the extent of Options 1 and 4; and

c. Receive a further report which includes the outcome of the community engagement

for the Draft Aquatics Strategy.

The AMENDMENT was PUT and LOST

The MOTION was PUT and CARRIED

13C Inquiry into Regional Planning Processes in NSW – Legislative

Council Standing Committee on State Development

(DOC16/8860)

Cr Thurley Moved, Cr Betteridge Seconded

That Council:

a. Receive and note the contents of the report concerning Inquiry into Regional

Planning Processes in NSW – Legislative Council Standing Committee on State

Development; and

b. Participate in the public hearings in support of the inquiry in 2016.

CARRIED


AGENDA


13D Albury Local Environmental Plan 2010 – Planning Proposal: Dual

Occupancy Subdivision (Consideration of Submissions)

(DOC16/1407)

Cr Betteridge Moved, Cr Docksey Seconded

That Council:

a. Note and receive the submissions;

b. Furnish a copy of this report and other relevant information to the NSW

Parliamentary Counsel in accordance with the Environmental Planning and

Assessment Act 1979 and advise the NSW Parliamentary Counsel that Council has

complied with Sections 56, 57 and 58 of the EP&A Act in relation to public

involvement in the preparation of the Planning Proposal;

c. Request that the NSW Parliamentary Counsel issue a Legal Opinion to allow

AlburyCity to undertake the appropriate actions to secure the making of the

amendment to Clause 4.1A of the Albury Local Environmental Plan 2010 (as

exhibited), as it relates to exceptions to minimum subdivision lot sizes for certain

residential development (including the subdivision of land less than the minimum lot

size for dual occupancy purposes); and

d. Undertake the appropriate actions to secure the making of the amendment to

Sections 10.3.1 and 10.9 of the Albury Development Control Plan 2010 (as

exhibited), as they relate to residential subdivision controls and dual occupancies.

CARRIED

In accordance with s.375A(2) of the Local Government Act 1993, a division was duly

called. The following votes of the motion were recorded:

FOR

Cr Thurley

Cr Mack

Cr Jackson

Cr Glachan

Cr Docksey

Cr Betteridge

Cr van de Ven

Cr Jackson

AGAINST Nil

Disclosures of Political Donations

There were no disclosures of political donations and/or gifts by an applicant, objector or

Councillor at the time of determination of this Development Application.


AGENDA


CM 14 OFFICERS REPORTS FOR NOTING

14A Investment Balances – December 2015 (DOC16/5489)

Cr Glachan Moved, Cr Docksey Seconded

That Council receive, note and accept the Investment Balances Report for the month of

December 2015.

CARRIED

CM 15 DELEGATES REPORTS FOR NOTING

There were no Delegates Reports for Noting.

CM 16 NOTICE OF URGENT BUSINESS

There was no Notice of Urgent Business.

CM 17 CONFIDENTIAL ITEMS

There were no Confidential Items.

The Meeting closed at 6.59pm.


AGENDA


CM 8 – REPORTS FROM COUNCIL COMMITTEES

8A Report from the Planning & Development Committee Meeting held on Monday 15

February 2016 at 6.00pm (DOC1614815)

DATE Monday 15 February 2016

CONFIDENTIAL YES NO If yes please tick one of the following reasons

Personnel Matters Commercial Legal Security Personal Hardship

ITEM FOR DECISION

Meeting Date

ITEM FOR NOTING

Meeting Date Monday 22 February 2016

FURTHER ENQUIRIES TO Frank Zaknich

Executive Services

PHONE 6023 8755

Introduction

On Monday 15 February 2016 the Planning & Development Committee met and a report from this

meeting is attached.

Recommendation

That the recommendations included in the report from the Planning & Development Committee

Meeting held on Monday 15 February 2016, be adopted except item PDC7A, with such matter being

dealt with separately.

Attachment (on following page)

1. Report from the Planning & Development Committee Meeting held on Monday 15 February 2016.


AGENDA


Report of the Planning & Development Committee Meeting held on Monday 15

February 2016 at 6.00pm

Present Crs K Mack (Chairperson), D Betteridge, G Docksey, A Glachan, R Jackson,

D Thurley and H van de Ven (Ex-Officio)

Apologies Nil

Staff General Manager, Chief Financial Officer, Director Economic Development &

Tourism, Director Engineering, Director Planning & Environment, Director Community

& Recreation, IT Officer, Executive Assistant, Governance Officer

PDC 1 RECORDING OF MEETING

1A Recording of Meeting



PDC 2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND




2B Disclosure of Political Donations and Requirements of the

Environmental Planning & Assessment Act 1979

The General Manager advised those present of the legislative requirement for Disclosure

of Political Donations:

Advice to the Planning & Development Committee

The Environmental Planning and Assessment Act 1979, Section 147 requires a person

submitting planning applications or submissions regarding a planning application, to

disclose any reportable political donation and/or gifts to any local Councillor or employee

of Council. Reportable political donations include those of, or above, $1,000.

The Disclosure Statement forms are available on Council’s website or from the Customer

Service Centre and must be lodged in accordance with the Act. The forms are also

available at the back of the Chamber during meetings.


AGENDA


In dealing with Development Applications, Councillors need to take into account specific

matters contained in the Environmental Planning & Assessment Act 1979.

Accordingly, the provisions of Section 79C(1) of that Act are set out in the cover page prior

to the Agenda item, which can be used by Councillors as a reference guide of issues to be

considered.

The Local Government Act 1993, section 375A requires that a division be called whenever

a motion for a planning decision is put at a meeting of the council or a council committee.

Planning decision means a decision made in the exercise of a function of council under

the Environmental Planning and Assessment Act 1979 including a decision relating to a

development application, an environmental planning instrument, a development control

plan or a development contribution plan under that Act, but not including the making of an

order under Division 2A of Part 6 of that Act.

Matters appearing in the Planning and Development Committee Meeting minutes which

require a planning decision to be made will be dealt with separately and immediately

following the motion for the adoption of the Planning and Development Committee

Meeting minutes. In respect to these matters, motions for a planning decision put before

council will be considered a division and recorded in accordance with section 375A of the

Local Government Act 1993.

There were no disclosures of political donations received by the Chairperson.

PDC 3 APOLOGIES

3A Apologies of Committee Members

There were no Apologies received by the Chairperson.

PDC 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

4A Minutes of the Planning & Development Committee Meeting held on

Monday 14 December 2015 at 6.00pm (DOC15/117845)

Cr Thurley Moved, Cr Docksey Seconded

That the Committee recommends to Council that the Minutes of the Planning &

Development Committee Meeting held on Monday 14 December 2015, at 6.00pm, be

adopted.

CARRIED

PDC 5 MATTERS ARISING FROM PREVIOUS MINUTES

There were no Matters Arising from Previous Minutes.


AGENDA


PDC 6 REPORTS/MINUTES OF COMMITTEES AND WORKING PARTIES


PDC 7 OFFICERS REPORTS FOR CONSIDERATION

7A Southern Region Joint Regional Planning Panel - Development

Application 10.2015.34157.1 - Eleven Lot Torrens Title Subdivision,

Gerogery Road, Ettamogah (DOC16/11060)


That the Committee recommends to Council that Council:

a. Receive and note the report; and

b. Not make a separate submission to the Southern Region Joint Regional Planning

Panel.

CARRIED

FOR

Cr Jackson

Cr Docksey

Cr Mack

Cr van de Ven

Cr Thurley

Cr Glachan

Cr Betteridge

AGAINST

Nil

Disclosures of Political Donations

There were no disclosures of political donations and/or gifts by an applicant, objector or

Councillor at the time of determination of the Development Application.

7B Repeal of Carbon Tax – Carbon Compliance Strategy and the

Carbon Liability Financial Management Policy (DOC16/12648)

Cr van de Ven Moved, Cr Thurley Seconded

That the Committee recommends to Council that Council revokes the Carbon Compliance

Strategy and the Carbon Liability Financial Management Policy.

CARRIED

PDC 8 OFFICERS REPORTS FOR NOTING

There were no Officers Reports for Noting.

PDC 9 NOTICE OF URGENT BUSINESS



AGENDA


PDC 10 CONFIDENTIAL ITEM


Meeting closed at 6.10pm.


AGENDA


8B Report from the Engineering & Works Committee Meeting held on Monday 15

February 2016 at 6.11pm (DOC16/14821)




ITEM FOR DECISION

Meeting Date

ITEM FOR NOTING



Executive Services

PHONE 6023 8755

Introduction

On Monday 15 February 2016 the Engineering & Works Committee met and a report from this meeting

is attached.

Recommendation

That the recommendations included in the report from the Engineering & Works Committee Meeting

held on Monday 15 February 2016, be adopted.


1. Report from the Engineering & Works Committee Meeting held on Monday 15 February 2016.


AGENDA


Report of the Engineering & Works Committee Meeting held on Monday 15


Present Crs G Docksey (Chairperson), H van de Ven (Ex Officio), D Betteridge, A Glachan,

R Jackson, K Mack and D Thurley

Apologies Nil




EWC 1 RECORDING OF MEETING




EWC 2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND

DISCLOSURE OF POLICITICAL DONATIONS


The Chairperson received the following Conflict of Interest Declarations:

Cr Mack declared a Non-Pecuniary Conflict of Interest in relation to Item 7A

Construction of Regional Recovery Centre at the Albury Waste Management Centre

Contract No. 15/02487, and advised he would leave the Chamber.

Cr Glachan declared a Pecuniary Conflict of Interest in relation to Item 7C Supply

and Installation of Solar Photovoltaic Panel Systems at Various Sites Contact No.

15/03050, and advised she would leave the Chamber and not participate in the

discussion or vote on the matter.

EWC 3 APOLOGIES



AGENDA


EWC 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

4A Minutes of the Engineering & Works Committee Meeting held on


Cr Jackson Moved, Cr van de Ven Seconded

That the Committee recommends to Council that the Minutes of the Engineering & Works

Committee Meeting held on Monday 14 December 2015, at 6.12pm, be adopted.

CARRIED

EWC 5 MATTERS ARISING FROM PREVIOUS MINUTES


EWC 6 REPORTS/MINUTES OF COMMITTEES AND WORKING PARTIES

6A Minutes of the Floodplain Risk Management Committee Meeting

held Thursday 21 January 2016 at 10.03am (DOC16/11194)

Cr Thurley Moved, Cr Jackson Seconded

That the Committee recommends to Council that the Minutes of the Floodplain Risk

Management Committee Meeting held on Thursday 21 January 2016 at 10.03am be

received, noted and accepted.

CARRIED

EWC 7 OFFICERS REPORTS FOR CONSIDERATION

7A Construction of Regional Recovery Centre at the Albury Waste

Management Centre Contract No. 15/02487 (DOC16/11613)

Cr Mack left the Chambers at 6.16pm.


That the Committee recommends to Council that Council accepts the tender from

Southern Cross Developers Pty Ltd for Contract No. 15/02487, Albury Waste

Management Centre Construction of Regional Recovery Centre in the lump sum amount

of $2,245,811.70 (including GST).

CARRIED

Cr Mack returned to the Chambers at 6.17pm.


AGENDA


7B Floodplain Risk Management Study and Plan (DOC16/11589)


That the Committee recommends to Council that the Final Floodplain Risk Management

Study and Plan be adopted.

CARRIED

7C Supply and Installation of Solar Photovoltaic Panel Systems at

Various Sites - Contract No. 15/03050 (DOC16/11607)

Cr Glachan left the Chambers at 6.19pm.


That the Committee recommends to Council that Council accept the tender from Solargain

PV Pty Ltd (AC micro-inverter system) for Contract No. 15/03050 - Supply and Installation

of Solar Photovoltaic Panel Systems at Various Sites, in the sum of $111,980.00

(including GST).

CARRIED

Cr Glachan returned to the Chambers at 6.30pm.

EWC 8 OFFICERS REPORTS FOR NOTING

8A 2015/16 Works Program Status Report – December Quarter

(DOC16/11565)


That the Committee recommends to Council that the report on the status of the 2015/16

Works Program as at 31 December 2015 be received and noted.

CARRIED

EWC 9 DELEGATES REPORTS FOR NOTING


EWC 10

NOTICE OF URGENT BUSINESS


EWC 11 CONFIDENTIAL ITEM




AGENDA


8C Report from the Community & Cultural Committee Meeting held on Monday 15

February at 6.33pm (DOC16/14825)




ITEM FOR DECISION

Meeting Date

ITEM FOR NOTING



Executive Services

PHONE 6023 8755

Introduction

On Monday 15 February 2016 the Community & Cultural Committee met and a report from this


Recommendation

That the recommendations included in the report from the Community & Cultural Committee Meeting

held on Monday 15 February 2016, be adopted.


1. Report from the Community & Cultural Committee Meeting held on Monday 15 February 2016.


AGENDA


Report of the Community & Cultural Committee Meeting held on Monday 15 February 2016 at 6.33pm

Present Crs D Thurley (Chairperson), D Betteridge, G Docksey, A Glachan, K Mack,

and H van de Ven (Ex-Officio)

Apologies Nil



& Recreation, Team Leader Leisure Facilities, IT Officer, Executive Assistant,

Governance Officer

CCC 1 RECORDING OF MEETING




CCC 2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR



CCC 3 APOLOGIES


CCC 4 CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING

4A Minutes of the Community & Cultural Committee Meeting held on Monday

14 December 2015 at 6.21pm (DOC15/117838)

Cr Docksey Moved, Cr Betteridge Seconded

That the Committee recommends to Council that the Minutes of the Community &

Cultural Committee Meeting held on Monday 14 December 2015, at 6.21pm, be

adopted.

CARRIED

CCC 5 MATTERS ARISING FROM PREVIOUS MINUTES



AGENDA


CCC 6 REPORTS/MINUTES OF COMMITTEES AND WORKING PARTIES


CCC 7 OFFICERS REPORTS FOR CONSIDERATION

7A Draft Plan of Management for Community Land – Public Exhibition

Results (DOC16/12032)

Cr van de Ven Moved, Cr Docksey Seconded


a. Resolve that the minor amendments identified in the Plan of Management for

Community Land (Attachment 4) are not substantial and do not have the effect of

altering the categorisation of community land from the version of the draft Plan of

Management that was publically exhibited and the subject of a public hearing;

b. Adopt the Plan of Management for Community Land (Attachment 4);

c. Review the land register and include the land categories for each parcel of

“Community” land as identified in the Plan of Management for Community Land;

d. Update the Strategic Plan Register;

e. Ensure public notice is given in accordance with section 40(2A) of the Local

Government Act 1993 noting that Council has adopted an amended Plan of

Management and the terms of the amended Plan of Management. The public notice

must be given as soon as is practical after adoption of the Plan of Management;

f. Upload the Plan of Management for Community Land onto the AlburyCity website;

and

g. Revoke the ten existing plans of management (19 May 2001) (Parks, Small Parks

and Playgrounds, Sports Fields, Greenfield Park, Drainage, Scenic, Natural Areas,

Undeveloped Land, Miscellaneous Sites, Miscellaneous Sites-Leased).

CARRIED

7B Lavington Sports Ground - Draft Master Plan (DOC16/12062)

Cr Mack Moved, Cr Docksey Seconded


a. Receive and note the contents of this report;

b. Endorse the Draft Lavington Sports Ground Master Plan being placed on public

exhibition;

c. Endorse the Draft Stakeholder Engagement Plan; and

d. Receive a further report which includes the outcome of the public exhibition process

for the Draft Master Plan.

CARRIED


AGENDA


CCC 8 OFFICERS REPORTS FOR NOTING

There were no Officers Reports for Noting.

CCC 9 DELEGATES REPORTS FOR NOTING


CCC 10 NOTICE OF URGENT BUSINESS


CCC 11 CONFIDENTIAL ITEM




AGENDA


8D Report from the Finance & Administration Committee Meeting held on Monday

15 February 2016 at 6.39pm (DOC16/14819)




ITEM FOR DECISION

Meeting Date

ITEM FOR NOTING



Executive Services

PHONE 6023 8755

Introduction

On Monday 15 February 2016 the Finance & Administration Committee met and a report from this


Recommendation

That the recommendations included in the report from the Finance & Administration Committee

Meeting held on Monday 15 February 2016, be adopted.


1. Report from the Finance & Administration Committee Meeting held on Monday 15 February 2016.


AGENDA


Report of the Finance & Administration Committee Meeting held on Monday 15


Present H van de Ven (Chairperson), D Betteridge, G Docksey, A Glachan, K Mack and

D Thurley

Apologies Nil




FAC 1 RECORDING OF MEETING




FAC 2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND




FAC 3 APOLOGIES

3A Apologies of Committee Members


FAC 4 CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING

4A Minutes of the Finance & Administration Committee Meeting held on



That the Committee recommends to Council that the Minutes of the Finance &

Administration Committee Meeting held on Monday 14 December 2015, at 6.26pm, be

adopted.

CARRIED


AGENDA


FAC 5 MATTERS ARISING FROM PREVIOUS MINUTES


FAC 6 REPORTS/MINUTES OF COMMITTEES AND WORKING PARTIES


FAC 7 OFFICERS REPORTS FOR CONSIDERATION

7A Quarterly Budget Review – December 2015 (DOC16/12149)



a. Receive and adopt the revised budget estimates for the 2015/16 financial year; and

b. Note the supplementary reports including the Consultancy and Legal Expenditure

and Contract Expenditure Listing.

CARRIED

7B Review of Model Code of Conduct (DOC16/11401)

Cr Thurley Moved, Cr Betteridge Seconded

That the Committee recommends to Council that Council adopt the Model Code of

Conduct and Procedures for the Administration of the Model Code of Conduct for Local

Councils in NSW issued by the Office of Local Government in November 2015.

CARRIED

FAC 8 OFFICERS REPORTS FOR NOTING

8A Delivery Program Six Monthly Progress Review – December 2015

(DOC16/9260)


That the Committee recommends to Council that Council receive and note the Delivery

Program Six Monthly Progress Review – December 2015.

CARRIED

8B Service and Efficiency Review Program – Six Monthly Progress

Report (DOC16/9217)


That the Committee recommends to Council that Council receive and note the February

2016 Service and Efficiency Review Program Six Monthly Progress Report.

CARRIED


AGENDA


8C Investment Balances – January 2016 (DOC16/9927)


That the Committee recommends to Council that Council receive, note and accept the

Investment Balances Report for the month of January 2016.

CARRIED

8D Corporate Health Indicators Report – December 2015 (DOC16/11036)


That the Committee recommends to Council that Council receive and note the December

2015 Corporate Health Indicators Report.

CARRIED

FAC 9 DELEGATES REPORTS FOR NOTING


FAC 10 NOTICE OF URGENT BUSINESS


FAC 11 CONFIDENTIAL ITEM




AGENDA


CM 9 – REPORT FROM COMMUNITY FORUMS

9A Nil.


AGENDA


CM 10 – NOTICES OF MOTION/NOTICES OF RESCISSION

10A Nil.


AGENDA


CM 11 – PRESENTATIONS & DEPUTATIONS

11A Nil.


AGENDA


CM 12 – REPORTS/MINUTES OF COMMITTEES & WORKING PARTIES

12A Nil.


AGENDA


CM 13 – DOCUMENTS FOR SEALING

13A Nil.


AGENDA


OFFICERS REPORTS FOR CONSIDERATION

1. Disclosure of Political Donations

Section 375A of the Local Government Act 1993, requires the General Manager to keep a register containing

each planning decision made at a Council or Committee meeting, and the names of any Councillors who

supported the decision and those who opposed the decision.

To maintain the register, a division is required to be called whenever a planning decision is put at a Council or

Committee meeting, including meetings closed to the public.

Anyone lodging a Development Application or anyone making a submission or commenting on a Development

Application will need to publicly disclose donations greater than $1000 made to a local councillor, political party or

employee of Council.

The disclosure requirements apply at the time the application is lodged with a Council or the NSW Government,

and also apply to individuals or entities lodging submissions in objection or support of the proposal. All disclosures

will be publicly available.

2. Requirements of the Environmental Planning & Assessment Act 1979

In dealing with Development Applications, Councillors need to take into account specific matters contained in the

Environmental Planning & Assessment Act 1979.

Accordingly, the provisions of Section 79C(1) of that Act are set out hereunder, which can be used by Councillors

as a reference guide of issues to be considered.

79C Evaluation

(1) Matters for consideration – general

In determining a development application, a consent authority is to take into consideration such of the

following matters as are of relevance to the development the subject of the development application:

(a) the provisions of:

(i) any environmental planning instrument, and

(ii) any proposed instrument that is or has been the subject of public consultation under this Act

and that has been notified to the consent authority (unless the Director-General has notified the

consent authority that the making of the proposed instrument has been deferred indefinitely or

has not been approved), and

(iii) any development control plan, and

(iv) any planning agreement that has been entered into under section 93F, or any draft planning

agreement that a developer has offered to enter into under section 93F, and

(v) the regulations (to the extent that they prescribe matters for the purposes of this paragraph);

and

(vi) any coastal zone management plan.

(b) the likely impacts of that development, including environmental impacts on both the natural and

built environments, and social and economic impacts in the locality,

(c) the suitability of the site for the development,

(d) any submissions made in accordance with this Act or the regulations,

(e) the public interest.


AGENDA


CM 14 – OFFICERS REPORTS FOR CONSIDERATION

14A Construction of new Youth Café - Contract No. 15/03417 (DOC16/14225)

DATE 15 February 2016



ITEM FOR DECISION


ITEM FOR NOTING

Meeting Date

FURTHER ENQUIRIES TO Ian Redman

Engineering

PHONE 6023 8726

Purpose of Report

To recommend a preferred contractor for the construction of the new Youth Cafe in QEII Square

through a qualitative and quantitative assessment.

Background

The Retro Youth Cafe was previously situated in Burrows House, Dean Street within the Albury CBD

and was in operation from 2003 until its closure in 2014 as part of the Albury Regional Art Gallery

(MAMA) redevelopment. The Cafe was originally established as a direct request from young people to

develop a safe and central place to visit, access information, play music and “hang out”. The aim of

the service was to be inclusive of all young people aged 12 - 24 years without targeting any particular

group. Council’s Youth Services team aim to nurture and foster the social and cultural development of

young people through music, events, activities, workshops and youth committees, and the inclusion of

the cafe element would be an important attractor for young people and would offer an alternative and

unique cafe experience in central Albury.

As part of the Gallery development, Council committed to identifying an alternative location for the

operations of the Youth Cafe, with an extensive consultation process including community surveys

and workshops. Following an assessment of a number of options, Council has proceeded with plans

to extend the LibraryMuseum into QEII Square and build a dedicated cafe and youth space

incorporating activity and meeting rooms as well as indoor/outdoor dining and performance spaces.

The scope of the project is:

The new Youth Cafe is to be located on the existing site of the LibraryMuseum’s multi-purpose room.

The new Youth Cafe will be approximately 330m2 in floor area and has been architecturally designed

and specified in keeping with the existing LibraryMuseum and the overall Master Plan for QEII Square.

The new building includes the new Youth Cafe, an office/meeting room, two multi-purpose workshop

areas along with suitable amenities and restrooms all to be controlled by an energy efficient Building

Management System (BMS).


AGENDA


The construction of the new Youth Cafe includes the following trades:

mechanical;

electrical;

hydraulics;

structural steel fabrication;

cladding; and

glazing.

Tenders for the construction of the new Youth Cafe were invited and advertised in the Border Mail,

Sydney Morning Herald and on Tenderlink. Tenders closed at 12 noon on 9 February 2016.

Tender Evaluation

At the close of tenders, a total of seven submissions were received from the following companies:

Contract Control Services Pty Ltd;

Q1 Constructions Pty Ltd;

Premier Building & Construction Pty Ltd;

Southern Cross Developers Pty Ltd;

Dezign Interiors;

B J & P A Maginnity Pty Ltd, Trading as Magi-Build Building Contractors; and

Edgecorp Constructions Pty Ltd.

All tenders were evaluated in accordance with Council’s Procurement Policy and Guidelines. The

assessment panel for the tender comprised Procurement & Contract Management Coordinator –

Gerard Coyle, Senior Projects Engineer - Ian Redman and Group Leader Projects – Mauro Dei Agnoli.

Conformity Check

A conformity assessment was undertaken to ensure all submissions received were in accordance with

the contract documentation and specification.

Company Pricing

Details

Supporting

Information

WHS

Documentation

Comment

Contract Control Services

Pty Ltd

x x Non-Compliant

Q1 Constructions Pty Ltd x Non-Compliant

Premier Building &

Construction Pty Ltd

Fully Complies

Southern Cross

Developers Pty Ltd

Fully Complies

Dezign Interiors Fully Complies

Magi-Build Building

Contractors

x Non-Compliant

Edgecorp Constructions

Pty Ltd

Fully Complies


AGENDA


Items in the conformity check included:

vendor company details;

all specifications addressed;

provision of certificates of currency in various insurances including public liability, motor vehicle

and workers compensation, or the undertaking to provide same;

a completed AlburyCity Workplace Health and Safety package or provision of their own;

list of company experiences including referees;

provision of a detailed construction program;

list of proposed sub-contractors;

a schedule of rates for construction, labour and variations; and

provision of a lump sum amount in the form of a trade breakdown.

The conformity check showed not all submissions to be compliant.

Contract Control Services Pty Ltd failed to complete Schedule 2 – Trade Breakdown and did not

provide a detailed construction program. By not providing the completed Schedule 2 it is not possible

to assess their submission against the other tenderers submissions and would make assessing

variations post award very difficult. Similarly when trying to assess whether Contact Control Services

Pty Ltd has provided a program that is reflective of the proposed scope of works, it is not possible if

there is no logical sequence of activities provided in the form of a Gantt chart with milestones, float,

inclement weather allowances etc, to assess. The detailed program is required to assess the

sequential logical order to accurately represent the tenderer’s proposed method of completing the

whole of the works.

Q1 Constructions Pty Ltd also failed to provide a detailed construction program, instead choosing to

nominate the number of days the project is expected to take them to complete. For the reasons stated

above this is not acceptable. Also, in their submission Q1 Constructions Pty Ltd failed to provide the

required schedule of labour rates (Schedule 3, Page 8 of 17). This information is important when

assessing against other tender submissions and the impact variations may have on the overall

construction cost as they occur during the construction phase.

Magi-Build Building Contractors failed to provide a program with enough detail to assess the

sequential logical order to accurately represent the tenderer’s proposed method of completing the

whole of the works. The program submitted by Magi-Build Building Contractors does not clearly

indicate critical activities along a critical path showing key dates, milestone events, float, logic links

and restraints. Magi-Build Building Contractors also did not complete Schedule 4 – Subcontractors,

which provides Council with comfort that the tenderer has secured appropriate resources to undertake

the project and limits risks associated with project timeframe overruns.

Therefore all three contractors are deemed to have submitted a non-compliant tender and will not be

considered further in the tender evaluation process.


AGENDA


Premier Building & Construction Pty Ltd, Southern Cross Developers Pty Ltd, Dezign Interiors and

Edgecorp Constructions Pty Ltd supplied the required documentation and therefore are deemed to

have submitted fully-compliant tenders and will be considered further in the tender evaluation process.

Qualitative Assessment

A qualitative assessment considered a range of issues including:

demonstrated capability to undertake the work under the contract including capacity, experience,

resources and management systems;

the projected works program including methodology; and

referees – performance on previous projects.

Capabili

ty

(ma

x 5

0)

Work

s

Pro

gra

m

(ma

x 4

0)

Refe

rees

(ma

x 1

0)

Total

(max 100)

Premier Building & Construction Pty Ltd 44 30 8 82

Southern Cross Developers Pty Ltd 42 40 9 91

Dezign Interiors 40 23 8 71

Edgecorp Constructions Pty Ltd 40 33 9 82

Premier Building & Construction Pty Ltd is a locally based company whom has undertaken a number

of similar projects including offices for Xypex Australia and Riverina Water County Council and are

currently completing a showroom for Baker Hyundai in Wodonga. In their tender submission they have

indicated a date for practical completion of 21 July 2016. Premier Building & Construction Pty Ltd has

the experience and resources to complete this project to a high standard and the obtained referee

information supports this.

Southern Cross Developers Pty Ltd is also locally based in Albury and has undertaken a number of

similar projects throughout Victoria and New South Wales. Of note, the Mitta Pub and additions of

offices and meeting rooms to Gums Cafe at Charles Sturt University in Thurgoona. In their submission

they have indicated a date for practical completion of 24 June 2016. Southern Cross Developers Pty

Ltd has the capacity to complete the project to a very high standard and the information obtained from

their referees supports this.

Dezign Interiors is also a locally based company from Albury, whom has undertaken similar projects

including refurbishment of the administration building for St Joseph’s Primary School, Beechworth and

construction of new buildings, extensions and renovations to other buildings for Lutheran Primary

School in Wagga Wagga. In their tender submission they have indicated a date for practical

completion of 21 August 2016. The standard of work produced by Dezign Interiors is of a high

standard and the obtained referee information supports this.

Edgecorp Constructions Pty Ltd is based in Wodonga and has completed projects of a similar nature.

They recently completed the renovation of Carlton Movie House including partial demolition of the


AGENDA


existing building and construction of retail offices and accommodation. In their tender submission they

have indicated a date for practical completion of 8 July 2016. Edgecorp Constructions Pty Ltd is large

enough to successfully complete a project of this size and the information obtained from referees

verifies this.

From the qualitative assessment it was deemed that all contractors have the necessary resources,

systems, methodology and capability to successfully complete this project.

Quantitative Assessment

The quantitative assessment considered the financial aspects of the tender and is tabulated below.

Tenderer

Tendered Contract

Sum $ (incl. GST)

Assessment Score

(Max 100)

Premier Building & Construction Pty Ltd 1,279,355.26 100

Southern Cross Developers Pty Ltd 1,293,136.37 99

Dezign Interiors 1,318,900.00 97

Edgecorp Constructions Pty Ltd 1,605,529.85 80

The above table indicates that three of the four conforming tenders were extremely competitive.

Premier Building & Construction Pty Ltd offered the most cost effective submission with the remaining

tenders being between 1% and 20% more expensive.

An amount of $1,141,600 (including GST) was allocated in the 2015/16 budget for the new Youth

Cafe. This amount was independently provided by a qualified quantity surveyor. In the QEII Square

Master Plan project a budget of $463K (including GST) was allocated for the 2015/16 period, of which

$216K has currently been spent. The current status of the QEII Square Master Plan Project is that

additional time is required to finalise the extent of the proposed electrical works and obtaining approval

from authorities, therefore the remaining funds will not be spent within the 2015/16 period.

Given the competiveness of the bids, it is proposed that the remaining funds of $247K in the 2015/16

budget for the QEII Square Master Plan project be re-allocated to the new Youth Cafe project enabling

this project to proceed with a revised budget of $1,388,600 (including GST).

Summary

The scoring for the qualitative and quantitative assessment is summarised in the following table:

Tenderer Qualitative

Assessment

Quantitative

Assessment

Premier Building & Construction Pty Ltd 82 100

Southern Cross Developers Pty Ltd 91 99

Dezign Interiors 71 97

Edgecorp Constructions Pty Ltd 82 80


AGENDA


The qualitative assessment indicated that all shortlisted tenderers could successfully deliver this

project, with Southern Cross Developers Pty Ltd rating the highest due largely to their submitted

construction program.

From a quantitative perspective, Premier Building & Construction Pty Ltd provided the most

competitive price, being $13,781.11 (1%) lower than Southern Cross Developers Pty Ltd and within

revised budget provisions. When considering both the qualitative and quantitative assessments,

Premier Building & Construction Pty Ltd provided the best overall tender submission and therefore are

considered the most suitable contractor for the execution of this project.

Conclusions

As a result of the Albury Regional Art Gallery (MAMA) redevelopment the Retro Youth Cafe was

closed. Council committed to identifying an alternative location for the operations of the Youth Cafe,

with an extensive consultation process including community surveys and workshops. Following an

assessment of options Council has proceeded with plans to extend the LibraryMuseum into QEII

Square and build a dedicated cafe and youth space incorporating activity and meeting rooms as well

as indoor/outdoor dining and performance spaces. Recent investigations determined an appropriate

scope of works for the project and tenders were invited in the third week of December 2015. Seven

submissions were received, of which four were deemed to be fully compliant and capable of

undertaking the project, however, only three provided a price within the revised budget provisions of

$1,388,600 (including GST).

The outcome of the tender evaluation process supports that the submission from Premier Building &

Construction Pty Ltd provides the most advantageous proposal for Council. Apart from being the least

expensive option, Premier Building & Construction Pty Ltd demonstrate to have the necessary

experience, expertise, resources and management systems to successfully undertake this project and

therefore the acceptance of this tender is duly recommended to Council.

Recommendation

a. That Council re-allocate $247,000 (including GST) from the QEII Square Master Plan Project to

the new Youth Cafe project to enable the Youth Cafe construction to proceed; and

b. That Council accepts the tender from Premier Building & Construction Pty Ltd for Contract No.

15/03417, Construction of the new Youth Cafe in the lump sum amount of $1,279,355.26

(including GST).

Attachments

1. Ground floor plan – Youth Cafe.

2. Elevations – Youth Cafe.


AGENDA


14B Sealing of Runway Shoulders, Reconstruction of Taxiway D and General Aviation

Apron Overlay - Contract No. 15/03048 (DOC16/13740)




ITEM FOR DECISION


ITEM FOR NOTING

Meeting Date

FURTHER ENQUIRIES TO Tyler Carey

Project Engineer

PHONE 6023 8255

Purpose of Report

To recommend a preferred contractor for the sealing of runway shoulders, reconstruction of Taxiway D

and overlay of the General Aviation Apron at the Albury Airport through a qualitative and quantitative

assessment.

Background

A number of civil construction projects have been identified as key airside infrastructure maintenance

and improvement projects at the Albury Airport. Tenders were invited for Contract No. 15/03048 for

three of these projects. Each of the three projects were considered as stages (separable portions) of

the same contract.

The stages consisted of the following works:

Stage 1 – Sealing of Runway Shoulders;

Stage 2 – Reconstruction of Taxiway D; and

Stage 3 – General Aviation Apron Overlay.

To test the market, this tender called for individual pricing of Stages 1, 2 and 3, Stages 1 and 2

combined and Stages 1, 2 and 3 combined.

The airport runway currently has gravel shoulders which are prone to both wind erosion (propeller or

jet blast) and water erosion (from runway water runoff); consequently they require a high degree of

maintenance. The shoulders are also non-compliant with the Civil Aviation Safety Authority (CASA)

Manual of Standards (MOS) for the current geometry and to cater for jet aircraft. To reduce current

maintenance costs and cater for future aircraft movements, it is proposed that the runway shoulders

are sealed to a minimum width of three metres either side of the runway edge. The shoulders have

been designed to be non-load bearing and accommodate light vehicle traffic only.


AGENDA


Taxiway Delta (D) is a Code A taxiway (rated for aircraft weighing up to 5700kg) that connects

Taxiway Alpha (A) with Taxiway Bravo (B) and several of the General Aviation aprons. Taxiway D is in

poor condition with numerous failures along its entirety. Taxiway D is also non-compliant with the

MOS, given the open drain running adjacent to the taxiway on the west side is located eight metres

from the taxiway centreline, as opposed to the eleven metres required by the Standard. It is proposed

that Taxiway D is reconstructed along a new centre line, three metres further to the east of the existing

taxiway. This will resolve the poor pavement condition, as well as resolve the non-compliance notice

by CASA regarding the taxiway’s proximity to the open drain.

The General Aviation (GA) Apron is approximately 8,800m² in size and is accessed from Taxiways B

and D. The apron services eight aircraft hangars, operated by a variety of local aviation businesses.

The surface of the apron is in very poor condition with numerous failures and is becoming increasingly

more expensive to maintain. The project proposes a complete pavement reconstruction with new

sprayed bitumen seal surface.

Tender Assessment

Tenders for this project were invited via Council’s eTender portal, Tenderlink, and advertisements

placed in both the Border Mail (Saturday 19 December 2015) and the Sydney Morning Herald

(Tuesday 22 December 2015). The advertisements stated that tenderers were to attend a mandatory

site inspection, which was held on Tuesday 12 January 2016. The closing date for tenders was

Tuesday 2 February 2016.

Five tenders were received from the following companies:

Airport Consultancy Group, Robin QLD;

A P Delaney, Albury NSW;

CivilTeam Engineering - Airports, Murwillumbah NSW;

Excell Gray Bruni, Wodonga VIC; and

Fulton Hogan, Richmond VIC.

The tenders were subsequently assessed in terms of conformity, qualitative and quantitative criteria.

The assessment of the tenders was undertaken by the appointed Tender Evaluation Panel consisting

of Ian Redman (Acting Group Leader Projects), Gerard Coyle (Coordinator Procurement and Contract

Management) and Tyler Carey (Project Engineer).


AGENDA


Conformity

Each tender was assessed for conformity to ensure that the submissions supplied the following

required information:

Tenderer Mandatory

Site

Meeting

Attendance

Pricing

Information

WHS

Compliance

Supporting

Information

Conformity

Airport Consultancy Group Partial Yes

A P Delaney Partial Yes

CivilTeam Engineering -

Airports Yes

Excell Gray Bruni Partial Yes

Fulton Hogan Yes

The tender submission received from the Airport Consultancy Group did not include a works program

or financial reports and has subsequently been marked down in the qualitative assessment.

The tender submission received from A P Delaney did not include a signed statement of confidence

from their bank or financial reports and has subsequently been marked down in the qualitative

assessment.

The tender submission received from Excell Gray Bruni did not include a signed statement of

confidence from their bank and has subsequently been marked down in the qualitative assessment.

Although some contractors did not provide all the necessary supporting documentation, the omissions

were minor in nature and therefore were deemed to be conforming tenders.

Qualitative Assessment

This assessment was based on the following criteria, which seek to define the tenderer’s capacity to

deliver the project in accordance with the specifications provided:

Criteria 1 – Demonstrated capacity and experience to undertake the work under the contract:

previous similar projects undertaken; and

supporting information provided for both the tenderer and proposed sub-contractors.

Criteria 2 – Works Program:

demonstrated practical allocation of time for identified activities to achieve project

completion for either - Stage 1;

- Stages 1 and 2;

- Stages 1, 2 and 3; and

Supporting information provided for both the tenderer and proposed sub-contractors.


AGENDA


Criteria 3 – Financial capacity:

satisfactory accounts; and

financiers references.

Based on the above criteria, the Tenderers received the following ratings:

Tenderer Capacity and

Experience

(40%)

Work

Program

(30%)

Financial

Capacity

(30%)

Rating

(Max 100)

Airport Consultancy Group 40 9 15 64

A P Delaney 36 26 24 86

CivilTeam Engineering - Airports 40 30 30 100

Excell Gray Bruni 32 25 27 84

Fulton Hogan 40 19 30 89

The qualitative ratings were established from the following observations in relation to each tender:

Airport Consultancy Group

Airport Consultancy Group is an airport focused consultancy undertaking airport related civil

engineering and construction projects globally that is based in Robina, QLD. Airport Consultancy

Group has elected to sub-contract Downer EDI Works, of Wodonga, to complete the asphalting and

bitumen sealing aspects of the work. They have also nominated local companies to fulfil the peripheral

works in the project including concreting and provision of pipes. No works program was provided.

Ancillary experience provided in the tender submission included the recently completed Hamilton

Airport runway extension and ground lighting upgrade, worth $1,800,000 for Southern Grampians

Shire Council and the Cloncurry Airport apron reconstruction and runway rejuvenation, worth

$3,100,000 for Cloncurry Shire Council. No banker’s statement or financial reports were provided.

A P Delaney

A P Delaney is a locally based company that has successfully completed similar works for Council

under Contract No. 12/02998 – ‘Albury Airport RPT Apron & Taxiway Upgrade’, worth $2,300,000. A P

Delaney has elected to sub-contract Downer EDI Works, of Wodonga, to complete the asphalting and

bitumen sealing aspects of the work. They have also nominated local companies to fulfil the peripheral

works in the project including lighting and line-marking. The works program submitted indicates a 13

week project duration, beginning with work on Stage 1 and then concurrently working on Stages 2 and

3. Ancillary experience provided in the tender submission included the recently completed Glenmorus

Gardens Section 15 Construction, worth $450,000 for Albury City Council and the bulk earthworks and

car park construction of the East Albury McDonalds Restaurant, worth $300,000 for Joss Construction.

Referee comments provided were favourable. No banker’s statement or financial reports were

provided.


AGENDA


CivilTeam Engineering – Airports

CivilTeam Engineering - Airports specialise in civil construction, surfacing and maintenance services to

international, domestic and regional airports. CivilTeam Engineering - Airports is a division of the

CivilTeam Group, a company established in 2006 and based in Murwillumbah, NSW. CivilTeam

Engineering - Airports has elected to sub-contract Downer EDI Works, of Wodonga, to complete the

asphalting and bitumen sealing aspects of the work. They have nominated Spray On Grass, of

Bathurst, to complete the grassing work associated with the project. The works program submitted

indicates an 11 week project duration, beginning with concurrent work on Stages 1 and 3 then

subsequently concurrently completing Stages 2 and 3. Ancillary experience provided in the tender

submission included the 2013 Fitzroy Crossing Aerodrome design and reconstruction, worth

$3,900,000 for Derby Shire and the Whitsunday Coast Airport runway upgrade, worth $2,000,000 for

the Whitsunday Coast Airport. The audited statements provided appear sound and the banker’s

statement is positive.

Excell Gray Bruni

Excell Gray Bruni is a large civil construction company based in Wodonga, VIC. Excell Gray Bruni has

recently completed the Kerr Road reconstruction for Council with the quality of work and service

provided for the contract being favourable. They are also currently completing the Wagga Road

beautification and Mudges Canal reconstruction contracts for Council. Excell Gray Bruni has elected to

sub-contract Downer EDI Works, of Wodonga, to complete the asphalting and bitumen sealing

aspects of the work. The works program submitted indicates a 13 week project duration, beginning

with work on Stage 1 and then concurrently working on Stages 2 and 3. Ancillary experience provided

in the tender submission included the 2014 Bandiana Warehouse civil works, worth $10,880,000 for a

Joss Group and John Holland joint venture and the High Street road reconstruction, worth $5,000,000

for Wodonga City Council. Referee comments provided were extremely positive. The audited

statements provided appear sound, however, no banker’s statement was provided.

Fulton Hogan

Fulton Hogan is a large civil construction company with offices throughout Australia and New Zealand.

The company is vertically integrated and well-resourced to deliver a full complement of construction

services ranging from earthworks to asphalt paving. Fulton Hogan has elected to sub-contract Downer

EDI Works, of Wodonga, to complete the asphalting and bitumen sealing aspects of the work and to

sub-contract Hurst Earthmoving, of Albury, to complete the earthworks and drainage aspects of the

project. They have also nominated local companies to fulfil the peripheral works in the project

including geotechnical testing, survey, grassing, lighting and line-marking. The works program

submitted indicates a 17 week project duration, beginning with work on Stages 1, 2 and 3 and then

subsequently completing Stage 3 when the other portions of work are completed. Ancillary experience

provided in the tender submission included the 2015 Launceston Airport runway overlay worth

$11,000,000 for Australia Pacific Airports Launceston and the 2016 Sydney Airport Taxiway Alpha,

Bravo and Charlie resheets, worth $18,000,000 for Sydney Airport Corporation Limited. Fulton Hogan

provided extensive material regarding past projects, and feedback from their referees was positive.

The audited statements provided appear sound and the banker’s statement is positive.


AGENDA


Quantitative Assessment

The following table sets outs the tendered lump sums for Stages 1, 2 and 3. It also shows the price of

undertaking the Stages 1 and 2 as a continuum and also Stages 1, 2 and 3 as a continuum. The

percentage difference in the final column is relative to the lowest sum tendered for Stage 1, 2 and 3 as

a continuum.

Tenderer Stage 1

(GST incl.)

Stage 2

(GST incl.)

Stage 3

(GST incl.)

Stages 1 & 2

(GST incl.)

Stages 1, 2 & 3

(GST incl.)

Rating

Stages

1, 2 & 3

Excell Gray Bruni $997,509.04 $291,065.72 $851,921.18 $1,277,574.76 $2,118,495.94 100

Fulton Hogan $1,060,497.90 $368,705.70 $870,591.70 $1,368,445.10 $2,196,335.90 96

A P Delaney $1,127,768.40 $311,956.70 $886,150.10 $1,423,225.10 $2,292,875.20 92

Airport

Consultancy

Group

$993,645.40 $523,419.60 $1,228,586.70 $1,462,065.00 $2,323,921.60 91

CivilTeam

Engineering –

Airports

$1,470,713.19 $722,323.77 $1,656,189.91 $2,133,548.96 $3,692,504.37 57

*The prices shown include discounts offered for undertaking the work as a continuum.

As detailed above, the submission from Excell Gray Bruni was rated as the most cost effective, being

4% more favourable than the submission from Fulton Hogan and 8% more favourable than the

submission from AP Delaney.

The initial 2015/16 budget allocation of $1.173M was established based on concept plans only.

Following detailed design, it became evident that additional funds would be required to complete all

three projects. Accordingly, as part of the December Review, a further $990K was allocated to these

projects to take advantage of economies of scale and address CASA non-compliances. Therefore, the

total funds available for these three projects is $2.163M. The submission from Excell Gray Bruni is

within the budget allocation.


AGENDA


Summary

The following table summarises the qualitative and quantitative ratings, for Stages 1, 2 and 3,

corresponding to each tender:

Tenderer Rating

Qualitative Quantitative

Excell Gray Bruni 84 100

Fulton Hogan 89 96

A P Delaney 86 92

Airport Consultancy Group 64 91

CivilTeam Engineering – Airports 100 57

The qualitative assessment indicated that all tenderers have the capacity to undertake the project;

however, Fulton Hogan and CivilTeam Engineering - Airports rated the highest for this part of the

assessment.

The quantitative assessment shows that Excell Gray Bruni provides Council with the best financial

offer, being $77,839.96 (4%) more favourable than Fulton Hogan and $174,379.26 (8%) more

favourable than A P Delaney. In considering the respective qualitative and quantitative assessments, it

is deemed Excell Gray Bruni have submitted the offer that represents best value.

Conclusion

As part of key infrastructure maintenance and improvement works at the Albury Airport, tenders were

invited for Contract No. 15/03048, for three projects:

Sealing of Runway Shoulders;

Reconstruction of Taxiway D; and

General Aviation Apron Overlay.

Five submissions were received, which were assessed for conformity and underwent qualitative and

quantitative assessments. From the tender evaluation process, Excell Gray Bruni provided the most

favourable option to undertake the works. They have demonstrated the necessary capacity,

experience and management systems to successfully undertake this project.

Recommendation

That Council accepts the tender for the Sealing of Runway Shoulders, Reconstruction of Taxiway D

and overlay of the General Aviation Apron at the Albury Airport, from Excell Gray Bruni Pty Ltd for the

amount of $2,118,495.94 (GST inclusive).

Attachments

1. Layout plan detailing works locations.


AGENDA


14C Vacancies for Councillor Substitute Delegates on the Lauren Jackson Sports

Centre Advisory Committee and Sustainability Advisory Committee

(DOC16/12157)




ITEM FOR DECISION


ITEM FOR NOTING

Meeting Date


Executive Group

PHONE 02 6023 8270

Purpose of Report

The purpose of the report is to invite nominations from Councillors to fill the vacancies of substitute

delegates on the Lauren Jackson Sports Centre Advisory Committee and Sustainability Advisory

Committee following the resignation of Cr Patricia Gould OAM.

Background

Each October Councillors resolve their membership or representation on various external committees

and working parties, of which the above two Advisory Committees are listed.

Issues

Following the resignation of Cr Patricia Gould OAM from the office of councillor on 4 February 2016,

Councillor nominations are now required to fill the vacancies of substitute councillor delegates on the

Lauren Jackson Sports Centre Advisory Committee and Sustainability Advisory Committee. Details of

the purpose and structure of these two AlburyCity advisory committees is provided below:

Lauren Jackson Sports Centre Advisory Committee

Councillor Delegate 2015/16: Cr R Jackson

Substitute Delegate 2015/16: vacant.

Constitution or Charter: Constitution.

Purpose: Advice to Council on the provision of sport and recreation in the City to benefit the

whole community.

Structure: Six sport and recreation bodies, one NSW Department of Sport & Recreation, one

councillor, one Department of Health, one private recreation provider, one local school, one

higher education, one representative from Wodonga City Council and Council officers.

Meeting and Reporting: Meetings held every three months, 7.30pm on Wednesdays. Minutes

to Community & Cultural Committee.


AGENDA


Sustainability Advisory Committee

Councillor Delegates 2015/16: Cr D Betteridge and Cr D Thurley.

Substitute Delegate 2015/16: vacant.

Constitution or Charter: Terms of Reference.

Purpose: To guide AlburyCity in its community awareness activities and to monitor views and

perceptions of the community regarding sustainability and the environment.

Structure: Two Councillors, Group Leader Natural Environment, eight community members,

Environmental Planner, Sustainability Officer and Director Planning & Environment.

Meeting and Reporting: Meetings held quarterly.

Election Process

If more than one nomination is received for the position of substitute delegate, under Council’s Code

of Meeting Practice for Councillors, Staff and Delegates Part 3 Section 29(g), the voting method is by

show of hands:

“(g) Voting at a Council Meeting including voting in an election at such a meeting is to be

by open voting (such as on the voices or by show of hands).”

The counting process is the same as for an Ordinary Ballot:

1. If there are only two candidates, the candidate with the higher number of votes is elected.

2. If there are only two candidates and the votes are tied, the person elected is chosen by lot. In

this case the name of the candidate drawn at random by the Returning Officer is declared

elected.

3. If there are three or more candidates, the one with the lowest number of votes is excluded. In

this regard if two or more candidates are tied for the lowest number, the Returning Officer draws

one at random by lot, and that person is deemed to be the excluded candidate.

4. this procedure continues until there are only two candidates remaining, at which time the

procedures set out in 1. and 2. above will apply.

The Returning Officer for the election process is the General Manager.

Conclusion

Following the resignation of Cr Patricia Gould OAM from the office of councillor, Council is now

required to determine substitute Councillor delegates on the Lauren Jackson Sports Centre Advisory

Committee and Sustainability Advisory Committee for the remainder of 2015/16.

Recommendations

a. That Council invites nominations for the position of substitute delegate on the Lauren Jackson

Sports Centre Advisory Committee for 2015/16.

b. That Council invites nominations for the position of substitute delegate on the Sustainability

Advisory Committee for 2015/16.

c. That in the event of a ballot being required, the election of substitute delegates will be by open

voting.

d. That the Committees and Working Parties Register for 2015/16 be updated accordingly.


AGENDA


14D Additional Kerbside Waste Collections (DOC16/14284)




ITEM FOR DECISION


ITEM FOR NOTING

Meeting Date

FURTHER ENQUIRIES TO Brad Ferris

Engineering

PHONE 6023 8747

Purpose of Report

To consider the introduction of additional kerbside waste collection services during the Christmas and

Easter periods.

Background

On 1 July 2012 AlburyCity, in conjunction with five neighbouring Councils, commenced a 12 year

kerbside waste collection contract with Cleanaway. This is an industry best practice service which

maximises resource recovery and re-use as well as extending the life of the Albury Waste

Management Centre (AWMC). The contract incorporated the delayed introduction (April 2015) of a

compulsory three bin system which includes a designated weekly organics (food and green waste)

service, a fortnightly recycling service and a fortnightly refuse service. This new regime was supported

by an extensive education and awareness campaign aligned with the already successful Halve Waste

Program.

At its meeting on Monday 8 February 2016, Council considered a Notice of Motion and endorsed the

following:

That Council executive investigate and report back to Council at the next Council meeting on the cost

of introducing an extra bin service (both recycling and garbage) during Christmas and Easter periods.

It is understood that this Notice of Motion was in response to representations from the community,

discussions on social media, and newsprint stories/letters during the festive period.

Issues

The primary concern raised by the community over the festive period, through newsprint, social media

and Councillor representations was that the new system did not align with their respective household

waste demands over the Christmas period. Typically this period has high generation of food waste and

recyclable material. Specifically, the key concerns raised over the recent Christmas period were lack

of space in the refuse (red) bin, lack of space in the recyclable (yellow) bin, too much capacity in the

organics (green) bin and the smell (flies etc) of the bins. Council also received five direct concerns


AGENDA


during the period being; limited amount of organics in green bin, no community consultation, visitors

with no time to separate waste, contamination in yellow bin and yellow bin overflowing.

The table below compares the available capacity in the kerbside waste collection system for each

waste stream during Christmas 2014 and Christmas 2015.

Waste Type 2014 Capacity 2015 Capacity Change

Food 140 litre weekly 240 litre weekly Increase 100 litres per

week

Recyclables 240 litre fortnightly 240 litre fortnightly No change

Refuse (non food, non

recyclable)

Included with food

waste

140 litre fortnightly Likely no change,

depending on

household waste profile

As indicated above, the current regime (Christmas 2015) offers a significant increase in food waste

capacity and maintains the historical recyclable capacity. It should be noted that the new regime (three

bins) offers each household an increase in capacity to the previous two bin system. The average

weekly available capacity for the three bin system is 370 litres compared to the historic two bin system

of 260 litres per week.

Council offers a range of bin configurations for households to customise their service in line with their

individual household demands. This includes a larger refuse service, larger recycling service, smaller

service and additional refuse and recycling bins. These are available for the full year or a pro-rata

arrangement for part of a period. Council also provide four vouchers to all properties receiving a

kerbside waste service. These vouchers are utilised for residents to dispose of excess waste at the

AWMC. It should also be noted that recyclables such as bottles, cans, plastics, cardboard, paper etc.

can be disposed of at the AWMC free of charge, without a voucher.

Furthermore, following an audit of the new three bin system in late November and early December

2015, it is evident that the Albury community, and the broader region, have embraced the new

kerbside collection service with excellent results achieved to date and the service being identified as

one of the best nationally. The following outcomes have been achieved for the period April to

December 2015:

household participation in the organics service is 87%. This is an excellent result considering

not all bins are presented every week due to vacant properties, residents away and low

household waste demands;

contamination levels in the organics system is consistently less than 1%. This is industry best

practice and underlines the success of the Halve Waste Program. Contamination rates during

the recent Christmas period reached a maximum of 1.4%;

approximately 13,500 tonnes of organic material has already been diverted from landfill and

composted for re-use. This is in line with expectations where the target for diversion of organics

was 18,000 – 20,000 tonnes per year. This initiative alone will have a significant impact on

extending landfill life. During 2014/15, approximately 91,000 tonnes of waste was buried at the


AGENDA


AWMC. The new three bin system has achieved an 18% reduction in waste buried at this

facility;

the recycling service has improved with recyclables (yellow bin) increasing in participation and

material collected by 7%. This is a direct result of the introduction of the three bin system and

scheduling, coupled with the education program;

voucher presentation at the AWMC has remained unchanged (35%) with the introduction of the

three bin kerbside service;

of the 23,568 properties serviced, Council has received very few concerns regarding the new

service regime. Contact has been more information sharing and support, rather than protesting

the new system. As at 31 December 2015, 14 formal complaints have been received with a

further five concerns raised during January;

1.5% of total properties serviced have upsized their refuse (red) bin to a 240 litre fortnightly

service and 0.1% of total serviced properties have upsized their recycling (yellow) bin to a 360

litre fortnightly service; and

State waste diversion targets have been exceeded. The new three bin system has increased

AlburyCity’s domestic waste diversion from 46% to 84%, which surpasses the State target of

70%.

As part of the implementation and subsequent audit, the participating Councils are also seeking ways

to further improve the service. Areas identified for further attention include:

23% waste in the refuse (red) bin is organic and can be disposed of in the organics (green) bin;

14% of waste in the refuse (red) bin is recyclable and can be disposed in the recycling (yellow)

bin;

an education campaign leading into Christmas and Easter will increase community awareness;

and

the kitchen caddy liners require a redesign prior to the next allocation to each household.

Therefore, to address concerns raised over lack of bin capacity (red and yellow bins), residents can

alter their standard kerbside service, dispose of waste at the AWMC using a voucher or dispose of

recyclables free of charge at the AWMC. Alternatively they could store recyclables to a later collection

in the schedule. Similarly the waste in the refuse (red) bin is non food, non recyclable and therefore

primarily inert and could be stored for a future collection. Smell (flies etc) will be a challenge

regardless of the system due to the hotter weather. This issue is primarily related to food waste which

remains on a weekly collection schedule.

A further alternative available is for Council to seek a variation to the current collection contract to

include an additional collection (both refuse and recycling) over the Christmas and Easter period. To

consider this further, a quotation was provided by Cleanaway in the sum of an additional $183,880

(excluding GST) per year to incorporate the additional collections at Christmas and Easter. This

equates to approximately $8.00 per property per year. The quotation includes the mobilisation of

additional trucks and resources to service the request. It should be noted that the Christmas and

Easter period are extremely busy periods for all waste collection providers and thus there is no spare

capacity within their current resources.


AGENDA


The Local Government Act (Section 504) requires Councils to separately account for income and

expenditure for domestic waste purposes and ensure there is no cross subsidisation with other funds

(General, Water and Sewer Funds). Accordingly, if additional services are agreed as part of a contract

variation, each rateable property with a domestic waste service will incur an increase in their Domestic

Waste Charge. This will be regardless of the household utilising these extra services.

Risk

Business Risk – the three bin system, including bin configuration and scheduling has been

designed to maximise recycling and thus meet State targets and extend the available life of the

landfill. Any increase in the availability to additional refuse (red) bin frequency may negatively

impact on the program objectives and thus consume valuable landfill space.

Corporate Risk – to date the new system has been successful and a range of options are

available for the community. However, there are sectors within the community that, based on

their individual circumstances, may be challenged by the regime. It is important that ongoing

support is provided to enable the ongoing success of the program. Furthermore, any increase in

the Domestic Waste Charge across all rateable properties may be viewed unfavourably as a

mechanism to address isolated periods impacting on a small portion of the community.

WHS and Public Risk – no risks identified in this area.

Delivery Program Risk – no risks identified in the area.

Community Engagement

The success of the new service has been influenced by the extensive education and awareness

campaign under the Halve Waste banner. This is a self-funded initiative through a levy on waste

presented at the AWMC. During 2016, there will be an increased focus on individual groups and

sectors within the community in an attempt to further enhance waste diversion. There are

opportunities such as social media to better promote and support this service. Since the introduction of

the new service, 123 individual community meetings have been undertaken as well as ongoing media,

school visits and one-on-one support.

Options

1. Introduce an additional bin service (both recycling and garbage) during Christmas and Easter;

or

2. Maintain the current service regime, collection cycle frequency and options available with an

ongoing focus on communication, awareness and education.

Conclusion

In April 2015 a new three bin waste collection service commenced that has achieved outstanding

results to date, aligned with industry best practice. However, some community concerns were raised

over the Christmas period which provided an opportunity to review the system and identify initiatives to

enhance the kerbside collection service. Council requested that the executive investigate the feasibility

of introducing additional services at Christmas and Easter.


AGENDA


The new regime provides residents with an increase in available kerbside capacity and is

complemented with bin configuration options, voucher systems and free disposal options.

Furthermore, excess recyclables and refuse could be stored and disposed of over a number of

kerbside collection cycles.

A quotation has been provided for additional services as requested. The lump sum price for additional

Christmas and Easter services is $183,880 (excluding GST) and this cost would need to be levied

against all residential properties through an increase in the Domestic Waste Charge as per Council’s

legislative requirements.

A recent review of the new system has provided favourable results including a high organics

participation rate, low contamination in the organics system, a significant reduction in waste buried, an

increase in recycling and achievement of the State waste diversion targets. This review also identified

further enhancements around education and infrastructure.

Based on the review, it is concluded that the new kerbside waste collection has been embraced by the

Albury community with results recognised at a national level. It is deemed inequitable to increase the

Domestic Waste Charge across the community to cater for a small portion for isolated periods where a

number of existing alternatives are available.

Recommendation

That Council:

a. receive and note the report on additional kerbside waste collection; and

b. maintain the current service regime, collection cycle frequency and options available with an

ongoing focus on communication, awareness and education.


AGENDA


CM 15 – OFFICERS REPORTS FOR NOTING

15A Nil.


AGENDA


CM 16 – DELEGATES REPORTS FOR NOTING

16A Nil.


AGENDA


CM 17 – NOTICE OF URGENT BUSINESS

Items raised by Councillors at the meeting.


AGENDA


CONFIDENTIAL MATTERS

ITEM NO.

18A

GENERAL MANAGER’S SIX MONTHLY PERFORMANCE REVIEW

(DOC16/13953)

Confidential item, exclusive of press or public on the grounds that the matter relates to:

Personnel matters concerning particular individuals (other than councillors).

[Local Government Act 1993 No. 30 Section 10A2a]

This item will be circulated under separate cover to Councillors.


AGENDA


CM 18 – CONFIDENTIAL MATTERS

18A General Manager’s Six Monthly Performance Review (DOC16/13953)

Confidential item, exclusive of press or public on the grounds that the matter relates to:

Personnel matters concerning particular individuals (other than councillors)

[Local Government Act 1993 No. 30 Section 10A2a]

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