council meeting^ mnr k~gston to - city of kingston · 2019. 12. 1. · council meeting^ 7 aug 1 4...

COUNCIL MEETING^ 7 AUG 1 4 '07

la,

. mnr CITY OF KINGSTON

K~GSTON REPORT TO COUNCIL

I Report No.: 07-255 I

TO: Mayor & Council

FROM: Gerard Hunt, Commissioner of Finance and Corporate Performance

RESOURCE STAFF: Lana Foulds, Financial Analyst

DATE OF MEETING: 2007-08-14

SUBJECT: Capital Project Status Report - 2nd Quarter 2007

EXECUTIVE SUMMARY:

At the close of each quarter, council receives an update on the status of capital works in progress. When projects are complete council is advised and the necessary recommendation is made to complete the financing requirements. In most cases, this recommendation results in a return of funds to the original approved financing source, and may include a reduction in the debt financing requirements. In some cases additional funding may be required, and is noted in the tables included in the recommendation and supported in the detail on the appendices of this report.

Finance staff has reviewed the debt required and the forecast cash flows and are recommending that certain projects identified in appendices A and B have the financing source changed from the issuance of debt to pay as you go. This practice is part of analysis exercise and is intended to reduce debt where cash balance forecasts can accommodate the financing.

RECOMMENDATION:

That council approve the financing of capital projects or (return of funds) and the reduction in debentures required, as outlined in Appendix A and B of this report as follows:

COUNCIL MEETING^ 7 AUG 1 4 '07 REPORT TO COUNCIL.

August 14,2007 - -

Report No.: 07-255

2. That Council approves the reduction of approved debenture financing with reference to specific projects as outlined in Appendices of this report as follows:

acilities Reserve Fund

AUTHORIZING SIGNATURES:

CONSULTATION WITH THE FOLLOWING COMMISSIONERS:

Commissioner Hunt, Finance & Corporate Performance

Commissioner Thurston, Community Development Services

Commissioner Leger, Corporate Services I

Jim Keech, President, Utilities Kingston N/R

(NZR indicates consultation not required)

COUNCIL MEETING 1 7 AUG 1 4 '07 REPORT TO COUNCIL. Report No.: 07-255

August 14,2007 - -

Financial Services has provided this information from the corporate financial records and in consultation with city departments. The majority of items are minor overages and underages between budget allocations and actual costs to complete the projects. As part of the recommendation, staff recommends a shift in financing by drawing down on reserve funds to replace the issuance of debentures for the projects identified. Reserve fund balances exist, sufficient to allow for this shift in authorized funding. This also enables the city to reduce the amount of approved debt required.

In addition to the projects that are closed, appendices C to F reflect the capital works currently in progress.

EXISTING POLICYIBY LAW:

Capital budget by-laws for all years up to and including 2007 with capital budget amendments as approved by council.

NOTICE PROVISIONS:

Not Applicable

ACCESSIBILITY CONSIDERATIONS:

Not Applicable

FINANCIAL CONSIDERATIONS:

Recommendations on specific funding sources or return of funds are in accordance with the intent of the original budget approved sources of financing. It is appropriate to close projects once complete and remove them from the regular reports for capital work in progress.

CONTACTS:

Gerard Hunt, Commissioner Finance and Corporate Performance 546-4291 Ext. 2205 Desiree Kennedy, Director Financial Services 546-4291 Ext. 2220

OTHER CITY OF KINGSTON STAFF CONSULTED:

EXHIBITS ATTACHED:

Appendix A 1999 to 2005 closed projects Appendix B 2006 Closed projects Appendix C Capital Works in Progress - 2000 to 2004 Appendix D Capital Works in Progress - 2005 Appendix E Capital Works in Progress - 2006 Appendix F Capital Works in Progress - 2007

COUNCIL M E E T ~ N G ~ 7 AU[; 1 4 '07 Appendix "A"

CITY OF KINGSTON 1999 - 2005

Closed Projects

Description Actual

Expenditures

99042 Consolidation of Ofices 107,993 186,000 (78.007) (78.007 150,000

Budget Expenditures

1999 Proiects

I I I I I I I I i I i 2000 Projects

I I I 1 I I I I I I I

Expense Variance

90042

Amount to finance (Over-

Financed)

I I I I I I I

I Debenture funding 2nd 1 248.146 L 136.782 ( 1 1,364) 90.000 Iqtr 2007 1 90.000 1 1

2001 Proiects

Shoreline Erosion

i

91 142

Status

I Closed. Replace 1 Princess St

91189

I Closed. Replace /

Capital ReSeNe

63,705

I I I I I I I I I I 2002 Projects

I I I 1 I Debenture funding 2nd 92256 Bridges 8 Culverts 978,662 935,000 43.662 59,227 qtr 2007 1 59.227 / (59.227)

I !

105,000 (41,295)

Downtown Revitalization- Design

ENGINEERING

92250

Other Reserve

r

Highway 15 - Baniefield /

41.295

114,081

Best Chase - CNR Crosslng

92270

92271

I Ciosed. Replace Debenture fundina 2nd

Description

I I I I 1 1 I~omplete. Replace / I I 1 I

Debenture Not Required

Closed. Replace Debenture funding 2nd qtr 2007

115.000

33.301

Counter-Leroy Grant to Sir John A

Counter-Sir John A to Princess

63.705

(919)

75,131

64.790

121,759

Tankers (new) -two

(63,705)

114.081

(41.830)

42.91 1

42.91 1

Debenture funding 2nd

I 1 I

93145

Fire Capital

29,562

59.160

94015

Closed. Replace Debenture funding 2nd

33,301 qtr 2007 33,301

21,879

78,848

(438 Utility 1 Vehicle

29,562 ' 30,000

2004 Projects I I I I I 1 I I I I

PLANNING 1 I I I I I I I ,

KMC - Shingle roof replacement

(114,081~


I I I I I 1 I I ! 93121 218.701

Complete. Replace Debenture funding 2nd qtr 2007

Complete. Replace Debenture funding 2nd

.qtr 2007

PARKS B ARENAS i:--

Agricultural Land Use Analysis

114,081

----

38,688

38.688

(W,C) 218.701

--

276.641

(33.301)

250.000

29,562

59.160 1 60,000 / (8401,

49,738



250,000

59,160 93144

300,000

(31,299) Reseve

Fire Capital Reserve

Arena Capital Reserve

KMC - Compressor replacements

50,000 (262)

38,688

38,688

(250.000)

(30,000)

(59.160)

(23.359)

(38.688)

(38,688)

Close 2nd qtr 2007

76,641

(262)

Closed. Replace Debenture funding 2nd qtr 2007 76,641

Arena Capital Reserve (76,641)

1 I I ! I I I I I I ENGINEERING /

I I I I I , I

COUNCIL MEETING 1 7 dl lG 1 4 '07 Appendix "A"

CITY OF KINGSTON 1999 - 2005

Closed Projects

Description

I I I I I I I I I I FLEET - UTILITIES I

94036

2004 Proiects

Close 2nd qtr 2007 Storm Systems and combine budget Improvement-right-of-way

Actual Expenditures

94058

FIRE

I I I I I I I I I CULTURAL SERVICES I I

I I I ! 1 I I I I

Expense Variance

Budget Expenditures

94078

Electric

Amount to finance (Over-

Financed)

Com. Centre CAD SYSTQ

941291 10,000 / (10.000$ (10,000~Close 2nd qtr 2007 /

236,749

95124

Status

248;101

I I I 2005 Projects

I I I I I I I 1 I I CULTURAL SERVICES

(10,000)

95059

PROPERTIES

298.871

Development Charges

FLEET - MUNICIPAL I

Wally Elmer Arena

95052

95054

Capital ReSeNe

248.102

Culture and Recreation

ITRANSIT l o h n r n l e r Blvd. 95179 Ram

I (62.122)

34,240

I

Other ReseNe

(1)

0

City Hall - Stone Restoration

Court House - Elevator Upgrade

50.676

95027

95036

Page 2

(62,122)

55,000

250.000

331.054

230.038

330,878

95163

Description

148.101

50,000

Traffic Management 1 Close 2nd quarter General I 401,102

rans sit Replacement1 Refurbishing


Close 2nd qtr 2007

(20,760

1

(19.962)

(1 76)

(48,838)

City Wide Intersection - Corridor Imp. -Growth

Close. Replace Debenture funding 2nd gtr 2007

(8,609) 8,609

I

676

I Complete. Replace Debenture funding 2nd

2,683,627 / (261.660) 179,693 qlr2007

(62.122)

34,240

(8,609)

230,038

(1 76)

103,174

Utility Equip. Reserve

148,101

Close 2nd qtr 2007

50,000

1 1 179,693

Close. Replace Debenture funding 2nd qtr 2007

Complete. Replace Debenture funding 2nd qtr 2007

Close 2nd qtr 2007

102.728

Fire Capital Reserve

(8,609)

Close. Replace Debenture funding2nd qtr 2007

Transit Reserve Fund

(148.101)

34,240

Municipal Equip. Reserve

230,038

(1 76)

(1 79.693)

446

50.676

Arena Capital Reserve

Facility Repair Reserve

Facility Repair Reserve

446

(34,240)

(250,000)

Facility Repair Reserve (50.676)

Close 2nd quarter 2007 446

COUNCIL MEETING 1 7 AllG 1 '07 CITY OF KINGSTON Works-in-progress

2006 Closed Projects

Appendix " 6

2006 Projects

I I I 1 I I I I I I ENGINEERING 8

I I I I I I I I I

Description Actual

Expenses

96035

I Complete. Replace 1

Traffic Management 1 Close 2nd quarter General 1 290.107 300.000 / (9,89311 ! (9.8931! !

96038

I 96206~Lyreco Servicing 515.500 1 450,000 Debenture funding 2nd 1 65.500 515,500 lquarter 2007

Budget Expenses

1 Industrial Land, / Signage Industrial Land

project costing 1 450.000 Iunder review 1 (450.000

Expenses Variance

1 g603g!;r~ Action Plan 9 1 806,945 1 806,000 / 945 / 945 '" qua.nr 1 945 1

54,077

Amount to finance (Over- Financed)

27.280

1 9618.Cal Industrial Estates 508.786 575.000 1 (66.214)

-- - I FLEET - MUNICIPAL -1 1

I I

Status

96149

26.797

-

I

Capital Reserve

Culture 8 Rec

96150

96151

54,077

Close 2nd quarter 2007

I I

Other Reserve

PermitsIBy-law

E n w g

96155

96157

Complete. Replace Debenture funding 2nd quarter 2007

1 lndustr~al Land

i

3.552

96158

SOCIAL

960 j l

Summary

Description

(66,2141

(3,552) (3,552)

33,980

24,625

Solid Waste 1 65,319 69.649 (4,330) (4,330)

Treatment


27.280

Tri Service

SERVlCESlADMlNlSTRATlON

Telephony 8 Voice Equipment

, Munc~pal Capital Reserve 1 j

I I I I I I I I I


41,200 (7.220)

(24,625)


25.220

1 I --

I

Facility Repair Reserve Fire Capilal Reserve Industrial Land Reserve

Total

Industrial Land, project costing under review

Municipal Equipment

24,625

50,000

- j

1

+--Ap-

(27,280)

Close 2nd quarter (7.220) 2007

(24,625)

(4.330)

31,034

(8.949)

i I

I Municipal Equipment

(7.220) Reserve

Municipal Close 2nd quarter Equipment

2007

Municipal Equipment Reserve

(24,625)

(50,000)

, .

Development Charges Transit Reserve Fund Municipal Equip. Reserve Arena Capital Reserve 1

I

I I $ (8.949)l $ 407.114 1 1 $ (543.494

(5.814)

I

477.280 (30,439)

(39.727)

I

Utility Close 2nd quarter Equipment

(24,625)

-

(543.494)



-.

$ (8.949)

(24.625)

J 407.114

Utility Equipment Reserve

$ (543.4941

CITY OF KINGSTON Works-in-progress

2000 - 2004 Open Projects

Appendix "C"

Page I

Status Description Actual

Expenses

2000 Projects I I

900701Market Square (Phase in over 2 years) 5,073,081 1 6,185,000 1 (1 , I 11,919)11ongoing

2003 Projects

CULTURE & RECREATION

94133

941 38

94167

Budget Expenses

Expense Variance

GT - Facility Infrastructure

POHB-Energy Retrofit HVAC Upgrades(new Envelope)

Shannon Park Splash Pad Phase 1

7,431,089

153,226

360,946

17,077,400

150,000

364,000

(9,846,311)

3,226

(3,054)

ongoing

- - ongoing. Under review

- ongoing

COUNCIL MEETING 1 7 AUG 1 4 '07 CITY OF KINGSTON Works-in-progress 2005 Open Projects

Appendix "D"

8/2/20073:44 PM Page I

Status

- - ongoing

- - - ongoing

Budget Expense Description Actual Expenses Expenses Variance

2005 Projects

IT & GIs

95004

CLIENT SERVICES

95007

Geographic Information Systems

& COMMUNICATIONS

Electronic Service DeliveryICall Centre

(45,656)

(4,686)

670,344

5,314

716,000

10,000

COUNCIL MEETING^ 7 AUG 1 4 '07 CITY OF KINGSTON Works-in-progress 2005 Open Projects

Appendix "Dm

Page 2

Budget Expense Description Actual Expenses Expenses Variance Status

2005 Projects SOCIAL SERVICESIADMINISTRATION '

FIRE

95080

95081

34,327 Business Continuity Plan

Emergency Generator

(95,673)

(1 50,000)

130,000

150,000

ongoing - - ongoing -

COUNCIL MEETING^ 7 AUG 1 4 '07 CITY OF KINGSTON Appendix "E"

Works-in-progress 2006 Open Projects

COUNCIL SUPPORT

60,000 961 16

I CLIENT SERVICES & COMMUNICATIONS

96069

Page I

TRIM EDMS Project Corporate Implementation Phase Ill

I 21,025

96068

96129

I

CULTURE AND RECREATION

960941~rchaeolog~ Master Plan

(60,000)

Electronic Service Delivery

Corporate Phones - Upgrades

Complaint Management System/Call Centre Integration

ongoing

25,000

25,000

9,151

52,020

(25,000)

(3,975)

30,000

ongoing

ongoing

50,000

(20,849)

2,020

ongoing

ongoing. Under review

COUNCIL MEETING 1 7 AUG 1 4 '07

960081 MacAdoo0s Lane-B~ffer Land I I I I

175,000 1 (1 75,000)longoing I

CITY OF KINGSTON Works-in-progress 2006 Open Projects

96005

96007

ENGINEERING I

Solution Implementation-Belle Park

MacAdoo's Lane-Care and

I

96036

96205

I I I I

96040

96042

96043

32,346

12,494

Bridges & Culverts

Taylor Land

961 82

96188

Appendix "E"

Downtown Action Plan - Mkt St

Growth Caprtal -John Counter

Growth Capital - Other

96190

961 92

8/2/20073:44 PM Page 2

250,000

50,000

254,350

51 5,499

Bayridge Princess to Cat Woods

Centennial - Crossfield Cat Wood

1,050,977

559,424

6,322

Golden Mile - Days Road

Earl - Toronto to College

(21 7,654)

(37,506)

193,280

575,000

2,026

839,196

ongoing

ongoing

895,000

8,360,627

6,610

766,830

56,908

61,070

(59,501)

1

875,000


ongoing

155,977

(7,801,203)

(288)

686,321

527,742

ongoing Under review

ongoing

ongoing

2,025

(35,804)

ongoing. Budget to come from 2007 reconstruction pool

ongoing

80,509

(470,834)


ongoing

8/2/20073:44 PM . Page 3

CITY OF KINGSTON Appendix "E"


Description

2006 Projects

GROWTH AND INITIATIVES

I

Actual Expenses Budget

Expenses Expense Variance Status

ongoing. Recovery


I I I I I 96066ISource Separated Organics 11,697 1 2,353,000 1 (2,341,303)longoing


96131 1370 King St - Roof Replacement I 250,000 1 (250,000)longoing I I I I I

Description

2006 Projects SOLID WASTE /

I

961 89

96200

PROPERTIES

I I I I I

/City Hall - Basement Public


Expenses

2 Stream Recycling Collection

Material Recovery Facility

I I I I I 961 331Court House - Stone Restoration I 222,796 1 300,000 1 (77,204)longoing

Expense Variance

961 321 washrooms

I - - I I I 961 36 1Consolidalion of Offices 1 310.622 1 725,000 1 (414,378)longoing

I I I

Status

250,972

4,105

250,000 1 (250,000)10ngoing

Appendix "E"

I I I I I

340,000

900,000

961 97

(89,028)

(895,895)

I

FLEET - MUNICIPAL

I

I I I I 960651Emergency Preparedness 24,379 1 100,000 1 (75,621 )Iongoing

I I I I I

ongoing

ongoing

I I I I I Tenant Improvements

I

I

I I I I I

I I I I I

SOCIAL SERVICESIADMINISTRATION I

961601 Chown Parking Garage

552,304

11 0,000 1 (1 10,000)~ongoing

Page 4

I I I I I

I I I I I

500,000

96072 I ~mergency Generator 75,000 1 (75,000)longoing

52,304

I I I I I

ongoing. Under reivew

COUNCIL MEETING^ 7 AUG 1 4 '07 Appendix "E" CITY OF KINGSTON


Page 5

Description

2006 Projects

SOCIAL SERVICESIPROGRAM DELIVERY

scue Van U-9436 - RF


Expenses Expense Variance Status

ongoing


Page 6

CITY OF KINGSTON Appendix "E"

Works-in-progress

Description

2006 Projects LONG TERM CARE

2006 Open

Actual Expenses

5,500

21,886

162

961 00

96103

96104

96106

96107

Electric Beds

Computer Software & Handheld Units

Equipment-Infection Control

Homewide FlooringIUpgrade

Hot Water Tank Replacement

Projects

Budget Expenses

16,000

20,000

20,000

10,000

32.250

Expense Variance

0

(1 0,500)

1,886

(1 9,838)

(1 0,000)

(32,250)

Status

ongoing


ongoing

ongoing

ongoing

COUNCIL MEETING 1 7 AUG 1 4 '07 CITY OF KINGSTON Works-in-progress 2006 Open Projects

I I I I I 961 671 Expand VideoIDigital Storage 25,000 1 (25,000) 1 ongoing

I I I I I

I I I I I

Incident Management I I I

13.202 1 22,000 1 (8.798)longoing I I I

961661 Replacement Vehicles

I LIBRARY

I I I I I

431,968 1 451,000 1 (1 9,032)longoing

Appendix "E"

96173

96176

I

--- (88,634)

(75,584)

I

Page 7

ongoing

ongoing

Facility Upgrades

Construction of Calvin Park

KINGSTON ACCESS SERVICES I I I I I

96202

96203

96204

1,366

24,416

90,000

100,000

pp

Roof Replacement

RFlD Capital

Library Systems Upgrade

--- (102,951)

(1 73,052)

' (57,779)

ongoing

ongoing

ongoing

469,720

32,144

102,951

642,772

89,923


COUNCIL MEET~NG 1 7 AUG 1 4 '07

Appendix "F"

I I I I I I I

12007 Projects 1 I I I I I I

Program

I INFORMATION SYSTEMS I I

Description

I I I I I I 973051 l ~ a t a Centre Relocation

I 125,000 / (125,000)1 Iongoing

I I I I I I I

97302

97303

97304

Actual Expenditures

DesktopIPClHandheld

Printer, Scanner

Se~erslStorage

97312

97313

BUDGET

178,525

11,649

17,189

Corporate Phones - Upgrade

Corporate Phones - Disaster Recovery

Expenditure Variance Status

240,000

30,000

150,000

1,651

(61,475)

(18,351)

(13281 1)

20,000

10,000

ongoing

ongoing

ongoing

(20,000)

(8,349)

ongoing

ongoing


COUNCIL MEETING^ 7 A!!G 1 11 '07

Appendix "F"

C l N OF KINGSTON Works-in-progress 2007 Open Projects


Appendix "F"

973471 Icat/Kin - Upgrade to old Cat ice resurfacl 417 1 15,000 1 (14,583)l Iongoing I I I I I I I

Program

I I I I I I I 973481 l ~ a t l ~ i n - Laser ice maintenance system I 24,000 1 (24,000)l Iongoing

I I I I I I I I I I

973491 l ~ a t l ~ i n - North east door upgrade 15,000 1 (15,000)l /ongoing I I I I I I I

I I I I I I I Description

I I I I I

973501 ]centre 70 - Electrical panel in refrigeratiol 30,000 1 (30,000)) ]ongoing I I I I I I I

Actual Expenditures

GROWTH AND INITIATIVES I

97360

97361

BUDGET

POHB Facility - Control system to new ur

POHB Facility - Accessibility Upgrades

Expenditure Variance Status

1,516

3,171

35.000

45,000

(33,484)

(41,829)

ongoing

ongoing



Appendix "F"

I 1 I Expenditure I I Description / Actual Expenditures I BUDGET I Variance

I I I I I Status

2007 Projects STRATEGY, ENVIRONMENT AND COMMUNICATIONS

I

I

TRANSPORTATION TRAFFIC

97365

97366

Municipal Site Clean-ups

Belle Park Solution Implementation

97367

97368

35,000

500,000

Traffic Management General

97369

City Wide intersection and corridor impro

I I I I I I I

(35,000)

(500,000)

589,000

Traffic Calming Measures

TRANSIT

97371

ongoing

ongoing

122,727

97370

97372

(589,000)

40,000

I I I I I I I Shelters 50,000

Shelters (beyond existing 10 yr plan)

97373

ongoing

(122,727)

(50.000)l ]ongoing

Bicycle racks

97374

ongoing

(40,000)

100,000

Transit vans

I t I I

ongoing

10,000

Transit replacement

97375

I I I I I I I

(100,000)

25,608

97377

I I I I

ongoing

(10,000)

1,255,500

I Transit refurbishing

97378

ongoing

(25,608)

I I I I I I I Fare Collection System

ongoing

(1,255,500)

110,584

Transit Facility Upgrades

ongoing

750,000

(1 10,584)

35,000

ongoing

(750,000)

(35,000)l long0in9

ongoing



Appendix "F"

I I I i I , I I 12007 Projects I I I I I I I

Program

TRANSIT

Description

97379

Actual Expenditures

973801 l~ransi t Signal Priority Installations

I

Electronic Destination Signs

97381 1 /park and Ride Facility - Gardiners

BUDGET

50,000

973821 l ~ a r k and Ride Facility - Montreal Street I

20,000

(50,000)1 [ongoing

30,000

150,000 1 (1 50,000)) Iongoing

97383

Expenditure Variance

(30,000)l Iongoing

97384

Status

(20,000)

Accessibility Retrofits - Buses & Bus Sto

97385

ongoing

Chown Parking Garage

I I I I

182,000

Pay & Display Parking Meters

97386

97387

97388

I I I I I I I

I I I I I I I

973901 I~econstruction (incl storm sewer and strd 101,513 1 2,182,370 1 (2,080,857)l Iongoing I I I I i I I

(182,000)

ongoing 160,000

280,000

Surface Lots

ATB Air Conditioning Cooling Tower

Demolition of Hangar #3

97389

ENGINEERING

ongoing

(160,000)

4

I I I I I I I

973921 l~idewalks & Pararamps (new and recon4 34,107 1 1,063,100 1 (1,028,993)l Iongoing I I I I , I

I

(280,000)

43,000

100,000

200,000

I I I I I I I Runway Remediation Roll19 (ACAP)

I I I i I I I

ongoing

97391 1 /overlay / Surface Treatment.

(43,000)

(100,000)

(200,000)

/ 1,900,000 1 (1,900.000)

65,507 / 1,600,000 1 (1 ,534,493)l /ongoing

97393

97394

ongoing

ongoing

ongoing

ongoing

I I I I I

Street Lighting

Bridges and Culverts 4,280

50,000

2,000,000

(50,000)

(1,995,721)

ongoing

ongoing



Appendix "F"

I I I I I I I 973001 /Queens - University Avenue 21.417 1 (I)/ 21,418 I )ongoing

I I I I I I

Program

97395

97396

97398

I I I I I I I 97301 1 I ~ u e e n s - External Services 21,380 1 (111 21,381 I Iongoing

Description

2007 Projects ENGINEERING

Storm Systems Improvement - right-of-ws

Downtown Revitalization

Infrastructure Design

I I I

974061 l~el l ington Street I I

50,000 1 (~o,ooo)( Iongoing I I I I I I I

97405

Actual Expenditures

320

105,000

ppp

40,360

, 974071 I Emergency Preparedness

I I I I 100,000 1 (100,000)1 ]ongoing

I I I I I

Other

County Roads-Amalgamation Agreemen

97505

97506

I I I I I I I 974131 IMechanical Service Vehicle 200.000 1 (200,000)1 Iongoing

I I I I I I I

BUDGET

50,000

1,800,000

200,000

300,000

Alexander Henry

Marine Museum Evaluation


(49,680)

(1,695,000)

(159,640)

Status

ongoing. 94036 to be combined with this program 2nd quartre 2007

ongoing

ongoing

625,000

175,000

195,000

(325,000)

(1 75,000)

(195,000)

ongoing

ongoing

ongoing


Appendix "F"

I

2007 Projects

400,000 (400.000) ongoing I


I I I I I 9741 81 1 Vertical Baler

I I 425,000 1 (425,000)1 ]ongoing

I I I I I I I

Program Description

I I /

I I I I I I I I SOCIAL SERVICES PROGRAM DELIV~ I I I I I I I

974191 1 Equipment Upgrades

I I , I I

Actual Expenditures

30,860 / 267,000 1 (236.1 40)l Iongoing

974201 / Multilevel Monitoring Well - Kingston ~ a (

I I I I I

974221 [Official Plan Consolidation1 5 Year Reviei 53,930 1 150,000 / (96,070)/ Iongoing I I I I I I I

I I I I I I I 15,300 1 (15,300)1 ]ongoing

I I I I I I I

BUDGET

I 1 I I I I I

97421 1 l~ui lding Maintenance - Oakwood

I I I I I I I

974241 (Computer SoftwarelDocument Imaging I 6,826 1 50,000 1 (43,174)l Iongoing I I I I I I I

75,000 1 (75,000)1 Iongoing

I I I I I I I


I I I I I I I

974231 l~on ing By-law Consolidation

I I I I I 974261 IWaterfront Strategy

I I 75,000 1 (75,000)l Iongoing

I I I I I I I

Status

35,000 1 100,000 1 (65,000)l Iongoing

I I I I I I I

I I I I I I I

974251 l~opulation Model Update

I I I I I I I 974281 I Permit Software BRRAG 1,510 1 25,000 1 '(23,490)l ]ongoing

I I I I I I I

30,000 1 (30,000)l Iongoing

I I I I I I I

I I I I I I I

974271 /Commercial Land Use Inventory

I I -- I I 974301 'Park~ng (handhelds & radios) 27,000 75.000 / (48.000)l Iongoing

I . I I I I

20,000 / (20,000)( Iongoing

I I I I I I I

I I I I I I I

974291 IVehicles (Building) BRRAG 56,000 1 (56,000)l /ongoing I I I I I I I



Appendix "F"

Program

2007 Projects

LONG-TERM CARE

I

Description Actual Expenditures BUDGET Expenditure

Variance Status

COUNCIL MEETLNG 1 7 AUG 1 4 '07


Appendix "F"



Appendix "F"

i e COUNCIL M E E T ~ N G ~ 7 AUG 1 4 '07 16, m

CITY OF KINGSTON

REPORT TO COUNCIL - Report No.: 07-258

TO:

-

Mayor and Council

FROM: Lance Thurston, Commissioner, Community Development Services

RESOURCE STAFF: Terry Willing, Director of Building and Licensing Kim Leonard, Manager, Licensing and Enforcement

DATE OF MEETING: 2007-08-14

SUBJECT: Appointment of Municipal By-Law Enforcement Officers

EXECUTIVE SUMMARY:

The purpose of this report is to seek appointment of Municipal By-Law Enforcement Officers who have been hired into replacement positions.

RECOMMENDATION:

THAT a by-law be presented to amend By-Law No. 98-9 "A By-Law To Appoint Municipal Law Enforcement OfJicers Of The Corporation Of The 'New ' City Of Kingston" under Section 1, to add Krystal Dale, Jessica McMullen and Kacey Cooper as By-Law Enforcement Officers who will be appointed as Municipal Law Enforcement Officers who shall be Peace Officers for the purpose of enforcing the by-laws of the Municipality, as provided for under Section 15 of the Police Services Act RSO 1990(c) P 15, as amended; and further,

THAT the by-law receive all three readings.

COUNCIL MEETING^ 7 AUG 1 4 '07 REPORT TO COUNCIL Report No.: 07-258 Appointment of Municipal By-Law Enforcement Officers

2007-08-14 - Page 2 -

I Glen Laubenstein. Chief Adlministrative Officer I


Commissioner Beach, Growth & Sustainability

Commissioner Segsworth, Public Works & Emergency Services


Commissioner Leger, Corporate Services

Jim Keech, President, Utilities Kingston

N/R

N/R

N/R

N/R

N/R

COUNCIL MEETING^ 7 AUG 1 4 '07 REPORT TO COUNCIL Report No.: 07-258 Appointment of Municipal By-Law Enforcement Officers

2007-08-14 - Page 3 -

OPTIONS/DISCUSSION: Under the Police Services Act, the City may appoint one or more Municipal Law Enforcement Officers who shall be peace officers for the purpose of enforcing the by-laws of the Municipality. These employees are to replace the positions of By-Law Enforcement/Animal Control Officer, Market Clerk, and Deputy Market Clerk that have been vacated. All three positions require the authority to enforce a variety of City of Kingston by-laws.

EXISTING POLICYIBY LAW: By-Law No. 98-9 "A By-Law To Appoint Municipal Law Enforcement OfJicers Of The Corporation Of The 'New' City Of Kingston".

NOTICE PROVISIONS: N/ A

ACCESSIBILITY CONSIDERATIONS: N/A

FINANCIAL CONSIDERATIONS: The approval of this recommendation will not increase the number of staff and will therefore not require any changes to the budget.

CONTACTS: Kim Leonard, Manager, Licensing and Enforcement, 61 3-546-4291, ext. 3222 Greg McLean, Supervisor, By-Law Enforcement and Animal Control, 613-546-4291, ext. 1336

OTHER CITY OF KINGSTON STAFF CONSULTED: Human Resources

EXHIBITS ATTACHED: Exhibit A - By-law amendment

REPORT TO COUNCIL Appointment of Municipal By-Law Enforcement Officers

2007-08-14 - Page 4 -

COUNCIL MEETING^ 7 AUG 1 4 '07 Report No.: 07-258

EXHIBIT "A" Report to Council No. 07-xxx

Clause X, Report X, 2007

BY-LAW NO. 2 0 0 7 - B

A BY-LAW TO AMEND BY-LAW .98-9 "A BY-LAW TO APPOINT MUNICIPAL LAW ENFORCEMENT OFFICERS OF THE CORPORATION OF THE "NEW" CITY OF KINGSTON to appoint Krystal Dale, Jessica McMullen and Kacey Cooper for the purpose of enforcing the By-Laws of the City of Kingston.

WHEREAS pursuant to Section 15 of the Police Services Act, R.S.O. 1990, c.P.15, the Council of The Corporation of the City of Kingston may appoint one or more municipal law enforcement officers who shall be peace officers for the purpose of enforcing the By-Laws of the municipality;

THEREFORE the Council of the Corporation of the City of Kingston enacts as follows:

1. THAT By-Law 98-9, "A by-law to appoint Municipal Law Enforcement Officers of The Corporation of the "New" City of Kingston", as amended, is hereby further amended by adding under Sec. 1:

Krystal Dale Jessica McMullen Kacey Cooper

2. THAT this by-law shall come into force and take effect on the date of its passing.

GIVEN FIRST AND SECOND READINGS:

GIVEN THIRD READING AND FINALLY PASSED:

CITY CLERK MAYOR

CITY OF KINGSTON 'IDO[IT

I~IWGSIY)N REPORT TO COUNCIL

I Report No.: 07-263 I

TO:

FROM:

RESOURCE STAFF:

DATE OF MEETING:

SUBJECT:

-

Mayor and Council

Denis Leger, Commissioner of Corporate Services

Hal Linscott, Director of Legal Services and City Solicitor

August 14,2007

Electronic Signing and Registration of City Documents at Land Registry Offices

EXECUTIVE SUMMARY:

The purpose of this report is to have Council authorize the use of electronic signing and registration for City documents at the Provincial Land Registry Offices.

RECOMMENDATION:

THAT Council authorize the Legal Services Department to electronically register all municipal documents with the Provincial Land Registry Offices.



(nlR indicates consultation not required)

Commissioner Beach, Sustainability & Growth





J i m Keech, President, Utilities Kingston

NIA

NIA

NIA

NIA

2-

NIA

REPORT TO COUNCIL. COUNCIL MEETING^ 7 AUG 1 4 '07

Report No.: 07-263 August 14,2007

- Page 3 -

Electronic registration of real property title documents has become available in Frontenac County. At this point in time, use of the electronic registration is voluntary but it is expected that it will be mandatory in the next year. Electronic registration is the last phase of the Ministry of Consumer and Business Services program to automate the province's land registration system.

The following features are key to the electronic system: Documents for registration are created, exchanged, signed and registered on-line through the use of Teraview software, all of which is completed at the users desktop. Paper documentation for such things as deeds, easements, rights-of-way, subdivision and site plan agreements will be replaced by electronic registration. There are no written signatures filed at the Registry Office. All documents are signed electronically by the City's legal staff that are registered and authorized users of the registration system. Payment of registration fees and land transfer tax are automatically completed on registration by electronic funds transfer. Security is maintained through controlled access to the registration system.

Prior to electronic registration all paper copies of documents for registration were signed by both the Mayor and City Clerk and then physically delivered to the Land Registry Office for registration. With electronic documents, the documents filed at the Registry Office will no longer have the signature of the Mayor and Clerk, although Legal Services will retain a paper copy of the document with the signature of the Mayor and Clerk in the file.

The fees charged for electronic registration is the same as paper registration.

When a document is electronically registered, the details of registration are immediately available and can be promptly reported out. With electronic registration municipal staff no longer has to attend at the Registry Office in person allowing a more efficient use of staff time and resources,

EXISTING POLICY/BY LAW:

N/ A

NOTICE PROVISIONS:

N/A


N/ A

REPORT TO COUNCIL. August 14,2007

- Page 4 -

cou~crr MEETING 1 7 AUG 1 4 '07 Report No.: 07-263


N/ A

CONTACTS:

Hal Linscott, Director of Legal Services and City Solicitor Katie Donohue, Law Clerk


N/ A

EXHIBITS ATTACHED:

N/ A

COUNCIL MEETING^ 7 AUG 1 4 '07 i L

I&,

EL@ CITY OF KINGSTON RISPORT TO COUNCIL

Report No.: 07-270

TO:

FROM:

RESOURCE STAFF:

DATE OF MEETING:

SUBJECT:

Mayor and Council

Cynthia Beach, Commissioner, Sustainability & Growth Group

Cynthia Beach, Commissioner, Sustainability & Growth Group

2007-08-14

Declare Surplus City-Owned Lands

EXECUTIVE SUMMARY:

The purpose of this report is to declare four (4) City-owned parcels of land surplus to municipal requirements and to authorize the City Clerk to publish notices of the City's intent to declare surplus and sell the parcels.

The properties are as follows:

1. Land forming part of 4322 Bath Road 2. Lane adjoining 344 Mack Street 3. Lane adjoining to 355 Elliott Avenue 4. Unopened road adjoining 21 55 Gibraltar Road

Properties 2,3, and 4 are considered public highways, despite being unopened. They will each require a stop up and close by-law in addition to a declare surplus by-law.

This report and its recommendations, if approved by Council, in no way binds the City to sell any or all of these properties. Should the properties be declared surplus to municipal need, staff will return to Council with recommendations regarding the terms of the sales including price, utility easements and special conditions.

RECOMMENDATION:

THAT Council give two readings to the by-law attached as Exhibit B to stop-up and close, and direct the City Clerk, in accordance with the City of Kingston Notice By-law 2003-015, to give notice of Council's intention to stop-up and close, the following unopened roads: Lane bounded by Mack, College, Brock and Helen Streets, as shown on Registered Plan 155; Lane adjacent to 355 Elliott Avenue, as shown on Registered Plan 397; and Part 2 on Plan 13R-12382, known as part of 2155 Gibraltar Road; and . 35

COUNCIL MEETING^ 7 AUG 1 4 '07 REPORT TO COUNCIL. Report No.: 07-270

August 14,2007 - Page 2 -

THAT Council give two readings to the by-law attached as Exhibit C to declare surplus to Municipal need and direct the City Clerk, in accordance with the City of Kingston Notice By-law 2003-015, to give notice of Council's intention to declare surplus and sell the following properties: Part 1 on Plan 13R-18887, known as part of 4322 Bath Road; Lane bounded by Mack, College, Brock and Helen Streets, as shown on Registered Plan 155; Lane adjacent to 355 Elliott Avenue, as shown on Registered Plan 397; and Part 2 on Plan 13R-12382, known as part of 21 55 Gibraltar Road; and

THAT Council give third reading and approve the attached by-laws in Exhibits B and C upon providing the prescribed public notice of Council's intent to stop-up and close and declare surplus.


- ~ynfhia Beach, Commissioner, Sustainability & Growth Group - A


(ADZ indicates consultation not required)

Commissioner Beach, Sustainability & Growth





Jim Keech, President, Utilities Kingston

N/R

N/R a

N/R

COUNLii MEETING 1 7 AUG 1 4 '07 REPORT TO COUNCIL. Report No.: 07-270


A circulation to the City's Agencies, Boards, Commissions and Divisions was undertaken for each Property to ascertain whether or not there is any municipal interest in retaining the Property. The circulations have determined that there is no interest in the Properties for any municipal need. Accordingly, this report recommends that the Properties be declared surplus to municipal requirements.

This report and its recommendations, if approved by Council, in no way bind the City to sell any or all of these properties. Should the properties be declared surplus to municipal need, staff will return to Council with recommendations regarding the terms of the sales.

1. Land forming part of 4322 Bath Road (Part 1 on 13R-18887)

4322 Bath Road is a residential lot which includes a large home and waterfront access to Collins Bay. In 1955, the former Township of Kingston received a 20 foot by 30 foot parcel of land for the purposes of a pumping station (Part 1 on 13R-18887). It also received a 10 foot wide easement to the pumping station (Part 2 on 13R-18887) but the easement is privately owned. Utilities Kingston has confirmed there is no requirement for either of these lands. Both parcels are inland from the water's edge. These lands are near, but not adjacent to, Arthur Lower Public Park, and provide no access to the waterfront. The City's Parks Department and Policy Planning Department have no concerns with declaring the land surplus with the intent to sell.

2. Lane adjoining 344 Mack Street

This 15 foot wide unopened lane extends southerly from Mack Street to Brock Street, in the block between Helen Street and College Street. It was deeded to the City in 1920 through Registered Plan 155. There are no visible indicators that the property has been used as a lane at any time over the past several decades: there is no public access and various backyard plantings and fences encroach over the lands. A request was received from the owner of 344 Mack St to acquire half of the lane that abuts 344 Mack St. Staff believe it is prudent to stop up, close and declare surplus all of the lane at this time. By addressing the lane in its entirety, we are eliminating the need for staff and Council to deal with closing this lane part by part in the future. If the City receives future requests for purchase from adjacent land owners, we will be able to respond more promptly. Necessary utility andlor drainage easements will be retained in favour of the City should a decision to sell be made.

3. Lane adjoining 355 Elliott Avenue

This short lane previously joined another lane that extended northerly from Elliott Ave to the last property on the west side of Day Street. The short portion in question was deeded to the City by way of Registered Plan 397 in 1948. All sections of the other lane were previously conveyed to the adjoining property owners on Day Street. A request was received from the owner of 355 Elliott Avenue to acquire the lane. 351 Elliott Avenue is the neighbouring property to the east, and the owners of 351 Elliott Avenue have no interest in the lane, and have no concerns with the City selling it to the owners of 355 Elliott Avenue. The lane is 10 feet wide. Necessary utility andlor drainage easements will be retained in favour of the City should a decision to sell be made.

COUNCIL MEETING^ 7 AUG 1 4 '07 REPORT TO COUNCIL


Report No.: 07-270

4. Unopened road adjoining 2 155 Gibraltar Road

This unopened road allowance runs between two parts of the residential property at 2155 Gibraltar Road. The continuation of the road allowance, running easterly through an adjacent property, was closed by By-Law 19-91 and sold to the owner of 2161 Gibraltar Road. The City-owned lands provide no access to the waterfront, and the City's Parks Department and Planning Department have no concerns with declaring the land surplus with the intent to sell.

EXISTING POLICYJBY LAW:

The City's process to sell property is outlined in the City of Kingston Policy for the Sale and Acquisition of Property and Ontario's Municipal Act. In order to sell a property, Council must first declare it surplus to municipal need and provide public notice of the City's intent to sell.

NOTICE PROVISIONS:

Public notice of Council's intent to stop-up and close, declare surplus and sell the properties will be provided.


Not applicable


There are no financial considerations from this report. Should the City negotiate a sale of any of these properties and Council approve the sale, revenues will be realized.

CONTACTS:

Speros Kanellos, Director, Growth & Initiatives Department 613-546-4291 ext. 3 133 Peter Huigenbos, Manager, Partnerships & Initiatives 613-546-4291 ext. 3 148 Lorraine Thibadeau, Leasing Consultant, Facilities Management 613-546-4291 ext. 1839


Tony Fleming, Senior Legal Counsel, Legal Services Department 613-546-4291 ext. 1293

EXHIBITS ATTACHED:

Exhibit A - Property Maps Exhibit B - Draft By-Law to Stop-Up and Close Exhibit C - Draft By-Law to Declare Surplus

COUNCIL MEETING^ 7 AUG 14 '07 Exhibit A

Report 07-270

Figure 1:

Figure 2 :k Street


Fig

I __,.-

R l D E A U C A N A L I Figure 4: Survey

I I

showing road allowance (Part 2) through the private property at 2155 Gibraltar Road.

COUNCIL MEETING^ 7 AUG 1 4 '07 Clause , Report No. 270,2007

Exhibit "B"

BY-LAW NO. 2007- 270

A BY-LAW TO STOP UP AND CLOSE THE PARCELS OF LAND IDENTIFIED AS THE LANE BOUNDED BY MACK, COLLEGE, BROCK AND HELEN STREETS, AS SHOWN ON REGISTERED PLAN 155; LANE ADJACENT TO 355 ELLIOTT AVENUE, AS SHOWN ON REGISTERED PLAN 397; AND PART 2 ON PLAN 13R-12382, KNOWN AS PART OF 2155 GIBRALTAR ROAD.

PASSED:

WHEREAS Section 27.(1) of the Municipal Act, 2001, S.O. 2001, c. 25, permits municipalities to pass by-laws for the closing to vehicular traffic of a highway under the jurisdiction of the Council;

AND WHEREAS the Council of the Corporation of the City of Kingston deems it necessary to pass a by-law to stop up, close and convey part of a highway;

AND WHEREAS public notice of Council's intention to pass this by-law has been published in accordance with Section 34.(1) of the Municipal Act, 2001, S.O. 2001, c. 25;

NOW THEREFORE the Council of The Corporation of the City of Kingston enacts as follows:

1. That Lane bounded by Mack, College, Brock and Helen Streets, as shown on Registered Plan 155; Lane adjacent to 355 Elliott Avenue, as shown on Registered Plan 397; and Part 2 on Plan 13R-12382, known as part of 2155 Gibraltar Road, shall be stopped up, closed.

2. The Mayor and City Clerk of the Corporation of the City of Kingston are hereby authorized to execute on behalf of the Municipality under corporate seal such deeds and other documents as may be necessary to effect conveyance of that part of land which has been stopped and closed by this by-law.

3. This By-Law shall come into force and take effect on the date of its registration in the local Land Registry Office.

GIVEN FIRST AND SECOND READINGS

GIVEN THIRD READING AND FINALLY PASSED

CITY CLERK MAYOR

COUNCIL MEETING^ 7 AtjG 1 4 '07 Clause , Report No. 270,2007

Exhibit " C

BY-LAW NO. 2007- 270

A BY-LAW TO DECLARE SURPLUS TO MUNICIPAL NEED AND SELL THE PARCELS OF LAND IDENTIFIED AS PART 1 ON PLAN 13R-18887, KNOWN AS PART OF 4322 BATH ROAD; LANE BOUNDED BY MACK, COLLEGE, BROCK AND HELEN STREETS, AS SHOWN ON REGISTERED PLAN 155; LANE ADJACENT TO 355 ELLIOTT AVENUE, AS SHOWN ON REGISTERED PLAN 397; AND PART 2 ON PLAN 13R-12382, KNOWN AS PART OF 2155 GIBRALTAR ROAD.

PASSED:

WHEREAS Section 268 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, requires Council to establish by-law procedures, including the giving of notice to the public, governing the sale of real property owned by the municipality;

AND WHEREAS the Corporation of the City of Kingston has passed By-Law No. 98-1, "Council Procedural By-LawJ1;

AND WHEREAS public notice was given in accordance with Section 23.1 of By-Law No. 98-1, "Council Procedural By-Law" by publishing notice of the proposed sale of the property in accordance with Section 268 (3) of the Municipal Act, 2001, S.O. 2001, c.25;

NOW THEREFORE the Council.of the Corporation of the City of Kingston hereby enacts as follows:

1. That Part 1 on Plan 13R-18887, known as part of 4322 Bath Road; Lane bounded by Mack, College, Brock and Helen Streets, as shown on Registered Plan 155; Lane adjacent to 355 Elliott venue, as shown on Registered Plan 397; and Part 2 on Plan 13R-12382, known as part of 2155 Gibraltar Road, is deemed to be surplus to the needs of the Municipality in accordance with the conditions of By-Law No. 98- 1, "Council Procedural By-Law".

2. This By-Law shall come into force and take effect on the date of its passing.

GIVEN FIRST AND SECOND READINGS

GIVEN THIRD READING AND FINALLY PASSED

CITY CLERK MAYOR