council minutes - 17 july 2012...waverley council meeting – tuesday, 21 august 2012 6 1208.13...

0000000000000000000000000000000007 14 August 2012 A meeting of COUNCIL will be held at Waverley Council Chambers, Bondi Road, Bondi Junction at:

7.00PM, TUESDAY, 21 AUGUST 2012 QUORUM: Seven Councillors. APOLOGIES: E-mail the General Manager or Governance Manager.

Late notice by telephone or through a Councillor attending the meeting.

Tony Reed GENERAL MANAGER MEETING DATES FOR SEPTEMBER 2012 Council (Inspection) Meeting 01/09/2012 Council 04/09/2012 Council (Mayoral Election) Meeting 27/09/2012

Waverley Council

PO Box 9, Bondi Junction, NSW 1355 DX 12006 Bondi Junction. Telephone: 9369 8000 Fax: 9387 1820 TTY: 9389 9827 (For hearing impaired)

Waverley Council Meeting – Tuesday, 21 August 2012 2

AGENDA 1208.1 STATEMENT OF AFFIRMATION & ACKNOWLEDGMENT OF

INDIGENOUS HERITAGE The Mayor will read the following Statement of Affirmation and Acknowledgment of Indigenous Heritage. “We, the Elected Members and staff of Waverley Council undertake to act with honesty and integrity, and conduct ourselves in a way that engenders trust and confidence in the decisions we make on behalf of the Waverley community.

Waverley Council respectfully acknowledges our indigenous heritage and recognises the ongoing Aboriginal traditional custodianship of the land which forms our Local Government Area.” 1208.2 LEAVES OF ABSENCE AND APOLOGIES 1208.3 DECLARATIONS OF INTEREST 1. ____________________________________________________________________ 2. ____________________________________________________________________ 1208.4 CONFIRMATION OF MINUTES 1208.4.1 PAGE 11 Council Meeting – 17 July 2012 Recommendation: That the Minutes of the Council Meeting of 17 July 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting. 1206.4.2 PAGE 44 Council Inspection Meeting – 4 August 2012 Recommendation: That the Minutes of the Council Inspection Meeting of 4 August 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting.


1208.5 ADDRESSES TO COUNCIL BY MEMBERS OF THE PUBLIC 1. ____________________________________________________________________ 1208.6 MAYORAL MINUTE 1208.7 OBITUARIES (A02/0017) The Mayor will ask Councillors for the submission of any Obituary Notices. Recommendation (if required): That a letter of sympathy be forwarded to the family/ies of the deceased named expressing the condolences of the Mayor, Councillors and staff in the bereavement they have experienced. Council will rise for a minute’s silence for the souls of people generally who have died in our Local Government Area. 1208.8 QUESTIONS BY COUNCILLORS WITH NOTICE 1208.8.1 Life Teeming – Life Teaming Sculpture The following question was submitted by Cr Sloan: The July – August edition of the prestigious bi-monthly The Sculptors Society Bulletin features Terrance Plowright’s Life Teeming – Life Teaming sculpture on its cover, together with a feature article. As it is an honour for a sculpture to be recognised in this way by art aficionados could Council purchase a copy of the July – August edition of the bulletin for the library? 1208.9 QUESTIONS BY COUNCILLORS TO THE MAYOR WITHOUT NOTICE Note from the General Manager: In accordance with Council’s adopted procedures, each Councillor may ask the Mayor one question without notice. Councillors are requested to submit their question in writing to the Mayor at the time the question is asked. 1. ____________________________________________________________________


1208.10 PUBLICATIONS RECEIVED Recommendation: That Council receive and note the following publications received from public bodies:

1. Transpec Digest – Winter Edition 2012.

2. GTR – Government Technology Review – July August 2012 – Issue 13. 1208.11 NOTICE OF MOTIONS SUBMITTED BY COUNCILLORS Note from the General Manager: Council should note that for the purposes of budgetary control and planning, any Notices of Motion received and endorsed by Council, will be assessed for budgetary implications. If they cannot be achieved within existing allocations they will be referred to the Finance, Ethics & Strategic Planning Committee for its consideration of budget implications, in conjunction with the budget estimates or at a quarterly review of the budget. The report to Council about progress in achieving Council’s Motions will also highlight whether budget issues are involved. 1208.11.1 Lynch Avenue, Queens Park The following Notice of Motion was submitted by Cr Mora Main: “That Council requests a report be submitted to the Waverley Traffic Committee seeking advice on maximum load limits or vehicle size and length which should be applied to Lynch Avenue, Queens Park, and that the report include recommendations for implementation of suitable traffic measures. BACKGROUND The storage facility at 2c Queens Park Road is located between Queens Park Road and Lynch Avenue, Queens Park. Its primary vehicle access is via Lynch Avenue. This is a narrow lane running between Denison Street and Birrell Lane. The storage facility was approved many years ago, primarily for domestic storage purposes with deliveries and pick-ups using small vans and cars. Increasing commercial activity at the storage units has resulted in large trucks and other commercial vehicles arriving in the lane around the clock. Parking is restricted in Lynch Avenue to assist turning of vehicles into the private driveway. This does not solve the problem for overly long trucks which cannot manoeuvre into the private driveway to load and unload inside the building, as approved. They are unloading and loading in the lane, blocking normal residential access and causing damage to adjoining private property and to council’s road surface, kerbs and footpaths. Limiting the size of vehicles permitted to use this lane would assist in achieving better compliance with the intent of the approved storage use.”


1208.12 ADDITIONAL MATTERS FOR CONSIDERATION 1208.12.1 PAGE 52 Waverley Audit Committee Bi-Annual Report (A09/1105) Report dated 19 July 2012 from the Chairperson, Waverley Audit Committee on the operations of the Waverley Audit Committee for the period November 2011 to May 2012 as required under the Audit Committee Charter. Recommendation: That Council receive and note the report. 1208.12.2 PAGE 67 Improved Place Management – Trial Outcomes (A04/2016) Report dated 9 August 2012 from the Director, Public Works & Services about the implementation of Mayor’s Civic Pride and Public Place Monitor initiatives. Recommendation: That Council receive and note the report. 1208.12.3 PAGE 70 New Waverley Council Depot Site – Re-exhibition of the 2012/13 Revenue Policy (A12/0193) Report dated 10 August 2012 from the Director, Corporate & Technical Services seeking approval to publicly re-exhibit an amended Statement of Borrowings in the adopted 2012/13 Revenue Policy for purposes of financing cash flows on purchase and construction of Council depot facilities. Recommendation: That Council: 1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue

Policy. 2. Approve public re-exhibition of Council’s 2012/13 Revenue Policy to seek public

comment on increased borrowings as a source of short term cash flow funding for purchase and construction of new depot facilities.

1208.12.3 PAGE 73 Arts Plus Plan (A06/0195) Report dated 10 August 2012 from the Director Recreation Customer and Community Services regarding the Arts Plus Plan. Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012.


1208.13 ADOPTION OF COMMITTEE MINUTES 1208.13.1 PAGE 144 Development Control Committee Meeting – 24 July 2012 Recommendation: That the Minutes of the Development Control Committee Meeting of 24 July 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that Meeting. 1208.13.2 PAGE 157 Finance, Ethics & Strategic Planning Committee Meeting – 7 August 2012 Recommendation: That the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting of 7 August 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the decisions contained in Clauses F- 1208.1 to F-1208.3 be received and noted. 1208.13.3 PAGE 159 Community, Housing, Environmental Services & Public Works Committee Meeting – 7 August 2012 Recommendation: That the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting of 7 August 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the recommendations contained in Clauses C-1208.1 and C-1208.2 be adopted. Save and except the following: 1. ____________________________________________________________________ 1208.13.4 PAGE 162 Waverley Traffic Committee Meeting – 26 July 2012 Recommendation: That Part 1 of the Minutes of the Waverley Traffic Committee Meeting of 26 July 2012 be received and noted, and that the recommendations contained in Clauses WTC-1207.C1 to WTC-1207.C6, WTC-1207.V1.to WTC 1207.V6, WTC-1207.Z1 and WTC-1207.L1 and 1207.L2 be adopted. Save and except the following: 1. ____________________________________________________________________


1208.14 GENERAL MANAGER’S REPORT 1208.14.1 PAGE 173 Fortnightly Pay (A11/0197-02) Report dated 14 August 2012 from the General Manager. Recommendation: That the report of the General Manager regarding the shift from weekly pay to fortnightly pay cycle be received and noted. 1208.15 PETITIONS 1208.15.1 Save Bronte Cake Shop – Petition protesting about the eviction of the Bronte Cake Shop (A02/0037) Petition containing over 600 signatures protesting against the landlord’s eviction of the Bronte Cake Shop from its current premises. Recommendation: That the petition be received and noted and forwarded to the Director, Planning & Environmental Services. 1208.16 QUESTIONS BY COUNCILLORS FOR NEXT COUNCIL MEETING 1. ____________________________________________________________________ 1208.17 URGENT BUSINESS 1208.18 MATTERS TO BE DEALT WITH IN CLOSED SESSION Note from the General Manager: It is my opinion that the business listed under this section is of a kind referred to in section 10A(2) of the Local Government Act 1993 and, under the provisions of the Act and the Local Government (General) Regulation 2005, should be dealt with in a part of the meeting that is closed to members of the public and the media. In accordance with section 10A(2) of the Act, Council may close part of its meeting to deal with business of the following kind: (a) personnel matters concerning particular individuals. (b) personal hardship of any resident or ratepayer.


(c) information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

(d) commercial information of a confidential nature that would, if disclosed:

i prejudice the commercial position of a person who supplied it; or ii confer a commercial advantage on a competitor of Council;

iii reveal a trade secret.

(e) information that would, if disclosed, prejudice the maintenance of law.

(f) matters affecting the security of Council, Councillors, Council staff and Council

property. (g) advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the grounds of legal professional privilege. (h) information concerning the nature and location of a place or an item of

Aboriginal significance on community land. Pursuant to section 10A(4) of the Act and clause 252 of the Regulation, members of the public may make representations to the meeting immediately after the motion to close part of the meeting is moved and seconded, as to whether that part of the meeting should be closed. The following matters are proposed to be dealt with in Closed Session: 1208.18.1 ISSUED SEPARATELY CONFIDENTIAL REPORT – Tamarama Park – Compulsory Acquisition of Parcel of Land lot 12/1153358, 10A Illawong Avenue (A05/1644) Confidential report dated 9 August 2012 from the Director, Corporate & Technical Services updating councillors about the compulsory acquisition of the former Fletcher Estate parcel of land lot 12/1153358 also known as 10A Illawong Avenue. This matter is classified as confidential under the provisions of Section 10A (2)(g) of the Local Government Act 1993. 1208.18.2 ISSUED SEPARATELY CONFIDENTIAL REPORT - Rowe Street Bus Rail Interchange Access and Improvements (A03/1380-4) Confidential report dated 7 August 2012 from the Director, Corporate and Technical Services about progress on the Mayoral Minute of 21 February 2012. This matter is classified as confidential under the provisions of Section 10A (2)(c) of the Local Government Act 1993.


Before the motion to close the meeting is put, the Chair will provide an opportunity for members of the public to make representations as to whether this part of the meeting should be closed. Recommendation to move into closed session: That: 1. Council move into closed session to deal with these matters which are classified as

confidential under the provisions of Section 10A (2) (c) and (g) of the Local Government Act 1993 for the following reasons:

(a). The report at Item 1208.18.1 refers to advice concerning litigation, or advice that

would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

It is not in the public interest to reveal details about the matter as it is the subject of legal proceedings.

(b). The report at Item 1208.18.2 contains information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

It is not in the public interest to reveal details of Council’s position with regard to this matter as doing so would place Council at a commercial disadvantage.

2. Pursuant to section 10A(1), 10A(2) and 10A(3) of the Local Government Act 1993, the

media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2) of the Local Government Act 1993.

3. The correspondence and reports relevant to the subject business be withheld from the

media and public as provided by section 11(2) of the Local Government Act 1993. 1208.RMP Resolutions from closed session made public In accordance with Clause 253 of the Local Government (General) Regulation 2005, when the meeting resumes in open session the Chair will announce the resolutions made by Council, including the names of the movers and seconders, while the meeting was closed to members of the public and the media. 1208.19 SUBMISSION OF RESCISSION MOTIONS Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council’s Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions.


Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice. Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting. The Chair will call for the submission of any rescission motions.

This is Page 1 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012. MAYOR

MINUTES OF THE WAVERLEY COUNCIL MEETING HELD AT THE WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 17 JULY 2012

PRESENT

Councillor Wakefield (Mayor) (Chair) Councillors Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Jackson,

Kanak, Kay, Main, Sloan and Strewe.

At the commencement of proceedings at 7.09 pm those present were as listed above with the exception of Cr Jackson who arrived at 7.19pm. At 9.26pm, after consideration of Item 1207.6.4, Cr Jackson left the meeting and did not return. At 9.35pm, during the discussion on Item 1207.11.1, the Mayor, Cr Wakefield relinquished the Chair and Cr Sloan assumed the Chair. At 9.38pm, prior to the vote on Item 1207.11.1, Cr Sloan relinquished the Chair and the Mayor, Cr Wakefield, assumed the Chair. At 10.16pm, prior to the discussion and vote on Item 1207.11.1, the Mayor, Cr Wakefield, relinquished the Chair and Cr Sloan assumed the Chair. At 10.17pm, prior to the discussion and vote on Item 1207.11.9, Cr Sloan relinquished the Chair and the Mayor, Cr Wakefield, assumed the Chair. At 10.51pm, prior to consideration of Item 1207.18.1, Cr Strewe left the meeting and did not return. 1207.1 STATEMENT OF AFFIRMATION & ACKNOWLEDGMENT OF

INDIGENOUS HERITAGE The Mayor read the following Statement of Affirmation and Acknowledgment of Indigenous Heritage. “We, the Elected Members and staff of Waverley Council undertake to act with honesty and integrity, and conduct ourselves in a way that engenders trust and confidence in the decisions we make on behalf of the Waverley community. Waverley Council respectfully acknowledges our indigenous heritage and recognises the ongoing Aboriginal traditional custodianship of the land which forms our Local Government Area.”

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1207.2 LEAVES OF ABSENCE AND APOLOGIES There were no apologies for this meeting. There were no leaves of absence granted by Council for this meeting. 1207.3 DECLARATIONS OF INTEREST The Mayor asked for any Declarations of Interests and the following were received: 1. Cr Kanak declared a less than significant non pecuniary interest in Item 1207.11.6 –

Aboriginal Community Colleges, and informed the meeting that he is a non-executive, honorary member of the Board of Tranby Aboriginal College, a non-executive member of the NSW Reconciliation Council which is a tenant of Tranby Aboriginal College, and a Councillor on the Eastern Region Local Government Aboriginal Torres Strait Islander Forum.

2. Crs Betts, Clayton, Kanak and Wakefield declared a less than significant non

pecuniary interest in Item 1207.12.4 – Lease Bondi Beach Foods Pty Ltd (the Bucket List), Shop 1 Bondi Pavilion (A11/0726), and informed the meeting that they know the lessee.

1207.4 CONFIRMATION OF MINUTES 1207.4.1 Council Inspection Meeting – 2 June 2012 MOTION / UNANIMOUS DECISION (Wakefield / Kay) That the Minutes of the Council Inspection Meeting of 2 June 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting. 1207.4.2 Council Meeting – 19 June 2012 MOTION / UNANIMOUS DECISION (Wakefield / Kanak) That the Minutes of the Council Meeting of 19 June 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting.

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1207.5 ADDRESSES TO COUNCIL BY MEMBERS OF THE PUBLIC 1. A Waverley resident addressed the meeting in regards to Item 1207.11.4 – Dog

Walkers. 2. A Ruwald – Item 1207.12.4 – Lease Bondi Beach Foods Pty Ltd (the Bucket List),

Shop 1 Bondi Pavilion (A11/0726) 3. L Lieber – Item 1207.13.2 – Finance, Ethics & Strategic Planning Committee Meeting

Minutes – 3 July 2012 – Clause F-1207.7 – Waverley Park Draft Plan of Management – Results of Exhibition / Adoption (A03/0088)

1207.6 MAYORAL MINUTE 1207.6.1 Child Care in Waverley MOTION / UNANIMOUS DECISION (Wakefield) That: 1. Council confirm its commitment to the provision of child care places, and undertake

necessary actions to resource an increase in the supply of child care in Waverley. 2. To further this undertaking, a report be prepared that:

(a). Establishes an estimate of current outstanding demand for child care places in Waverley using internal waiting lists and existing research.

(b). Analyses and models the cost of the provision of a child care place.

(c). Details supply fulfillment models, potential of Council lands and facilities to be

used for child care and the estimated costs associated with each.

(d). Details sources of potential funding including grants, loans and capital works allocation.

(e). Considers the implications to the Long Term Financial Plan and the Investment

Strategy of recommended actions. BACKGROUND Council currently uses several models to supply child care places including long day care, family day care, and Council supported community day care. Council is clearly an important and respected player in the provision of high quality, affordable child care in the Eastern Suburbs with over 150 family care places, over 200 Council direct places, and around 90 Council supported community places.

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Regrettably, there is still a significant waiting list for places. It is clear from this and anecdotal evidence that the demand for child care significantly exceeds supply. Council has large land holdings and facilities in the area that have the potential to accommodate the shortfall in supply. The construction of the Mill Hill Early Education Centre in Bondi Junction has provided Council with the necessary data to analyse the current cost of the provision of a child care place. This, and other information, should be used to provide the necessary data to analyse the costs so that Council can devise a strategy for increasing the provision of new child care places to better satisfy the level of demand from our community. 1207.6.2 Art Deco MOTION / UNANIMOUS DECISION (Wakefield) That Council: 1. Commission a preliminary study to determine the range and extent of interwar

buildings of note in the Bondi Beach area with a view to developing a set of DCP controls to maintain their individual character and to identify, understand and protect them as a group.

2. Revise the Bondi Beach DCP Part E.2 (Site specific: Bondi Beach) to change

Annexure E2-1 for preferred paint and material treatment of heritage items and contributory buildings to reflect the colour palette of the art deco and inter-war period.

3. Hold a workshop for staff, planners and Councillors to educate, inform and allow them

to learn about art deco, inter-war and architecture in Bondi Beach and throughout Waverley.

4. Develop a resource on Council's website with photos and history of Bondi's buildings

of the art deco and inter-war period. 5. Investigate ways that will encourage and / or ensure retention and restoration of

important facades of art deco and inter-war buildings along Campbell Parade. These could include a grant system or prize for the restoration of the facades and / or provision of incentive-based controls in the LEP / DCP similar to the existing heritage incentive clause, or changes to existing controls in the LEP / DCP.

BACKGROUND Council recognises the significance of the existing built form of Bondi Beach's art deco and inter-war architecture, and the contribution of these buildings to the area's character, historical significance and appeal to both visitors and residents.

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1207.6.3 Staff Pay Cycles Cr Clayton was not present in the Chamber during the discussion and vote on this item. MOTION / DECISION (Wakefield) That Council: 1. Affirms its support for staff to receive pay weekly or fortnightly. 2. Undertake a review of pay processes to ensure efficiency is improved. BACKGROUND Council has staff working across a wide variety of professions and skills in a multitude of different work tasks. In the case of a number of Council staff, especially outdoor staff, a weekly pay cycle is most appropriate for their working conditions. Other staff prefer a fortnightly pay cycle. Given the varying pay cycles of staff and the need for processing of penalty and overtime payments for some staff as well as general staff remuneration fulfillment, Council needs efficient systems and procedures for wage and salary management. 1207.6.4 The Green Paper MOTION / DECISION (Wakefield) That: 1. Council is of the opinion that the State Government's Green Paper on a new Planning

System for NSW removes almost all rights from residents and Councillors to have a say on development (other than at the strategic document preparation stage), and that too much weight has been given to the submissions mentioned in the Green Paper from those with a commercial interest in development. The Green Paper also increases the rights of those seeking rezoning of land to the detriment of existing residents. The Green Paper also throws up the option of a new property tax on existing fully developed residential areas such as Dover Heights, Bronte and Queens Park where infrastructure has already been paid for by residents – a tax that would be used to assist developers in Greenfield sites.

2. Council is of the opinion that the proposals in The Green Paper are not in the best

interests of Waverley residents. 3. Council seek a commitment to ecological sustainable development. 4. A workshop be held to discuss the issues in depth, and a submission be prepared to

forward to the State Government.

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AMENDMENT (Betts / Kay) That Council defers consideration of this matter until a workshop / briefing is held to discuss the issues in depth. THE AMENDMENT WAS PUT AND DECLARED LOST. AMENDMENT (Kay / Goltsman) That, subject to the assessments and conclusions of the workshop, Council: 1. Is of the opinion that the State Government's Green Paper on a new Planning System

for NSW removes almost all rights from residents to have a say on development (other than at the strategic document preparation stage), and that too much weight has been given to the submissions mentioned in the Green Paper from those with a commercial interest in development. The Green Paper also increases the rights of those seeking rezoning of land to the detriment of existing residents. The Green Paper also throws up the option of a new property tax on existing fully developed residential areas such as Dover Heights, Bronte and Queens Park where infrastructure has already been paid for by residents – a tax that would be used to assist developers in Greenfield sites.

2. Is of the opinion that the proposals in The Green Paper are not in the best interests of

Waverley residents. THE AMENDMENT WAS PUT AND DECLARED LOST. THE MOTION WAS THEN PUT AND DECLARED CARRIED. BACKGROUND In section 4 "Community and Stakeholder engagements" it speaks about "active public participation charter" and "strategic community participation", BUT the public have no capacity to make submissions on any individual Development Application. The 'involvement' is at the 'strategic" planning stage – i.e. essentially an enlarged LEP process. Once the plan is decided upon, any application which fits the plan fully is given a 'tick and flick' approval within 10 days. An application which varies from the 'plan' is subject to a 'merit' assessment by the panel of experts and is dealt with within 25 days. The Green Paper makes play of "appeal rights to the Land & Environment Court being maintained", but of course these are the appeal rights of the applicants – there is no suggestion of any third party appeal rights by an objector. Indeed, there appears to be no provision to object to any individual application. Change 9 "suburban character zone” – there is no mention as to whether the current protections in the Act for existing non conforming uses and the preservation of existing use rights will remain, in which case this proposal is no better than the existing urban conservation zones, and indeed, due to the withdrawal of objection rights, it is fair to assume that the current restrictions in certain zones will, in fact, be weakened. Section 6 "Development assessment and compliance": • Decisions on D/A by independent expert panels (i.e. elected Councillors are excluded). • Strategic compliance certificate – allows development to be considered 'before' local

land use plan 'catches up'.

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• Councils cannot refuse an application that complies with building envelopes and standards, the only code assessment (i.e. merit assessment) will apply to those parts of a development that do not comply.

• Increase the range of development types that are exempt from any approval. • Extend the range of development types that can be approved by private certifiers. • Allow Councils to vary standards for specific applications (bearing in mind that there is

no process identified for public advertisement or submission on any application). • Allow an applicant to seek an independent review of a Council's decision not to allow a

rezoning to proceed (currently no such right exists).

Change 10 – cites those Councils that use independent expert panels to determine applications. Of the four cited, 3 of them (Liverpool, Warringah and Wollongong) were subject to administration as a result of the problems around development and zoning. In each case, the problems seem to centre around Council officers not Councillors. The 'hierarchy' of decision makers identified at Local as “Council General Manager and Staff under delegation / local expert panel".

So not only are the public excluded from any capacity to objection or make submission regarding any application, their elected representatives are also excluded from any role.

Change 14 – increasing the use of code complying assessment • Code compliant with private certifier – 10 days • code complying with private certifier and council assessed variation – 25 days • Merit assessment when development is non compliant – 50 days. Only in this

category is there some undefined "neighbourhood consultation" as the final stage – after it has been merit assessed. This would seem that the current subject criteria under the Act will no longer apply as what is the point of 'consulting' with the neighbourhood after the merit assessment has taken place?

Each flow chart shows the final outcome as "development approved".

Change 15 • Envisages an expanded role for "Developer proposed rezoning". • Existing s82A and s96B review mechanisms will be 'retained and expanded". (There

is, again, no identified role for public consultation or submission). 1207.7 OBITUARIES (A02/0017) Eva Durna Malcolm John Davis

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MOTION / UNANIMOUS DECISION (Wakefield / Strewe) Cr Jackson was not present in the Chamber during the discussion and vote on this item. That a letter of sympathy be forwarded to the families of the deceased named above expressing the condolences of the Mayor, Councillors and staff in the bereavement they have experienced. Council rose for a minute’s silence for the souls of people generally who have died in our Local Government Area. 1207.8 QUESTIONS BY COUNCILLORS WITH NOTICE 1207.8.1 Removal of old air-conditioning units The following question was submitted by Cr Strewe: Does Council have the right to remove, or request removal of, old, rusty, unusable air conditioning units fastened to the walls of shops that hang over the public domain such as footpaths and grass verges? The Director, Planning & Environmental Services replied: Yes, air conditioners can be removed if they are considered to be dangerous. We can issue a notice and issue an Order under the Environmental Planning & Assessment Act. We are aware of a few around that we are doing inspections on at the moment to see if we are in a position to issue such a notice. 1207.8.2 On site Green Waste Recycling in Waverley Park The following question was submitted by Cr Cancian: When is a report on the on-site green waste recycling opportunity in Waverley Park, as identified in the Plan of Management, Action E19, likely to be presented to Council? The Director, Recreation, Customer & Community Services replied: The Plan of Management for Waverley Park was only adopted about an hour ago. There is a range of investigations in there, and that particular action around the on-site green waste recycling opportunities is listed as on-going. I don’t have a date yet for you on when we’ll have further information, but it will come, I would think, within the next twelve months.

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1207.8.3 Blair Street, North Bondi The following question was submitted by Cr Kanak: Given that the North Bondi Precinct has been dealing with an on-going issue in Blair Street for at least 3 years involving a woman running a suspected illegal backpacker and dog minding business, what is the current compliance situation there and are Council officers able to obtain and use video evidence presented to the North Bondi Precinct potentially showing the suspected illegal activities? The Director, Planning & Environmental Services replied: This is something that is under active assessment from my team. A Notice and an Order under the provisions of the Environmental Planning and Assessment Act 1979 have been issued to the owner and the occupier to cease the unauthorised use of the premises as a dog minding business. We do not have evidence that the premises is currently being used for backpackers. The next step is to commence legal action if they don’t comply with the Notice they have been given. We have been in contact with the owner of the property who is also pressuring the tenant to leave the property and is taking action through the Consumer Trader and Tenancy Tribunal to have the tenants evicted. We are monitoring the premises to continue to obtain evidence. Video evidence was taken into consideration when we issued the Notice. As indicated above, if the unauthorised use is continuing then legal action will need to be commenced to enforce the Cease Use Order. The Rangers and myself are doing another inspection of the property tomorrow just to have a look at it. 1207.8.4 Irish community issues The following question was submitted by Cr Kanak: Can a recent email sent to all Councillors which raises Irish Community issues in Waverley please be referred to the Multicultural Advisory Committee? The Director, Recreation, Customer & Community Services replied: Yes. 1207.8.5 Local Government Elections in Waverley The following question was submitted by Cr Kanak: Is Council able to involve some of the Aboriginal Torres Strait Islander Officers from the Aboriginal Unit of the Commonwealth Electoral Commission in administering the approaching pre-poll and Polling Day activities for the September 2012 Local Government Elections in Waverley? The Director, Corporate & Technical Services replied:

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Council does not staff, nor do we manage the staff of, Polling day and pre-polling day activities. In fact, the model is it’s fully contracted out to the State Electoral Commission so it’s our understanding that the Commonwealth Electoral Commission takes no role in the Local Government Elections, and the State Electoral Commission may, of course, choose to utilise the officers of the Aboriginal Unit of the Commonwealth Commission by approaching the Unit directly if they consider it necessary. But no, it’s not something Council can do because we don’t staff the elections. 1207.8.6 North Bondi Sewage Treatment Plant The following question was submitted by Cr Kanak: Can the General Manager request an update from Sydney Water on its monitoring of odour emissions from North Bondi Sewage Treatment Plant and any planned proposals for future improvements at the plant to reduce the odour emissions affecting residential areas, particularly when carried towards them on the north-easterly breeze? The General Manager replied: Yes, I’ll get the latest logs. 1207.9 QUESTIONS BY COUNCILLORS TO THE MAYOR WITHOUT NOTICE Note from the General Manager: In accordance with Council’s adopted procedures, each Councillor may ask the Mayor one question without notice. Councillors are requested to submit their question in writing to the Mayor at the time the question is asked. There were no questions by Councillors to the Mayor without notice. 1207.10 PUBLICATIONS RECEIVED Crs Jackson, Main and Strewe were not present in the Chamber during the discussion and vote on this item. MOTION / UNANIMOUS DECISION (Wakefield / Cancian) That Council receive and note the following publications received from public bodies: 1. Australian Competition & Consumer Commission – Update – Autumn 2012 – Issue 33. 2. Hotel News – June 2012 – Volume 28 – No. 5.

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1207.11 NOTICE OF MOTIONS SUBMITTED BY COUNCILLORS Note from the General Manager: Council should note that for the purposes of budgetary control and planning, any Notices of Motion received and endorsed by Council, will be assessed for budgetary implications. If they cannot be achieved within existing allocations they will be referred to the Finance, Ethics & Strategic Planning Committee for its consideration of budget implications, in conjunction with the budget estimates or at a quarterly review of the budget. The report to Council about progress in achieving Council’s Motions will also highlight whether budget issues are involved. 1207.11.1 Health and Hygiene Practices in Nail Clinics Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following is a revised version of the Notice of Motion submitted by Cr Sloan: MOTION / UNANIMOUS DECISION (Sloan / Strewe) That: 1. Council’s Health & Compliance Officers ensure that nail clinicians are using techniques

that do not spread health problems, focusing on toe separators and basins. 2. Council request the appropriate State Departments investigate the working conditions

of nail clinic employees. 1207.11.2 Residential Parking in Hastings Parade (east of Campbell Parade) Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following Notice of Motion was submitted by Cr Wakefield: MOTION / DECISION (Wakefield / Kanak) That Council undertake a new survey in Hastings Parade (east of Campbell Parade) as soon as practicable to determine if there is support for the establishment of a Residential Preferential Parking Scheme, and necessary reports be prepared and submitted to the Waverley Traffic Committee for consideration.

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AMENDMENT (Kay / Clayton) That the matter be deferred in order to allow interested residents to lodge a petition in support of a Residential Preferential Parking Scheme being implemented in Hastings Parade, east of Campbell Parade. THE AMENDMENT WAS PUT AND DECLARED LOST. THE MOTION WAS THEN PUT AND DECLARED CARRIED. BACKGROUND In 2004, Council undertook a survey in Hastings Parade (east of Campbell Parade) for the establishment of a Residential Preferential Parking Scheme and the Traffic Committee approved the installation of a 2 hour residential zone. For some reason, this zone was never introduced and still today no residential zone has been installed in this street. 1207.11.3 Queens Park Footpath Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following is a revised version of the Notice of Motion submitted by Crs Betts and Kay: MOTION / UNANIMOUS DECISION (Betts / Kay) That: 1. Council urgently identify and report on the costs and feasibility of constructing a

footpath on the south side nature strip of Queens Park Road between Bourke Street and Baronga Avenue to:

(a). Link the three Queens Park entrances.

(b). Provide a safe passage for pedestrians, including park users and Moriah College

students. 2. Whilst undertaking preparation of plans for this matter, a discussion be held with

Centennial Parklands. BACKGROUND Currently, the nature strip in this portion of Queens Park Road is rough and uneven and yet carries a very heavy pedestrian load of park users and students from Moriah College, as well as train commuters walking to Randwick. When it rains it becomes muddy and unusable, and pedestrians are forced to walk on Queens Park Road. Even in dry weather, the nature strip is a trip hazard for those who use it, and parents pushing strollers and bike riders are unable to use the verge and are forced onto the street. As this is a major bus route, pedestrian safety is compromised and the liability to Council is potentially huge. Council should create a safe alternative by constructing a footpath.

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1207.11.4 Dog Walkers The following is a revised version of the Notice of Motion submitted by Crs Betts and Goltsman: MOTION / UNANIMOUS DECISION (Betts / Goltsman) That Council: 1. Investigate a means of licensing commercial dog walkers and charging a fee, similar to

licences for personal trainers, for using off leash dog exercise areas and other public open space where off-leash dog walking is permissible.

2. Lobby the Minister for Local Government to make fee structures for all commercial dog

walkers using public open space in relevant legislation or regulations. 3. Consult with all local dog walker organisations and residents whilst undertaking

investigation of the proposed licensing. BACKROUND Although the regulations only allow dog walkers to exercise four dogs per person, it is understood that the dog walkers are taking as many as 15 dogs per person up to Rodney Reserve and other dog exercise areas. One person is not able to safely manage so many dogs, and hence the dogs tend to run down the street and into private residences. Dogs may also roam into children’s playgrounds. Currently, our Rangers have the right to fine dog walkers for each additional dog over 4 in the care of a single dog walker. However, as the Ranger is required to scan each dog and then be able to link each scanned dog to a specific walker, the system is impractical. A Council issued dog walker’s licence would ensure that there are sufficient carers to look after the dogs, that actions of the dogs while in the dog walker’s custody are managed appropriately (e.g. picking up dog excrement), and the care of our open spaces and safety of others is better addressed. The current impractical system discourages our local residents who may or may not own their own dog from using these areas or even walking through them. A Waverley resident addressed the meeting. 1207.11.5 NSW Heritage Council Talks Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following Notice of Motion was submitted by Cr Kanak: MOTION / UNANIMOUS DECISION (Kanak / Wakefield) That Council organise a briefing / staff development activity involving the La Perouse Local Aboriginal Lands Council and some of the presenters from the National Aboriginal Islander

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Week (NAIDOC) 2012 Heritage Talks given in conjunction with the NSW Heritage Council through the Office of Environment and Heritage for all Councillors and / or Council staff who are interested, and especially those officers working with Planning, Heritage and Aboriginal Programs. BACKGROUND As part of National Aboriginal Islander (NAIDOC) Week 2012, the Heritage Council of NSW organised a program of talks involving Aboriginal presenters which featured information on Koori Community Consultative processes as well as research being done on post-1788 Aboriginal Heritage in the Eastern Suburbs area. Waverley Council is developing its Reconciliation Action Plan (RAP), and 'Earth Jurisprudence' and 'Due Diligence' have been topics of discussion with Council's cross-departmental officers contributing to the development of Council’s RAP. A new Waverley DCP is likely to include further development controls which will focus and strengthen our Aboriginal Torres Strait Islander Indigenous Heritage. At the 26 January 2012 Citizenship Ceremony, Council formally accepted the document 'Sydney-Newcastle Aboriginal Culture Rights and Economic Development' (known as the 'SACRED' Principles) from the La Perouse Local Aboriginal Lands Council Chief Executive Officer, Mr Chris Ingrey. Margaret Campbell-Buck, an Aboriginal Business Woman and speaker / attendee at Waverley Council Library's 2012 Reconciliation Week Lecture on 'Aboriginal Astronomy', effectively commented at that event that the broader Australian Community have our Aboriginal and Environmental Heritage as an inherited legacy and together we have a responsibility to look after Country. 1207.11.6 Aboriginal Community Colleges Cr Jackson was not present in the Chamber during the discussion and vote on this item. Cr Kanak declared a less than significant non pecuniary interest in this item and informed the meeting that he is a non-executive, honorary member of the Board of Tranby Aboriginal College, a non-executive member of the NSW Reconciliation Council which is a tenant of Tranby Aboriginal College, and a Councillor on the Eastern Region Local Government Aboriginal Torres Strait Islander Forum. The following Notice of Motion was submitted by Cr Kanak: MOTION / UNANIMOUS DECISION (Kanak / Wakefield) That: 1. As Waverley is in the student catchment area for the Aboriginal Controlled Community

College, Tranby Aboriginal College – Glebe Sydney, Council include Tranby in its education and graduate networking programs.

2. Council, through the Eastern Region Local Government Aboriginal Torres Strait

Islander Forum, forge stronger community partnerships with Aboriginal Community Colleges like Tranby.

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BACKGROUND Tranby College recently celebrated its 50th birthday as an iconic Aboriginal Community Controlled College. Tranby's student catchment area covers potential Aboriginal Torres Strait Islander students in Waverley's Local Government Area. Waverley Council has existing internship and graduate links to universities which would be enhanced and benefit from associations with an Aboriginal TAFE level college like Tranby. Partnerships with Tranby would increase the community and reconciliatory capacity building potential of programs within the scope of the Eastern Region Local Government Aboriginal Torres Strait Islander Forum (ERLGATSIF). Tranby, and colleges like Tranby, is a potential source of qualified Aboriginal graduates and education / training facility for Council's Aboriginal Torres Strait Islander citizens and officers. 1207.11.7 Bloomsday 2013 Crs Betts and Jackson were not present in the Chamber during the discussion and vote on this item. The following Notice of Motion was submitted by Cr Kanak: MOTION / UNANIMOUS DECISION (Kanak / Wakefield) That Council: 1. Through its Multicultural Advisory Committee, enhance existing links and forge new

links with our Irish heritage constituency given the recent statistical increase in the new permanent Irish residents population of Waverley.

2. Work with the Irish Consulate in endeavouring to hold 'Bloomsday' on 16 June 2013 at

the Bondi Beach Pavilion. BACKGROUND 'Bloomsday' 2012 at Bondi Pavilion was appreciated and commended by Waverley constituents as a worthwhile community event. Favourable comments were made by the Irish Consulate that running the James Joyce event on the top floor of the Bondi Pavilion worked well. A local representative of the Irish Welfare Bureau recently attended a meeting of Council's Multicultural Advisory Committee (MAC), and MAC's community capacity building potential would be enhanced with strengthened links to our Irish heritage constituency. Councillors have also recently received an email highlighting issues from the Irish community.

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1207.11.8 Annual Mini Olympics Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following is a revised version of the Notice of Motion submitted by Cr Kanak: MOTION / UNANIMOUS DECISION (Kanak / Wakefield) That: 1. Council investigate making the Mini Olympics, or a similar event, a regular school

holiday activity to be held at the Margaret Whitlam Recreation Centre oval as funding permits.

2. The olive tree that was brought from Kalamata, Greece and planted in Waverley Park

by a Greek elder woman of Kalamata during the Olympic Torch Relay in Bondi Road prior to the 2004 Olympics, be cultivated, recognised for its significance and acknowledged at its location with a community plaque.

BACKGROUND A Mini Olympics was held at the Margaret Whitlam Recreation Centre on Friday, 6 July 2012 involving students and children from some OOSH centres across Sydney administering holiday programs, including Waverley Local Government Area public / private school attendees. As part of activities celebrating the running of the Olympic Torch Relay through Waverley along Bondi Road, an olive tree from Kalamata, Greece was planted in Waverley Park under the supervision of a Greek elder woman from Kalamata. The tree, which was planted when Peter Moscatt was Waverley’s Mayor, represents a living connection to the transition of sport and culture from the ancient to the modern Olympics. The Kalamata olive tree has recently been severely pruned and is now reshooting. 1207.11.9 Bronte Plateau Heritage Study Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following is a revised version of the Notice of Motion submitted by Crs Cancian and Main: MOTION / DECISION (Cancian / Main) That: 1. Council undertake a study of the history of the development of built form of the Bronte

Plateau areas as shown on the map included in this agenda. The cost of undertaking the study not to exceed $80,000.

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2. The purpose of the study would be to identify and assess the significance of the existing settings, built fabric and streetscapes, and to make recommendations as to the maintenance of identified qualities / significance through establishment of conservation areas or specific future Development Controls.

AMENDMENT (Clayton / Goltsman) That the matter be deferred until funding source is identified to undertake the study. THE AMENDMENT WAS PUT AND DECLARED LOST. Division For the Amendment: Crs Betts, Clayton, Goltsman and Kay. Against the Amendment: Crs Cancian, Guttman-Jones, Kanak, Main, Sloan, Strewe and

Wakefield. THE MOTION WAS THEN PUT AND DECLARED CARRIED. BACKGROUND The areas previously identified within the Bronte Plateau Residential Character Area have close association with the mid 19th Century Marine Villas, Palmerston, Chesterfield, Yanko, Bleak House, Arden Vale and Lugar Brae. Sale and subdivision of the grounds to these notable residences during the late 19th Century produced distinctive streetscapes combining broad carriageways, rear service lanes and varied block widths contained within formalised orthogonal set outs. The historic amenity of the subdivisions has been enhanced by street planting; common setbacks; discrete (typically rear lane) vehicle access, and a predominance of free-standing and semi detached residential development. In the northern plateau area, much of the original urban form remains intact. 1207.11.10 Enforcement, Local Orders and Local Approvals Policies Cr Jackson was not present in the Chamber during the discussion and vote on this item. The following is a revised version of the Notice of Motion submitted by Crs Cancian and Main: MOTION / DECISION (Cancian / Main) That: 1. Council, as part of its governance strategy and as a requirement under section 159 of

the Local Government Act, develops an Enforcement and Prosecutions Policy and updates the 1997 Local Orders Policy to reflect best practice and current legislation.

2. A report be submitted to Council outlining the process for developing a complimentary

Local Approvals Policy as outlined under section 158 of the Local Government Act.

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3. Should these policies be recommended for adoption, sufficient resources be identified to meet the compliance, monitoring and enforcement of these policies.

BACKGROUND The Local Government Act provides Council with clear obligations to properly record and consider all reports and complaints about unlawful activity. Council has certain enforcement powers and responsibilities under legislation for animal management, building fire safety, compliance with an approval or standard, environment and amenity, and health and safety. Many of these powers are discretionary. An Enforcement Policy will ensure that Council's decision making processes, in regards to compliance, are carried out in a transparent, efficient, fair and consistent manner having regard to all the circumstances. Currently, Waverley does not appear to have a discrete articulated Enforcement Policy. This is a significant policy gap. The NSW Ombudsman's Enforcement Guidelines for Councils includes a model Enforcement Policy. Waverley's current Local Orders Policy requires updating and clarifying as it dates from 25 February 1997. A Local Activities Approvals Policy outlines the criteria for those activities where approval is required, and provides exemptions from the need for approval. These policies, if adopted, would provide a more consistent basis for Council's administration of its legislative obligations and discretionary powers, and would improve community understanding of this important aspect of Council's governance role. Blue Mountains Council has a suite of three policies covering Enforcement, Local Orders and Approvals. They provide a useful example of what might be done, subject to local needs. These policies are available from: http://www.bmcc.nsw.gov.au/yourcouncil/policiesplansandstrategies# 1207.12 ADDITIONAL MATTERS FOR CONSIDERATION 1207.12.1 Mayoral Election September 2012 (A11/0402) Cr Jackson was not present in the Chamber during the discussion and vote on this item. Report dated 22 June 2012 from the Divisional Manager, Governance & Integrated Planning regarding moving the date for the Mayoral Election in September 2012. MOTION / UNANIMOUS DECISION (Wakefield / Goltsman) That Council approve the Mayoral Election being moved from Tuesday, 25 September to Thursday, 27 September 2012.

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1207.12.2 Arts Plus Plan – Results of Exhibition / Adoption (A06/0195) Cr Jackson was not present in the Chamber during the discussion and vote on this item. Report dated 29 June 2012 from the Director, Recreation, Customer and Community Services regarding the Arts Plus Plan. MOTION (Wakefield / Cancian) (WITHDRAWN) That Council: 1. Receive and note this report. 2. Endorse the proposed minor amendments to the Arts Plus Plan. 3. Adopt the amended draft Arts Plus Plan dated July 2012, subject to the following

additional paragraph being included in the first row of the ‘Deliverable’ column table on page 22 of the Arts Plus Plan: “Cultural programming should consider different media such as music, film and theatre.”

AT THIS STAGE IN THE PROCEEDINGS, THERE BEING NO MOTION BEFORE THE CHAIR, THE FOLLOWING MOTION WAS MOVED, SECONDED AND DECLARED CARRIED: MOTION / DECISION (Wakefield / Cancian) That the matter be deferred to the next Council meeting in order to allow consultation to be undertaken with the local Precinct Committees. 1207.12.3 Bondi Safe Summer Initiative Stakeholder Consultation (A08/0620-01) Cr Jackson was not present in the Chamber during the discussion and vote on this item. Report dated 1 July from the Director, Recreation, Customer and Community Services to inform council of the outcome of workshops held with internal and external stakeholders to establish the parameters for Christmas and New Year’s Eve Events from 2013/14. MOTION / UNANIMOUS DECISION (Wakefield / Main) That Council: 1. Receive and note the report on stakeholder consultations on future Christmas and

New Year’s Eve events. 2. Note that an additional report will be submitted to Council by November 2012 following

further investigation of risk, financial and other implications of options for future Christmas and New Year’s Eve events from 2013/14.

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1207.12.4 Lease Bondi Beach Foods Pty Ltd (the Bucket List), Shop 1 Bondi Pavilion (A11/0726) Crs Betts, Clayton, Kanak and Wakefield declared a less than significant non pecuniary interest in this item and informed the meeting that they know the lessee. Supplementary report dated 12 July 2012 from the Director, Corporate and Technical Services providing further information to assist in a decision on granting a request for a new lease to the current lessee of the Bucket List food and beverage outlet at Bondi Pavilion. MOTION (Wakefield / Clayton) That the case for and against negotiation of the requested lease by private treaty with Bondi Beach Foods be referred to the Minister for and Department of Primary Industries to determine whether approval may be granted to proceed by way of public competition or private treaty. AMENDMENT (Kanak / Main) That the Motion be adopted subject to the addition of the following clause: 1. The La Perouse Local Aboriginal Land Council be involved in the consultation process

regarding the case for and against negotiation of the requested lease that Council will submit to the Minister.

THE AMENDMENT WAS PUT AND DECLARED CARRIED ON THE CASTING VOTE OF THE CHAIR. THE AMENDMENT NOW BECAME THE SUBSTANTIVE MOTION AND WAS PUT AND DECLARED CARRIED. DECISION: That the Substantive Motion be adopted. A Ruwald addressed the meeting. 1207.13 ADOPTION OF COMMITTEE MINUTES 1207.13.1 Development Control Committee Meeting – 26 June 2012 Cr Jackson was not present in the Chamber during the discussion and vote on this item. MOTION / UNANIMOUS DECISION (Strewe / Guttman-Jones) That the Minutes of the Development Control Committee Meeting of 26 June 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that Meeting.

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1207.13.2 Finance, Ethics & Strategic Planning Committee Meeting – 3 July 2012 Cr Jackson was not present in the Chamber during the discussion and vote on this item. MOTION / UNANIMOUS DECISION (Wakefield / Cancian) That the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting of 3 July 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the decisions contained in Clauses F-1207.1 to F-1207.3 be received and noted, and the recommendations contained in Clauses F-1207.4 to F-1207.7 be adopted. Save and except the following: 1. Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 –

Clause F-1207.4 – Draft Waverley Development Control Plan 2011 (A08/0476) 2. Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 –

Clause F-1207.6 – New Lease Bondi Beach Foods Pty Ltd, Shop 1 Bondi Pavilion (A11/0726)

3. Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 –

Clause F-1207.7 – Waverley Park Draft Plan of Management – Results of Exhibition / Adoption (A03/0088)

1207.13.2.1 Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.4 – Draft Waverley Development Control Plan 2011 (A08/0476) This matter was saved and excepted by Cr Strewe. MOTION / DECISION (Strewe / Betts) That: 1. Council adopt the Draft Waverley Development Control Plan (DCP) 2011 subject to

amendments outlined in the report and the following additions and amendments:

• Part E, 2.0 Bondi Beachfront Area – 2.2.1 Notts Avenue – Controls – Clause (a) (ii) be deleted.

• Part E, 2.0 Bondi Beachfront Area – 2.2.4 Campbell Parade North be amended

to now read as follows:

Existing Character and Built Form

Campbell Parade is the principal street that follows the gentle curve of Bondi Beach. A regular pattern of secondary streets runs perpendicular with Campbell Parade. The land is steeply sloping towards Dover Heights and the secondary streets generally run along the contours.

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This area has a variety of building types including dwelling-houses, townhouses and residential flat buildings. Shop-top housing is generally located towards the corners.

Existing buildings along Campbell Parade have narrow frontages and are built to the street alignment, with notable facades that contribute to its inter-war heritage. Many sites contain contributory buildings which contribute to the overall character of the Area. These buildings are generally intact and consistent with other 1920s / 30s precincts in Sydney. Existing buildings are predominantly rendered masonry with parapets with a vertical expression through the use of bay or vertically proportioned windows, pilasters and few balconies, typically enclosed.

Buildings are generally oriented to the south to take advantage of the view over Bondi Beach, with some recessed balconies. The orientation and narrow frontages limit solar access and cross ventilation. Desired Future Character Objectives (a) To ensure new development and major renovations are consistent with the

existing character of the area. (b) To ensure development is built to the street with no setbacks along

Campbell Parade.

Built Form Controls (a) Height and Bulk

(i) A maximum of 4 storeys is permitted. (ii) A maximum external wall height of 12.5m is permitted.

(iii) An attic level or part additional floor may be permitted.

(b) Setbacks

(i) Buildings with frontages to Campbell Parade are to be built to the street edge with no setbacks.

(ii) Buildings with frontages to Ramsgate Avenue and Brighton Boulevard

are to have a front setback of 3m.

(c) Façade Materials and Finishes

(i) New facades must be predominately rendered masonry with parapets and have a vertical expression.

(ii) Blank, flat and unmodelled facades are prohibited.

(iii) Buildings within the visual catchment of Bondi Beach must not use

materials that are highly reflective.

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(d) Heritage and Contributory Buildings Heritage items and contributory buildings are identified in Figure 9. These items are to conform to the following controls:

(i) Maintain the existing character of the area, including narrow frontages

and vertical expression.

(ii) Where a building is to be constructed in conjunction with a retained façade, the new construction is to be similarly setback and integrated with the preserved section of the building.

(iii) Existing facebrick building exteriors should be retained and not painted

or rendered.

(e). Fenestrations (i). Fenestrations must have a vertical proportion.

(ii). Dark or tinted glazing is prohibited.

(iii). Fenestrations along a side boundary must ensure visual and acoustic

privacy is maintained between buildings.

(f). Balconies and Balustrades

(i) Balconies along Campbell Parade must be recessed into the building envelope and should not project in front of a principal façade.

(ii) Balustrades along Campbell Parade must be predominantly solid

with no or minimal glazing. (iii) Balconies on side boundaries may be screened. (iv) Balconies must be composed as part of the overall form of the

building.

(g). External Sun Shading (i). External sun shading must be suitable to the environmental

conditions of the site. (ii). External sun shading must be consistent with the style and

articulation of the building. Sun shading must not project beyond the principal façade.

(h). Rooves and Parapets

(i) Parapets must be predominantly rendered masonry. (ii) Pitched Marseille tile rooves are encouraged.

(iii) Flat rooves behind parapets are permissible.

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(iv) Rooves must not be visible from Campbell Parade unless providing a pitched roof relates to an adjacent heritage item or contributory building.

(v) The roofline of buildings predominately comprising lift motor rooms

and plant rooms shall be designed as an integral part of the building’s architectural form.

(i). Façade Colours

(i). Colours must be consistent with, retained or reinstated on heritage

items and contributory buildings (refer to Annexure E2-1). (ii). Light to mid colours must be used on all other buildings.

(iii). Dark colours are prohibited.

(j). Parking

(i). Vehicle entries are prohibited along Campbell Parade.

(ii). Parking should be located below ground level and should not be

visible from the street.

• Part C, Residential Development – 1.10 Vehicular Access and Parking – an additional subclause be included at Clause (m) under ‘Controls’ to read as follows: “There is adequate bin storage space other than on the hardstand.”

2. Subject to Clause 1, the Development Control Plan becomes effective at the time of

gazettal of the Waverley Comprehensive Local Environmental Plan (LEP). 3. Subject to Clause 1, the Development Control Plan be renamed WDCP 2012 to be

consistent with the title of the Comprehensive LEP, and references to the Comprehensive LEP be amended accordingly.

4. As part of the process of the first Amendment to the DCP, the subcommittee of

Council’s Community Safety Advisory Committee, the Liquor Working Group, be consulted regarding conditions of consent and DCP elements in relation to cafes and restaurants.

AMENDMENT (Sloan / Main) That the Motion be adopted subject to the addition of the following clause: Ensure that laneway developments have separate pedestrian access that is setback 900mm from the property boundary line, and planting be part of the overall façade at the rear of the site. THE AMENDMENT WAS PUT AND DECLARED LOST. THE MOTION WAS THEN PUT AND DECLARED CARRIED.

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Division For the Motion: Crs Betts, Clayton, Goltsman, Guttman-Jones, Jackson, Kay, Main,

Sloan, Strewe and Wakefield. Against the Motion: Crs Cancian and Kanak. 1207.13.2.2 Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.6 – New Lease Bondi Beach Foods Pty Ltd, Shop 1 Bondi Pavilion (A11/0726) This matter was saved and excepted by Cr Kay. MOTION / DECISION (Kay / Clayton) That the report be received and noted. 1207.13.2.3 Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.7 – Waverley Park Draft Plan of Management – Results of Exhibition / Adoption (A03/0088) This matter was saved and excepted by Cr Strewe. MOTION / DECISION (Strewe / Cancian) That: 1. Council receive and note the report. 2. Council endorse the proposed amendments to the Draft Waverley Park and Pavilion

Plan of Management. 3. Council’s Director, Recreation, Customer and Community Services provides general

reports to Councillors regarding Expressions of Interest received in relation to the tennis courts.

4. Council adopt the amended Draft Waverley Park and Pavilion Plan of Management

dated July 2012, subject to the following additional amendments:

(a). The map on page 13 of the Draft Waverley Park and Pavilion Plan of Management be amended as follows: (i). The area referred to as ‘Reinstatement of Active Recreation Courts’ on the

map be amended to read ‘Possible Reinstatement of Active Recreation Courts’.

(ii). The area referred to as ‘Relocated Bocce Courts’ on the map be amended

to read ‘Possible Relocated Bocce Courts’.

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(iii). The area referred to as ‘All Weather Netball Court’ on the map be amended to read ‘Possible All Weather Netball Court’.

(iv). The area referred to as ‘Relocated Community Cricket Practice Nets’ on

the map be amended to read ‘Possible Relocated Community Cricket Practice Nets’.

(b). The second paragraph under the heading ‘Southwest Terrace’ on page 38 of the

Draft Waverley Park and Pavilion Plan of Management be amended to now read as follows: “The Recreation Needs Study (2008) found that there was an under supply of tennis courts in Waverley, with tennis ranked in the top 10 most popular sports. Master Plan investigations found that a minimum of four courts, floodlighting, evening operating hours, and a long term lease may be necessary for a tennis operation to be viable.”

(c). The first paragraph under the heading ‘Tennis Courts Lease’ on page 49 of the

Draft Waverley Park and Pavilion Plan of Management be amended to now read as follows: “Council has undertaken an Expression of Interest for the construction and operation of a four court tennis facility. Tennis court operators have been invited to respond with proposals to develop and operate the court facility. Should Council proceed to tender, the preferred tender’s proposal will be subject to Council approval and the DA process.”

(d). Action E6 on page 55 of the Draft Waverley Park and Pavilion Plan of

Management be amended to read as follows:

“Investigate the possible removal of seven trees to build a new netball court if tennis proposal proceeds. Mitigate removal by planting native trees around netball area as located on Master Plan.”

(e). Action R18 on page 60 of the Draft Waverley Park and Pavilion Plan of


“Investigate the development of a sports lighting plan in consultation with nearby residents and sporting groups.”

(f). Action R20 on page 60 of the Draft Waverley Park and Pavilion Plan of


“Continue the process to determine the feasibility of installing three or four tennis courts.”

(g). Action R21 on page 60 of the Draft Waverley Park and Pavilion Plan of


“Investigate the installation of a fourth netball court to be located either alongside or co-located with the proposed tennis courts, or instead of the proposed tennis courts.

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(h). Action R24 on page 60 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Investigate the possibility of retaining the public cricket wicket in situ.”

(i). Action R25 on page 60 of the Draft Waverley Park and Pavilion Plan of

Management be amended to read as follows: “Investigate the possibility of retaining the Bocce courts in situ, or relocating them in the event that an amenities building is constructed.”

(j). Include an additional Action in the ‘Community Gardens’ category on page 61 of

the Draft Waverley Park and Pavilion Plan of Management to read as follows: “Investigate the possibility of developing of a community orchard.”

(k). Action A10 on page 62 of the Draft Waverley Park and Pavilion Plan of


“Investigate converting parallel parking on St Marys Avenue to ninety degree angle parking, subject to Traffic Committee endorsement.”

(l). Action M4 on page 65 of the Draft Waverley Park and Pavilion Plan of


“Consider undertaking a tender process for the establishment of four tennis courts in the southwest quadrant to determine the feasibility of the Tennis Court lease and install if feasible, subject to DA approval.”

L Lieber addressed the meeting. 1207.13.3 Community, Housing, Environmental Services & Public Works Committee Meeting – 3 July 2012 Cr Jackson was not present in the Chamber during the discussion and vote on this item. MOTION / UNANIMOUS DECISION (Cancian / Wakefield) That the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting of 3 July 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the recommendations contained in Clauses C-1207.1 to C-1207.4 be adopted.

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1207.13.4 Waverley Traffic Committee Meeting – 28 June 2012 Cr Jackson was not present in the Chamber during the discussion and vote on this item. MOTION / UNANIMOUS DECISION (Wakefield / Kay) That Part 1 of the Minutes of the Waverley Traffic Committee Meeting of 28 June 2012 be received and noted, and that the recommendations contained in Clauses WTC-1206.C1 to WTC-1206.C3, WTC-1206.V1 to WTC-1206.V8, WTC-1206.Z1 and WTC-1206.L1 be adopted. 1207.14 GENERAL MANAGER’S REPORT 1207.14.1 NSW Police Force – Vehicle Sponsorship (A03/0544) Cr Jackson was not present in the Chamber during the discussion and vote on this item. Report dated 9 July 2012 from the General Manager about the NSW Police Force Vehicle Sponsorship Program. MOTION / DECISION (Wakefield / Goltsman) That Council participate in the NSW Police Force Vehicle Sponsorship Program subject to a further report being submitted to Council on funding sources. 1207.15 PETITIONS There were no petitions received. 1207.16 QUESTIONS BY COUNCILLORS FOR NEXT COUNCIL MEETING There were no questions by Councillors for the next Council meeting. 1207.17 URGENT BUSINESS There were no Urgent Business Items.

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1207.18 MATTERS TO BE DEALT WITH IN CLOSED SESSION Note from the General Manager: It is my opinion that the business listed under this section is of a kind referred to in section 10A(2) of the Local Government Act 1993 and, under the provisions of the Act and the Local Government (General) Regulation 2005, should be dealt with in a part of the meeting that is closed to members of the public and the media. In accordance with section 10A(2) of the Act, Council may close part of its meeting to deal with business of the following kind: (a) Personnel matters concerning particular individuals. (b) Personal hardship of any resident or ratepayer.

(c) Information that would, if disclosed, confer a commercial advantage on a person

with whom Council is conducting (or proposes to conduct) business. (d) Commercial information of a confidential nature that would, if disclosed:

i prejudice the commercial position of a person who supplied it; or ii confer a commercial advantage on a competitor of Council; iii reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law. (f) Matters affecting the security of Council, Councillors, Council staff and Council

property. (g) Advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the grounds of legal professional privilege. (h) Information concerning the nature and location of a place or an item of

Aboriginal significance on community land. Pursuant to section 10A(4) of the Act and clause 252 of the Regulation, members of the public may make representations to the meeting immediately after the motion to close part of the meeting is moved and seconded, as to whether that part of the meeting should be closed. Before the motion to close the meeting was put, the Chair provided an opportunity for members of the public to make representations as to whether this part of the meeting should be closed and none were received. MOTION / UNANIMOUS DECISION (Wakefield / Main) That: 1. Council move into closed session to deal with these matters which are classified as

confidential under the provisions of Section 10A (2)(c) and (d) of the Local Government Act 1993 for the following reasons:

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(a). The report at Item 1207.18.1 contains information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

It is not in the public interest to reveal details of Council’s position with regard to these matters, as doing so would place Council at a commercial disadvantage.

(b). The reports at Items 1207.18.2, 1207.18.3 and 1207.18.4 contain commercial

information of a confidential nature.

It is not in the public interest to reveal details with regard to these matters as disclosure may prejudice the commercial position of a person who supplied it, or confer a commercial advantage on a competitor.

2. Pursuant to section 10A(1), 10A(2) and 10A(3) of the Local Government Act 1993, the



media and public as provided by section 11(2) of the Local Government Act 1993. At 10.29pm, Council moved into closed session and resumed in open session at 11.10pm. 1207.18.1 Confidential Report – Voluntary Planning Agreement Proposal – 570 to 588 Oxford Street, Bondi Junction Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item. Confidential Report dated 2 July 2012 from the General Manager regarding a Voluntary Planning Agreement proposal relating to the development of 570 – 588 Oxford Street, Bondi Junction. MOTION / UNANIMOUS DECISION (Wakefield / Betts) That: 1. The report be treated as confidential in accordance with section 11(3) of the Local

Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993.

2. Council receive and note the report of the General Manager regarding the proposal from Lindsay Bennelong Developers to undertake a Voluntary Planning Agreement in accordance with the Environmental Planning & Assessment Act as part of the development of 570 to 588 Oxford Street, Bondi Junction.

3. Council is prepared to give consideration to both Option A and Option B, or variations

thereof, as outlined in the report on the provision that more detailed designs of the building form and the building’s articulation to the road and footpath be submitted to

40


Council. Submissions from the applicant must include assessments in relation to pedestrian amenity and movement, potential shadowing and view loss, and wind impacts.

1207.18.2 Confidential Report - New Waverley Council Depot Site – Proposed Acquisition (A12/0075) Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item. Confidential Report dated 9 July 2012 from the General Manager regarding the current status of negotiations to purchase a new Waverley Council Depot site. MOTION / UNANIMOUS DECISION (Wakefield / Sloan) That: 1. The report be treated as confidential in accordance with section 11(3) of the Local

Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993

2. Council receive and note the report of the General Manager regarding the possible

development sites for the Waverley Council Depot. 3. Council continue to negotiate with Macquarie Development Capital Australia to finalise

purchase arrangements. 4. The General Manager and the Mayor be authorised to execute contract documentation

and deeds as required, and affix Council’s seal to all necessary documentation. 1207.18.3 Confidential Report – Evaluation of Tender – Community Housing Manager for Waverley Council’s Affordable and Social Housing Programs (A12/0136) Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item. Report dated 2 July 2012 from the Director Recreation Customer and Community Services, about the findings of the Assessment Panel created to evaluate the tender for Community Housing Manager for Waverley Council’s Affordable and Social Housing Programs. MOTION / UNANIMOUS DECISION (Wakefield / Sloan) That: 1. The report be treated as confidential in accordance with section 11(3) of the Local


41


2. Council enters into a contract under Clause 178 of the Local Government (General) Regulation 2005 with Bridge Housing Limited for a contract period of 3 years with an option to extend for a further 2 years for management of Council’s Affordable and Social Housing Programs.

3. The unsuccessful tenderer be notified of the tender result. 1207.18.4 Confidential Report – Evaluation of Tender – Waverley Park Playing Fields 2 and 3 Upgrade (A12/0319) Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item. Confidential report dated 7 July 2012 from the Director, Recreation, Community and Customer Services about the findings from the Assessment Panel created to evaluate the tender for Waverley Park Playing Fields 2 and 3 Upgrade. MOTION / UNANIMOUS DECISION (Wakefield / Sloan) That: 1. The report be treated as confidential in accordance with section 11(3) of the Local


2. Council enters into a contract under Clause 178 of the Local Government (General)

Regulation 2005 with Green Horticultural Group Pty Ltd for an estimated contract period of 17 weeks including a 10 week maintenance period for the Waverley Park Playing Fields 2 and 3 Upgrade.

3. The unsuccessful tenderers be notified of the tender result. 1207.19 SUBMISSION OF RESCISSION MOTIONS Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council’s Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions. Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice.

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Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting. The Chair called for the submission of any rescission motions and none were received. THE MEETING CLOSED AT 11.12 PM

SIGNED AND CONFIRMED MAYOR 21 AUGUST 2012

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This is Page 1 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012. MAYOR

MINUTES OF WAVERLEY COUNCIL INSPECTION MEETING HELD AT THE WAVERLEY COUNCIL CHAMBERS ON SATURDAY, 4 AUGUST 2012

PRESENT

Councillor Wakefield (Mayor) (Chair) Councillors Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Kay, Main, Sloan and

Strewe. At the commencement of proceedings at 12.36pm, those present were as listed above with the exception of Cr Wakefield who arrived at 12.40pm. In Cr Wakefield’s absence, Cr Sloan assumed the chair and opened the meeting. At 12.40pm Cr Sloan relinquished the Chair and the Mayor, Cr Wakefield, assumed the Chair. At 1.21pm Council moved into Committee of the Whole to conduct site inspections. At 3.14pm Council reconvened in the Council Chamber. I-1208.A LEAVES OF ABSENCE AND APOLOGIES Apologies were received and accepted from Crs Jackson and Clayton I-1208.DI DECLARATIONS OF INTEREST The Chair called for Declarations of Interests and the following were received: 1. Cr Guttman-Jones declared a less than significant non pecuniary interest in I-1208.4.1 –

Arnold Street Quarry (also fronting Bourke Street) Queens Park – Construction of a dual occupancy of 2 storeys plus basement level parking (DA-608/2011) and informed the meeting that she knows the application.

2. Cr Sloan declared a less than significant non pecuniary interest in I-1208.2 – 184

Macpherson Street, Bronte – Demolition and construction of a part two, part three storey dual occupancy including basement garage and swimming pool (DA 49/2012) and informed the meeting that she knows someone who is leasing part of the property.

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Council Inspection Minutes – 4 August 2012. Page 36 I-1208.1 GENERAL BUSINESS I-1208.1.1 Grants and Subsidies – Programs – Community Funding – NSW Department of Family and Community Services, Community Services Division (A02/0417-07) Report dated 27 July 2012 from the General Manager regarding an additional administrative procedure for the execution of a Service Agreement for 2012/13 with NSW Department of Family and Community Services, Community Services Division (previously DoCS) to enable continuing provision of Council services including community development, family support and child care services. MOTION / DECISION (Strewe / Sloan) That Council: 1. Receive and note this report.

2. Authorises the Mayor and the General Manager to have the Council seal affixed on two

copies of the NSW Department of Family and Community Services, Community Services Division 2012/13 Service Agreement.

I-1208.1.2 2011/12 Year Funds Carry Forward (A03/0346) Report dated 31 July 2012 from the Director, Corporate & Technical Services on the carry forward of budget funds from financial year 2011/12 to financial year 2012/13. MOTION / DECISION (Strewe / Main) That Council approve the carry forward of budget funds from financial year 2011/12 to financial year 2012/13. I-1208.2 INSPECTIONS I-1208.2.1 84 Macpherson Street, Bronte – Demolition and construction of a part two, part three storey dual occupancy including basement garage and swimming pool (DA 49/2012) Report dated 6 July 2012 from the Development and Building Unit. MOTION / DECISION (Sloan / Strewe) That the application be approved in accordance with the conditions contained in this report, subject to the following additional conditions:

45


Council Inspection Minutes – 4 August 2012. Page 37 That: 1. The front gate at the driveway is 1200ml high, aligns with the fence and meets with the

satisfaction of Director, Planning and Environmental Services.

2. Consideration is given to the neighbouring building to the east during the excavation and that no excavation is to take place on weekends.

Division For the Motion: Crs Betts, Goltsman, Guttman-Jones, Kay, Main, Sloan, Strewe and

Wakefield. Against the Motion: Crs Cancian and Kanak. I-1208.2.2 16 Sandridge Street, Bondi – Repair existing residential flat building (DA 157/2012) Report dated 2 July 2012 from the Development and Building Unit. MOTION / DECISION (Strewe / Sloan) That the application be granted Deferred Commencement Consent in accordance with the conditions contained in this report, subject to the following amendments and additional conditions: That: 1. Photographic evidence indicating architectural detail of the original building is provided to

the Director, Planning and Environmental Services and that officers ensure that such is reflected in the plans.

2. A public domain plan be provided and incorporated into the Deferred Commencement Consent detailing:

(a) the use of the garage exiting onto Wilga Street,

(b) treatment of vehicle access,

(c) bollards demarcating vehicle access and pedestrian access to the adjacent

property,

(d) a designated area for garbage bin pick up.

3. A designated enclosure be provided on the site for garbage bin storage.

4. Council officers check the current building footprint against the original plans that Council holds.

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Council Inspection Minutes – 4 August 2012. Page 38 Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kay, Main, Sloan,

Strewe and Wakefield. Against the Motion: Cr Kanak. I-1208.2.3 11 Francis Street, Bondi Beach – New balconies to the rear of a residential flat building (DA 153/2012) Report dated 16 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Betts / Kay) That the application be approved in accordance with the conditions contained in this report, subject to the following amendment and additional condition: That: 1. Clause 2 (b) General Modifications be deleted.

2. Balcony projections are reduced in width by 450 ml on each side. Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Kay, Main,

Sloan, Strewe and Wakefield. Against the Motion: Nil I-1208.3 MATTERS TO BE DEALT WITH IN CLOSED SESSION Note from the General Manager: It is my opinion that the business listed under this section is of a kind referred to in section 10A(2) of the Local Government Act 1993 and, under the provisions of the Act and the Local Government (General) Regulation 2005, should be dealt with in a part of the meeting that is closed to members of the public and the media. In accordance with section 10A(2) of the Act, Council or a Committee of Council, of which all members are Councillors, may close part of its meeting to deal with business of the following kind: (a) personnel matters concerning particular individuals. (b) personal hardship of any resident or ratepayer.

47


Council Inspection Minutes – 4 August 2012. Page 39 (c) information that would, if disclosed, confer a commercial advantage on a person

with whom Council is conducting (or proposes to conduct) business. (d) commercial information of a confidential nature that would, if disclosed:

i prejudice the commercial position of a person who supplied it; or ii confer a commercial advantage on a competitor of Council;

iii reveal a trade secret.

(e) information that would, if disclosed, prejudice the maintenance of law. (f) matters affecting the security of Council, Councillors, Council staff and Council

property. (g) advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the grounds of legal professional privilege. (h) information concerning the nature and location of a place or an item of Aboriginal

significance on community land. Pursuant to section 10A(4) of the Act and clause 252 of the Regulation, members of the public may make representations to the meeting immediately after the motion to close part of the meeting is moved and seconded, as to whether that part of the meeting should be closed. Before the motion to close the meeting was put, the Chair provided an opportunity for members of the public to make representations as to whether this part of the meeting should be closed and none were received. MOTION / DECISION (Strewe / Sloan) That: 1. Council move into closed session to deal with these matters which are classified as

confidential under the provisions of Section 10A (2)(a) of the Local Government Act 1993 for the following reasons:

(a). The report at Item I-1208.3.1 contains information that are personnel matters

concerning particular individuals. 2. Pursuant to section 10A(1), 10A(2) and 10A(3) of the Local Government Act 1993, the



media and public as provided by section 11(2) of the Local Government Act 1993. At 3.29pm, Council moved into closed session and resumed in open session at 4.02pm.

48


Council Inspection Minutes – 4 August 2012. Page 40 I-1208.3.1 CONFIDENTIAL REPORT – Renewal of General Manager’s Contract (P05/053) Report dated 27 July 2012 from the Divisional Manager, Human Resources & Organisational Development regarding an additional administrative procedure for the execution of a renewed contract for the General Manager. MOTION / DECISION (Wakefield / Sloan) That: 1. The report be treated as confidential in accordance with section 11(3) of the Local


2. Council receive and note this report. 3. Council authorises the Mayor and the General Manager to have the Council seal affixed to

the General Manager’s renewed contract. 4. Council agrees to increase the General Manager’s salary for the additional one year

contract, expiring on 20 June 2014, by an amount equal to the Department of Local Government non discretionary guidelines for that period.

5. That the Mayor consults with the Divisional Manager - Human Resources to ensure that

Council’s intent is translated correctly into the contract. I-1208.RMP Resolutions from closed session made public In accordance with Clause 253 of the Local Government (General) Regulation 2005, when the meeting resumed in open session the Chair announced the resolutions made by Council, including the names of the movers and seconders, while the meeting was closed to members of the public and the media. I-1208.4 URGENT BUSINESS I-1208.4.1 Arnold Street Quarry (also fronting Bourke Street) Queens Park – Construction of a dual occupancy of 2 storeys plus basement level parking (DA-608/2011) Report dated 1 August 2012 from the Development and Building Unit reporting on amendments requested at the Development Control Committee Meeting held on 26 June 2012. MOTION: (Sloan / Main) That the Application be refused for the following reasons:

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Council Inspection Minutes – 4 August 2012. Page 41 1. The development is inconsistent with site specific guidelines in respect of use, height

and floor space.

2. The proposal is an over development of the site that adversely impacts on the heritage of the area, the site, the locality and neighbourhood amenity.

3. The application is not in the public interest.

4. Proper consideration has not been given to the amended plans as the amended plans

have not been provided.

FORESHADOWED MOTION (Strewe / Guttman-Jones) That the application be granted Deferred Commencement Consent subject to the conditions contained in this report and the following amendments and additional conditions: 1. Deletion of the void.

2. Deletion of one deck.

3. Protection of the fig tree.

4. Deletion of one bathroom. 5. Reduction of the size of the rumpus. 6. The roof to be non-trafficable apart from the walkway access to the lift

7. Deletion of the perimeter balustrade from the edge of the roof, on condition that all safety

requirements are met.

8. The addition of a balustrade along the roof top walkway to the lift.

9. The roof level lift be restricted to its minimum foot print and plans of the lift and associated structure be provided to the satisfaction of the Director, Planning and Environmental Services.

10. To address privacy and overlooking, adequate screening is to be provided to the

remaining decks to the satisfaction of the Director, Planning and Environmental Services.

11. The applicant plant three trees, of an initial minimum height of three metres with a growth potential of five metres, in the public domain on the south west corner to protect the privacy of 70 Queens Park Road.

THE MOTION WAS PUT AND DECLARED LOST Division For the Motion: Crs Cancian, Kanak, Main and Sloan. Against the Motion: Crs Betts, Goltsman, Guttman-Jones, Kay, Strewe and Wakefield.

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Council Inspection Minutes – 4 August 2012. Page 42 THE FORESHADOWED MOTION NOW BECAME THE SUBSTANTIVE MOTION AND WAS PUT AND DECLARED CARRIED. Division For the Motion: Crs Betts, Goltsman, Guttman-Jones, Kay, Strewe and Wakefield. Against the Motion: Crs Cancian, Kanak, Main and Sloan. R. Goldshaft, the Applicant, addressed the meeting. I-1208.RM SUBMISSION OF RESCISSION MOTIONS Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council’s Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions. Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice. Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting. The Chair called for the submission of any rescission motions and none were received. THE MEETING CLOSED AT 4.03PM SIGNED AND CONFIRMED

21 August 2012 MAYOR

51

REPORT TO COUNCIL

Waverley Audit Committee Bi-Annual Report - (A09/1105) Report dated 19 July 2012 from the Chairperson, Waverley Audit Committee on the operations of the Waverley Audit Committee for the period November 2011 to May 2012 as required under the Audit Committee Charter. Recommendation: That Council receive and note the report. Purpose of Report The Waverley Audit Committee under Part 5 of the Audit Committee Charter adopted by Council in September 2011 requires that the Committee report to Council on its activities at least twice a year, preferably in May and November. This is the first report to Council in 2012 on the operations of the Audit Committee and covers the period from November 2011 to May 2012. Background / Introduction Consistent with its commitment to open and transparent governance that meets the highest community expectations, in February 2010 Council resolved to enhance its governance framework by establishing an Internal Audit Function and an Audit Committee to provide Council with independent oversight and monitoring of Council’s audit processes. The principles adopted were based upon guidelines issued by the Department of Premier & Cabinet Division of Local Government in October 2008 and revised in 2010. Following an advertising and assessment programme, Council appointed two suitably qualified, independent members for the Committee in May 2010 for the term of Council, after which they will be eligible for extension or re-appointment following a formal review of their performance. The ordinary general election of Councillors will be held on 8 September 2012 after which a new Council will be declared. In accordance with the Audit Committee Charter, the current independent members will then be eligible for extension or re-appointment following a formal review of their performance. Committee Members The Committee is comprised of the following members: Independents: - Mr. Martin Bass (Chairperson) - Mr. Noel Hall

52

REPORT TO COUNCIL

Councillors:

- Councillor Kerryn Sloan - Councillor Prue Cancian (Alternate) Advisors to the Committee All meetings: - Tony Reed, General Manager - Ian Mead, Divisional Manager, Finance & Information Systems & Services - Sam Helweh, Senior Internal Auditor, SSROC - Council’s External Auditors Hill Rogers Spencer Steer, as required. Meetings of the Committee The table below sets out the meetings of the Committee held during the reporting period from November 2012 to date and members’ attendance. Summary Of Committee Meetings and Member Attendance

Meeting Date Noel Hall Martin Bass Cr Kerryn Sloan Cr Prue Cancian (Alt)

2 December 2011 Cr Sloan 17 February 2012 Cr Sloan

11 May 2012 Cr Sloan Background to the Internal Audit Function Following consideration of its requirements for suitably qualified internal resources, Council resolved to join with five other Southern Sydney Regional Organisation of Councils (SSROC) councils to develop a Shared Internal Audit function. The Shared Internal Audit Function is an initiative shared between the following Councils:

(i) Waverley Council (ii) Ashfield Council (iii) Marrickville Council (iv) Burwood Council (v) Botany Council

The benefits of a shared service were that more resources could be acquired by the group and that learnings from the audit of one council can be used to focus areas of risk in other member councils. The Internal Audit function is monitored by the Audit Committee, which itself is governed by a Charter that has been adopted by the Council. The Charter and the Internal Audit Function are based on best practice recommendations made by the Department of Premier & Cabinet Division of Local Government in their Guidelines.

53

REPORT TO COUNCIL

Following a successful first year of the Audit operation, Council at the request of the Committee contracted Ms Tracey Walmsley, an experienced Internal Auditor to co-lead and supplement the existing 3 days per week already allocated so as to provide for a full-time audit function to meet the 2012 Audit Plan requirements. Ms Walmsley resigned in December 2011 but during her employ completed a review of Customer Requests and Complaints Handling. The resignation of Ms. Walmsley will affect the timely completion of the 2012 Audit Plan, however, following a recent recruitment process, Mr Seyonne Kidnapillai has been appointed on a 2 days per week arrangement to co-lead and supplement the 3 days per week provided by the Senior Internal Auditor, Mr Sam Helweh. The 2012 Audit Plan is currently being reviewed based on results of the internal audit process to date, follow up actions of council’s management in observation of internal audit findings and from a more formal risk review. Detailed discussions have also been held with the Executive team to align some reviews with council’s strategic direction and activities undertaken by the council in meeting community expectations. Achievements to Date Since the Committee’s last report to Council in November 2011, the following milestones have been achieved:

(i) The 2012 Audit Plan is currently work in progress and it expected to deliver approximately 70% of the Audit Plan adopted by the Audit Committee. The current achievements of the Audit function continually demonstrate the commitment by management to its objectives and purpose

(ii) The Committee reviewed, amended and approved the Audit Plans for the

2012/2013 year and 3 year plan – 2016, submitted by the Senior Internal Auditor.

A copy of the Audit Plan for 2012/2013 and 3 year Audit plan – 2016 are attached

(iii) The Council has continued its support for resourcing Internal Audit to 5 days

per week, supported by two Senior Internal Auditors provided by SSROC.

(iv) A total of three (3) reviews have been completed since the last report. The completed reviews are as follows;

Customer complaints and requests handling Procurement Contractors and consultants

At this stage, the reports considered by the Committee have identified several issues of inadequate or ineffective internal controls, also many opportunities for operational efficiencies within each area reviewed. The Audit Plan provides for follow up reviews for these and all areas reviewed. The principal objective of such reviews is to ensure that appropriate action has been taken to remedy the issues identified through the internal

54

REPORT TO COUNCIL

audit process. Results of follow up audits will be included in future reports as they are completed. Since the last meeting, Internal Audit has conducted two follow up reports:

Cash management part 1 Domestic waste services

Informal management response to issues identified in reports has generally been positive, although the Committee has identified some responses that it regards as inadequate. In theses cases it has scheduled earlier follow up reviews and has requested that Directors attend its future meetings when appropriate, to provide the Committee with details of follow-up actions to address issues identified through the audit process. Analysis Financial: Funds have been allocated in the budget for the operation and support of an internal audit function.

Delivery Program/Operational Plan: This activity is in line with Delivery Program Direction G1, Council’s decision making processes are open, transparent and corruption resistant and based on sound integrated planning, and Direction G4, Council’s operations are efficient, effective and provide value for money. One of the deliverables in the 2010/2013 Delivery Program is the establishment and support of an internal audit function. This is supported by corresponding actions in the 2011/2012 Operational Plan to develop and implement an internal audit program, provide support to the Audit Committee and review the internal audit program. Consultation: The contents of this report have been reviewed by Committee members and comments have been provided to the Chairperson and the Senior Internal Auditors. Timeframe The next Audit Committee report to Council will be prepared by the Chairperson for Council’s consideration at its November 2012 meeting in accordance with the Audit Committee Charter. Recommendation: That Council receive and note the report. Martin Bass Chairperson Waverley Audit Committee Attachment 1: Audit Plan for 201/2013 Attachment 2: 3 year Audit Plan-2016

55

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il pr

oper

ty in

vest

men

t stra

tegy

H

14

Q

3

Cap

ital W

orks

Pro

gram

-W

aver

ley

Pav

ilion

Rev

iew

the

proc

ess

for C

apita

l Exp

endi

ture

com

plia

nce

with

DLG

, del

egat

ions

, pur

chas

e or

der,

estim

atio

ns, c

ontra

ctor

man

agem

ent,

serv

ice

leve

ls a

nd O

HS

end

to e

nd, a

nd

ensu

re p

roje

ct is

com

plet

ed w

ithin

bud

get.

H

16

Q1

Cas

h M

anag

emen

t Pt2

R

evie

w th

e pr

oces

s fo

r cas

h ha

ndlin

g in

clud

ing

the

colle

ctio

n, h

andl

ing,

rece

iptin

g,

depo

sitin

g an

d re

conc

iliatio

n ac

ross

the

coun

cils

ope

ratio

ns

H

18

Q2

Aud

it Pl

an 2

012/

13 -

Prop

osed

Aud

itabl

e A

rea

Aud

itor

Prio

ritis

atio

n Fa

ctor

s A

udit

Cov

erag

e &

Est

imat

ed T

imel

ines

St

atus

C

orpo

rate

R

isk

Ris

k R

atin

gPr

iorit

y of

Aud

it B

usin

ess

Ris

k Pr

opos

ed C

over

age

D

ays

Qua

rter

En

ding

Acc

ount

s P

ayab

le

Sam

H

elw

eh

CR

1,

CR

2,C

R3,

CR

7,C

R8,

CR

9,C

R10

L C

B

R2,

,B

R7,

BR

9, B

R11

Rev

iew

of t

he p

roce

sses

of s

uppl

ier

setu

p, a

utho

risat

ion,

tim

ely

repo

rting

&

acc

urat

e pa

ymen

t and

dat

a m

inin

g.

10

Q1

Asse

t Mai

nten

ance

–

Kerb

s &

Gut

ter

Sam

H

elw

eh

CR

1,

CR

2,C

R6,

CR

7,

H

A B

R2,

BR

5,B

R7,

BR

10

Rev

iew

the

proc

esse

s of

the

mai

nten

ance

pro

gram

s ca

rrie

d ou

t on

coun

cil a

sset

s by

ext

erna

l ser

vice

pr

ovid

ers,

inte

rnal

sta

ffing

, ser

vice

le

vel a

gree

men

ts, a

utho

risat

ion

and

qual

ifica

tion

of li

cenc

es, w

orks

pe

rform

ed, p

ay ra

tes

for k

erbs

&

gutte

r

18

Q2

57

Aud

it in

Con

fiden

ce

Wav

erle

y C

ounc

il A

udit

Plan

201

2/13

Pa

ge 3

of 5

Aud

itabl

e A

rea

Aud

itor

Prio

ritis

atio

n Fa

ctor

s A

udit

Cov

erag

e &

Est

imat

ed T

imel

ines

St

atus

C

orpo

rate

R

isk

Ris

k R

atin

gPr

iorit

y of

Aud

it B

usin

ess

Ris

k Pr

opos

ed C

over

age

D

ays

Qua

rter

En

ding

Dis

aste

r Rec

over

y M

anag

emen

t S

eyoo

ne

Kid

napi

llai

CR

1,

CR

2,C

R3,

CR

4,C

R5,

CR

6,C

R7,

CR

8,C

R9,

CR

10

M

C

BR1

Rev

iew

the

prog

ress

on

the

impl

emen

tatio

n of

the

busi

ness

co

ntin

uity

pla

nnin

g in

clud

ing

the

disa

ster

reco

very

, thi

s w

as p

revi

ousl

y ra

ised

by

the

Aud

it C

omm

ittee

at t

he

early

sta

ges

of th

e In

tern

al A

udit

func

tion

ince

ptio

ns

14

Q3

Ris

k M

anag

emen

t S

eyoo

ne

Kid

napi

llai

CR

1,

CR

2,C

R3,

CR

4,C

R5,

CR

6,C

R7,

CR

8,C

R9,

CR

10

M

B BR

1 R

evie

w o

f the

cou

ncils

risk

m

anag

emen

t pla

ns to

pro

vide

as

sura

nce

to th

e co

unci

l tha

t the

key

bu

sine

ss ri

sks

are

bein

g ef

fect

ivel

y m

anag

ed. S

peci

fical

ly th

is w

ill in

clud

e a

revi

ew o

f the

risk

sum

mar

y re

ports

to:

C

onfir

m th

e ex

iste

nce

of c

ontro

l ac

tiviti

es id

entif

ied

in th

e co

ntro

l fra

mew

ork;

Ens

ure

the

com

plet

enes

s of

risk

s an

d co

ntro

ls id

entif

ied;

Per

form

lim

ited

test

s to

de

term

ine

the

effe

ctiv

enes

s of

a

sam

ple

of c

ontro

ls; a

nd

D

eter

min

e th

e st

atus

of a

ctio

n pl

ans.

10

Q4

58

Aud

it in

Con

fiden

ce

Wav

erle

y C

ounc

il A

udit

Plan

201

2/13

Pa

ge 4

of 5

Follo

w u

p re

view

s 20

12/1

3

Aud

itabl

e A

rea

Prop

osed

Sco

pe

Rat

ing

Day

s Q

tr

Stat

us

Pro

perty

Man

agem

ent

Rev

iew

of p

rope

rty le

ase

man

agem

ent i

nclu

ding

leas

e ad

min

istra

tion,

pric

ing,

mar

ket

com

petit

iven

ess,

sel

ectio

n of

tena

nts,

repa

irs, v

alua

tion,

and

rent

revi

ews.

H

9

2

On

Stre

et P

arki

ng

Rev

iew

of t

he o

n-st

reet

car

par

king

ser

vice

pro

vide

d, in

clud

ing

the

issu

ing

of re

side

ntia

l pa

rkin

g pe

rmits

, pro

cess

ing

of fi

nes,

acc

essi

ng o

f per

sona

l inf

orm

atio

n, s

egre

gatio

n of

du

ties,

col

lect

ion

of o

utst

andi

ng fi

nes

look

for p

roce

ssin

g ef

ficie

ncie

s.

H

9 3

Pote

ntia

l Str

ateg

ic R

isks

in L

ocal

Gov

ernm

ent

#

Des

crip

tion

SR1

Ope

ratio

nal -

Fai

lure

to a

dequ

atel

y an

ticip

ate

and

deliv

er th

e st

rate

gic

and

oper

atio

nal p

lans

lead

ing

to p

oor p

ublic

infra

stru

ctur

e an

d co

mm

unity

di

ssat

isfa

ctio

n.

SR2

Fina

ncia

l - L

oss

of re

venu

es, r

esou

rces

and

ass

ets

due

to in

effic

ienc

ies

in p

roce

sses

and

inad

equa

te fi

nanc

ial m

anag

emen

t. SR

3 R

eput

atio

nal -

Inci

denc

es o

f cor

rupt

ion,

pub

lic s

afet

y, w

asta

ge o

f res

ourc

es a

nd p

oor p

ublic

rela

tions

hip

man

agem

ent l

eadi

ng to

bre

akdo

wn

of c

omm

unity

co

nfid

ence

SR

4 Le

gisl

ativ

e - F

ailu

re to

com

ply

with

legi

slat

ive

oblig

atio

ns le

adin

g to

dis

pute

s/pe

nalti

es

SR5

Env

ironm

enta

l - E

nviro

nmen

tal i

ncid

ence

s le

adin

g to

env

ironm

enta

l im

pact

s/po

llutio

n W

aver

ley

Cou

ncil’

s To

p Te

n C

orpo

rate

Ris

ks

The

top

ten

corp

orat

e ris

ks id

entif

ied

by th

e E

xecu

tive

and

thei

r tea

m a

re ta

bula

ted

belo

w, a

nd a

re re

flect

ed in

the

Ann

ual A

udit

Pla

n.

59

Aud

it in

Con

fiden

ce

Wav

erle

y C

ounc

il A

udit

Plan

201

2/13

Pa

ge 5

of 5

# D

escr

iptio

n of

cor

pora

te ri

sks

(Org

anis

atio

nal r

isks

for F

Y201

2/20

13)

CR

1

Inab

ility

to m

anag

e co

mm

unity

nee

ds a

nd e

xpec

tatio

ns.

CR

2 In

adeq

uate

com

mun

ity s

ervi

ces

prov

ided

. C

R3

Inad

equa

te c

omm

unity

con

sulta

tion

and

cons

ider

atio

n of

com

mun

ity fe

edba

ck.

CR

4 Fa

ilure

to s

afeg

uard

inte

grity

of c

ounc

il da

ta a

nd fi

nanc

ial r

esou

rces

. C

R5

Failu

re o

f ess

entia

l sup

port

syst

ems.

C

R6

Inab

ility

to s

usta

in a

nd e

nhan

ce a

relia

ble

infra

stru

ctur

e.

CR

7 Fa

ilure

to m

aint

ain

a sa

fe e

nviro

nmen

t for

the

com

mun

ity.

CR

8 In

abilit

y to

del

iver

on

maj

or c

omm

unity

pro

ject

s.

CR

9 In

adeq

uate

pla

nnin

g, m

onito

ring

and

envi

ronm

enta

l ser

vice

s in

the

deliv

eran

ce o

f key

pro

ject

s to

the

com

mun

ity.

CR

10

Con

flict

s of

inte

rest

and

inci

denc

es o

f cor

rupt

ion

with

in c

ounc

il.

C

omm

on B

usin

ess

Ris

ks

In u

nder

taki

ng t

he a

udits

con

tain

ed in

the

Ann

ual A

udit

Pla

n, B

usin

ess

Ris

k fo

cus

has

also

tak

en in

to c

onsi

dera

tion

thirt

een

of th

e m

ost c

omm

on b

usin

ess

risks

dr

awn

from

ele

men

ts c

onta

ined

in t

he G

uida

nce

on A

sses

sing

Con

trols

– t

he C

oCo

Prin

cipl

es (

deve

lope

d by

the

Can

adia

n In

stitu

te o

f C

harte

red

Acc

ount

ants

–

Crit

eria

of C

ontro

l Boa

rd).

The

se a

re s

umm

aris

ed b

elow

. #

Des

crip

tion

of B

usin

ess

risks

(Org

anis

atio

n ris

ks fo

r FY2

012/

2013

)

BR

1

Inab

ility

to w

ithst

and

unan

ticip

ated

eve

nts

such

as

natu

ral d

isas

ters

B

R2

Unn

eces

sary

cos

ts

BR

3 R

even

ue n

ot m

axim

ised

B

R4

Inte

rnal

and

ext

erna

l inf

orm

atio

n un

relia

ble

and

/ or i

rrel

evan

t B

R5

Inef

ficie

nt u

se o

f res

ourc

es

BR

6 In

abilit

y to

take

adv

anta

ge o

f opp

ortu

nitie

s B

R7

Non

-com

plia

nce

with

law

s an

d re

gula

tions

. B

R8

Failu

re to

dev

elop

peo

ple

BR

9 Lo

ss o

f rep

utat

ion

/ cre

dibi

lity

BR

10

Qua

lity

of s

ervi

ce o

r pro

duct

not

at a

ccep

tabl

e st

anda

rd.

BR

11

Ass

ets

not s

afeg

uard

ed

BR

12

Lack

of s

afet

y of

em

ploy

ees

or c

usto

mer

s or

the

envi

ronm

ent

60

W

aver

ley

Cou

ncil

The

Inte

rnal

Aud

it vi

sion

is to

pro

vide

a h

ighl

y va

lued

inte

rnal

aud

it fu

nctio

n th

at

assi

sts

man

agem

ent

to a

chie

ve t

heir

busi

ness

obj

ectiv

es a

nd d

isch

arge

the

ir re

spon

sibi

litie

s by

wor

king

toge

ther

to d

evel

op a

n ef

ficie

nt a

nd e

ffect

ive

syst

em o

f in

tern

al c

ontro

l and

pro

cess

es.

Thre

e Ye

ar A

udit

Plan

Fo

r Jul

y 20

13 to

Jun

e 20

15

Fore

wor

d

The

Ann

ual A

udit

Pla

n ha

s be

en c

onst

ruct

ed to

:

E

ncom

pass

the

role

of I

nter

nal A

udit

as d

efin

ed in

the

Inte

rnal

Aud

it C

harte

r.

E

stab

lish

the

scop

e of

act

iviti

es o

f the

Inte

rnal

Aud

it fu

nctio

n th

roug

h co

nsul

tatio

n w

ith s

enio

r man

agem

ent a

nd ri

sk a

sses

smen

t.

R

efle

ct a

revi

ew a

nd a

naly

sis

of th

e or

gani

satio

n’s

busi

ness

act

iviti

es a

nd a

ssoc

iate

d ris

ks, a

nd to

alig

n w

ith o

rgan

isat

ions

prio

ritie

s.

61

Wav

erle

y C

ounc

il Th

ree

Year

Aud

it Pl

an 2

013

- 201

5 Pa

ge 2

of 6

Thre

e Ye

ar A

udit

Plan

for J

uly

2013

to J

une

2015

D

ivis

ion

Aud

itabl

e A

rea

Prop

osed

Sco

pe

Rat

ing

2013

20

14

2015

Busi

ness

, Se

rvic

es &

P

rope

rty

Ass

et M

aint

enan

ce

Rev

iew

the

proc

esse

s of

the

mai

nten

ance

pro

gram

s ca

rrie

d ou

t on

coun

cil a

sset

s by

ext

erna

l ser

vice

pro

vide

rs, i

nter

nal s

taffi

ng, s

ervi

ce

leve

l agr

eem

ents

, aut

horis

atio

n an

d qu

alifi

catio

n of

lice

nces

, wor

ks

perfo

rmed

, pay

rate

s in

clud

ing;

1. R

oad

Pav

emen

ts 2

. Ker

b &

Gut

ter 3

. Fo

otpa

th 4

. Sto

rmw

ater

Dra

inag

e 5.

Bui

ldin

gs

H

Com

plia

nce

Bui

ldin

g C

ertif

icat

ion

Com

plia

nce

Rev

iew

of t

he c

ertif

icat

ion

proc

esse

s an

d pr

oced

ures

of c

ertif

icat

ion

issu

ing,

com

plia

nce

with

BA

SIX

, cur

renc

y an

d fin

al a

utho

risat

ion

of

certi

ficat

ion

and

colle

ctio

n of

fees

.

H

Cul

tura

l &

Com

mun

ity

Serv

ices

Chi

ld C

are

Cen

tre

Rev

iew

end

to e

nd p

roce

sses

of c

omm

unity

pro

gram

s (s

ampl

e) to

en

sure

com

mun

ity re

side

nts

conf

iden

tialit

y is

pro

tect

ed, a

ppro

pria

te

fund

s m

anag

emen

t, de

lega

tion

and

serv

ices

are

fulfi

lled

adeq

uate

ly

(com

plai

nts)

, Pre

pare

dnes

s fo

r inf

ectio

us /

non

infe

ctio

us d

isea

ses

outb

reak

- co

nsid

er:

in

fluen

za o

utbr

eaks

staf

f spr

ead

of d

isea

se w

ithin

Chi

ld C

are

Cen

tres

H

Cul

tura

l &

Com

mun

ity

Serv

ices

Fam

ily D

ay C

are

R

evie

w e

nd to

end

pro

cess

es o

f com

mun

ity p

rogr

ams

(sam

ple)

to

ensu

re c

omm

unity

resi

dent

s co

nfid

entia

lity

is p

rote

cted

, app

ropr

iate

fu

nds

man

agem

ent,

dele

gatio

n an

d se

rvic

es a

re fu

lfille

d ad

equa

tely

(c

ompl

aint

s)

H

Cul

tura

l &

Com

mun

ity

Serv

ices

Mea

ls o

n W

heel

s M

anag

emen

t (M

oW)

Rev

iew

of t

he p

roce

sses

to m

anag

e th

e M

oW p

rogr

am, i

nclu

ding

ca

ndid

ate

sele

ctio

n, tr

ansp

aren

cy, f

ee c

olle

ctio

n, s

ervi

ce le

vels

, cas

h ha

ndlin

g, o

rder

ing

and

deliv

ery

of m

eals

.

H

Cul

tura

l &

Com

mun

ity

Serv

ices

Wav

erle

y C

omm

unity

Li

ving

Pro

gram

(W

CLP

)

Rev

iew

of t

he p

roce

sses

to m

anag

e th

e W

CLP

pro

gram

, inc

ludi

ng

cand

idat

e se

lect

ion,

tran

spar

ency

, col

lect

ion

of fe

es, a

dmin

istra

tion

of

serv

ice

and

Sta

te fu

ndin

g di

sbur

sem

ents

H

Env

ironm

enta

l Se

rvic

es

Sus

tain

abilit

y R

evie

w o

f the

ove

rall

Env

ironm

enta

l Act

ion

Pla

n an

d ho

w c

ounc

il is

pl

anni

ng to

mee

t tar

gets

, pro

gres

s re

porti

ng a

nd m

ilest

one

track

ing.

H

Fina

nce

&

Info

rmat

ion

Pro

cure

men

t R

evie

w th

e pr

oces

s en

d to

end

man

agem

ent o

f pur

chas

es, s

yste

ms,

de

lega

tions

, aut

horis

atio

n an

d tra

nspa

renc

y in

aw

ardi

ng s

uppl

y of

pr

oduc

t and

ser

vice

s

H

62

Wav

erle

y C

ounc

il Th

ree

Year

Aud

it Pl

an 2

013

- 201

5 Pa

ge 3

of 6

Hum

an

Res

ourc

es &

O

rgan

isat

iona

l D

evel

opm

ent

Ris

k M

anag

emen

t R

evie

w o

f the

cou

ncils

risk

man

agem

ent p

lans

to p

rovi

de a

ssur

ance

to

the

coun

cil t

hat t

he k

ey b

usin

ess

risks

are

bei

ng e

ffect

ivel

y m

anag

ed.

Spe

cific

ally

this

will

incl

ude

a re

view

of t

he ri

sk s

umm

ary

repo

rts to

:

Con

firm

the

exis

tenc

e of

con

trol a

ctiv

ities

iden

tifie

d in

the

cont

rol

fram

ewor

k;

E

nsur

e th

e co

mpl

eten

ess

of ri

sks

and

cont

rols

iden

tifie

d;

P

erfo

rm li

mite

d te

sts

to d

eter

min

e th

e ef

fect

iven

ess

of a

sam

ple

of

cont

rols

; and

Det

erm

ine

the

stat

us o

f act

ion

plan

s.

H

Libr

ary

&

Cus

tom

er

Serv

ices

Cus

tom

er

Com

plai

nts

& R

eque

st H

andl

ing

Rev

iew

end

to e

nd th

e pr

oces

s fo

r man

agin

g cu

stom

er c

ompl

aint

s,

prio

ritis

atio

n, re

porti

ng, s

ervi

ce d

eliv

ery

and

issu

ing

of in

form

atio

n ac

ross

the

coun

cil,

incl

udin

g;

C

usto

mer

ser

vice

requ

est s

yste

m;

C

omm

unic

atio

n; a

nd

Ac

cess

to In

form

atio

n

H

Libr

ary

&

Cus

tom

er

Serv

ices

Cas

h M

anag

emen

t P

t 2

Rev

iew

the

proc

ess

for c

ash

hand

ling

incl

udin

g co

llect

ion,

han

dlin

g,

rece

iptin

g, d

epos

iting

and

reco

ncilia

tion

acro

ss th

e co

unci

ls o

pera

tions

H

Mai

nten

ance

an

d C

onst

ruct

ion

Con

tract

ors

and

Con

sulta

nts

Rev

iew

of t

he p

roce

sses

and

pro

cedu

res

for e

ngag

emen

t of c

ontra

ctor

s an

d co

nsul

tant

s ac

ross

the

orga

nisa

tion

with

par

ticul

ar fo

cus

on p

ublic

w

orks

.

H

Rec

reat

ion

Com

mun

ity

Pla

nnin

g &

P

artn

ersh

ips

Com

mun

ity H

ousi

ng

Man

agem

ent

(WH

AP),

(WH

OP)

Rev

iew

the

proc

esse

s of

impl

emen

tatio

n of

hou

sing

affo

rdab

ility

m

anag

emen

t of t

he d

isad

vant

age

com

mun

ity re

side

nts,

tran

spar

ency

in

sele

ctio

n, s

ervi

ce le

vel a

gree

men

t, re

porti

ng, f

unds

col

lect

ion,

tena

nt

chec

ks a

nd m

aint

enan

ce o

f phy

sica

l res

iden

ce

H

Stra

tegi

c La

nd

Use

Pla

nnin

g U

rban

Pla

nnin

g (Z

onin

g)

Rev

iew

of t

he p

roce

ss to

man

age

plan

ning

, end

to e

nd in

clud

ing

issu

ing

of s

.149

Cer

tific

ates

(Zon

ing)

com

plia

nt w

ith E

P&

A A

ct 1

979,

the

hand

ling

of s

ensi

tive

deve

lopm

ent r

ezon

ing

info

rmat

ion

(insi

der t

radi

ng),

secu

ring

of c

ounc

il re

cord

s, d

eleg

atio

ns o

f aut

horit

y

H

Tech

nica

l Se

rvic

es

Cap

ital W

orks

P

rogr

am -W

aver

ley

Pav

ilion

Rev

iew

the

proc

ess

for C

apita

l Exp

endi

ture

com

plia

nce

with

DLG

, de

lega

tions

, pur

chas

e or

der,

estim

atio

ns, c

ontra

ctor

man

agem

ent,

serv

ice

leve

ls a

nd O

HS

end

to e

nd, a

nd e

nsur

e pr

ojec

t is

com

plet

ed

with

in b

udge

t.

H

Tech

nica

l Se

rvic

es

Cap

ital W

orks

P

rogr

am -C

hild

care

Fa

cilit

y

Rev

iew

the

proc

ess

for C

apita

l Exp

endi

ture

com

plia

nce

with

DLG

, de

lega

tions

, pur

chas

e or

der,

cont

ract

or m

anag

emen

t, se

rvic

e le

vels

and

O

HS

end

to e

nd, a

nd e

nsur

e pr

ojec

t is

com

plet

ed w

ithin

bud

get

H

63

Wav

erle

y C

ounc

il Th

ree

Year

Aud

it Pl

an 2

013

- 201

5 Pa

ge 4

of 6

Gen

eral

M

anag

ers

Uni

t P

rope

rty In

vest

men

t S

trate

gy

Rev

iew

of t

he p

roce

ss fo

r con

sulta

tion,

pla

nnin

g, e

xecu

ting,

repo

rting

an

d co

mpl

ianc

e w

ith g

over

nmen

t and

age

ncie

s in

rela

tion

to c

ounc

il pr

oper

ty in

vest

men

t stra

tegy

H

Busi

ness

&

Serv

ices

C

omm

erci

al W

aste

Se

rvic

es

Rev

iew

of t

he p

roce

sses

to m

anag

e th

e co

mm

erci

al w

aste

ser

vice

s in

clud

ing

new

cus

tom

er s

etup

, pric

ing,

ser

vice

leve

ls a

gree

men

ts,

com

plia

nce

and

finan

cial

per

form

ance

.

M

Busi

ness

&

Serv

ices

Fl

eet M

anag

emen

t R

evie

w o

f the

pro

cess

es to

man

age

the

coun

cil f

leet

ope

ratio

ns e

nd to

en

d, to

ens

ure

all a

sset

s m

aint

aine

d re

gula

rly, s

kille

d &

qua

lifie

d pe

rson

nel o

pera

ting

vehi

cles

and

com

plia

nce

with

RTA

.

M

Busi

ness

, Se

rvic

es &

P

rope

rty

Off-

stre

et P

arki

ng

Rev

iew

of p

rope

rty le

ase

man

agem

ent i

nclu

ding

leas

e ad

min

istra

tion,

pr

icin

g, m

arke

t com

petit

iven

ess,

sel

ectio

n of

tena

nts,

repa

irs, v

alua

tion,

an

d re

nt re

view

s.

M

Cul

tura

l &

Com

mun

ity

Serv

ices

Lice

nsin

g M

anag

emen

t R

evie

w th

e pr

oces

ses

for m

anag

ing

Bon

di J

unct

ion

use

and

activ

ities

an

d pr

oces

sing

app

licat

ions

for a

ppro

val t

o us

e C

ounc

il’s p

ublic

am

eniti

es.

M

Fina

nce

&

Info

rmat

ion

Pro

perty

Info

rmat

ion

Syst

ems

Rev

iew

the

proc

ess

end

to e

nd m

anag

emen

t of p

rope

rty in

form

atio

n sy

stem

s, s

egre

gatio

n, is

suin

g of

dat

a, s

tora

ge o

f dat

e, a

cces

s to

dat

a et

c

M

Fina

nce

&

Info

rmat

ion

Rat

es &

Cha

rges

R

evie

w th

e pr

oces

s of

man

agin

g th

e ra

te p

ricin

g, c

harg

es, c

olle

ctio

n,

enfo

rcem

ent a

nd o

ther

cou

ncil

fees

cha

rged

to c

omm

unity

resi

dent

s an

d co

mm

erci

al o

pera

tors

.

M

Gov

erna

nce,

A

dmin

&

Exe

cutiv

e

Com

plia

nce

Con

duct

a re

view

on

the

leve

l of c

ompl

ianc

e w

ithin

cou

ncil

on th

e aw

aren

ess

of c

odes

of c

ondu

ct, r

egis

ters

, eth

ics,

con

flict

of i

nter

est,

etc

M

Hum

an

Res

ourc

es &

O

rgan

isat

iona

l D

evel

opm

ent

Gen

eral

Insu

ranc

e E

nd to

End

revi

ew o

f the

cou

ncils

gen

eral

insu

ranc

e m

anag

emen

t pr

oces

s, c

urre

ncy,

cla

ims

man

agem

ent,

paym

ents

incl

udin

g m

otor

ve

hicl

e, m

arin

e, c

ontra

ct, p

ublic

liab

ility

, ele

ctro

nic,

mac

hine

ry a

nd

Ens

ure

all c

ounc

il in

sura

nces

are

cur

rent

, app

licab

le a

nd c

ompe

titiv

e /

offe

r val

ue fo

r ser

vice

. In

sura

nce

Pro

gram

Rev

iew

to in

clud

e:

• val

ues

and

dedu

ctib

les

• Ass

et v

alue

s • I

nsur

ance

alte

rnat

ives

• P

olic

y co

vera

ge (i

nc 3

rd p

arty

par

tner

s fo

r eve

nts

and

staf

f ind

emni

ty)

• Bro

ker S

ervi

ces

M

Stra

tegi

c La

nd

Use

Pla

nnin

g S

ocia

l and

Affo

rdab

le

Hou

sing

R

evie

w o

f the

pro

cess

of s

trate

gic

plan

ning

for t

he d

evel

opm

ent o

f af

ford

able

hou

sing

pro

ject

s in

line

with

Wav

erle

y S

trate

gic

dire

ctio

ns,

look

ing

at s

ite s

elec

tion,

resi

dent

ial c

riter

ia, f

undi

ng a

nd p

roje

ct

M

64

Wav

erle

y C

ounc

il Th

ree

Year

Aud

it Pl

an 2

013

- 201

5 Pa

ge 5

of 6

man

agem

ent

Cul

tura

l &

Com

mun

ity

Serv

ices

Spe

cial

Eve

nt

Man

agem

ent

Rev

iew

the

proc

esse

s of

the

man

agem

ent o

f spe

cial

eve

nts,

incl

udin

g ef

fect

ive

plan

ning

, coo

rdin

atio

n an

d m

onito

ring

spec

ial e

vent

s he

ld in

B

ondi

bea

ch a

nd c

oast

al re

serv

es, e

nsur

ing

that

they

are

wel

l man

aged

an

d sa

fe e

vent

s th

at e

nhan

ce th

e pl

ace

and

do n

ot n

egat

ivel

y im

pact

on

publ

ic a

men

ity

L

Fina

nce

&

Info

rmat

ion

Acc

ount

s R

ecei

vabl

e R

evie

w o

f the

end

to e

nd p

roce

sses

of m

onie

s co

llect

ed, r

ecei

ptin

g,

timel

y re

porti

ng, p

rovi

sion

s, a

ccur

ate

billin

g ra

tes

L

Fina

nce

&

Info

rmat

ion

Del

egat

ions

of

Aut

horit

y R

evie

w th

e ap

plic

atio

n of

app

rove

d de

lega

tions

of a

utho

rity

and

mon

itorin

g of

the

purc

hasi

ng a

nd a

ppro

val p

roce

ss.

L

Fina

nce

&

Info

rmat

ion

Em

ploy

ee E

xpen

ses

The

proc

esse

s of

cap

turin

g, v

erify

ing,

aut

horis

ing

and

reim

burs

ing

empl

oyee

exp

ense

s an

d tra

vel c

osts

acc

ordi

ng to

pol

icy

and

lega

l re

quire

men

ts, e

.g. F

BT.

L

Fina

nce

&

Info

rmat

ion

Acc

ount

s P

ayab

le

Rev

iew

of t

he p

roce

sses

of s

uppl

ier s

etup

, aut

horis

atio

n, ti

mel

y re

porti

ng

& a

ccur

ate

paym

ent a

nd d

ata

min

ing.

L

Hum

an

Res

ourc

es &

O

rgan

isat

iona

l D

evel

opm

ent

Rec

ruitm

ent a

nd

Sel

ectio

n R

evie

w th

e pr

oces

s fo

r the

man

agem

ent o

f rec

ruiti

ng o

f new

sta

ff to

co

unci

l, in

clud

ing

the

adve

rtisi

ng, i

nter

view

, sel

ectio

n, a

war

ding

of

posi

tion

alig

ned

to H

R S

trate

gic

Pla

n.

L

Hum

an

Res

ourc

es &

O

rgan

isat

iona

l D

evel

opm

ent

Trai

ning

&

Dev

elop

men

t ~C

ompl

ianc

e &

G

over

nanc

e

Rev

iew

the

end-

to-e

nd m

anag

emen

t of t

he p

roce

ss o

f Tra

inin

g, L

earn

ing

and

Dev

elop

men

t to

cove

r are

as th

at c

an b

e im

pact

ed o

n th

roug

h be

tter

risk

man

agem

ent.

Incl

udes

:

Cod

e of

Con

duct

and

Eth

ics

Trai

ning

revi

ew

A

dequ

acy

of tr

aini

ng

P

rote

cted

dis

clos

ures

Cor

rupt

ion

and

Frau

d aw

aren

ess

com

plia

nce

train

ing

R

isk

man

agem

ent.

L

Hum

an

Res

ourc

es &

O

rgan

isat

iona

l D

evel

opm

ent

Wor

kers

co

mpe

nsat

ion

Rev

iew

of t

he p

roce

sses

to m

anag

e W

orke

rs C

ompe

nsat

ion

Cla

ims

from

end

to e

nd, c

onsi

derin

g as

sess

men

t, cl

aim

man

agem

ent a

nd re

turn

to

wor

k pr

actic

es.

L

Par

ks &

Ope

n S

pace

O

pera

tions

Ope

n S

pace

M

aint

enan

ce

Rev

iew

the

proc

esse

s to

man

age

the

mai

nten

ance

of o

pen

spac

es,

incl

udin

g pa

rks,

rese

rves

, bea

ches

whe

reby

wha

t con

tract

ors

are

enga

ged,

ser

vice

leve

ls a

gree

men

ts, O

HS

, inv

oici

ng e

tc

L

65

Wav

erle

y C

ounc

il Th

ree

Year

Aud

it Pl

an 2

013

- 201

5 Pa

ge 6

of 6

Par

ks &

Ope

n S

pace

O

pera

tions

Par

ks a

nd R

eser

ves

Boo

king

s R

evie

w th

e pr

oces

ses

of b

ooki

ngs

for p

arks

, res

erve

s an

d ot

her o

pen

area

cou

ncil

asse

ts, t

o en

sure

cor

rect

fees

cha

rged

, col

lect

ion

of fu

nds,

re

conc

iliatio

n

L

66

REPORT TO COUNCIL

Improved Place Management – Trial Outcomes (A04/2016) Report dated 9 August 2012 from the Director, Public Works & Services about the implementation of Mayor’s Civic Pride and Public Place Monitor initiatives. Recommendation: That Council receive and note the report. Purpose of Report On 21 February 2012 the Council resolved to trial the establishment of Public Place Monitors. The motion required a report on the outcomes be presented to the August Council meeting. Background / Introduction At the Council meeting in February Council endorsed the Mayoral Minute as detailed:

That Council:

1. Initiate a trail for three months with the assignment of two staff as ‘local place

monitors’. Their task will be to traverse the entire Waverley Council area, excluding parks, on an ongoing basis to identify and report occurrences of:

a. Dumped rubbish b. Cracked footpaths and dangerous verges requiring unscheduled repair c. Graffiti d. Shopping trolleys e. Abandoned vehicles f. Unkempt public trees and tree guards g. Council assets in need of repair or cleaning

Analysis To date in both Mayor’s Civic Pride and Public Place Monitor initiative has resulted in 7946 entries to date 3773 have been completed. Some of the more prominent were 1536 dumped rubbish, 1370 graffiti and 517 tree maintenance issues resolved. The weekly amount of entries to the register has declined significantly since its’ inception due to improved and timely action and entries already recorded for completion. Staff from Technical Services, Place Management and Public Works and Services has continued over this period to canvass the LGA for issues to report for rectification. The introduction of the Civic Pride and Public Place Monitor has resulted in proactive response to maintenance issues within the LGA. Ideally problems are resolved before a resident feels compelled to log a service desk. With this in mind it was important to analyse the impact of the initiative on the logging of Service Desks.

67

REPORT TO COUNCIL

A comparison of the 6 months leading up to the introduction of the register to the six months of implementation has revealed the following statistics. In the 6 months prior to the Public Place Monitor program there were 3205 requests. This was reduced to 1742 requests for the 6 months after. This is a reduction of 46% with the major areas of improvement being signs and dumped rubbish. A summary of Service Desk reports before and after the Public Place Monitor initiative is provided in the table below

Service Desk Reports Aug 11 ‐ Jan 12 Feb ‐ July 2012 Rubbish Dumped 1635 812 ↓ 50% Graffiti 289 273 ↓ 6% Street Cleaning 155 59 ↓ 62% Grass Cutting 109 40 ↓ 63% Nature strips 19 5 ↓ 74% Graffiti 289 273 ↓ 6% Street Litter Bins 22 12 ↓ 45% Trees ‐ Pruning 261 111 ↓ 57% Trees ‐ Root causing damage 36 14 ↓ 61% Parks ‐ Request to mow 22 5 ↓ 77% Maintenance ‐ Carpenters 58 17 ↓ 71% Maintenance ‐ Plumbers 40 12 ↓ 70% Maintenance – Painters 19 9 ↓ 53% Maintenance ‐ Litter Bins Maintenance 16 1 ↓ 94% Maintenance ‐ Signage Meter & Res Parking 105 32 ↓ 70% Maintenance ‐ Signage traffic 130 67 ↓ 48%

Total 3205 1742 ↓ 46%

There is scope for further improvement with additional refining of our systems and operations to cater for the improved service delivery. These systems are being improved and but there is a need for a longer period to realise the full benefit of the initiative. For this reason there is a need to continue the program for a further 6 months. It is anticipated improvement should resonate through Council through to areas such as the customer service centre that, with reduced calls and logging would be able to concentrate efforts and resources to other areas. It is proposed the Project Officer, Service Coordinator from the newly consolidated Place Management Division will continue to undertake inspections in the Bondi Beach, Bondi Junction and village shopping strips whilst the other 2 staff from the Technical Services and Maintenance Construction Divisions will inspect the remaining LGA. There is also a weekly inspection of every street for illegal dumps by the Resource Recovery Supervisors as part of their daily duties.

68

REPORT TO COUNCIL

• Financial: The program is funded within the existing budget allocations of the 2012/2013

budget. • Delivery Program/Operational Plan: The proposals meet a range of directions,

strategies and actions from the Strategic Plan, Delivery Program and Operational Plan as outlined in the attached report.

• Consultation: Ongoing with all relevant stakeholders Timeframe Immediate and ongoing for the next 6 months. Recommendation: That Council receive and note the report. Mark Wood Director, Public Works & Services

69

REPORT TO COUNCIL

New Waverley Council Depot Site – Re-exhibition of the 2012/13 Revenue Policy (A12/0193) Report dated 10 August 2012 from the Director, Corporate & Technical Services seeking approval to publicly re-exhibit an amended Statement of Borrowings in the adopted 2012/13 Revenue Policy for purposes of financing cash flows on purchase and construction of Council depot facilities. Recommendation: That Council:

1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue Policy.

2. Approve public re-exhibition of Council’s 2012/13 Revenue Policy to seek public

comment on increased borrowings as a source of short term cash flow funding for purchase and construction of new depot facilities.

Background / Introduction At its meeting of 17 July 2012, Council resolved to “finalise purchase arrangements” with Macquarie Development Capital Australia for acquisition of a new depot at 67A Bourke Road Alexandria. The resolution to finalise the purchase was made based on advice provided in the report that the most appropriate method of providing a cash flow funding source for the purchase and construction would be by an external loan. Council was advised that loans to bridge any short term gaps between purchase and construction of the new depot site and sale of all or part of our current depot site at Green Square may be needed for up to 2 years. The report provided an indication of loan costs, based on an example of $9 million being required in loans over two years. The suggested approach was for interest only loans, renewed or discharged at the end of any 90 day period. Interest payments can be serviced via reserved funds including domestic waste reserves. Capital would be repaid by the sale of property, namely the northern portion of the depot and if necessary, parts of the southern portion, due to be sold as soon as subdivision plans can be completed. In short, the borrowings can be secured and repaid by the sale of property and the strategy fills any cash gaps between receiving proceeds of those sales and the various outlays required for the new depot. Based on current projections of cash coming in and going out, it is not expected that loans exceeding say $10 million will be required at any one time. However, there is a possibility that total borrowings may be required up to $17 million to complete the purchase and construction, albeit in a sequence of separate loans. Current situation Council was advised in the July report of the requirement to publicly exhibit a revised Revenue Policy stating the amount to be borrowed, the sources of funds and the means of securing the loan. At present, it is expected that Council may be required to settle the purchase of 67A Bourke Road around October 2012. To be able to borrow we must therefore exhibit the revised Revenue Policy as soon as possible. The proposed exhibition timetable is:

70

REPORT TO COUNCIL

27 August to 24 September – Public exhibition

16 October – Council consideration of comments and adoption of revised Revenue Policy.

Nothing in the current adopted Revenue Policy will change except the Statement of Borrowings. It is proposed simply to insert the following paragraph into the current Statement:

Council is also considering a short term (up to 2 year) loan facility or facilities of up to $17 million to provide initial funding for a new works depot. The loan funding is a cash flow funding source until the proceeds from the sale of the existing works depot are received and therefore, provides an orderly organisational transfer from the old depot to the new. Indicative rates from Council’s bank for a short term loan are 4.83% per annum based on a variable 90 day Bank Bill Swap rate of 3.53% plus a margin of 1.30%.

All other parts of the current adopted Statement of Borrowings remain unchanged. Note: Effect of Caretaker Period – Advice received from the Division of Local Government is that the action of Council re-exhibiting its Revenue Policy does not breach DLG Circular 20-19 as it is only seeking community input on a course action agreed to at its July meeting. Analysis • Financial Due to the flexibility of the loan vehicle and the current competitive interest rate market for this type of loan, the strategy provides a feasible means of managing cash flows on this major operational necessity. Funds are available in the domestic waste reserve to service interest repayments and capital is secured by property sales. • Delivery Program/Operational Plan Accords with the Delivery Program 2010-2013 directions of G5 “Council is a financially sustainable organisation and Strategy G5b “Undertake long term financial planning” – Deliverable “Council’s expenditure is funded sustainably”. • Consultation Upon completion of exhibition and adoption of the revised Revenue Policy, the Minister for Local Government will be informed of the adopted revised Statement of Borrowings. Timeframe See above. Recommendation: That Council:

1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue Policy.

71

REPORT TO COUNCIL

2. Approve public re-exhibition of Council’s 2012/13 Revenue Policy to seek public comment on increased borrowings as a source of short term cash flow funding for purchase and construction of new depot facilities.

Bronwyn Kelly Director, Corporate & Technical Services

72

REPORT TO COUNCIL

Arts Plus Plan (A06/0195) Report dated 10 August 2012 from the Director Recreation Customer and Community Services regarding the Arts Plus Plan. Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012 Purpose of Report The purpose of this report is to further update Council on the consultation process for the Arts Plus Plan with particular reference to the Precinct Committees and to seek adoption of the final draft by Council. Background / Introduction This report responds to the Council motion dated 17 July 2012, “that the matter [Arts Plus] be deferred to the next Council meeting in order to allow consultation to be undertaken with the local Precinct Committees”. Since that Council meeting on July 17 all Precinct Committees have been contacted again to check whether they needed further consultation on the Arts Plus Plan. The results of this further contact have been set out below in table form. Prior to the last report on Arts Plus at the July 17 Council meeting a range of consultations were undertaken. Arts Plus was exhibited at the Bondi Pavilion, Bondi Waverley School of Arts, Council Chambers, Customer Services Centre, Mill Hill Centre and Waverley Library. Workshops attended by 35 participants including artists and community members were held at the Waverley Library, Bondi Waverley School of Arts and the Bondi Pavilion. A presentation on the draft Arts Plus Plan was offered to all Precincts and to local arts groups. Presentations were undertaken to two Precincts and to Bondi Writers Group. The Arts Plus Plan has generally been very well received. Eleven submissions were received and are summarised in Attachment 1 which includes responses. As evident in this overview of submissions, the issues raised can be accommodated fairly easily with minor amendments to the draft document. Text changes have been made and incorporated into the draft document and highlighted in the report to Council in July. Some further administrative changes have also been made since the meeting on July 17th. All Precincts were offered an opportunity to be included in the consultation on the draft Arts Plus Plan. However the opportunity has been taken following the last Council meeting to review their involvement and to offer further presentations and information. While no Precinct wished to make further submissions some have requested presentations in the future on the adopted plan. Chronology of communications and consultation with Precinct Committees on the draft Arts Plus Plan. 18 May 2012 - Council staff emailed all Precinct Executives details of the draft Arts Plus Plan. This email included details on:

• the exhibition period

73

REPORT TO COUNCIL

• avenues for providing feedback and • an open invitation to all Precincts to request a presentation by Council’s Cultural

Development Officer on the draft Arts Plus Plan at their respective Precinct meetings. Response from Precincts to the 18 May email: Bondi Beach and North Bondi Precincts took up the offer of a presentation at their respective Precincts meetings. Two members of the Bondi Beach Precinct participated in the wider Arts Plus community consultation workshops at Bondi Pavilion on 27 June 2012 resulting in three Bondi Beach Precinct members providing comments on Council’s Have Your Say portal. Following the Council meeting on 17 July 2012, Council officers again made contact with the Executives of all 13 Precincts to ascertain if any Precinct representative wanted to provide further input to the draft Arts Plus Plan. This follow up action by Council officers included:

• an email (dated 18 July) to all Precinct Executives inviting them to make contact they would like a presentation, round table discussion or any other consultation method on the draft Arts Plus Plan

• A phone call to the 13 Precinct Convenors to discuss the receipt of the email and to ask if any further follow-up was required.

• After the phone contact was made, a copy of the draft Arts Plus Plan was also emailed to every Precinct welcoming any comments.

The emails and follow up phone calls to Precinct Executives did not generate any written feedback on the draft Plan from Precincts. However, four Precincts (Bondi Beach, Bondi Junction, Charing Cross, South Bondi) expressed interest in hearing about the finalised Plan at their respective Precincts meetings later in the year. An additional individual submission was also received as a result of this process - see notes on Dover Heights Precinct below. See table below for summary of responses from contacts made with Precinct following the 17 July Council below.

Precincts Summary of Responses to second round of contact with Precincts following the 17 July Council meeting

Bondi Beach Requested a follow up report at their November 2012 Precinct meeting given that they had already provided input into the Plan back in June.

Bondi Junction Did not want to make any written input on the draft Arts Plus Plan but requested a presentation of the finalised Plan at their November Precinct meeting

Bondi West Did not want to make any written input on the draft Arts Plus Plan and made no requests for further consultation

Bronte Did not want to make any written input on the draft Arts Plus Plan and no requests for further consultation

Bronte Beach Did not want to make any written input on the draft Arts Plus Plan and no requests for further consultation

Charing Cross

A round table presentation by the Cultural Development Officer was provided to the newly elected Convenor on 24 July. Whilst the Convenor did not want to make any written input on the draft Arts Plus Plan, she did request a presentation of finalised Arts Plus Plan at the October Precinct meeting.

74

REPORT TO COUNCIL

Precincts Summary of Responses to second round of contact with Precincts following the 17 July Council meeting

Dover Heights

Did not want to make any written input on the draft Arts Plus Plan and made no requests for further consultation. One further written response was received from an individual which:

• Identified issues around developing Waverley’s arts groups, supporting artist run initiatives and equitable access to Council’s facilities and opportunities. Officer response: The Arts Plus Plan is the document to deliver change in these areas - strategies 2.3, 2.4 and 5.1 address these issues.

• Suggested that Council’s programs may be under-priced. Officer response: This is addressed in Arts Plus strategies 1.2 and 1.3 updating Council's Pricing Policy to accommodate tiered and concessionary pricing for cultural programs.

• Suggested the document look beyond the LGA boundaries of Waverley. Officer response: This is addressed in Arts Plus Strategy 5.2 working with SSROC counterparts.

North Bondi This Precinct made their input at their June Precinct meeting when the Cultural Development Officer presented at the meeting.

Penkivil Did not want to make any written input on the draft Arts Plus Plan and no requests for further consultation were made.

Queens Park Did not want to make any written input on the draft Arts Plus Plan and no requests for further consultation were made. The Precinct Executive mentioned it at their 8 August meeting but no feedback was forthcoming.

Rose Bay Did not want to make any written input on the draft Arts Plus Plan and no requests for further consultation were made.

South Bondi Did not want to make any written input on the draft Arts Plus Plan but requested a presentation of the finalised Plan at their September Precinct meeting.

Vaucluse Did not want to make any written input on the draft Arts Plus Plan and made no requests for further consultation.

Analysis Proposed Changes to the Draft As reported to the July 17 meeting and after assessing the submissions the following minor text amendments are proposed and have been incorporated in the draft. Page 8 added “The federal government has drafted the new National Cultural Policy www.culture.arts.gov.au”. Page 10 updated “Graham Chalcroft’s ‘Park Life’ was designed with the Waverley Historical Society and local sporting clubs to create a ceiling installed artwork in the entry foyer of the Margaret Whitlam Recreation Centre.” Page 10 added “The Toga Group will commission a program of artworks for their “Bondi Boheme” development.”

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REPORT TO COUNCIL

Page 13 added “Bondi Writers Group”. Page 42 added “and the Bondi Waverley School of Arts”. Page 52 amended “artists” to “working artists and arts activities for the community”. Page 55 amended within the Strategy heading 5.3: “Waverley brand” to “arts brand across the Waverley Local Government Area”. Page 55 added action “Utilise social networking, SMS, mobile phone apps, links to other websites and interactive calendars to promote the arts in Waverley”. Some minor administrative amendments have also been made since the last meeting. Copies of the amended Arts Plus Plan will be forwarded separately to Councillors. Financial Minor costs for the graphic design and printing of the Arts Plus Plan for public availability and purchase will be sourced from the RCPP recurrent budget. Analysis of sources of funds for implementation is included in the Arts Plus Action Plan. Delivery Program/Operational Plan Completion of the Arts Plus Plan is a priority in Council’s Delivery Program to: • Enrich the cultural life of the community by providing and supporting a variety of cultural

events and activities for residents and visitors • Encourage art in public places and public art in private developments • Create opportunities in the creative sector to retain local artists and cultural providers in

Waverley Consultation The consultation process involved the public exhibition of the draft Arts Plus Plan including a series of presentations/workshops at Council’s cultural venues – the Library, Bondi Waverley School of Arts and Bondi Pavilion. Website consultation was carried out from 18 May to 27 June 2012 on Council’s “Have Your Say” portal. Consultation with Precincts is described above. Consultation has also been undertaken with key internal Council stakeholders including staff from the Library, Bondi Pavilion, Place Managers, Recreation Community Partnerships and Planning, Community and Cultural Services and Councillors. Timeframe Once adopted, the short term actions (0 - 5 years) outlined in the Arts Plus Plan can commence. Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012 Cathy Henderson Director, Recreation Customer and Community Services

76

REPORT TO COUNCIL

Authors: Wendy Hee, Maree Girdler Attachments: 1. Submissions on the Draft Arts Plus Plan and Proposed Response (as provided at 17 July

2012 Council meeting)

2. Draft Arts Plus Plan

77

Atta

chm

ent O

ne: S

ubm

issi

ons

on th

e dr

aft A

rts

Plus

Pla

n an

d pr

opos

ed re

spon

se

1

Com

men

ts

Sum

mar

y of

Issu

es

Res

pons

e A

rts

Plus

Str

ateg

y/

Page

Ref

eren

ce

A

• W

e ne

ed a

fter s

choo

l art

prog

ram

s at

Bon

di-W

aver

ley

Sch

ool o

f Arts

to s

ervi

ce lo

w in

com

e fa

mili

es li

ving

in

Wav

erle

y ar

ea

•

Wha

t typ

e of

pro

gram

s? -

knitt

ing,

wea

ving

, cre

ativ

e w

ritin

g,

jew

elle

ry m

akin

g, fa

shio

n de

sign

sew

ing

patte

rn c

uttin

g,

shor

t film

pro

duct

ion.

Let

’s te

ach

child

ren

real

ski

lls

•

Art

bus

on O

xfor

d S

treet

– lo

cal a

rtist

s in

act

ion

•

Asi

de fr

om ju

st a

rt pr

ogra

ms

- Let

’s ta

p in

to th

e hu

man

ca

pita

l via

vol

unta

ry p

rogr

ams.

I 'm

sur

e th

e R

ussi

an

com

mun

ity h

as m

any

skill

ed re

tired

eng

inee

rs th

at w

ould

lo

ve to

teac

h ki

ds fo

r a fe

w h

ours

. O

ther

idea

s in

clud

e M

odel

pla

ne m

akin

g, b

asic

ele

ctro

nic

circ

uits

.

1.

Sch

ool H

olid

ay

prog

ram

s •

Sch

ool h

olid

ay p

rogr

ams

in th

e B

ondi

-W

aver

ley

Sch

ool o

f Arts

are

del

iver

ed b

y th

e W

aver

ley

Woo

llahr

a S

choo

l of A

rts

(WW

AS

), in

depe

nden

t of C

ounc

il. T

he

resp

onse

will

be

pass

ed o

nto

WW

AS

bo

ard

and

staf

f •

Vol

unte

er p

rogr

ams

are

man

aged

thro

ugh

Civ

ic P

ride

and

Sen

iors

Cen

tre p

rogr

ams.

Th

is re

spon

se w

ill b

e pa

ssed

on

to

rele

vant

offi

cers

•

Act

iviti

es o

n O

xfor

d S

t Mal

l are

man

aged

by

the

Bon

di J

unct

ion

Pla

ce M

anag

emen

t O

ffice

. Th

is re

spon

se w

ill b

e pa

ssed

on

to

the

rele

vant

offi

cers

Stra

tegy

3.2

pag

e 42

: ad

d B

ondi

Wav

erle

y S

choo

l of

Arts

to “W

aver

ley

Libr

ary”

as

ven

ues

• W

hat I

sug

gest

is to

revi

ew le

asin

g ar

rang

emen

t for

the

danc

e sc

hool

. To

my

know

ledg

e th

e sc

hool

has

ope

rate

d th

ere

for t

he la

st 3

0 ye

ars.

Is

this

righ

t to

give

one

ope

rato

r ha

s to

tal m

onop

oly

over

one

bui

ldin

g?

•

Wha

t abo

ut th

e ad

join

ing

land

? C

ould

we

put a

con

tain

er

term

inal

or d

emou

ntab

le o

n it

- and

run

art p

rogr

ams

ther

e?

Ther

e ar

e po

rtion

s of

land

in th

e W

aver

ley

area

that

are

cu

rren

tly u

nder

-util

ized

.

2.

Cou

ncil

spac

es fo

r ar

tists

and

art

activ

ities

• S

trate

gy 5

.1 c

ultu

ral v

enue

s au

dit w

ill

info

rm a

n E

OI p

roce

ss th

at s

uppo

rts

wor

king

arti

sts

and

arts

act

iviti

es fo

r the

co

mm

unity

•

Adj

oini

ng la

nd u

se is

out

side

of t

he s

cope

of

Arts

Plu

s. I

t is

man

aged

und

er th

e B

ondi

Wav

erle

y S

choo

l of A

rts P

lan

of

Man

agem

ent (

2004

)

Stra

tegy

5.1

pag

e 53

B

• W

e sh

ould

lobb

y A

rts N

SW

Cap

ital t

o in

vest

in in

frast

ruct

ure

deve

lopm

ents

for B

ondi

Pav

ilion

as

a cu

ltura

l fac

ility

(and

an

icon

) with

som

e ki

nd o

f coo

pera

tive

fund

ing

and

in k

ind

and

man

agem

ent e

ffort

betw

een

Tam

aram

a R

ock

Sur

fers

, W

aver

ley

Cou

ncil,

and

Arts

NS

W.

They

've

sunk

a d

ime

in

Car

riage

Wor

ks a

nd it

is n

ow a

n ic

onic

pie

ce o

f arts

in

frast

ruct

ure.

The

Bon

di P

avili

on is

alre

ady

here

and

read

y to

go

- it j

ust n

eeds

a re

deco

ratio

n an

d a

plan

.

1.

Bon

di P

avili

on

• Th

e up

grad

e of

the

Bon

di P

avili

on b

uild

ing

is o

utsi

de o

f the

sco

pe o

f Arts

Plu

s. I

t is

man

aged

und

er th

e B

ondi

Pav

ilion

Ass

et

Pla

n (2

008)

•

Stra

tegy

5.2

coo

rdin

ates

Cou

ncil’

s ex

tern

al re

latio

nshi

ps w

ith fu

nder

s an

d pe

ak b

odie

s

Stra

tegy

5.2

pag

e 54

C

• I f

ound

all

the

idea

s re

gard

ing

the

Arts

Plu

s to

be

posi

tive

and

impl

emen

tabl

e 1.

S

uppo

rts A

rts P

lus

Pla

n •

Non

e

D

• It

is v

ery

com

preh

ensi

ve a

nd it

will

be

exci

ting

to s

ee it

im

plem

ente

d.

•

I wou

ld li

ke to

see

Wav

erly

pro

mot

ed a

s a

crea

tive

com

mun

ity.

With

gre

ater

sup

port

and

oppo

rtuni

ties

for

artis

ts v

ia a

cces

sibl

e in

form

atio

n ab

out l

ocal

arti

sts

(web

site

s, m

obile

pho

ne a

pps,

inte

ract

ive

even

ts c

alen

dar

that

can

be

regu

larly

upd

ated

, lin

ks to

oth

er w

ebsi

tes)

stu

dio

trails

and

oth

er o

ppor

tuni

ties

to s

ee th

e w

ork

of lo

cal a

rtist

s,

1.

Mar

ketin

g of

the

Arts

in

Wav

erle

y •

The

mar

ketin

g of

the

Wav

erle

y LG

A fa

lls

outs

ide

of th

e sc

ope

of A

rts P

lus

• S

trate

gy 1

.1 d

evel

ops

a ca

lend

ar o

f ev

ents

and

Stra

tegy

5.3

dev

elop

s an

Arts

m

arke

ting

plan

. N

oted

this

incl

udes

link

s to

oth

er w

ebsi

tes,

mob

ile p

hone

app

s,

inte

ract

ive

cale

ndar

etc

Stra

tegy

1.1

pag

e 18

S

trate

gy 5

.3 p

age

55

78

Atta

chm

ent O

ne: S

ubm

issi

ons

on th

e dr

aft A

rts

Plus

Pla

n an

d pr

opos

ed re

spon

se

2

Com

men

ts

Sum

mar

y of

Issu

es

Res

pons

e A

rts

Plus

Str

ateg

y/

Page

Ref

eren

ce

stud

io s

pace

s fo

r ind

ivid

ual,

shar

ed s

pace

s w

here

peo

ple

can

wor

k to

geth

er, c

olla

bora

tions

.. •

Stra

tegy

2.3

Ope

n S

tudi

o D

ays

at th

e S

choo

l of A

rts c

an b

e ex

tend

ed to

ga

llerie

s an

d pr

ivat

e st

udio

s e.

g. B

ondi

W

inte

r Mag

ic a

rt tra

il

Stra

tegy

2.3

pag

e 33

• I w

ould

als

o lik

e to

see

mor

e op

portu

nitie

s fo

r non

-arti

sts

to

mak

e/cr

eate

/per

form

- e.

g. e

vent

s th

at in

clud

e cr

eatin

g co

stum

es /

prop

s / p

erfo

rman

ces

/ ins

talla

tions

; cla

sses

; op

en s

tudi

os w

here

peo

ple

can

be in

spire

d se

eing

arti

sts

at

wor

k.

•

At a

mor

e pr

actic

al le

vel i

t wou

ld b

e gr

eat t

o ha

ve m

ore

even

ts/c

lass

es e

tc a

t the

Bon

di P

avili

on d

urin

g th

e w

eek.

A

nd, f

or th

ose

of u

s w

ho w

ork,

cla

sses

in th

e ev

enin

g at

the

Sch

ool o

f Arts

and

Bon

di P

avili

on.

2.

Hig

her p

artic

ipat

ion

for

adul

ts, w

orki

ng

prof

essi

onal

s an

d se

nior

s in

com

mun

ity

cultu

ral d

evel

opm

ent

e.g.

eve

ning

cla

sses

3.

B

ondi

Pav

ilion

• E

veni

ng a

rt cl

asse

s at

the

Sch

ool o

f Arts

ar

e ru

n by

WW

AS

inde

pend

ently

of

Cou

ncil.

The

resp

onse

s w

ill b

e pa

ssed

on

to th

e W

WA

S b

oard

and

sta

ff •

Stra

tegy

1.2

dev

elop

s E

OI p

roce

sses

ca

lling

for o

pen

subm

issi

ons

to ru

n ar

ts

clas

ses

and

even

ts th

at c

ontri

bute

to th

e B

ondi

Pav

ilion

Cul

tura

l Pro

gram

.

Stra

tegy

1.2

pag

e 24

• It

wou

ld a

lso

be g

reat

to s

ee s

trong

er li

nks

betw

een

Cou

ncil,

ar

tists

and

loca

l pro

perty

ow

ners

sim

ilar t

o R

enew

N

ewca

stle

whe

re a

rtist

s ca

n w

ork

and

set u

p po

p-up

ga

llerie

s/sh

ops/

mar

kets

in v

acan

t sho

ps/w

areh

ouse

s et

c.

4.

Em

pty

Spa

ces

proj

ect

with

loca

l pro

perty

ow

ners

• N

ot in

Arts

Plu

s P

lan

as E

mpt

y S

hops

In

itiat

ives

hav

e be

en in

vest

igat

ed b

y pr

evio

us C

ultu

ral P

lann

ers

and

Pla

ce

Man

ager

s. S

hops

in W

aver

ley

attra

ct

high

com

mer

cial

reta

il re

nts.

La

ndlo

rds,

sh

oppi

ng c

entre

man

ager

s an

d re

ceiv

ers

are

relu

ctan

t to

give

aw

ay h

ighl

y co

mm

erci

al s

pace

s fre

e to

arti

sts

E

• I'm

ver

y pl

ease

d to

see

the

Arts

Plu

s do

cum

ent a

nd I

hope

th

at it

turn

s ou

t to

be a

real

ly s

igni

fican

t tur

ning

poi

nt in

how

W

aver

ley

appr

oach

es it

s in

volv

emen

t in

arts

/cul

ture

/cre

ativ

e in

dust

ries/

etc.

Ins

tead

of s

eein

g ar

ts a

ctiv

ities

as

a bo

lt-on

op

tion

to th

e re

al n

uts-

and-

bolts

act

iviti

es o

f Cou

ncil

(thin

gs

like

rubb

ish

colle

ctio

n, d

evel

opm

ent a

ppro

vals

, ris

k m

anag

emen

t, et

c), c

reat

ivity

sho

uld

be a

n in

tegr

al p

art o

f ev

eryt

hing

Cou

ncil

does

. Th

is is

a b

ig a

sk fo

r an

orga

nisa

tion

like

Wav

erle

y C

ounc

il, o

f cou

rse,

but

the

sens

e of

exc

item

ent a

nd b

eaut

y w

hich

art

brin

gs to

peo

ple'

s liv

es

is s

omet

hing

that

sho

uld

char

acte

rize

Wav

erle

y as

a p

lace

, an

d es

peci

ally

Wav

erle

y C

ounc

il as

the

"man

ager

" of t

his

plac

e.

•

I am

esp

ecia

lly e

xcite

d by

the

pros

pect

of e

nliv

enin

g th

e B

ondi

Pav

ilion

and

mak

ing

mor

e of

the

beac

h, w

hich

see

ms

to h

ave

beco

me

just

a p

lace

for h

ostin

g re

ady-

mad

e ev

ents

. Fe

stiv

al o

f the

Win

ds a

nd S

culp

ture

by

the

Sea

are

loca

lly

orig

inat

ed c

omm

unity

eve

nts

that

are

ver

y di

ffere

nt fr

om th

e co

nsum

eris

t eth

os th

at ru

ns th

roug

h in

sens

itive

eve

nts

like

Sho

re T

hing

on

NYE

, and

Win

ter M

agic

's s

katin

g on

the

beac

h.

1.

Sup

ports

Arts

Plu

s P

lan

2.

Sup

ports

Sus

tain

able

E

vent

s P

olic

y an

d us

ing

Fest

ival

and

E

vent

s to

bui

ld lo

cal

capa

city

3.

B

ondi

Pav

ilion

• N

one

Stra

tegy

1.1

pa

ges

19, 2

0, 2

1 S

trate

gy 1

.2 p

age

21

79

Atta

chm

ent O

ne: S

ubm

issi

ons

on th

e dr

aft A

rts

Plus

Pla

n an

d pr

opos

ed re

spon

se

3

Com

men

ts

Sum

mar

y of

Issu

es

Res

pons

e A

rts

Plus

Str

ateg

y/

Page

Ref

eren

ce

•

I urg

e C

ounc

il to

end

orse

the

Arts

Plu

s pl

ans

and

mak

e su

re

that

we

beco

me

an in

spira

tiona

l lea

der i

n th

e cr

eativ

e fie

lds.

F

• I w

as im

pres

sed

by th

e co

mpr

ehen

sive

ness

of t

he p

lan

and

feel

sur

e its

impl

emen

tatio

n w

ould

pro

duce

an

over

all

bene

fit fo

r the

arts

in W

aver

ley.

As

a cu

rren

t arti

st in

re

side

nt a

t the

sch

ool o

f arts

I w

ould

like

to s

ay it

has

bee

n a

grea

t opp

ortu

nity

and

I w

ould

like

to a

dd m

y vo

ice

to th

e ca

ll fo

r an

incr

ease

in th

e av

aila

bilit

y of

affo

rdab

le a

rtist

s’

stud

io s

pace

in W

aver

ley

to e

nabl

e lo

cal a

rtist

s to

wor

k lo

cally

and

ther

efor

e en

gage

mor

e w

ith th

eir c

omm

unity

ra

ther

than

hav

e to

trav

el to

stu

dio

spac

es in

oth

er a

reas

of

Syd

ney.

1.

Cou

ncil

spac

es fo

r ar

tists

and

art

activ

ities

• S

trate

gy 5

.1 C

ultu

ral V

enue

s au

dit w

ill

info

rm E

OI p

roce

sses

that

sup

port

wor

king

arti

sts

and

arts

act

iviti

es fo

r the

co

mm

unity

Stra

tegy

5.1

pag

es 5

2, 5

3

• I w

ould

als

o lik

e to

enc

oura

ge th

e W

aver

ley

Art

Priz

e to

br

oade

n its

crit

eria

to re

flect

the

wid

e ra

nge

of p

ract

ices

and

m

edia

whi

ch c

hara

cter

istic

con

tem

pora

ry a

rt su

ch a

s in

stal

latio

ns, s

culp

ture

, vid

eo a

nd d

igita

l med

ia,

perfo

rman

ce e

tc a

s w

ell a

s pa

intin

g an

d dr

awin

g.

2.

Wav

erle

y A

rt P

rize

• Th

e W

aver

ley

Art

Priz

e is

run

by th

e W

aver

ley

Woo

llahr

a A

rt S

choo

l and

link

ed

to th

e co

urse

s th

ey te

ach.

New

ca

tego

ries

are

depe

nden

t on

findi

ng n

ew

spon

sors

. Th

e re

spon

se w

ill b

e pa

ssed

on

to th

e W

WA

S b

oard

and

sta

ff

G

• P

rom

otio

n/ad

verti

sing

of t

he A

rts n

eeds

to im

prov

e.

Incr

easi

ng h

ard

copy

mat

eria

l for

dis

tribu

tion

is n

ot p

refe

rred

as

mos

t cou

ncil

info

end

s up

unr

ead

in b

lue

bins

. R

ealis

tical

ly p

eopl

e do

n’t s

eek

out C

ounc

il m

ater

ial o

r C

ounc

il w

ebsi

tes

for i

nfor

mat

ion

on th

e A

rts.

•

Aud

ienc

es n

eed

to b

e ta

rget

ed a

nd n

ew w

ays

of

com

mun

icat

ing

expl

ored

e.g

. Fac

eboo

k, te

xts

etc

1.

Mar

ketin

g th

e A

rts in

W

aver

ley

• S

trate

gy 5

.3.

Not

ed th

at a

n A

rts

mar

ketin

g an

d co

mm

unic

atio

ns p

lan

incl

udes

soc

ial n

etw

orki

ng a

nd S

MS

Stra

tegy

5.3

pag

e 55

• Th

e B

ondi

Pav

ilion

in p

artic

ular

nee

ds to

be

upgr

aded

alo

ng

with

its

prog

ram

mes

. Th

e bu

ildin

g is

unw

elco

min

g, th

e en

tranc

e fo

yer m

essy

and

uni

nviti

ng.

The

way

peo

ple

use

the

spac

es n

eeds

to b

e re

view

ed a

long

with

how

long

thei

r oc

cupa

ncy

is to

be.

Mos

t im

porta

ntly

, eve

nts

in th

e B

ondi

P

arkl

ands

nee

d to

com

e w

ithin

the

purv

iew

of t

his

Pla

n,

parti

cula

rly a

s th

e or

gani

sers

occ

upy

spac

e in

the

Bon

di

Pav

ilion

for t

heir

head

quar

ters

.

2.

Bon

di P

avili

on

• Th

e up

grad

ing

of th

e B

ondi

Pav

ilion

bu

ildin

g is

out

side

of t

he s

cope

of A

rts

Plu

s. I

t is

man

aged

und

er th

e B

ondi

P

avili

on A

sset

Act

ion

Pla

n (2

008)

•

Stra

tegy

1.1

and

Stra

tegy

5.1

cul

tura

l ve

nues

aud

it w

ill in

form

EO

I pro

cess

es in

th

e hi

ring

spac

es a

nd le

ases

to s

uppo

rt ar

ts a

ctiv

ities

and

arti

sts

Stra

tegy

1.2

pag

e 21

S

trate

gy 5

.1 p

age

52

• H

ow to

attr

act t

op q

ualit

y ar

tistic

eve

nts

need

s to

be

look

ed

at.

Ther

e ne

eds

to b

e P

RO

PE

R c

omm

unity

con

sulta

tion

and

RE

AL

com

mun

ity b

enef

its fo

r any

maj

or e

vent

s pl

anne

d –

this

incl

udes

eve

nts

that

use

the

Pav

ilion

as

a he

adqu

arte

rs fo

r eve

nts

in th

e P

arkl

ands

.

3.

Sup

ports

attr

actin

g ne

w fe

stiv

al a

nd e

vent

pa

rtner

s

• S

trate

gies

1.1

and

1.2

dev

elop

su

bmis

sion

pro

cess

es to

attr

act f

estiv

al

orga

nise

rs a

nd m

ajor

eve

nt p

rodu

cers

Stra

tegy

1.1

pag

e 18

S

trate

gy 1

.2 p

age

21

H

• B

ondi

Writ

ers

Gro

up is

ver

y ha

ppy

with

our

use

of t

he li

brar

y fo

r our

mee

tings

and

eve

nts,

pro

mot

ions

and

a d

irect

ory

of

arts

org

anis

atio

ns.

1.

Sup

ports

Arts

Plu

s P

lan

• N

oted

, the

Bon

di W

riter

s G

roup

will

be

adde

d in

the

docu

men

t whe

re th

e A

rts

Plu

s P

lan

lists

exa

mpl

es o

f vol

unta

ry

sect

or a

rts g

roup

s

Pag

e 13

80

Atta

chm

ent O

ne: S

ubm

issi

ons

on th

e dr

aft A

rts

Plus

Pla

n an

d pr

opos

ed re

spon

se

4

Com

men

ts

Sum

mar

y of

Issu

es

Res

pons

e A

rts

Plus

Str

ateg

y/

Page

Ref

eren

ce

• Th

e on

ly o

ther

poi

nt re

gard

s in

clud

ing

the

Bon

di W

riter

s G

roup

in th

e lis

ts o

f arts

org

anis

atio

ns w

hich

app

ear i

n th

e pl

an

I •

Gre

at to

fina

lly h

ave

a sa

y ab

out p

lan

for t

he A

RTS

and

the

Futu

re. B

rillia

nt!

•

In B

ondi

Pav

ilion

is a

fabu

lous

reco

rdin

g st

udio

, rig

ht o

n th

e w

orld

's m

ost f

amou

s be

ach.

Unf

ortu

nate

ly n

o on

e kn

ows

abou

t it.

In th

is m

oder

n w

orld

-the

re is

no

way

you

can

get

aw

ay w

ith h

avin

g a

mon

ey m

akin

g ve

ntur

e su

ch a

s a

stud

io

and

not a

dver

tise.

A b

udge

t for

this

nee

ds to

be

incl

uded

in

any

cost

s fo

r the

futu

re a

nd a

dec

isio

n th

at th

ere

is n

o m

oney

is c

ount

erpr

oduc

tive.

• H

ouse

the

Par

king

Insp

ecto

rs e

lsew

here

inst

ead

of th

e B

ondi

Pav

ilion

and

use

thos

e ro

oms

for a

rtist

s . .

.

• O

nwar

d an

d up

war

d !!!

!!

1.

Sup

ports

Arts

Plu

s P

lan

2.

Mar

ketin

g th

e A

rts in

W

aver

ley

3.

Bon

di P

avili

on

4.

Cou

ncil

spac

es fo

r ar

tists

and

art

activ

ities

• S

trate

gy 2

.3 d

evel

ops

a M

usic

Indu

stry

D

evel

opm

ent P

lan

and

Com

mun

icat

ions

P

lan.

Not

ed th

at th

e C

omm

unic

atio

ns

Pla

n w

ill in

clud

e an

adv

ertis

ing

budg

et to

m

arke

t the

Bon

di P

avili

on M

usic

stu

dios

to

the

mus

ic in

dust

ry

• S

trate

gy 5

.1 c

ultu

ral v

enue

s au

dit w

ill

info

rm E

OI p

roce

ss fo

r the

hiri

ng a

nd u

se

of s

pace

s fo

r sup

porti

ng w

orki

ng a

rtist

s an

d ar

ts a

ctiv

ities

for t

he c

omm

unity

Stra

tegy

2.3

pag

e 32

S

trate

gy 5

.1 p

age

52

• A

dat

abas

e w

ould

be

very

use

ful n

ot o

nly

to e

ach

artis

t but

to

any

wou

ld b

e em

ploy

ers

who

live

loca

lly.

This

cou

ld b

e a

one

page

web

site

but

aga

in w

ould

requ

ire a

bud

get t

o fu

nd

the

mai

nten

ance

.

• A

mon

ey m

akin

g ve

ntur

e fo

r any

of t

hese

pos

sibi

litie

s co

uld

be fu

nded

via

a 'M

eet t

he M

ento

r' ve

ntur

e. E

ach

high

pro

file

writ

er, g

uita

rist,

com

pose

r, fil

m m

aker

, act

or, s

inge

r, ph

otog

raph

er (o

f whi

ch w

e ha

ve m

any)

cou

ld b

e us

ed a

s le

vera

ge to

rais

e m

oney

, pro

file,

wha

teve

r.

• Th

ey c

ould

offe

r som

ethi

ng th

at is

not

too

outra

geou

s lik

e –

Lunc

h w

ith th

e M

ento

r.

5.

Arti

sts

Reg

iste

r 6.

In

dust

ry N

etw

orks

• S

trate

gy 2

.1 d

evel

ops

a W

aver

ley

Arti

sts

Reg

iste

r •

Stra

tegy

2.1

sup

ports

arti

sts

with

pr

ofes

sion

al a

dvic

e an

d in

dust

ry n

etw

orks

Stra

tegy

2.1

pag

e 30

J •

Than

k yo

u fo

r the

opp

ortu

nity

to c

ontri

bute

to th

e de

velo

pmen

t of t

his

impo

rtant

pol

icy.

Ove

rall

I stro

ngly

su

ppor

t the

dev

elop

men

t of t

his

polic

y. I

app

laud

the

shift

to

a m

ore

inte

grat

ed m

ulti-

quad

rant

app

roac

h to

pla

nnin

g.

•

Libr

ary

– G

ood

to s

ee th

e Li

brar

y m

entio

ned.

My

sens

e is

th

at th

e on

line

activ

ities

of t

he li

brar

y ar

e no

t wel

l eno

ugh

know

n.

•

Whe

n co

nsid

erin

g es

tabl

ishi

ng th

e ‘c

lear

Wav

erle

y ar

ts

bran

ding

’ Cou

ncil

coul

d/sh

ould

:

• D

eter

min

e th

e m

ain

targ

et a

udie

nces

and

thei

r prio

rity

e.g.

re

side

nts,

bus

ines

ses,

sta

keho

lder

s, re

gion

al v

isito

rs, s

tate

1.

Sup

ports

Arts

Plu

s P

lan

2.

Mar

ketin

g th

e A

rts in

W

aver

ley

• W

aver

ley

LGA

bra

ndin

g is

a s

epar

ate

issu

e to

bra

ndin

g th

e ar

ts in

Wav

erle

y,

and

is o

utsi

de o

f the

sco

pe o

f Arts

Plu

s P

lan

• Th

e br

andi

ng o

f the

Arts

acr

oss

Wav

erle

y is

to m

ove

from

ven

ue b

ased

pro

mot

ions

to

a w

hole

of C

ounc

il ap

proa

ch to

co

mm

unic

atin

g ar

ts a

ctiv

ities

e.g

. one

br

ochu

re fo

r sch

ool h

olid

ay p

rogr

ams

or

Stra

tegy

5.3

pag

e 55

W

ill a

dd “a

rts” a

nd “l

ocal

go

vern

men

t are

a” to

the

stra

tegy

hea

ding

81

Atta

chm

ent O

ne: S

ubm

issi

ons

on th

e dr

aft A

rts

Plus

Pla

n an

d pr

opos

ed re

spon

se

5

Com

men

ts

Sum

mar

y of

Issu

es

Res

pons

e A

rts

Plus

Str

ateg

y/

Page

Ref

eren

ce

visi

tors

, nat

iona

l vis

itors

.

• D

ecid

e w

heth

er th

e br

and

stra

tegy

sho

uld

feat

ure

Wav

erle

y or

Bon

di.

Just

bec

ause

it is

‘Wav

erle

y’ L

GA

and

‘Wav

erle

y’

Cou

ncil

is n

ot s

uffic

ient

reas

on to

dev

elop

a ‘W

aver

ley’

br

and

on b

ehal

f of t

he c

omm

unity

.

Sen

iors

Wee

ks a

ctiv

ities

that

are

offe

red

ac

ross

Cou

ncil

venu

es

• In

clud

e A

rchi

tect

ure

in th

e lis

t of ‘

aspe

cts’

of t

he a

rts to

be

incl

uded

in th

e pl

an

3.

Arc

hite

ctur

e •

Arc

hite

ctur

e fa

lls o

utsi

de o

f the

sco

pe o

f A

rts P

lus.

The

artf

orm

s ar

e in

form

ed b

y A

rts N

SW

and

Aus

tralia

Cou

ncil

cate

gorie

s w

hich

cur

rent

ly d

o no

t inc

lude

A

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Developed by the Division of Recreation, Community Planning and Partnerships

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Contents

ABOUT THE ARTS PLUS PLAN .......................... ................................................................ 5

Why are the Arts so important to Waverley? ...................................................................... 5

What is the Arts Plus Plan? ................................................................................................ 5

Why Arts Plus? .................................................................................................................. 6

How does the Arts Plus Plan fit in with other Council Plans? .............................................. 7

Waverley Together 2 Strategic Plan ................................................................................... 7

The Cultural Accord ........................................................................................................... 8

Arts NSW and the Australia Council for the Arts ................................................................. 8

Living Learning Libraries .................................................................................................... 8

1. Waverley: People, Places and the Arts ............. ....................................................... 9

Waverley: our involvement in the Arts ................................................................................ 9

Waverley: the People ....................................................................................................... 10

Waverley: the Place ......................................................................................................... 12

Creative Industries ........................................................................................................... 13

2. Issues and Opportunities .......................... .............................................................. 14

3 Vision ............................................ ............................................................................... 15

4 Focus Areas ....................................... ......................................................................... 15

IMPLEMENTATION STRATEGIES AND ACTION PLAN ......... .......................................... 15

Focus Area 1: Festivals and Events ............................................................................... 17

Strategy 1.1: Deliver Events and Festivals Planning ..................................................... 18

Strategy 1.2: Program Bondi Pavilion events and festivals ............................................ 21

Strategy 1.3: Enhance Waverley Library’s Public Program ........................................... 25

Strategy 1.4: Support Place making Events .................................................................. 26

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Focus Area 2: Creative Industries Development ............................................................ 28

Strategy 2.1: Develop a Creative Industries Profile ....................................................... 29

Strategy 2.2: Expand the Artist in Residence Program .................................................. 31

Strategy 2.3: Support Artist Run Initiatives .................................................................... 32

Strategy 2.4: Facilitate the development of arts groups and organisations in Waverley 34

Focus Area 3: Targeted Arts Programs ......................................................................... 39

Strategy 3.1: Waverley’s Cultural Heritage and diversity is recognised, protected and

respected ...................................................................................................................... 40

Strategy 3.2: Cultural programs are balanced to include identified priority groups......... 41

Focus Area 4: Public Art and Urban Design ................................................................... 45

Strategy 4.1: Develop a Public Art Register .................................................................. 46

Strategy 4.2: Deliver Public Art Projects ........................................................................ 47

Strategy 4.3: Update Public Art Policy ........................................................................... 48

Focus Area 5: Continuous Quality Improvement ............................................................ 50

Strategy 5.1: Undertake analysis of Use of Buildings and Facilities to ensure maximum

contribution to all cultural programs .............................................................................. 52

Strategy 5.2: Plan Cultural Services in an Integrated and Collaborative way................. 54

Strategy 5.3: Develop a Marketing Plan to coordinate promotions of diverse activities and

events under a clear arts brand across the Waverley LGA ............................................ 55

5 Acronyms .......................................... .......................................................................... 58

6 Index ............................................. ............................................................................... 59

7 Reference List .................................... ......................................................................... 60

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ABOUT THE ARTS PLUS PLAN Why are the Arts so important to Waverley? Many local councils in Australia and overseas acknowledge the provision of arts and cultural services improves the quality of life of residents by bringing people together. By taking a more strategic approach to arts and cultural development Waverley can: � help to build strong vibrant, dynamic and diverse communities; � tackle broader social issues such as social isolation; � promote safer and healthier communities; � stimulate lifelong learning and encourage individuals to broaden their horizons; and � provide a dynamic and engaging cultural landscape for all residents and visitors alike. For many years Waverley Council has promoted and supported the arts by delivering innovative and popular community arts projects, many of which have been supported by Arts NSW and the Australia Council, and adopted as models of best practice by other councils. These programs have been a great way for Council to involve people in the life of the local community, providing something for everyone – exhibitions, music, storytelling, theatre, cinema, festivals and classes. Projects such as community mosaics, song writing and school holiday programs are enjoyed by hundreds of local people and encourage participants to articulate and express who they are and what they want their communities to become. Council has also supported local initiatives that have become well established annual events such as FlickerFest and Sculpture by the Sea. The $20K NIB Literary Prize is launched at the Sydney Writers Festival every year. Waverley residents have identified the arts and culture as an issue of high priority in the LGA. In community surveys, they have highlighted the importance of Council’s continued support for cultural facilities such as the Library and the Bondi Pavilion; events and celebrations such as Bondiesta, the Festival of the Winds and public art. The Arts Plus Plan will provide a strategic framework for Council to continue its support for arts and culture in the local area, and to build upon the cultural facilities, events, arts programs and initiatives that are already an integral part of people’s experience of Waverley. The Plan will also contribute significantly to facilitating the vibrant and diverse lifestyle and cultural experiences enjoyed by both local people and the many tourists and visitors to this unique part of Australia. What is the Arts Plus Plan? The Arts Plus Plan is a strategic planning document. It is an action plan for cultural development providing strategic direction and effective guidance for Council’s ongoing support for and involvement in the arts in Waverley. The Arts Plus Plan provides a framework for the cultural sector and peak bodies to work with Council. The purpose of the Plan is to: � drive Waverley’s arts activities and resources within the over-arching vision of its

Strategic Plan “Waverley Together 2” (WT2); and � develop a program of cultural services, facilities, events and activities that will help

achieve the cultural vitality aspirations set out in the Waverley Together 2 Strategic Plan. Our Arts Plus Plan will help make Waverley a better place to live. It aims to:

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� promote sustainable social, economic and environmental development and improved quality of life;

� promote reconciliation with Aboriginal and Torres Strait Islanders Australians; � provide inclusive and accessible arts programs; � promote harmony, diversity and social justice in the community; � develop the local creative industries; � attempt to attract and retain established and emerging artists in our area; and � promote collaborations and cooperation within Council and with external stakeholders. By building on our reputation as a vibrant and creative community, the Plan will contribute to connecting stakeholders with communities who want a rich and dynamic cultural life. Why Arts Plus? The term Arts Plus reflects the plan’s broad definition of ‘the arts’ incorporating elements commonly included in the broader, modern understandings of ‘culture’. Aspects of the arts to be included in the Plan include: � cultural activities such as heritage, visual, digital performance and literary arts, festivals,

celebrations, public art; � cultural facilities such as galleries, theatres, studios, classrooms, performance spaces;

and � creative industries including local arts groups, film and video, broadcasting, photography,

publishing, design and fashion. The Plan will provide opportunities for people to participate in, and be exposed to creative processes. The arts will facilitate communities to tell their stories, build creative skills and be active participants in the development of their culture. Waverley’s current arts programs are extremely popular with local residents. A strategic approach is needed to value and sustain cultural services. Within Council, we need greater integration and inter-connectedness to add depth, continuity and greater outcomes for the community. The creation of the Recreation, Customer and Community Services Department brought together the events staff from the Bondi Pavilion, Library, Community Services and Place Management. This has achieved a greater focus, improved communications, consolidated resources and has assisted with the overall planning of Council’s arts program. We anticipate that the Arts Plus Plan strategies will provide guidance on issues such as: � how to balance and prioritise local community needs; � when to subsidise services and when to recover costs; and � how to apply consistent terms and conditions to groups and individuals who hire Council

venues for festivals, events and arts classes that build the cultural sector.

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How does the Arts Plus Plan fit in with other Counc il Plans?

Com

mun

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Com

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➨

Waverley Together 2 = Strategic Plan 2010-2022

based on extensive community consultation, reviewed every 4 years.

Shared vision and blueprint guiding Council & community over 10+ years. Contains broad directions to address community priorities. Delivered as a partnership between council and state agencies,

business, community groups and individuals. Reviewed and updated within 12 months of every local government election

➨ Key Plans and Policies

Reviewed & developed in consultation with the community to meet legislative requirements and shape strategic directions. Examples are

Arts Plus Plan , Recreational Needs Plan, Heritage Plan

➨ Delivery Program (4 years)

Development of Delivery Program considers input from cross council staff and community. Directions translated into broad cross-council

strategies with measures and outcomes.

➨ Operational Plan (Annual)

Specific actions with measures and targets provide details about how we implement our Arts Plus strategies. Annual planning and reporting

makes us accountable to the community

The Arts Plus Plan sits within Council’s integrated planning framework. Actioning Arts Plus will mean implementing existing Council policies and plans including the Bondi Pavilion Purpose Statement, Public Art Policy, Sustainable Events Policy, Plans of Management, Pricing Policy, Access and Cultural Diversity Policies. It will also generate new plans and policies for example Bondi Pavilion Business Plan and inform existing operations.

Waverley Together 2 Strategic Plan

The Waverley Together 2 Strategic Plan refers to arts and cultural elements as � providing accessible places for artists to work in Waverley and devising ways to retain

artists and other creative practitioners in the area; � encouraging innovative public art in the public and private domain;

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� facilitating equitable access to arts and cultural facilities; � preserving and celebrating Waverley’s unique history and heritage; and � facilitating place making events in Waverley’s diverse neighbourhoods and villages.

The Cultural Accord

In 2004 the NSW Department of Local Government and the Ministry of the Arts released a set of Cultural Planning Guidelines. These guidelines introduced the importance of cultural planning and encouraged councils to integrate their cultural plans with other key planning documents such as Council’s Community Plan, Local Environment Plan, Development Control Plans, capitals works and management plans. The NSW State Government and the NSW Local Government and Shires Association have signed the 4th Cultural Accord (2010-2013). The accord contributes to the NSW State Plan priorities and targets including increasing volunteering and increasing participation in arts and cultural activity. Specifically, Arts NSW and the LGSA commit to working to: � Provide Aboriginal people with greater opportunities to participate in, share and

strengthen their culture through arts practice, and develop careers and businesses in the arts and cultural sector

� Encourage the incorporation of provisions for local arts and cultural development into council’s Community Strategic Plans

� Encourage council’s to explore local initiatives to provide artists studios and residency programs, develop creative enterprise hubs and support local creative industries

� Engage with council’s and other organisations to encourage the development of local capacity, and council’s facilitation of connections between arts and cultural groups

Arts NSW and the Australia Council for the Arts

The Arts Plus Plan will develop projects and collaborations that contribute to the broad objectives of Arts NSW and the Australia Council. Arts NSW is the NSW Government’s arts policy and funding body and the Australia Council for the Arts is the Australian Government’s arts funding and advisory body. The federal government has drafted the new National Cultural Policy www.culture.arts.gov.au

Living Learning Libraries

Public libraries play an important educational, cultural and social role within the community. Libraries make a fundamental contribution to our communities in four key areas: • they provide free public access to computer and information technology resources • by helping people locate information they create better informed communities • they run programs that promote lifelong learning and literacy in the community • they build connections between individuals, groups and government The Living Learning Libraries document provides local government library services throughout NSW with the tools and guidance to measure performance against State wide data.

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1. Waverley: People, Places and the Arts Waverley: our involvement in the Arts Since the 1900’s with the popular deck chair concerts, Waverley Council has a proud history of supporting the arts in its community visioning, operations and long term planning. Many programs have been running for over decades, for example, Bondi Wave music program, Waverley NIB and Alex Buzo Awards, Waverley Art Prize and the Graham Bell Jazz Lecture. The Bondi Waverley School of Arts houses the Waverley Woollahra Art School and Waverley’s Artist in Residence Program. Our most recent development is supporting a resident theatre company – the Tamarama Rock Surfers at the Bondi Pavilion Theatre. Fostering our cultural vitality is identified as a top focus area in Council’s Strategic Plan “Waverley Together 2”. By mapping our cultural landscape in this one plan, we see rich connections of cultural celebrations that our artists, wider community, schools and businesses can tap into. Together, we want to engage, involve, enjoy and appreciate the many cultural happenings that make Waverley “an impossible place to be bored in” Waverley’s first library was built in Ebley Street Bondi Junction. It was a forerunner in integrating cultural services presenting readings, art exhibitions and music recitals that reflected the cultural diversity of residents. The Waverley Library was rebuilt in Denison Street, Bondi Junction, it is one of the biggest municipal libraries in Sydney, with over 29,000 members. There’s a theatrette, exhibitions, a children’s library, local studies, reference and multicultural collections. The public program includes book clubs, author talks, home library service, study and school holiday programs. The redevelopment of Oxford St mall created a new heart for Bondi Junction and the opportunity to instigate cultural events complementing retail activities, for example, the Bondi Junction program delivers the much loved Forever Fabulous photographic exhibition as part of Council’s Senior Weeks activities. Our Place Managers create a lively interesting place for business to thrive in while delivering programs that help connect the local community. One of Waverley’s most enduring and cherished cultural icons is the Bondi Pavilion building. In 1929, the Bondi Pavilion had a ball room, tea room, Turkish baths and amphitheatre for outdoor films and performances. Council revitalisation efforts culminated in the establishment of the Bondi Pavilion Community Cultural Centre in 1978. The Pavilion’s cultural staff with an art gallery, theatre, amphitheatre, pottery, music and art studios and halls set about supporting artists and art activities for the community. The Bondi Pavilion has hosted a wealth of emerging and professional, local and national artists. The Bondi Pavilion is the creative base of the Tamarama Rock Surfers, FlickerFest and Bondi Open Air Cinema. Today’s Pavilion is host to a wide range of performance and arts activities promoted in quarterly program brochures. The Bondi Pavilion Cultural Services staff organise a core program of events and projects for example Festival of the Winds, Bondi Wave music program, gallery exhibitions and pottery classes. Also based within the Bondi Pavilion, Council’s Bondi and Beaches Division contributes significantly to Council’s arts programs. The Bondi Beaches team works with local businesses coordinating marketing campaigns including My Bondi Summer, Bondi Winter Magic and Bondi the Beautiful. Waverley’s public art portfolio includes sculptures in Hunter Park (designated as Waverley’s Sculpture Park), mosaic street furniture along Campbell Parade Bondi Beach and pavement works in Oxford Street Mall celebrating the history of the Bondi Tram. Graham Chalcroft’s

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“Park Life” was designed with the Waverley Historical Society and local sporting clubs creating a ceiling timeline in the entry foyer of the Margaret Whitlam Recreation Centre. With the Public Art in the Private Domain adopted in 2010, these guidelines encourage developers to commission public art in their developments. The Toga Group will commission a program artworks for their Bondi Boheme development. At the Bondi-Waverley School of Arts, Council has provided subsidised accommodation for the Waverley Woollahra Arts School since 1986. The “School of Arts” houses Waverley’s artists in residence program. To date, the program has hosted 14 artists in the three studios who have delivered over 25 community arts project in lieu of rent. Waverley residents identified arts and culture as an issue of high priority, and one of the three most important categories of activities that informed their view of Waverley Council valuing: � Council promoting and supporting the arts; � cultural and arts facilities; � quality events and celebrations organised by Council; � a wide range of community groups and support networks for residents; � adequate multicultural services; � a good range of entertainment facilities. There is no doubt that arts and culture are important and highly valued with the Waverley community, as is Council’s continued support for and involvement in arts activities, programs and facilities. “I’m a culture vulture

I cannot get enough

Of music, plays and sculpture

And all that arty stuff”1

Waverley: the People Aboriginal Culture The original inhabitants of the Waverley area are the Cadigal peoples of the Eora Nation. Waverley has a number of Aboriginal cultural and heritage sites including rock art and middens. The La Perouse Land Council is the statutory governing body for Aboriginal culture and heritage in the Waverley LGA. Waverley Council supports a number of activities and programs that foster Reconciliation and promotes Aboriginal and Torres Strait Islander culture and heritage. Waverley’s position between the city and the sea is the key to its enormous attraction for residents and visitors. The Tasman Sea defines its eastern boundary and it lies just south of

1 From “Helen’s Song” composed by the Pavilion Singers led by Cassy Darvall, as part of the

Arts NSW funded Bondi music program.

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the beautiful Sydney Harbour. Dover Heights, arguably its most affluent suburb, enjoys views to the Harbour Bridge while its beachside suburbs, Bondi, Tamarama and Bronte, are amongst the most popular in Australia. Waverley’s community is diverse, made up of well established residents joined by more recently arrived migrants from virtually every corner of the globe, an eclectic transitory population, traditional and blended families, young single professionals with high disposable incomes, ‘empty nesters’, students sharing group households, and older people living alone, many of whom experience social isolation and loneliness. Within this context, Waverley has experienced a significant shift in social composition which is also experienced by other ‘established’ suburbs like Leichhardt and Marrickville. Population changes include an aging population, delayed childbirth, higher separation and divorce rates, and smaller households. At the same time, however, there’s also been a ‘mini’ baby boom, with an increase of births recorded in recent years. In amongst Waverley’s affluent suburbs are pockets of disadvantage. There are many socio-economically disadvantaged and vulnerable people living in Waverley and some are in constant fear of displacement. Increasing gentrification over the past 15+ years combined with high population density has placed enormous pressure on the cost of housing. Waverley’s once abundant source of boarding houses and other types of affordable housing has all but disappeared. Nearly two fifths of all dwellings are rented and this places many residents who experience financial difficulties under housing stress. Despite the high cost of living, many residents have a strong sense of place and are determined to stay in the area where they have connections to friends, family and local services and activities. Providing a good balance of affordable and accessible programs and services in support of Waverley’s diverse community is one of Council’s main challenges into the future. A key challenge for Council is to make sure that the Arts Plus Plan continues to be relevant to Waverley’s changing community profile. Many of the demographic changes in Waverley are a reflection of the changes affecting much of metropolitan Sydney. For example, many of Sydney’s families are becoming wealthier and this, when combined with the subsequent gentrification of many areas, has transformed the make-up Sydney’s eastern and inner suburbs. In Waverley, some of these increases in income and housing costs appear to have occurred at a faster rate than in neighbouring LGA’s. Some other demographic changes, which differ significantly from other inner Sydney areas, include: � home ownership is low (43% of dwellings compared to 61% in Sydney) and rental is high,

making this proportion of the population quite vulnerable to rent increases � there are a high number of tourists, people on working holiday visas and medium to long-

term business migrants and their families (over three times as many overseas visitors in 2006 compared to 1991)

� significantly larger proportion of lone and group households compared to Sydney overall � ageing population particularly pronounced in post-war immigrant communities. � proliferation of small ethnic and language groups which presents certain challenges for

service provision

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� Waverley’s residents tend to be more mobile and transient. An exciting cultural, leisure and recreational scene is important to developing economic prosperity and growth. Richard Florida2 argues that when communities become gentrified they run the risk of becoming homogenous and consequently lose their appeal as vibrant communities. Florida shows that this risk can be addressed by devising place-based strategies that: � maintain diversity, tolerance and openness, and foster inclusive societies � offer an exciting cultural, leisure and recreational scene that appeals to a diverse range

of people. This is both a challenge and opportunity for Waverley. Waverley: the Place Waverley is one of the most densely populated local government areas in Australia. It is also home to high profile Sydney attractions such as Bondi, Bronte and Tamarama beaches, as well as a number of beautiful parks and cliff walks. In addition to its natural attractions, Bondi Junction is a regional shopping centre serviced by a train and bus interchange. These locations have quite different characteristics but are generally perceived by local residents and visitors alike as great places to live, work, shop and have fun. Bondi Junction Bondi Junction is the regional commercial and retail centre of the eastern suburbs and plays a significant role in the metropolitan economy. A key challenge for Council is to establish Bondi Junction as a community focal point as well as a major commercial destination. This means fostering an environment that is safe and pedestrian-friendly both during the day and at night; welcoming and inclusive to shoppers, retailers and visitors and which offers affordable, engaging and enjoyable activities that characterise a vibrant cultural life. Bondi Beach The Bondi Beach precinct is an important gathering point for residents and visitors. It is perceived as a vibrant community and has long been associated with cultural events and activities. Perhaps less known is the fact, Bondi Beach also has the highest number of single parent families and households experiencing housing stress and the lowest proportion of professionals. A key challenge is to balance and manage the demands of local residents and an estimated two million annual visitors while at the same time maintaining our natural environment and resources. Network of villages Waverley’s Bondi Road and Charing Cross shopping strips are villages built around the original stops of the Bondi Tram. These villages create a web of individual but connected neighbourhoods. Each local community has their own character, community profile and

2 Richard Florida , Rise of the Creative Class

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identity. This strong identification with place is meaningful to residents and provides opportunities for arts and cultural activities to celebrate their specific local character. Waverley’s beaches Waverley’s stunning coastline includes the iconic Bondi Beach, the beautiful Cliff Walk, the Bondi Pavilion, historic local surf lifesaving clubs, Bronte and Tamarama Beaches and Waverley Cemetery. Council’s challenge is to preserve, respect and protect the heritage of this natural and built coastal environment so that it remains safe, accessible and enjoyable for everyone. Residents are attracted to the diversity in Waverley and value it as a friendly place to live, one where neighbours know each other. They also value and enjoy the natural environment, coastal walks, beaches and parks. As one Waverley staff member described it, “Waverley has it all: the Junction is about commercialism; Bondi is about hedonism; the coastal walk is about athleticism; Charing Cross is about our heritage; and the cemetery is our history”.

Creative Industries

Waverley has an unique combination of natural beauty and a progressive, educated and cosmopolitan population – the ingredients, research has shown, of a creative community and a successful creative economy. Waverley has one of Australia’s highest concentrations of professional workers in the broad creative industries. The need to sustain Waverley’s identity as a vibrant community, along with the cultural industry’s fit with the leisure and retail economy, suggest that the creative industries is strategically important to Waverley’s local economy. Developing the creative industries will generate connective supply businesses such as high end retail, designers, cafes and galleries. The Bondi Pavilion, Bondi-Waverley School of Arts, Waverley Library and Waverley Community and Seniors Centre provide rooms for commercial hire to private tutors who run classes in dance, music and craft. Creating more opportunities for local artists and cultural providers will help retain practitioners needed to foster creative industries hubs. The Bondi Junction Strategic Plan indicated that the creative industries in Waverley in what relates to the arts is small with small numbers of galleries, performance venues, museums and arts businesses. A significant number of arts activities in the area are driven by Council and to a lesser extent by the cultural sector and commercial providers. For example, Waverley hosts a number of festivals and events including Sculpture by the Sea and FlickerFest. There is a small cultural sector in the area. Local cultural organisations include the Waverley Woollahra Arts School, Tamarama Rock Surfers, FlickerFest, Actors Forum, Bondi Writers Group, Bondi Poetry Group, Waverley Historical Society and Friends of Waverley Library

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2. Issues and Opportunities

Issues Opportunities

Waverley is at risk of losing its legacy of rich diversity, vibrancy and tolerance

➨ An arts program will help promote a vibrant, diverse and tolerant society by supporting a high quality, diverse and eclectic arts scene; supporting marginal groups and promoting inclusiveness; and supporting activities that help keep the area attractive and accessible to creative people

Much of Council’s arts and cultural activity has historically focused on community development

➨ Arts activities, particularly community art and community cultural development can help build socially inclusive societies and should continue to be promoted. However this should not be done at the expense of a balanced Arts Plus Plan which targets many sections of the Waverley community.

The ‘places’ that constitute Waverley are diverse and the needs of each area are fundamentally different

➨ An arts program provides the opportunity to create a special identity for our diverse local places. From eclectic and cosmopolitan to quieter local neighbourhoods, the identity and unique character of these places can be celebrated and retained through a mix of good urban design and arts elements such as festivals, events and installations

Waverley’s arts programs may not adequately reflect the (changing) needs or tensions in the community

➨ A key opportunity for the Arts Plus Plan is to create a strategy that balances the needs of all sections of the community, maintains community cohesion and appeals to and is supported by the public.

There is potential for the arts industry to grow ➨ Community demand for arts activities, the need to

sustain Waverley’s vibrant identity will grow as an important component of Waverley’s local economy.

Council’s current arts activities lack clarity of purpose and clear directions

➨ The Arts Plus Plan will benefit from one clear approach, supported by a bold brand. Builds on what’s special about Waverley reflect and enhance Waverley’s unique identity, and Waverley Council’s broader strategy. Such a ‘brand’ will need to balance Waverley’s traditions with future planning

Waverley has a strong legacy and tradition of providing arts and cultural services.

➨ Council is well placed to implement a new Arts Plus Plan by building on existing skills, capacity and networks of established and potential partners to deliver a program which balances community, fringe, ‘up-market’ and popular arts.

Council is inundated with requests from artists for funding and support

➨ Creating more opportunities for local artists (for example, studio space, grants, professional development, mentoring) could help attract and retain artists thereby promoting a more vibrant and diverse local community

96

15

3 Vision

“To create a vibrant and eclectic arts scene in Waverley, with the arts forming a core part of Waverley’s identity and reputation” Our arts scene will be clearly branded and highly visible to the community and visitors alike. The local arts scene will include diverse arts activities which address the needs of the community and will: � Balance community, commercial, emerging, popular, fringe and premium arts activities � Help to keep the area attractive to creative people � Offer support to marginal groups and promote inclusiveness.

4 Focus Areas

The Arts Plus Action Plan is broken down into five focus areas which strategies sit under. The Action Plan then helps us to understand:

1. What are we trying to achieve? 2. How are we going to get there? and 3. What will the results be?

Focus Area 1 Festivals and Events

Focus Area 2 Creative Industries Development

Focus Area 3 Targeted Arts Programs

Focus Area 4 Public Art and Urban Design

Focus Area 5 Continuous Quality Improvement

IMPLEMENTATION STRATEGIES AND ACTION PLAN The Action Plan attempts to capture all of Council’s cultural activities bringing them together in an integrated way. A cross divisional partnership approach should allow Council to deliver on multiple outcomes including those not necessary related to the arts. Safety, community harmony, business activity and recreation for example, can all benefit from Waverley’s cultural vitality. The Arts Plus Plan is a 5 year Action Plan listing deliverables, actions and measures. The Plan identifies the Divisions and key staff involved in the actions. Under the financial year columns, the numbers e.g. C6a correspond to existing strategies in Council’s Operational Plan. Those marked “x” indicate the years when they will be included in future Operational Plans.

97

16

98

17

Focus Area 1: Festivals and Events Waverley’s community vision from Waverley Together 2 is to “express our essential selves through our traditions, our arts, our cultures and our lifestyles”. Festivals and events contribute to creating a vibrant and eclectic entertainment scene in Waverley. Council’s Events Policy supports local events which add value to the local community by contributing to positive social, economic and community outcomes. The Arts Plus Plan aims to build collaborative and professional event services that will attract premium festival and event partners to deliver a balanced program of meaningful events with the community. “Flagship” events need to be developed and prioritised. The challenge is to involve the local community, sustain tourism and business vitality while minimising the traffic, litter, safety, noise and other environmental footprints of any large scale events The Arts Plus Plan will improve the delivery and capacity building of events by actioning the following strategies: 1.1 Deliver events and festivals planning that balances community, commercial, emerging,

popular, fringe and premium arts experiences 1.2 Develop the Bondi Pavilion events and festivals to reflect the changing demographics of

Waverley and international attraction of Bondi Beach. 1.3 Enhance Waverley Library’s Public Programs to provide the community with a diverse

and innovative range of activities related to information services and collections. 1.4 Support place-making events which activate and support Waverley’s eclectic,

cosmopolitan and distinct neighbourhoods Improving the focus area of Festivals and Events contributes to Waverley Together 2 Strategic Directions of: Top Focus Area Fostering our Cultural Vitality

Sustainable Community Arts and cultural activities foster an involved community and a creative environment

Sustainable Living Visitors and tourists are welcomed and make a positive contribution to the community and economy

Sustainable Governance Council’s operations are efficient, effective and provide value for money

Other policies that support this strategy include: � Events Policy � Environment Services Sustainable Events Policy � Access and Mobility Plan � Cultural Diversity Policy � Bondi Pavilion Purpose Statement � Volunteering in Waverley The Way Forward

99

18

Str

ateg

y 1.

1: D

eliv

er E

vent

s an

d F

estiv

als

Pla

nnin

g

that

bal

ance

s co

mm

unity

, com

mer

cial

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ergi

ng, p

opul

ar, f

ringe

and

pre

miu

m a

rts

expe

rienc

es

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Cou

ncil

supp

orte

d ev

ents

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fest

ival

s fo

ster

art

istic

vis

ion

and

attr

act c

olla

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tions

fr

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stiv

als

and

maj

or e

vent

pr

oduc

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ounc

il su

ppor

ted

even

ts a

nd fe

stiv

als

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plan

ned

with

pos

itive

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cial

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ic a

nd

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mun

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mes

. C

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il su

ppor

ted

even

ts a

re b

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ced

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d ta

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sect

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of t

he

com

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ity

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w a

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djus

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pr

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m a

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ased

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even

ts m

arke

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co

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ips

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or

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d ev

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s

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ff Li

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ratio

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d pr

ogra

ms

to

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roug

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proc

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eve

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x

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inte

rest

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100

19

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iver

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ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

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6 16

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P

rogr

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101

20

Del

iver

able

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ns

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n In

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al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

W

aver

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s ev

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ce

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the

area

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nual

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uppo

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and

M

ultic

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ates

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ar

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102

21

Str

ateg

y 1.

2: P

rogr

am B

ondi

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ilion

eve

nts

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tival

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ref

lect

the

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dem

ogra

phic

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erle

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tern

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tion

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ondi

Bea

ch.

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

“T

he B

ondi

Pav

ilion

is a

pl

ace

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re fe

stiv

als,

pe

rfor

man

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even

ts .

. .

have

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tron

g co

nnec

tion

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ondi

, oth

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of

an e

volv

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er S

ydne

y an

d na

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l pro

gram

.”3

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rch

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tify

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g � D

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n an

nual

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tura

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m o

f ent

erta

inm

ent,

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ses

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proj

ects

that

su

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mun

ity a

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103

22

Del

iver

able

A

ctio

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Div

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n In

tern

al

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sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

prog

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104

23

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

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sure

12

/13

13/1

4 14

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15/1

6 16

/17

sign

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nce4

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t with

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ival

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unic

atio

ns P

lan

supp

ortin

g pr

ofes

sion

al a

rtis

ts

� N

o of

gra

nt s

uppo

rted

ex

hibi

tions

� S

choo

l pro

gram

de

velo

ped

� T

he g

alle

ry is

up

grad

ed to

ac

com

mod

ate

tour

ing

exhi

bitio

ns

� C

omm

unic

atio

ns P

lan

is fi

nalis

ed

A li

ve m

usic

pro

gram

is

deve

lope

d as

par

t of t

he

Bon

di P

avili

on’s

cul

tura

l pr

ogra

m p

rovi

ding

pe

rfor

man

ce o

ppor

tuni

ties

for

loca

l mus

icia

ns a

nd

band

s

� C

reat

e pe

rfor

man

ce

path

way

s fo

r B

ondi

Wav

e M

usic

Pro

gram

� D

evel

op a

nnua

l su

bmis

sion

s pr

oces

s fo

r m

usic

pro

mot

ers

DM

CC

S

Pav

C

PO

C

DO

� N

o of

mus

ic p

rom

oter

s in

volv

ed

� N

o of

per

form

ance

s

x

4 Fro

m B

ondi

Pav

ilion

Pur

pose

Sta

tem

ent

105

24

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

A m

usic

stu

dios

pac

kage

is

prom

oted

to n

eigh

bour

ing

LGA

’s in

crea

sing

use

of t

he

mus

ic s

tudi

os b

y E

aste

rn

subu

rbs

base

d m

usic

ians

, ba

nds

and

scho

ols

� E

stab

lish

rela

tions

hips

with

R

andw

ick

and

Woo

llahr

a C

ounc

il an

d E

aste

rn

subu

rbs

scho

ols

DM

CC

S

Pav

C

PO

C

DO

� N

o of

par

tner

ship

s an

d op

port

uniti

es

bene

fitin

g W

aver

ley

X

The

Bon

di P

avili

on C

ultu

ral

Pro

gram

dev

elop

s co

llabo

ratio

ns in

life

long

le

arni

ng a

nd th

e ar

ts.

� E

stab

lish

rela

tions

hips

with

R

egis

tere

d T

rain

ing

Org

anis

atio

ns (

RT

O’s

),

child

care

cen

tres

, adu

lt an

d co

mm

unity

edu

catio

n pr

ovid

ers

DM

CC

S

Pav

Mgr

P

av

CP

O

CD

O

� N

o of

col

labo

rativ

e pr

ojec

ts d

evel

oped

x

The

Bon

di P

avili

on c

lass

es

cont

ribut

e to

the

Bon

di

Pav

ilion

Cul

tura

l Pro

gram

� D

evel

op s

ubm

issi

ons,

EO

I or

tend

erin

g pr

oces

ses

for

runn

ing

clas

ses

� D

evel

op v

enue

hire

and

lic

ence

agr

eem

ents

with

cu

ltura

l dev

elop

men

t and

re

port

ing

requ

irem

ents

DM

CC

S

Pav

Mgr

P

av

CP

O

CD

O

� A

nnua

l rep

ort o

f cl

asse

s co

ntrib

utin

g to

B

ondi

Pav

ilion

’s

Cul

tura

l Pro

gram

x x

x x

106

25

Str

ateg

y 1.

3: E

nhan

ce W

aver

ley

Libr

ary’

s P

ublic

Pro

gram

to

pro

vide

the

com

mun

ity w

ith a

div

erse

and

inno

vativ

e ra

nge

of a

ctiv

ities

rel

ated

to in

form

atio

n se

rvic

es a

nd c

olle

ctio

ns

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

A r

ange

of a

ctiv

ities

rel

ated

to

libr

ary

info

rmat

ion

and

tech

nolo

gy s

ervi

ces

and

colle

ctio

ns is

pro

vide

d as

re

com

men

ded

by th

e Li

brar

y G

ap A

naly

sis

� S

uppo

rt s

tate

and

na

tiona

l rea

ding

in

itiat

ives

DM

LC

S

Libr

ary

Man

ager

, O

pera

tions

� G

ap a

naly

sis

com

plet

ed, l

itera

ture

an

d lif

e lo

ng le

arni

ng

prog

ram

s id

entif

ied,

de

velo

ped

and

impl

emen

ted

� N

o &

type

of

prog

ram

s/ e

vent

s fo

r di

vers

e gr

oups

pr

ovid

ed th

at m

eet

the

Livi

ng L

earn

ing

Libr

arie

s gu

idel

ines

G4a

C

2a

G4a

C

2a

G4a

C

2a

G4a

C

2a

G4a

C

2a

� U

se a

rtis

ts a

nd lo

cal

art g

roup

s in

pub

lic

prog

ram

min

g

DM

LC

S

Libr

ary

Pub

lic

Pro

gram

s st

aff

x

x x

x

The

Lib

rary

The

atre

tte is

a

spac

e fo

r pu

blic

talk

s,

perf

orm

ance

s, p

rese

ntat

ions

an

d lo

cal f

orum

s

� D

evel

op p

rogr

am o

f au

thor

talk

s,

mot

ivat

iona

l spe

aker

s &

oth

er p

ublic

talk

s.

DM

LC

S

Pub

lic L

ibra

ry

Pub

lic

Pro

gram

sta

ff x

x x

x x

The

Lib

rary

pro

vide

s a

com

mun

ity n

otic

eboa

rd,

broc

hure

dis

trib

utio

n se

rvic

e an

d T

ouris

m In

form

atio

n S

ervi

ces

� C

oord

inat

e th

e di

strib

utio

n of

br

ochu

res

with

oth

er

Cou

ncil

venu

es

� C

ontin

ue th

e Li

brar

y as

a T

ouris

m

Info

rmat

ion

Poi

nt

DM

LC

S

Com

mun

ity

Info

rmat

ion

Offi

cer

Libr

ary

Dis

play

C

oord

inat

or

x x

x x

x

The

Com

pute

r T

rain

ing

Roo

m is

a v

enue

for

IT

trai

ning

for

iden

tifie

d gr

oups

in

clud

ing

disa

dvan

tage

d gr

oups

� D

evel

op a

you

th

tech

nolo

gy p

rogr

am

in p

artn

ersh

ip w

ith th

e S

tate

Lib

rary

and

the

Pow

erho

use

Mus

eum

� D

evel

op li

nks

with

E

SB

EC

and

C

entr

elin

k N

EIS

en

terp

rise

deve

lopm

ent

sche

mes

DM

LC

S

Libr

ary

Tec

hnol

ogy

Pro

gram

s C

oord

inat

or

Pub

lic L

ibra

ry

Pub

lic

Pro

gram

sta

ff

No

of tr

aini

ng

part

ners

hips

dev

elop

ed

annu

ally

x

x x

x

107

26

Str

ateg

y 1.

4: S

uppo

rt P

lace

mak

ing

Eve

nts

whi

ch a

ctiv

ate

and

supp

ort W

aver

ley’

s ec

lect

ic, c

osm

opol

itan

and

dist

inct

nei

ghbo

urho

ods

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Scu

lptu

re b

y th

e S

ea is

su

ppor

ted

as a

n ar

t in

publ

ic

spac

es e

vent

� C

ontin

ue s

uppo

rtin

g th

e ev

ent p

lann

ing

of

Scu

lptu

re b

y th

e S

ea

� D

evel

op a

lice

nce

agre

emen

t with

S

culp

ture

by

the

Sea

DM

R

CP

P

CD

O

SxS

gro

up

� C

ompl

ianc

e to

C

ounc

il ap

prov

ed

SxS

Eve

nt P

lan

and

Tra

ffic

Man

agem

ent P

lan

� A

lice

nce

is

deve

lope

d fo

r 20

13

C6b

C

6b

C6b

C

6b

C6b

An

annu

al m

arke

ting

prog

ram

aim

ed a

t sus

tain

ed

visi

tatio

n an

d ec

onom

ic

activ

ity in

Bon

di J

unct

ion

� U

nder

take

act

iviti

es to

re

info

rce

Bon

di J

unct

ions

ro

le a

s an

foca

l co

mm

erci

al h

ub

DM

BJ

EC

G

� A

t lea

st s

ix e

vent

s an

d ac

tiviti

es

unde

rtak

en

annu

ally

L1a

L1a

L1a

L1a

L1a

An

enha

nced

vis

itor

expe

rienc

e in

the

low

se

ason

at t

he b

each

es w

ith

nega

tive

impa

cts

miti

gate

d th

roug

h ev

ents

, mar

ketin

g an

d ed

ucat

ion

initi

ativ

es

� Im

plem

ent e

vent

s,

mar

ketin

g an

d ed

ucat

ion

initi

ativ

es in

the

beac

hes

low

sea

son

that

enh

ance

vi

sito

r ex

perie

nce

whi

lst

man

agin

g ne

gativ

e im

pact

s

DM

BB

B

each

es

Pav

ilion

E

CG

C

omm

unity

S

afet

y C

omm

ittee

� N

umbe

r of

eve

nts,

m

arke

ting

and

educ

atio

n in

itiat

ives

hel

d an

nual

ly

� C

ompl

ianc

e ag

ains

t pol

icy

asse

ssed

at t

he

de-b

rief

L2

L2

L2

L2

L2

� M

anag

e lic

ence

co

mpl

ianc

e w

ith C

ounc

il po

licy

for

agre

emen

ts

and

licen

sing

for

maj

or

even

ts in

Bon

di

DM

BB

E

nviro

nmen

tal

Ser

vice

s T

echn

ical

S

ervi

ces

Com

mun

ity

Saf

ety

Com

mitt

ee

L2

L2

L2

L2

L2

108

27

109

28

Focus Area 2: Creative Industries Development Waverley’s community vision is that “local economic prosperity provides opportunities for all”. Creating more opportunities for local artists and cultural providers will help retain practitioners necessary to sustain the creative industries in Waverley. Artists need spaces to work, resources to work with, opportunities to present, perform and exhibit. Waverley, in one of Australia’s highest commercial rental areas, provides subsidised accommodation for the Waverley Woollahra Art School, Tamarama Rock Surfers and Waverley’s Artists in Residence program, as part of a range of venues suitable for cultural development. Our library and Bondi Pavilion are important cultural venues with a variety of resources useful for art practitioners. The Arts Plus Plan recognises that the creative economy is an important part of our local economy and that supporting the arts is vital to its continuing growth.

The Arts Plus Plan will support local arts providers and businesses to maintain Waverley as attractive and accessible to creative people by actioning the following strategies:

2.1 Develop a Creative Industries Profile

2.2 Expand the Artist in Residence Program

2.3 Support Artist Run Initiatives

2.4 Facilitate the development of arts groups and organisations in Waverley

Improving the focus area of creative industries development contributes to the Waverley Together 2 Strategic Direction of: Top Focus Area Fostering our Cultural Vitality

Sustainable Community Arts and Cultural Activities foster an involved community and a creative environment

Bondi Wave Youth Music Program

110

29

Str

ateg

y 2.

1: D

evel

op a

Cre

ativ

e In

dust

ries

Pro

file

D

eliv

erab

le

Act

ions

D

ivis

ion

Inte

rnal

M

easu

re

12/1

3 13

/14

14/1

5 15

/16

16/1

7 A

cre

ativ

e in

dust

ries

prof

ile o

f Wav

erle

y w

hich

de

scrib

es lo

cal

prac

titio

ners

and

bu

sine

sses

� U

nder

take

pre

limin

ary

stat

istic

al r

esea

rch

into

th

e na

ture

of t

he

wor

kfor

ce in

Wav

erle

y in

re

latio

n to

the

cultu

ral a

nd

crea

tive

prof

essi

ons

natio

nally

� U

nder

take

ana

lysi

s of

cr

eativ

e in

dust

ries

supp

ly

busi

ness

es,

(com

plem

entin

g B

usin

ess

Act

ivity

rep

ortin

g)

DM

RC

PP

D

M B

B

CD

O

Com

mun

ity

Pla

nner

� A

Wav

erle

y cr

eativ

e in

dust

ries

prof

ile a

nd

tren

ds is

pub

lishe

d un

der

“doi

ng

busi

ness

” on

C

ounc

il’s

web

site

x

A W

aver

ley

artis

ts

netw

ork

is fa

cilit

ated

� Id

entif

y st

akeh

olde

rs to

fa

cilit

ate

the

deve

lopm

ent

of a

rtis

ts fo

rum

� L

ocal

foru

ms

are

faci

litat

ed to

dev

elop

the

cultu

ral v

olun

tary

sec

tor

DM

CC

S

Pav

Mgr

P

av C

PO

C

DO

� N

o of

mee

tings

and

at

tend

ance

at

mee

tings

x x

x

Incl

usio

n of

Indi

geno

us

artis

ts in

Wav

erle

y ar

e su

ppor

ted

in th

e cr

eativ

e in

dust

ries

prof

ile

� C

onsu

lt w

ith lo

cal

indi

geno

us o

rgan

isat

ions

re

: opp

ortu

nitie

s fo

r in

dige

nous

ent

erpr

ises

DM

BB

D

M B

J

Mul

ticul

tura

l C

W

CD

O

� N

umbe

r of

op

port

uniti

es

deve

lope

d w

ith

indi

geno

us

busi

ness

es

L2a

L2a

L2a

L2a

L2a

111

30

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

A W

aver

ley

Art

ists

R

egis

ter

is d

evel

oped

w

ith a

bal

ance

d m

ix o

f di

vers

e ar

tists

� D

evel

op a

nd m

aint

ain

a re

gist

er o

f loc

al a

rtis

ts

and

grou

ps

DM

RC

PP

C

DO

, EC

G,

Tec

hnic

al

prog

ram

s co

ordi

nato

r,

GM

U

� N

o of

Art

ists

on

the

regi

ster

� %

of d

iffer

ent g

roup

s on

the

regi

ster

x x

x

Loca

l art

ists

are

pro

vide

d w

ith p

rofe

ssio

nal

deve

lopm

ent a

dvic

e an

d ac

cess

to fu

ndin

g,

busi

ness

dev

elop

men

t op

port

uniti

es a

nd in

dust

ry

netw

orks

� S

uppo

rt v

isua

l art

ists

to

appl

y fo

r N

AV

A g

rant

s � S

uppo

rt a

rtis

ts to

app

ly

for

Cen

trel

ink

NE

IS

sche

me

and

Aus

tral

ia

Cou

ncil’

s A

rtS

tart

gra

nts

� P

rovi

de L

ette

rs o

f S

uppo

rt fo

r ar

tists

and

cu

ltura

l gro

ups

seek

ing

fund

ing

DM

RC

PP

C

DO

P

av M

gr

Pav

CP

O

� R

efer

rals

net

wor

ks

esta

blis

hed

� N

o of

art

ists

ref

erre

d � N

o of

cul

tura

l gro

ups

supp

orte

d x

x x

x x

A p

rogr

am o

f cre

ativ

e in

dust

ries

talk

s is

de

velo

ped

to b

uild

un

ders

tand

ing

and

inte

rest

in s

uppo

rtin

g W

aver

ley’

s cr

eativ

e ec

onom

y

� F

acili

tate

a p

ublic

pr

ogra

m o

f pre

sent

atio

ns

and

talk

s by

indu

stry

ex

pert

s

DM

RC

PP

D

M B

B

DM

BJ

CD

O

� N

o of

talk

s � N

o of

peo

ple

atte

ndin

g ev

ents

x

Cre

ativ

e in

dust

ries

deve

lopm

ent g

uide

lines

ar

e de

velo

ped

focu

sing

on

the

arts

� U

nder

take

res

earc

h in

clud

ing

gap

anal

ysis

� Id

entif

y co

llabo

rativ

e op

port

uniti

es

� D

evel

op a

cre

ativ

e in

dust

ries

mar

ketin

g pl

an.

DM

RC

PP

DM

BB

D

M B

J C

DO

� T

he d

evel

opm

ent

guid

elin

es p

rofil

es

Wav

erle

y’s

crea

tive

indu

strie

s in

re

latio

nshi

p to

the

arts

and

is a

blu

eprin

t fo

r bu

ildin

g th

e se

ctor

x

112

31

Str

ateg

y 2.

2: E

xpan

d th

e A

rtis

t in

Res

iden

ce P

rogr

am

D

eliv

erab

le

Act

ions

D

ivis

ion

Inte

rnal

M

easu

re

12/1

3 13

/14

14/1

5 15

/16

16/1

7 A

n an

nual

art

ist i

n re

side

nce

prog

ram

at

Bon

di W

aver

ley

Sch

ool

of A

rts

� 6

art

ists

are

rec

ruite

d ea

ch y

ear

for

6 m

onth

res

iden

cies

� R

aise

the

prof

ile o

f the

re

side

ncy

in th

e E

aste

rn

Sub

urbs

and

Syd

ney’

s w

ider

ar

tist c

omm

uniti

es, C

OF

A, N

AS

an

d ga

llerie

s

DM

RC

PP

C

DO

P

av C

PO

Li

brar

y P

ublic

P

rogr

ams

� N

o of

com

mun

ity

bene

fit p

roje

cts

deve

lope

d an

nual

ly

� N

o of

art

ists

op

port

uniti

es

deve

lope

d w

ithin

ex

istin

g bu

dget

s

C6c

C

6c

C6c

C

6c

C6c

The

Bon

di P

avili

on

prov

ides

an

artis

ts in

re

side

nce

prog

ram

� In

vest

igat

e op

port

uniti

es fo

r ar

tists

in r

esid

ence

in th

e B

ondi

P

avili

on

� In

vest

igat

e op

port

uniti

es fo

r re

gion

al a

nd in

tern

atio

nal

cultu

ral e

xcha

nge

prog

ram

s,

and

reci

proc

al a

rran

gem

ents

DM

CC

S

Pav

M

anag

er

CD

O

� A

n A

rtis

ts in

re

side

nce

prog

ram

de

velo

ped

in th

e B

ondi

Pav

ilion

x x

x

113

32

Str

ateg

y 2.

3: S

uppo

rt A

rtis

t Run

Initi

ativ

es

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

The

Bon

di P

avili

on

Mus

ic s

tudi

os

enco

urag

e co

mm

unity

ev

ents

and

pr

ofes

sion

al

prod

uctio

ns5

� Id

entif

y m

usic

ians

to

deve

lop

colla

bora

tive

proj

ects

thro

ugh

fund

ing

oppo

rtun

ities

� E

valu

ate

Bon

di W

ave

mus

ic p

rogr

am to

de

velo

p su

stai

nabi

lity

stra

tegi

es

� D

evel

op a

mus

ic

teac

hers

net

wor

k an

d sc

hool

s pr

ogra

m

� E

stab

lish

links

with

M

usic

Fes

tival

s an

d pr

omot

ers

to d

evel

op

a pe

rfor

man

ce

prog

ram

� F

acili

tate

a p

rogr

am

of m

usic

indu

stry

se

min

ars

and

mus

ic

film

s

DM

CC

S

Pav

Mgr

P

av C

PO

C

W C

hild

ren

and

You

th

DM

BB

� A

Mus

ic In

dust

ry

Dev

elop

men

t Pla

n id

entif

ies

oppo

rtun

ities

for

proj

ect

deve

lopm

ent w

ith m

usic

ne

twor

ks a

nd m

usic

ians

� P

lann

ing

invo

lves

reg

ular

m

usic

sta

keho

lder

co

nsul

tatio

n m

eetin

gs

� N

o of

mus

icia

ns a

nd m

usic

gr

oups

sup

port

ed to

app

ly fo

r gr

ants

� N

o of

sch

ools

and

teac

hers

in

volv

ed

� A

bal

ance

d pe

rfor

man

ce

prog

ram

is d

evel

oped

� C

omm

unic

atio

ns P

lan

incl

udes

adv

ertis

ing

to th

e m

usic

pre

ss, r

adio

sta

tions

, m

usic

fest

ival

s

x

5 Fro

m th

e B

ondi

Pav

ilion

Pur

pose

Sta

tem

ent

114

33

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

M

usic

act

iviti

es r

ange

fr

om fu

ll co

st r

ecov

ery

to a

fford

able

and

ac

cess

ible

� D

evel

op s

tudi

o hi

re

proj

ects

that

attr

act

fund

ing

or

prof

essi

onal

de

velo

pmen

t op

port

uniti

es

DM

CC

S

Pav

CP

O

CD

O

� N

o of

gra

nt s

uppo

rted

and

in

com

e ge

nera

ting

mus

ic

proj

ects

� N

o of

mus

ic in

dust

ry

colla

bora

tions

x

Wav

erle

y Li

brar

y ex

hibi

ts th

e w

ork

of

loca

l art

ists

and

co

mm

unity

gro

ups

� S

uppo

rt a

rtis

ts a

nd

loca

l gro

ups

to

prof

essi

onal

ly e

xhib

it th

eir

wor

k

DM

LC

S

Libr

ary

Dis

play

C

oord

inat

or

CD

O

Libr

ary

Pub

lic

Pro

gram

s

� N

o of

exh

ibiti

ons

by lo

cal

artis

ts, c

ultu

ral a

nd h

erita

ge

grou

ps

G4a

C

2a

G4a

C

2a

G4a

C

2a

G4a

C

2a

G4a

C

2a

Art

ists

run

Ope

n S

tudi

o D

ays

� S

eek

supp

ort f

rom

va

cant

sho

ps fo

r po

tent

ial e

xhib

ition

sp

aces

DM

BJ

DM

BB

R

CP

P

Pav

CP

O

CD

O

� A

Ope

n S

tudi

o D

ay r

un

durin

g S

ydne

y’s

Art

sMon

th in

M

arch

or

with

the

Art

ists

in

Res

iden

ce P

rogr

am

x x

x x

x

115

34

Str

ateg

y 2.

4: F

acili

tate

the

deve

lopm

ent o

f art

s gr

oups

and

org

anis

atio

ns in

Wav

erle

y D

eliv

erab

le

Act

ions

D

ivis

ion

Inte

rnal

M

easu

re

12/1

3 13

/14

14/1

5 15

/16

16/1

7 D

ance

dev

elop

men

t is

part

of B

ondi

Pav

ilion

cu

ltura

l pro

gram

� In

vest

igat

e th

e po

tent

ial

for

a ne

twor

k of

dan

ce

teac

hers

and

pr

actit

ione

rs

DM

CC

S

Pav

CP

O

CD

O

� A

col

labo

rativ

e da

nce

proj

ect i

s in

vest

igat

ed

x

Sup

port

the

deve

lopm

ent o

f the

W

aver

ley

Woo

llahr

a A

rt

Sch

ool (

WW

AS

)

� S

uppo

rt W

WA

S to

de

velo

p B

usin

ess

Pla

n � S

uppo

rt W

WA

S to

re

gist

er fo

r D

educ

tible

G

ift S

tatu

s

DM

RC

PP

C

DO

� B

usin

ess

Pla

n de

velo

ped

with

st

rate

gies

for

finan

cial

su

stai

nabi

lity

x

The

ann

ual W

aver

ley

Art

Priz

e co

mpe

titio

n is

su

ppor

ted

� S

uppo

rt th

e W

WA

S in

th

e pl

anni

ng o

f the

an

nual

Wav

erle

y A

rt

Priz

e � R

aise

the

prof

ile o

f the

W

aver

ley

Art

Priz

e to

vi

sual

art

s ne

twor

ks,

arts

soc

ietie

s, g

alle

ries

and

othe

r ar

t priz

es

� R

esea

rch

the

art

com

petit

ion

mar

ket

DM

RC

PP

C

DO

Li

brar

y D

ispl

ay

Coo

rdin

ator

P

av C

PO

� A

t lea

st $

7000

for

arts

priz

es

� E

xhib

ition

is

prof

essi

onal

ly

man

aged

and

in

stal

led

� N

o of

vis

itors

� A

rtw

ork

sale

s in

crea

se

� In

crea

sed

med

ia

cove

rage

C6a

C

6a

C6a

C

6a

C6a

116

35

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Wav

erle

y C

ounc

il’s

art

colle

ctio

n is

reg

iste

red

� D

igiti

se a

nd c

reat

e a

regi

stry

of W

aver

ley

Cou

ncil’

s ar

t col

lect

ion

� Id

entif

y co

nditi

on a

nd

cons

erva

tion

need

s of

ea

ch a

rtw

ork

for

SA

MP

DM

FIS

S

CD

O

Tec

hnol

ogy

Pro

gram

s C

oord

inat

or,

Libr

ary

Dis

play

C

oord

inat

or

Rec

ords

Mgr

� N

o of

Art

wor

ks

digi

tised

and

re

gist

ered

� C

olle

ctio

n is

sto

red

unde

r co

nser

vatio

n co

nditi

ons

� S

AM

P u

pdat

ed

� C

ounc

il’s

art

colle

ctio

n va

lued

x x

x x

x

A v

olun

teer

ing

prog

ram

is

dev

elop

ed to

sup

port

th

e B

ondi

Pav

ilion

G

alle

ry

� D

evel

op a

vol

unte

erin

g pr

ogra

m a

t the

Bon

di

Pav

ilion

Gal

lery

DM

RC

PP

D

M C

CS

Civ

ic P

ride

Coo

rdin

ator

P

av M

gr

Pav

CP

O

� N

o of

vol

unte

erin

g op

port

uniti

es

deve

lope

d � N

o of

vol

unte

ers

recr

uite

d fo

r th

e G

alle

ry

x

The

Bon

di P

avili

on h

as

a re

side

nt th

eatr

e co

mpa

ny p

rovi

ding

m

ains

trea

m,

inte

rnat

iona

l, cu

tting

ed

ge a

nd p

rofe

ssio

nal

com

mun

ity

perf

orm

ance

s

Sup

port

Tam

aram

a R

ock

Sur

fers

(T

RS

) to

del

iver

th

e pe

rfor

man

ce

indi

cato

rs o

f the

res

iden

t th

eatr

e co

mpa

ny li

cenc

e ag

reem

ent

DM

RC

PP

C

DO

T

RS

Wor

king

G

roup

� P

erfo

rman

ce

indi

cato

rs o

f the

re

side

nt th

eatr

e co

mpa

ny a

re m

et

C6c

C

6a

C6c

C

6a

C6c

C

6a

C6c

C

6a

C6c

C

6a

117

36

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Ann

ual T

RS

Bus

ines

s P

lan

that

� P

rese

nts

a th

eatr

e su

bscr

iptio

n se

ason

� s

uppo

rts

emer

ging

th

eatr

e ar

tists

� c

reat

es c

omm

unity

hu

bs fo

r in

depe

nden

t ar

tists

� W

ork

with

TR

S to

de

velo

p su

stai

nabl

e bu

sine

ss m

odel

with

ot

her

fund

ers

and

bar

inco

me

from

func

tions

DM

RC

PP

D

M C

CS

CD

O

TR

S W

orki

ng

Gro

up

� A

nnua

l bus

ines

s pl

an

is d

evel

oped

by

Nov

embe

r fo

r th

e fo

llow

ing

year

� K

ey

Per

form

ance

In

dica

tors

are

ac

hiev

ed

C6c

C

6a

C6c

C

6a

C6c

C

6a

C6c

C

6a

C6c

C

6a

The

“N

ib”

Wav

erle

y Li

brar

y Li

tera

ry A

war

d an

d A

lex

Buz

o S

hort

list

Priz

e fo

r ex

celle

nce

in

rese

arch

in th

e cr

eatio

n of

lite

rary

wor

ks is

co

ntin

ued

� G

row

inte

rest

from

pu

blis

hers

, spo

nsor

s an

d w

riter

s to

ach

ieve

su

stai

nabi

lity

� O

rgan

ise

the

annu

al

“Nib

” aw

ard

� D

evel

op a

co

mm

unic

atio

ns p

lan

to

prom

ote

the

com

petit

ion

DM

LC

S

Libr

ary

Pub

lic

Pro

gram

Li

brar

y A

dmin

� N

o of

ent

ries

� $

20,0

00 s

pons

orsh

ip

rais

ed

� A

war

ds e

vent

or

gani

sed

in

Nov

embe

r � S

hort

liste

d bo

oks

exhi

bite

d in

Lib

rary

� M

edia

cov

erag

e ex

pand

ed

C6c

C

6a

C6c

C

6a

C6c

C

6a

C6c

C

6a

C6c

C

6a

118

37

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Fin

anci

al a

nd o

ther

su

ppor

t to

the

com

mun

ity to

impr

ove

capa

city

and

to s

uppo

rt

part

ners

hips

that

en

hanc

e C

ounc

il’s

visi

on

� P

rovi

de fu

ndin

g th

roug

h th

e sm

all

gran

ts p

rogr

am fo

r co

mm

unity

gro

ups

deliv

erin

g cu

ltura

l ou

tcom

es

DM

RC

CP

M

ill H

ill A

dmin

� L

evel

of f

undi

ng

prov

ided

ann

ually

� P

erce

ntag

e of

co

mm

unity

gra

nts

prog

ram

rec

ipie

nts

deliv

erin

g cu

ltura

l, re

crea

tiona

l and

so

cial

out

com

es

C4b

C

4b

C4b

C

4b

C4b

� F

und

up to

$10

K

tow

ards

prin

ting

and

adve

rtis

ing

cost

s of

W

aver

ley

Art

Priz

e

DM

RC

CP

CD

O

C4b

C

4b

C4b

C

4b

C4b

� F

und

up to

$10

K

tow

ards

Scu

lptu

re b

y th

e S

ea e

vent

DM

RC

CP

CD

O

SxS

inte

rnal

gr

oup

C4b

C

4b

C4b

C

4b

C4b

� P

rovi

de s

ubsi

dise

d ac

com

mod

atio

n to

art

s gr

oups

in a

ccor

danc

e w

ith p

olic

y

DM

RC

CP

S

enio

r F

acili

ties

Mgr

V

enue

Mgr

C

omm

unity

P

lann

er

� P

erce

ntag

e of

su

bsid

ised

ac

com

mod

atio

n pr

ovid

ed to

prio

rity

grou

ps

C4b

C

4b

C4b

C

4b

C4b

� P

rovi

de m

anag

emen

t su

ppor

t to

cultu

ral

grou

ps

DM

RC

PP

C

DO

P

av M

gr

Libr

ary

Pub

lic

Pro

gram

� R

evie

w o

f m

anag

emen

t sup

port

pr

ovid

ed c

ompl

eted

C4b

C

4b

C4b

C

4b

C4b

119

38

120

39

Focus Area 3: Targeted Arts Programs Waverley’s community vision is “we are reconciled with, and our value our Indigenous past, connections within families and between generations can remain unbroken, the community is welcoming and inclusive, and people feel they are connected and belong” Many of Council’s arts and cultural activities has been focussed on community development that promotes diversity and tolerance. Arts Plus will provide opportunities for people to participate in, and be exposed to creative processes through programs that give communities the opportunities to tell their stories, build expressive skills, and be active participants in the development of their cultures.

The Arts Plus Plan will enhance community cultural development through participation programs that: � Target the whole community in a balanced way � Connect artists to schools, out of school hours care programs and community groups � Adopt community cultural development and place making approaches that support local

artists to engage in community arts Arts Plus will action the following strategies:

3.1 Waverley’s Cultural Heritage and diversity is recognised, protected and respected

3.2 Cultural programs are balanced to include identified priority groups

Improving the focus area of targeted arts programs contributes to the following Waverley

Together 2 Strategic Directions of:

Sustainable Community

Waverley’s cultural heritage and diversity is recognised, protected and respected The community is welcoming and inclusive and people feel they are connected and belong Health and quality of life are improved through a range of recreation and leisure opportunities

Sustainable Living The unique physical qualities and strong sense of identity of Waverley’s villages is respected and celebrated

Walangari’s Aboriginal culture workshop in

Waverley’s Children’s Library

121

40

Str

ateg

y 3.

1: W

aver

ley’

s C

ultu

ral H

erita

ge a

nd d

ive

rsity

is r

ecog

nise

d, p

rote

cted

and

res

pect

ed

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

On-

goin

g pu

blic

edu

catio

n ca

mpa

ign

on h

erita

ge a

nd

good

des

ign

incl

udin

g an

nual

Her

itage

and

Urb

an

Des

ign

Aw

ards

� P

rovi

de in

form

atio

n to

the

publ

ic o

n he

ritag

e an

d go

od d

esig

n � C

ondu

ct H

erita

ge a

nd

Urb

an D

esig

n A

war

ds

DM

SLU

P

Her

itage

P

lann

er

DA

pl

anne

rs

Civ

ic P

ride

� H

erita

ge a

nd U

rban

D

esig

n A

war

ds

cond

ucte

d an

nual

ly

L5b

L5b

L5b

L5b

L5b

The

his

tory

of t

he B

ondi

P

avili

on is

con

serv

ed,

man

aged

and

inte

rpre

ted

� C

eleb

rate

the

hist

ory

of

the

Pav

ilion

� D

evel

op a

nd p

rom

ote

Bon

di P

avili

on h

isto

ry

tour

s

DM

CC

S

Pav

Mgr

B

PP

S

Loca

l S

tudi

es

� N

o of

her

itage

eve

nts

� H

erita

ge in

terp

reta

tion

is d

evel

oped

� T

ours

ava

ilabl

e

x x

x x

x

Wav

erle

y C

emet

ery

cont

ribut

es to

the

pres

erva

tion

of o

ur c

ultu

ral

herit

age

� D

evel

op a

pla

n fo

r su

stai

ning

Wav

erle

y C

emet

ery

as a

his

toric

al

dest

inat

ion

DM

BS

P

Cem

eter

y M

gr

� C

emet

ery

Pla

n of

M

anag

emen

t pre

serv

ing

the

site

’s h

isto

ry a

nd

herit

age

C1a

C

1a

C1a

C

1a

C1a

� P

rom

ote

Wav

erle

y C

emet

ery

wal

k � S

uppo

rt F

riend

s of

W

aver

ley

Cem

eter

y

DM

BS

P

DM

LC

S

Cem

eter

y M

gr

Loca

l S

tudi

es

� W

alks

dev

elop

ed a

nd

wel

l pro

mot

ed to

loca

ls

and

visi

tors

C

1a

C1a

C

1a

C1a

C

1a

� C

eleb

rate

Aus

tral

ia D

ay,

AN

ZA

C D

ay a

nd R

ussi

an

Vic

tory

Day

May

or’s

O

ffice

G

MU

� A

nnua

l Aus

tral

ia D

ay,

AN

ZA

C D

ay a

nd

Rus

sian

Vic

tory

Day

ev

ents

are

org

anis

ed

x x

x x

x

Res

ourc

ing,

adv

ocac

y an

d gr

ant s

eeki

ng to

sup

port

an

d st

reng

then

m

ultic

ultu

ralis

m in

W

aver

ley

� S

uppo

rt th

e de

velo

pmen

t of

mul

ticul

tura

l act

iviti

es

and

prog

ram

s

DM

R

CC

P

EC

G

� N

o of

pro

gram

s su

ppor

ting

mul

ticul

tura

lism

pr

ovid

ed a

nnua

lly

� N

o an

d ty

pe o

f pa

rtne

rshi

p ac

tivity

to

stre

ngth

en

mul

ticul

tura

lism

pr

ovid

ed a

nnua

lly

C1a

C

1a

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C

1a

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� C

eleb

rate

Har

mon

y D

ay

and

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ugee

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k D

M

RC

PP

E

CG

C

1a

C1a

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1a

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1a

� S

uppo

rt C

hanu

kah

cele

brat

ions

M

ayor

s O

ffice

G

MU

x

x x

x x

� U

tilis

e hi

gh p

rofil

e gu

est

spea

kers

at c

itize

nshi

p ce

rem

onie

s fo

r ot

her

civi

c ev

ents

May

ors

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ce

GM

U

x x

x

122

41

Str

ateg

y 3.

2: C

ultu

ral p

rogr

ams

are

bala

nced

to in

clu

de id

entif

ied

prio

rity

grou

ps

The

LG

SA

Cul

tura

l Acc

ord

iden

tifie

s th

e en

gage

men

t of s

enio

rs, p

eopl

e w

ith d

isab

ilitie

s, y

oung

peo

ple,

and

Abo

rigin

al p

eopl

e as

lo

cal g

over

nmen

t cul

tura

l dev

elop

men

t prio

ritie

s D

eliv

erab

le

Act

ions

D

ivis

ion

Inte

rnal

M

easu

re

12/1

3 13

/14

14/1

5 15

/16

16/1

7

Sen

iors

Wee

k is

ce

lebr

ated

as

an e

vent

w

hich

ack

now

ledg

es th

e ac

hiev

emen

ts o

f old

er

resi

dent

s

� D

evel

op a

coo

rdin

ated

S

enio

rs W

eek

of a

ctiv

ities

an

d ce

lebr

atio

ns w

ith

cultu

ral a

nd a

ged

care

se

rvic

e pr

ovid

ers

� E

valu

ate

Sen

iors

Wee

k ac

tiviti

es w

ith p

artic

ipan

ts

and

serv

ice

prov

ider

s

DM

BJ

DM

RC

CP

D

M C

CS

D

M L

CS

CW

OP

A

CD

O

Sen

iors

Wee

k w

orki

ng g

roup

� A

n an

nual

co

ordi

nate

d S

enio

rs W

eek

activ

ities

ha

ppen

s in

M

arch

� A

sen

iors

gui

de

is p

rodu

ced

C2a

C

2a

C2a

C

2a

C2a

Hig

h qu

ality

affo

rdab

le

serv

ices

for

frai

l old

er

peop

le in

clud

ing

cultu

ral

prog

ram

s

� P

rovi

de a

hom

e lib

rary

se

rvic

e in

clud

ing

hom

e re

adin

g se

rvic

es a

nd a

vi

sitin

g pr

ogra

m to

the

mai

n lib

rary

to a

ttend

pu

blic

pro

gram

s

DM

LC

S

HLS

� 1

80 H

ome

Libr

ary

serv

ice

user

s an

d 18

000

loan

s pe

r an

num

� S

enio

rs

part

icip

atio

n in

Li

brar

y ’s

pub

lic

prog

ram

s

C4a

C

4a

C4a

C

4a

C4a

Cul

tura

l pro

gram

s fo

r pe

ople

with

a d

isab

ility

� C

oord

inat

ed In

tern

atio

nal

Day

for

Peo

ple

with

D

isab

ilitie

s pr

ogra

m

DM

CC

S

WC

LP

� A

nnua

l In

tern

atio

nal D

ay

of P

eopl

e w

ith

Dis

abili

ties

is

cele

brat

ed a

nd

prom

oted

C4a

C

4a

C4a

C

4a

C4a

123

42

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

A r

ange

of c

usto

mer

fo

cuss

ed c

hild

ren’

s,

twee

ns a

nd y

outh

ac

tiviti

es is

pro

gram

med

at

Wav

erle

y Li

brar

y an

d th

e B

ondi

Wav

erle

y S

choo

l of A

rts,

from

the

reco

mm

enda

tions

of t

he

Libr

ary

Gap

Ana

lysi

s

� R

un a

fford

able

chi

ldre

n’s

and

youn

g pe

ople

’s

anim

atio

n, fi

lmm

akin

g an

d gr

aphi

c no

vel p

roje

cts

DM

LC

S

Libr

ary

Pub

lic

Pro

gram

s

� N

o of

sch

ool

holid

ay

activ

ities

� N

o of

act

iviti

es

targ

etin

g ch

ildre

n an

d yo

ung

peop

le

from

di

sadv

anta

ged

back

grou

nds

x x

x x

x

� P

rogr

am S

SR

OC

out

of

hour

s sc

hool

s pr

ogra

ms

with

HS

C te

ache

rs

DM

LC

S

Libr

ary

Pub

lic

Pro

gram

s G

4a

C2a

G

4a

C2a

G

4a

C2a

G

4a

C2a

G

4a

C2a

� C

oord

inat

e sc

hool

hol

iday

ac

tiviti

es a

nd m

arke

ting

with

the

Bon

di P

avili

on a

nd

othe

r C

ounc

il se

rvic

es

DM

CC

S

DM

LC

S

EC

G

G4a

C

2a

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C

2a

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C

2a

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C

2a

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C

2a

Rec

reat

iona

l and

soc

ial

initi

ativ

es fo

r yo

ung

peop

le

� D

evel

op a

You

th M

usic

P

rogr

am in

clud

ing

prof

essi

onal

dev

elop

men

t an

d pe

rfor

man

ce

oppo

rtun

ities

for

band

s

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CC

S

Pav

CP

O

CW

Chi

ldre

n an

d Y

outh

� N

o of

eve

nts

supp

ortin

g yo

ung

peop

le

C4a

C

4a

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C

4a

C4a

� D

eliv

er w

ith s

choo

ls th

e an

nual

Wav

erle

y Y

outh

Art

P

rize

com

petit

ion

and

exhi

bitio

n

DM

CC

S

Pav

CP

O

CW

Chi

ldre

n an

d Y

outh

Li

brar

y P

ublic

P

rogr

am

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4a

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Res

ourc

ing,

adv

ocac

y an

d gr

ant s

eeki

ng to

su

ppor

t and

str

engt

hen

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rote

ct r

ock

art p

aint

ings

an

d ot

her

sacr

ed s

ites

DM

RC

PP

P

OS

O s

taff

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CC

S

� N

o of

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supp

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dige

nous

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1a

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1a

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124

43

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Indi

geno

us c

ultu

re in

W

aver

ley

� S

uppo

rt e

vent

s an

d ac

tiviti

es th

at a

ssis

t in

reco

ncili

atio

n w

ith

Indi

geno

us A

ustr

alia

ns

� S

uppo

rt th

e E

RLG

AT

SI

foru

m

� C

ontin

ue th

e P

aulin

e M

cLeo

d aw

ards

with

oth

er

area

s

DM

BB

D

M B

J M

ultic

ultu

ral

Com

mun

ity

Wor

ker

cultu

re p

rovi

ded

annu

ally

� N

o an

d ty

pe o

f op

port

uniti

es

prov

ided

an

nual

ly th

at

supp

ort

Rec

onci

liatio

ns

with

Abo

rigin

al

and

Tor

res

Str

ait

Isla

nder

peo

ple

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geno

us A

rts

prot

ocol

s ar

e de

velo

ped

and

impl

emen

ted

� D

evel

op In

dige

nous

Art

s P

roto

cols

as

part

of

Cou

ncils

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onci

liatio

n A

ctio

n P

lan

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M

ultic

ultu

ral C

W

Rec

onci

liatio

n A

ctio

n P

lan

wor

king

gro

up

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o of

pub

lic

even

ts a

nd

proj

ects

im

plem

entin

g In

dige

nous

Art

s pr

otoc

ols

x

Pro

gram

s ta

rget

ing

wom

en a

nd g

irls

� C

eleb

rate

Inte

rnat

iona

l W

omen

’s D

ay r

aisi

ng th

e pr

ofile

of l

ocal

wom

en

DM

CC

S

Pav

Mgr

E

CG

P

av C

PO

� A

nnua

l Wom

en

on th

e W

aves

br

eakf

ast i

s or

gani

sed

at

Bon

di P

avili

on

x x

x x

x

Wav

erle

y A

rtis

t in

Res

iden

ce P

rogr

am

� C

ontin

ue to

dev

elop

art

ist

in r

esid

ence

com

mun

ity

bene

fit p

roje

cts

that

wor

k di

rect

ly w

ith p

riorit

y gr

oups

DM

RC

PP

C

DO

S

enio

rs C

entr

e C

oord

inat

or,

WC

LP

CW

Chi

ldre

n an

d Y

outh

� N

o of

com

mun

ity

bene

fit o

utco

mes

in

volv

ing

disa

dvan

tage

d gr

oups

x x

x x

x

125

44

126

45

Focus Area 4: Public Art and Urban Design Waverley’s community vision is “we are inspired and able to renew our physical and spiritual well-being”. Public Art and Urban Design is at the heart of improving open and public spaces for the enjoyment of natural beauty and spiritual renewal. In the 1980’s, public art began with the Mural in the Pavilion with artists involving over 200 community participants. Waverley’s collection includes the Campbell Parade mosaic street furniture and playground creatures in Biddigal Reserve created by Lloyd Kelemen, and the Bondi Tram inspired play sculptures by Thylacine on Oxford St Mall. Public Art in the Private Domain guidelines were adopted in 2010 to encourage private developers to integrate place making principles in the commissioning of public art in their building developments. The Hunter Reserve is Waverley’s designated sculpture park where visitors can enjoy artists who exhibit regularly at Sculpture by the Sea, for example, Sasha Reid’s “Life’s a Beach” and Linda Bowden’s “View with a Room”. Sculpture by the Sea is an example of ephemeral artworks along the Tamarama to Bondi coastal walk. The exhibition is on Sydney’s “must do” calendar of flagship events attracting 400,000 visitors.

The Arts Plus Plan will improve public art and urban design outcomes by updating Council’s Public Art Policy, integrating public art in Asset Management Plans and Plans of Management for Parks and Open Spaces. The Arts Plus Plan will action the following strategies.

4.1 Develop a Public Art Register

4.2 Deliver Public Art Projects

4.3 Update Public Art Policy

The Arts Plus Plan improving the focus area of Public Art and Urban Design contributes to the Waverley Together 2 Strategic Directions of:

Top Focus Area Fostering our Cultural Vitality

Sustainable Community Arts and cultural activities foster an involved community and a creative environment

Sustainable Living Waverley’s public places and spaces look and feel good

Sustainable Governance Council’s assets are well maintained for their current purpose and for future generations

127

46

Str

ateg

y 4.

1: D

evel

op a

Pub

lic A

rt R

egis

ter

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

The

SA

MP

incl

udes

pub

lic

art i

nven

tory

� U

nder

take

pr

oces

s to

in

clud

e pu

blic

art

in

SA

MP

DM

R

CP

P

DM

FIS

S

DM

TS

Tec

hnol

ogy

Pro

gram

s C

oord

inat

or

Sen

ior

Ass

et

Pla

nnin

g T

eam

Le

ader

� N

o of

pub

lic a

rtw

orks

list

ed

on S

AM

P

� P

ublic

Art

Inve

ntor

y an

d M

aint

enan

ce P

lan

com

plet

e

G6a

G

6a

G6a

G

6a

G6a

The

Pub

lic P

lace

Cle

ansi

ng

Sta

ndar

ds o

f Ser

vice

incl

ude

the

clea

ning

of p

ublic

art

� D

evel

op a

m

aint

enan

ce

stra

tegy

for

publ

ic a

rtw

orks

� P

ublic

art

is

clea

ned

and

mai

ntai

ned

� In

vest

igat

e re

sour

cing

DM

RR

C

DO

D

M M

&C

� N

o of

pub

lic a

rtw

orks

in

clud

ed in

aud

its o

f co

nditi

ons

and

com

plia

nce

with

SLA

’s u

nder

take

n an

nual

ly

� M

aint

enan

ce s

trat

egy

is

budg

eted

and

inte

grat

ed in

Lo

okin

g G

ood

stra

tegy

L3a

L3a

L3a

L3a

L3a

Wav

erle

y’s

publ

ic a

rt is

in

terp

rete

d ac

know

ledg

ing

the

artis

t and

hi

stor

y/pu

rpos

e an

d da

te o

f w

orks

� U

nder

take

an

audi

t of p

ublic

art

pl

aque

s � D

evel

op a

des

ign

for

futu

re p

laqu

es

DM

R

CP

P

DM

PO

SO

D

M M

&C

� N

o of

pla

ques

ret

ro fi

tted

on a

rtw

orks

iden

tifie

d w

ithou

t int

erpr

etat

ive

sign

age

x

128

47

Str

ateg

y 4.

2: D

eliv

er P

ublic

Art

Pro

ject

s D

eliv

erab

le

Act

ions

D

ivis

ion

Inte

rnal

M

easu

re

12/1

3 13

/14

14/1

5 15

/16

16/1

7

Pub

lic a

rt is

de

velo

ped

in

suita

ble

loca

tions

in

Wav

erle

y

� E

xplo

re p

ossi

bilit

ies

for

the

incl

usio

n of

pub

lic a

rt a

nd

inte

rpre

tatio

n in

form

atio

n in

m

ajor

pub

lic p

roje

cts

and

in

exis

ting

Cou

ncil

budg

ets

DM

RC

PP

C

DO

P

AC

� N

o of

pub

lic a

rt

oppo

rtun

ities

iden

tifie

d an

nual

ly in

the

Cap

ital

Wor

ks p

rogr

am a

nd

with

in e

xist

ing

Cou

ncil

budg

ets

x

� E

ncou

rage

sui

tabl

e pu

blic

ar

t in

the

priv

ate

dom

ain

DM

RC

PP

C

DO

� P

erce

ntag

e in

crea

se in

pu

blic

art

in th

e pr

ivat

e do

mai

n fr

om th

e ba

se

year

200

9/10

C6b

C

6b

C6b

C

6b

C6b

� D

evel

op p

roje

cts

thro

ugh

the

new

Str

eet A

rts

Str

ateg

y

DM

RC

PP

C

DO

C

omm

unity

S

afet

y O

ffice

r

� N

o of

ant

i-gra

ffiti

proj

ects

de

velo

ped

x

Pub

lic A

rt is

in

terp

rete

d an

d m

ade

acce

ssib

le to

lo

cals

and

vis

itors

� D

evel

op a

pub

lic a

rt tr

ail i

n W

aver

ley

mod

el

DM

RC

PP

C

DO

� W

aver

ley

Pub

lic A

rt

Pat

hs o

nlin

e m

ap

publ

ishe

d � P

ublic

art

file

s ca

talo

gued

in

Loc

al S

tudi

es

C

6a

129

48

Str

ateg

y 4.

3: U

pdat

e P

ublic

Art

Pol

icy

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

The

Pub

lic A

rt A

dvis

ory

com

mitt

ee is

sup

port

ed

and

mai

ntai

ned

� P

rovi

de s

uppo

rt to

Pub

lic

Art

Com

mitt

ee

� R

evie

w T

erm

s of

R

efer

ence

� R

ecru

it ne

w c

omm

unity

m

embe

rs

DM

CC

S

CD

O

� N

o of

mee

tings

hel

d an

nual

ly

� T

erm

s of

Ref

eren

ce

upda

ted

for

Cou

ncil’

s w

ebsi

te

x x

x x

x

Cou

ncil’

s P

ublic

Art

Pol

icy

is u

pdat

ed

� R

evie

w a

nd u

pdat

e C

ounc

il’s

Pub

lic A

rt

Pol

icy

� D

evel

op a

n ap

plic

atio

n pr

oces

s fo

r do

natio

ns

and

bequ

ests

� D

evel

op A

cces

sion

and

de

-acc

essi

on p

roce

sses

in

tegr

ated

with

SA

MP

� D

evel

op a

Str

eet A

rts

Str

ateg

y

DM

CC

S

CD

O

Pub

lic A

rt

Com

mitt

ee

PO

SO

� U

pdat

ed P

ublic

Art

P

olic

y is

ado

pted

� P

olic

ies

for

acce

ptin

g do

natio

ns a

nd

bequ

ests

impl

emen

ted

� D

e-ac

cess

ions

hap

pen

with

agr

eed

proc

esse

s � T

he S

tree

t Art

Str

ateg

y is

impl

emen

ted

and

repo

rted

on

x

130

49

131

50

Focus Area 5: Continuous Quality Improvement

Working together to achieve common or shared goals is a Waverley Council value. The Arts

Plus Plan presents an important opportunity to encourage greater collaboration and

integration between Divisions, for more effective delivery and planning of Council’s cultural

services. The Arts Plus Plan aims to plan programming around the community’s changing

needs, attract collaboration and embed evaluation processes to improve outcomes. In

aggregating cultural reporting, we present the community the extraordinary range and

diversity of cultural services provided across divisions.

Festival of the Winds 2011

Our community vision states “everyone is welcome to participate positively in community

life”. Residents identified Council’s “culture and arts activities” as a most important factor in

contributing to their perceptions of the area’s image. Council’s What’s On provides listings of

events happening in Waverley. A communications plan will clearly brand Council’s Cultural

Services and increase it’s visibility to the community and visitors alike. Council has recently

considered re-branding Waverley as “Waverley: the Creative Community”

132

51

Waverley’s community vision states “scarce resources are conserved and fairly shared”.

Waverley Council manages three major cultural venues, the Bondi Pavilion, Bondi Waverley

School of Arts Building and the Waverley Library. Rooms and facilities are available for

commercial and community hire. Demand for affordable cultural spaces far outstrips supply.

A consistency of venue hiring fees and processes including leases, tendering and

management of waiting lists will provide equitable public access to our facilities.

The maintenance and upgrading of Council’s cultural buildings and facilities will be planned

through SAMP and in Plans of Management

The Arts Plus Plan will audit current hirers against Council’s Arts Plus priorities.

Arrangements with current tenants will be updated through tendering and other processes

that support the capacity building of the cultural voluntary sector. The Arts Plus Plan will

action the following strategies:

5.1 Undertake analysis of Use of Buildings and Facilities to ensure maximum contribution to

all cultural programs

5.2 Plan Cultural Services in an Integrated and Collaborative way

5.3 Develop an Arts Marketing Plan to coordinate promotions of diverse activities and events

under a clear Waverley brand

Improving the focus area of continuous quality improvement contributes to the Waverley

Together 2 Strategic Directions of:

Top Focus Area Fostering our Cultural Vitality

Sustainable Governance

Council’s assets are well maintained for their current purpose

and for future generations

Council’s decision making processes are open, transparent,

corruption resistant and based on sound integrated planning

Our community is consulted about Council decisions and

informed about Council’s services and activities

Services to customers are provided in a professional, friendly

and timely manner

133

52

Str

ateg

y 5.

1: U

nder

take

ana

lysi

s of

Use

of B

uild

ing

s an

d F

acili

ties

to e

nsur

e m

axim

um c

ontr

ibut

ion

to

all

cultu

ral p

rogr

ams

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Und

erta

ke a

Cul

tura

l V

enue

s au

dit e

xplo

ring

Cou

ncil’

s ac

cess

ible

sp

aces

for

wor

king

art

ists

an

d ar

ts a

ctiv

ities

for

the

com

mun

ity

� In

vest

igat

e le

asin

g ar

rang

emen

ts a

t Bon

di

Pav

ilion

and

the

Sch

ool

of A

rts

� A

naly

se h

ires,

wai

ting

lists

and

ava

ilabl

e ho

urs

� D

evel

op s

elec

tion

crite

ria fo

r hi

ring

and

wai

ting

list m

anag

emen

t

DM

RC

PP

D

M C

CS

CD

O

Sen

ior

Fac

ilitie

s M

gr

Ven

ue M

gr

� P

erce

ntag

e of

av

aila

ble

venu

e hi

re

hour

s th

e B

ondi

P

avili

on u

sed

� A

udit

of n

o of

re

side

ncie

s, w

ork

spac

es a

nd

acce

ssib

le v

enue

s co

nduc

ted

C6c

C

6c

C6c

C

6c

C6c

Equ

itabl

e an

d co

nsis

tent

fe

es a

nd c

harg

es a

cros

s C

ounc

il’s

cultu

ral v

enue

s an

d fa

cilit

ies

� D

evel

op c

onsi

sten

t hire

fe

e ac

ross

all

Cou

ncil

venu

es

DM

RC

PP

D

M L

CS

D

M C

CS

D

M B

B

DM

BJ

CD

O

Sen

ior

Fac

ilitie

s M

gr

Ven

ue M

gr

� F

ees

Pol

icy

Fin

alis

ed

� H

iring

inco

me

audi

ted

annu

ally

to m

onito

r eq

uita

ble

acce

ss

x

Con

sist

ent b

ooki

ng,

hirin

g an

d w

aitin

g lis

t pr

oces

ses

acro

ss

Cou

ncil’

s C

ultu

ral v

enue

s an

d fa

cilit

ies

� E

nsur

e pr

oces

ses

are

cons

iste

nt w

ith C

ounc

il P

olic

y

DM

RC

PP

D

M C

CS

CD

O

Sen

ior

Fac

ilitie

s M

gr

Ven

ue M

gr

� V

enue

hire

pro

cess

es

are

revi

ewed

� E

OI a

nd te

nder

s ar

e de

velo

ped

whe

re

appr

opria

te

x

134

53

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

A b

usin

ess

plan

is

deve

lope

d fo

r th

e B

ondi

P

avili

on C

ultu

ral C

entr

e

A p

lan

to in

clud

e:

� A

naly

sis

of c

usto

mer

ba

se o

f com

mer

cial

and

co

mm

unity

hire

rs a

nd

pote

ntia

l mar

kets

DM

CC

S

Pav

Mgr

C

DO

� C

ompe

titor

ana

lysi

s in

form

s bu

sine

ss

stra

tegi

es

� L

evel

of r

even

ue

oppo

rtun

ities

thro

ugh

com

mer

cial

act

ivity

an

d go

vern

men

t fu

ndin

g � O

ver

70%

of a

vaila

ble

venu

e hi

re h

ours

use

d in

the

Bon

di P

avili

on

x

� A

naly

sis

of b

udge

ts to

id

entif

y in

com

e ge

nera

ting,

cos

t re

cove

ry a

nd s

ubsi

dise

d pr

ogra

ms

� T

arge

ted

activ

ities

to

ensu

re p

rogr

am is

ba

lanc

ed, m

eets

de

man

d, a

cces

sibl

e an

d ge

nera

te in

com

e

The

Bon

di W

aver

ley

Sch

ool o

f Art

s is

m

anag

ed a

s a

mul

tipur

pose

com

mun

ity

and

cultu

ral c

entr

e

� A

ncho

r te

nanc

y le

ase

is

rene

wed

with

Wav

erle

y W

oolla

hra

Art

Sch

ool

� P

riorit

ies

iden

tifie

d in

the

Pla

n of

Man

agem

ent f

or

the

Bon

di W

aver

ley

Sch

ool o

f Art

s bu

ildin

g

DM

RC

CP

D

M B

PS

Sen

ior

Fac

ilitie

s M

gr

Fac

ilitie

s C

oord

inat

or

� R

ent i

s re

view

ed

annu

ally

, rec

eive

d on

tim

e an

d le

asin

g ob

ligat

ions

ach

ieve

d

x

� A

naly

se c

urre

nt h

irers

an

d co

mm

erci

al r

even

ue

oppo

rtun

ities

� In

vest

igat

e op

port

uniti

es

to h

ire u

psta

irs h

all a

s ch

oreo

grap

hy

labs

for

loca

l pro

fess

iona

l da

ncer

s

DM

LC

S

DM

RC

CP

D

M B

PS

Libr

ary

Adm

inis

trat

ion

Coo

rdin

ator

� C

ompe

titor

ana

lysi

s in

form

s pr

icin

g an

d hi

ring

polic

ies

� O

ver

70%

of a

vaila

ble

venu

e hi

re h

ours

use

d in

the

Sch

ool o

f Art

s

C2a

C

2a

C2a

C

2a

C2a

Wav

erle

y Li

brar

y ve

nue

hire

is p

rom

oted

to a

ttrac

t lif

e lo

ng le

arni

ng a

nd

cultu

ral g

roup

s

� A

naly

se c

urre

nt h

irers

an

d us

ers

of T

heat

rette

an

d ex

hibi

tion

spac

es

DM

LC

S

Adm

inis

trat

ion

Coo

rdin

ator

� O

ver

70%

of a

vaila

ble

venu

e hi

re h

ours

use

d in

the

Libr

ary

to

targ

eted

gro

ups

x

135

54

Str

ateg

y 5.

2: P

lan

Cul

tura

l Ser

vice

s in

an

Inte

grat

ed a

nd C

olla

bora

tive

way

D

eliv

erab

le

Act

ions

D

ivis

ion

Inte

rnal

M

easu

re

12/1

3 13

/14

14/1

5 15

/16

16/1

7 U

nder

stan

ding

of

cont

empo

rary

res

earc

h an

d in

itiat

ives

� M

aint

ain

mem

bers

hips

/ su

bscr

iptio

ns to

indu

stry

ne

twor

ks

DM

CC

S

CD

O

EC

G

� In

form

atio

n is

sha

red

thro

ugh

regu

lar

cultu

ral

staf

f mee

tings

x

x x

x x

App

ropr

iate

rep

ortin

g in

th

e In

tegr

ated

Pla

nnin

g F

ram

ewor

k

� R

epor

t on

Cul

tura

l pe

rfor

man

ce in

dica

tors

de

velo

ped

from

Art

s P

lus

Pla

n

DM

RC

PP

C

DO

, EC

G,

Eve

nts

Per

fect

us

ers

� A

n A

nnua

l cul

tura

l re

port

is p

rodu

ced

C6a

C

6a

C6a

C

6a

C6a

Cul

tura

l par

ticip

atio

n is

re

port

ed a

nd p

ublis

hed

� In

tegr

ate

data

col

lect

ion

proc

esse

s to

map

C

ounc

il’s

cultu

ral s

ervi

ces

� D

evel

op b

ench

mar

king

ag

ains

t com

mun

ity

plan

ning

dat

a

DM

RC

PP

D

M C

CS

CD

O

Com

mun

ity

Pla

nner

E

CG

ve

nue

book

ing

staf

f

� B

ench

mar

ks

rese

arch

ed a

nd

esta

blis

hed

� A

nnua

l sta

tistic

s,

mod

els

of b

est p

ract

ice

and

posi

tive

new

s st

orie

s ar

e re

port

ed

x

Ext

erna

l rel

atio

nshi

ps

with

pea

k ar

ts b

odie

s an

d fu

nder

s ar

e co

ordi

nate

d

� M

ap e

xist

ing

Cou

ncil

rela

tions

hips

with

pea

k ar

ts b

odie

s � D

evel

op a

who

le o

f C

ounc

il ap

proa

ch in

re

latio

nshi

p bu

ildin

g w

ith

peak

org

anis

atio

ns a

nd

fund

ers

DM

CC

S

DM

LC

S

DM

RC

CP

D

M B

B

DM

BJ

CD

O

EC

G

Pav

Mgr

Li

brar

y S

ervi

ce

Pla

nnin

g M

anag

er

� C

olla

bora

tive

liais

on

with

fund

ers

and

peak

bo

dies

� C

olla

bora

tive

proj

ect

deve

lopm

ent f

or

fund

ing

appl

icat

ions

x x

x

Cou

ncil’

s gr

ant

subm

issi

ons

for

cultu

ral

fund

ing

are

coor

dina

ted

� F

undi

ng a

pplic

atio

ns a

re

plan

ned

wel

l in

adva

nce.

P

roje

cts

mus

t mee

t Art

s P

lus

obje

ctiv

es

DM

RC

PP

D

M C

CS

CD

O

Pav

Mgr

P

av C

PO

� 2

gra

nt s

ubm

issi

ons

a ye

ar

C6a

C

6a

C6a

C

6a

C6a

Par

ticip

atio

n in

pa

rtne

rshi

ps a

nd

proj

ects

with

oth

er

coun

cils

and

or

gani

satio

ns

� P

artic

ipat

ion

in S

SR

OC

Li

brar

y pr

ojec

ts a

nd o

ther

co

oper

ativ

e gr

oups

D

M L

CS

Libr

ary

Ser

vice

P

lann

ing

Man

ager

No

of S

SR

OC

pro

ject

s in

w

hich

Cou

ncil

part

icip

ates

ann

ually

x x

x x

� O

rgan

ise

annu

al m

eetin

g of

SS

RO

C c

ount

erpa

rts

DM

RC

PP

D

M C

CS

CD

O

Pav

Mgr

N

o of

net

wor

king

m

eetin

gs h

oste

d

x x

x x

136

55

Str

ateg

y 5.

3: D

evel

op a

Mar

ketin

g P

lan

to c

oord

inat

e pr

omot

ions

of d

iver

se a

ctiv

ities

and

eve

nts

unde

r a

clea

r ar

ts b

rand

acr

oss

the

Wav

erle

y Lo

cal G

over

nme

nt A

rea

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

A c

oord

inat

ed

mar

ketin

g an

d co

mm

unic

atio

ns p

lan

incl

udin

g S

ocia

l N

etw

orki

ng S

trat

egie

s is

dev

elop

ed to

pr

omot

e W

aver

ley’

s ca

lend

ar o

f eve

nts,

ac

tiviti

es a

nd

prog

ram

s an

d ot

her

publ

icity

F

lags

hip

activ

ities

are

id

entif

ied,

pro

mot

ed

and

bran

ded

� P

ublis

h an

ann

ual C

ounc

il-w

ide

arts

and

cul

tura

l eve

nts

prog

ram

by

Nov

embe

r ea

ch y

ear

on

Cou

ncil’

s w

ebsi

te

� In

vest

igat

e th

e us

e of

Lib

rary

m

embe

rs d

atab

ase

and

the

use

of in

sert

s in

Rat

e N

otic

es to

pr

omot

e cu

ltura

l eve

nts

� D

evel

op c

oord

inat

ed

prom

otio

nal m

ater

ial

� U

tilis

e so

cial

net

wor

king

, SM

S,

mob

ile p

hone

app

s, li

nks

to

othe

r w

ebsi

tes

and

inte

ract

ive

cale

ndar

s to

pro

mot

e th

e ar

ts in

W

aver

ley

GM

U

DM

CC

S

DM

BB

D

M B

J

CD

O

Pav

CP

O

Libr

ary

Pub

lic

Pro

gram

s C

omm

unity

E

ngag

emen

t U

nit

� A

rts

Mar

ketin

g P

lan

is

deve

lope

d w

ith

Cou

ncil’

s C

omm

unity

E

ngag

emen

t Uni

t T

eam

� M

arke

ting

of s

choo

l ho

liday

and

OS

HC

pr

ogra

ms

for

child

ren

and

youn

g pe

ople

is

coor

dina

ted

� T

he m

arke

ting

reso

urce

s of

Cou

ncil

is m

ore

effic

ient

ly

utili

sed

x

A m

arke

ting

stra

tegy

to

art

and

mus

ic

teac

hers

and

sch

ool

libra

rians

� S

choo

l mai

lout

s ar

e co

mbi

ned

whe

re p

ossi

ble.

OS

HC

con

tact

s an

d sc

hool

s ne

wsl

ette

r co

ntac

ts

are

shar

ed

DM

CC

S

DM

RC

PP

D

M B

B

DM

BJ

EC

G

CW

Chi

ldre

n &

You

th

GM

U

DM

ES

� M

arke

ting

of s

choo

l ho

liday

and

OO

SH

pr

ogra

ms

for

child

ren

and

youn

g pe

ople

is

coor

dina

ted

x

137

56

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

The

pro

file

of

Wav

erle

y’s

cultu

ral

proj

ects

, eve

nts

and

activ

ities

and

su

cces

ses

is r

aise

d

� R

aise

the

prof

ile o

f cul

tura

l se

rvic

es in

the

May

ors

Col

umn,

W

aver

ley

in F

ocus

, Inf

orm

atio

n B

ulle

tin

� D

evel

op a

med

ia s

trat

egy

prom

otin

g po

sitiv

e st

orie

s to

lo

cal p

ress

and

pro

ject

s as

bes

t pr

actic

e m

odel

s fo

r in

dust

ry

netw

orks

and

con

fere

nces

� N

omin

ate

proj

ects

for

Aw

ards

DM

CC

S

DM

RC

PP

D

M B

B

DM

BJ

CD

O

Pav

Mgr

P

avili

on C

PO

Li

brar

y P

ublic

P

rogr

ams

Com

mun

ity

Eng

agem

ent

Uni

t E

CG

� N

o of

sto

ries

prod

uced

for

loca

l and

in

dust

ry m

edia

� N

o of

pre

sent

atio

ns to

in

dust

ry s

emin

ars,

fo

rum

s an

d co

nfer

ence

s � N

o of

nom

inat

ions

ap

plie

d fo

r

An

enha

nced

pro

file

for

Cou

ncil’

s ke

y ve

nues

, the

Bon

di

Pav

ilion

and

the

Libr

ary

� In

clud

e m

arke

ting

and

com

mun

icat

ion

actio

ns in

the

Bon

di P

avili

on B

usin

ess

Pla

n � D

evel

op m

arke

ting

and

com

mun

icat

ions

str

ateg

ies

to

prom

ote

even

ts a

t the

Lib

rary

� E

nsur

e m

arke

ting

and

com

mun

icat

ions

initi

ativ

es a

re

inte

grat

ed w

ith th

e w

ider

Cou

ncil

Pla

n

DM

CC

S

DM

RC

PP

CD

O

Pav

Mgr

C

omm

unity

E

ngag

emen

t U

nit

� L

aunc

hes

and

prom

otio

ns a

re

prof

essi

onal

ly

man

aged

� P

ress

rel

ease

s an

d m

edia

cam

paig

ns

done

for

maj

or e

vent

s � A

nnua

l Bon

di P

avili

on

prog

ram

is p

ublic

ly

laun

ched

to th

e co

mm

unity

and

sc

hool

s

x

138

57

Del

iver

able

A

ctio

ns

Div

isio

n In

tern

al

Mea

sure

12

/13

13/1

4 14

/15

15/1

6 16

/17

Cus

tom

er fe

edba

ck is

un

ders

tood

and

in

terp

rete

d D

evel

op c

onsi

sten

t su

rvey

tool

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5 Acronyms

BBPS Bondi Pavilion Purpose Statement BPWG Bondi Pavilion Working Group CALD Cultural & Linguistic Diverse communities CDO Cultural Development Officer COFA College of Fine Arts DM BB Divisional Manager Bondi & Beaches DM BJ Divisional Manager Bondi Junction DM BPS Divisional Manager Business and Property Services DM CCS Divisional Manager Community and Cultural Services DM ES Divisional Manager Environmental Services DM FISS Divisional Manager Financial Information Systems and Services DM LCS Divisional Manager Libraries & Customer Services DM M&C Divisional Manager Maintenance & Construction DM POSO Divisional Manager Parks and Open Spaces Operations DM RCPP Divisional Manager Recreation Community Planning & Partnerships DM SLUP Divisional Manager Strategic Land Use Planning ECG Events Coordination Group EOI Expressions of Interest ERLGATSI Eastern Region Local Government Aboriginal & Torres Strait Islander Forum ESBEC Eastern Suburbs Business Enterprise Centre FOWL Friends of Waverley Library GMU General Managers Unit HACC Department of Health & Aging – Home and Community Care program HLS Home Library Service LALC Local Aboriginal Land Council LGA Local Government Area LGSA Local Government & Shires Association MAC Multicultural Advisory Committee MGNSW Museums and Galleries NSW NAVA National Association of Visual Arts NEIS Centrelink New Enterprise Incentive Scheme OSHC Out of School Hours Care Ops Plan Waverley Council’s annual Operational Plan PAC Public Art Committee Pav Bondi Pavilion Pav CPO Bondi Pavilion Cultural Project Officer Pav Mgr Bondi Pavilion Manager PoM Plans of Management RTO Registered Training Organisation SAMAG Sydney Arts Management Advisory Group SAMP Strategic Asset Management Plan SLA Service Level Agreement SSROC South Sydney Regional of Councils SxS Sculpture by the Sea TRS Tamarama Rock Surfers WCLP Waverley Community Living Project WT2 Waverley Together 2 Strategic Plan 2010-2022 WWAS Waverley Woollahra Art School

140

59

6 Index Aboriginal cultural and heritage, 10

Access and Mobility Plan, 17, 19

artist in residence program, 31

artists, 6, 7, 8, 9, 10, 13, 14, 20, 21, 22,

25, 28, 29, 30, 31, 33, 36, 39, 45, 52

Arts NSW, 5, 8, 10, 60

Australia Council for the Arts, 8

Bondi Beach, 9, 12, 13, 17, 21

Bondi Junction, 9, 12, 13, 26, 58

Bondi Pavilion Gallery, 22, 35

Bondi Pavilion Music studios, 32

Bondi Pavilion Purpose Statement, 7, 17,

21, 58, 60

Bondi Wave music program, 9, 32

Bondi-Waverley School of Arts, 10

calendar of events, 55

capacity building, 17, 51

commercial hire, 13

community cultural development, 14, 39

community hire, 51

Council’s art collection, 35

creative industries, 6, 8, 13, 28, 29, 30

Cultural Accord, 8, 41

Cultural Diversity, 7, 17, 20

cultural vitality, 5, 9, 15

entertainment, 10, 17, 21

event producers, 18, 21

Events Policy, 17, 18

festival organisers, 18, 21

film, 6

FlickerFest, 5, 9, 13, 28

grants, 14, 30, 32, 37

home library service, 9, 41

Hunter Reserve, 45

Indigenous artists, 29

Library, 3, 5, 6, 9, 13, 17, 18, 19, 20, 25,

31, 33, 34, 35, 36, 37, 41, 42, 51, 53,

54, 55, 56, 58, 60

Living Learning Libraries, 8, 25

Multicultural festivals, 20

music, 5, 9, 10, 21, 23, 24, 32, 33, 55

music industry, 32, 33

Open Studio Days, 33

Pauline McLeod awards, 42

people with disabilities, 19, 41

Plans of Management, 7, 45, 51

professional development, 14, 30, 33, 42

public art, 5, 6, 7, 9, 21, 45, 46, 47

resident theatre company, 9, 35

school holiday activities, 42

Sculpture by the Sea, 5, 13, 26, 37, 45, 58

Seniors Week, 41

Sustainable Events Policy, 7, 17, 19

Tamarama Rock Surfers, 9, 13, 28, 35, 58

The “Nib”, 36

theatre, 5, 9, 35, 36

Training, 24, 25, 58

voluntary sector, 29, 51

volunteering, 8, 35

Waverley Art Prize, 9, 34, 37

Waverley Together 2 Strategic Plan, 5, 7,

58, 60

Waverley Woollahra Art School, 9, 28, 34,

53, 58

Waverley Youth Art Prize, 42

What’s On, 50

young people, 41, 42, 55

141

60

7 Reference List

Arts NSW/LGSA Cultural Planning Guidelines, 2004 Arts NSW/LGSA Cultural Accords, 2001-2013 Arts NSW Corporate Plan 2010-2012 Australia Council Strategic Priorities 2010-2012 Bondi Pavilion Asset Management Plan Bondi Pavilion Community Cultural Centre Review, 2004 Bondi Pavilion Purpose Statement Creative Digital NSW report by DRSD Creative Nation 1999, currently updating National Cultural Policy 2011- MGNSW Strategic Plan 2009-2011 NSW State Plan 2021 State Library NSW Strategic Framework Waverley Community Profile 2011 Waverley Council “Our Community Vision” Waverley Council Delivery Program 2009-2013 Waverley Council Operational Plan 2012-3 Waverley Together 2 Strategic Plan 2010-2022 Waverley Council Values

142

61

143

__________________________________________________________________________________________This is Page 1 of the Minutes of the Development Control Committee Meeting held on 24 July, 2012. MAYOR

MINUTES OF THE DEVELOPMENT CONTROL COMMITTEE MEETING HELD AT WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 24 JULY 2012

PRESENT Councillor Main (Chair)

Councillors Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Strewe and Wakefield.

At the commencement of proceedings at 7.04pm those present were as listed above with the exception of Crs Betts, Goltsman, Kay and Wakefield who arrived at 7.06pm. D-1207.A LEAVES OF ABSENCE AND APOLOGIES Apologies were received and accepted from Crs Jackson and Sloan. D-1207.DI DECLARATIONS OF INTEREST The Chair called for any Declarations of Interests and the following were received: 1. Cr Main declared a less than significant non-pecuniary interest in Item D-1207.1 – 142-

144 Carrington Road, Waverley – New residential care aged care facility (DA 149/2012) and informed the meeting that she lives in close proximity to the property.

2. Cr Kanak declared a less than significant non-pecuniary interest in Item D-1207.2 – 20 Illawong Avenue, Tamarama – Alterations and additions to multi-storey residential flat building including additional level, underground carparking, new three storey residential flat building, and land subdivision (DA 125/2012) and informed the meeting that he knows one of the objectors.

3. Cr Clayton declared a less than significant non-pecuniary interest in Item D-1207.12 –

69 Portland Street, Dover Heights – Modify conditions including increasing side and rear setbacks, lowering rear deck, privacy screens and window and internal reconfigurations (DA 293/2011/A) and informed the meeting that she knows one of the objectors.

4. Cr Kanak declared a less than significant non-pecuniary interest in Item D-1207.12 – 69 Portland Street, Dover Heights – Modify conditions including increasing side and rear setbacks, lowering rear deck, privacy screens and window and internal reconfigurations (DA 293/2011/A) and informed the meeting that he knows one of the objectors.

144

__________________________________________________________________________________________This is Page 2 of the Minutes of the Development Control Committee Meeting held on 24 July 2012. MAYOR

Development Control Committee – 24 July 2012. Page 69 5. Cr Cancian declared a less than significant non-pecuniary interest in Item D-1207.16 –

Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that she knows one of the objectors.

6. Cr Clayton declared a less than significant non-pecuniary interest in Item D-1207.16 – Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that she knows one of the objectors.

7. Cr Kanak declared a less than significant non-pecuniary interest in Item D-1207.16 – Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that he knows one of the objectors.

8. Cr Wakefield declared a less than significant non-pecuniary interest in Item D-1207.16

– Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that he knows one of the objectors.

D-1207.1 142-144 Carrington Road, Waverley – New residential care aged care facility (DA 149/2012) Cr Main declared a less than significant non-pecuniary interest in this item and informed the meeting that she lives in close proximity to the property. Report dated 13 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Wakefield / Main) That: 1. Council provide a written submission to the Joint Regional Planning Panel as

recommended in the Council Officer’s report and further requesting that the following issues be considered by the Panel so as to reduce the impacts on the amenity of adjoining properties and the streetscape in the locality, should approval be granted:

(a) That the SEPP expressly states that the amenity of existing neighbours must not

be negatively impacted. (b) Loss of trees.

(c) Loss of deep soil planting.

(d) Loss of canopy.

(e) Lack of open space.

(f) Excessive excavation.

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Development Control Committee – 24 July 2012. Page 70

(g) Impacts on amenity of pedestrian safety along the front boundary on Carrington Road.

(h) The provision of sufficient toilets on the ground floor level of the proposed

development. 2. The written submission to the Joint Regional Planning Panel be signed by both the

General Manager and the Mayor. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil. P. Armstrong (Objector) addressed the meeting. D-1207.2 20 Illawong Avenue, Tamarama – Alterations and additions to multi-storey residential flat building including additional level, underground carparking, new three storey residential flat building, and land subdivision (DA 125/2012) Cr Kanak declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors. Report dated 13 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Cancian / Kanak) That: 1. Council provide a written submission to the Joint Regional Planning Panel as

recommended in the Council Officer’s report and further requesting that the following issues be considered by the Panel so as to reduce the impacts on the amenity of adjoining properties and the streetscape in the locality, should approval be granted:

(a) Acoustic impacts of the balconies on the gully and neighbours.

(b) Impacts of the excessive excavation.

1. The written submission to the Joint Regional Planning Panel be signed by both the

General Manager and the Mayor. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil.

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Development Control Committee – 24 July 2012. Page 71 N. McKean, P. Seidler and S. Apps (Objectors), N. Tobias (on behalf of the Applicant) and C. Smetsers (Applicant) addressed the meeting. D-1207.3 25 Kenneth Street, Tamarama – Alterations and refurbishment of a residential flat building including external and internal alterations, and consolidation from 6 to 4 strata titled lots (DA 327/2010) Report dated 6 July 2012 from the Development and Building Unit. MOTION / DECISION (Kay / Cancian) That the application be approved in accordance with the conditions contained in this report subject to the following additional conditions: 1. The external paths, stairways and the deck surfaces are to be constructed with sound

absorbing material. 2. The external lighting is to be push button operated and there is to be no light spill from

the site 3. Lights in internal stairways should be movement sensitive or push button operated.

4. The Manager, Technical Services investigates whether electronically operating front

boundary gates would be possible on the site. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kay, Main

and Strewe. Against the Motion: Crs Kanak and Wakefield. A. Darroch (Objector) and M Strazd (on behalf of the Applicant) addressed the meeting. D-1207.4 2 Lord Howe Street, Dover Heights – Modification to increase size of roof terrace, relocate pool equipment and amend ensuite window (DA 731/2010/B) Report dated 14 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Betts/ Strewe) That the application be approved in accordance with the conditions contained in this report.

147


Development Control Committee – 24 July 2012. Page 72 Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil. P. Grolman and I. Fasol (Objectors) and I. & V Soloman (Applicants) addressed the meeting. D-1207.5 Kesser Torah College, Napier Street, Dover Heights– Change of use of existing school building for child care centre, including landscaping and acoustic fence (DA 623/2011) Report dated 16 July 2012 from the Development and Building Unit. MOTION / DECISION (Betts / Guttman-Jones) That the application be granted deferred commencement consent in accordance with the conditions contained in this report, subject to the following amendments and additional conditions: 1. The following paragraph be added to the end of Clause 1 of Attachment A – Deferred

Commencement Matters:

“The management plan is also to show the hours of operation of the school which accommodates 317 children and the established child care centre which accommodates 85 children, in addition to the new child care centre which is the subject of the application.”

2. Clause 2 of Attachment A – Deferred Commencement Matters be amended to read as

follows:

“The Environmental Site Assessment report is to conclusively state that the site is suitable for the use as a Child Care Centre and, if required, is to include further testing and recommend mitigation measures.”

3. Attachment B – Clause 3 - General Modifications to be amended to read as follows:

“The proposal shall be amended as follows:

1. The proposed retaining wall and any associated footings shall be located no closer than 2.0 metres from the existing boundary. The associated tree protection zones nominated on the plans for trees on the adjoining northern sites are to be also increased by 1.0 metre to reflect this realignment to ensure the protection of these trees. Contiguous piling shall be used for the construction of the retaining wall. If any tree branches need to be pruned to facilitate this then separate application is to be made.

148



2. The acoustic fence shall be relocated to be on top of the retaining wall. 3. The area between the retaining wall / acoustic fence and the side boundary fence

to Weonga Street properties is to be provided with additional landscaping in the form of mature trees, planted at 3 metre spacings along the length of the acoustic wall, having a minimum height of 3 metres when planted. These trees are to be retained as healthy specimens until they are protected by the Tree Preservation Order.

4. Existing trees in the 2 metre buffer zone are to be assessed by Council’s Tree

Preservation Officer and protected and retained where possible. The amendments shall be submitted for the Approval of the Director, Planning and Environmental Services prior to the issue of a Construction Certificate under the Environmental Planning and Assessment Act 1979.”

4. Attachment B – Clause 5 Child Care and Staff Numbers to be amended to read as

follows:

“The number of the children is to be recalculated downward to comply with the open space requirements of the relevant legislation.”

5. Attachment B – Clause 25 to be amended to read as follows:

“The proposed parking spaces are to be sized and linemarked in accordance with Australian Standard AS 2890.1:2004 Parking Facilities – Part 1: Off-street Car Parking and pedestrian safety zones and paths are to be included. Details are to be submitted to Council prior to issue of the Construction Certificate.”

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kay, Main,

Strewe and Wakefield. Against the Motion: Cr Kanak. An Objector and D. Ryan (on behalf of the Applicant) addressed the meeting. D-1207.6 8 Lyons Street, Dover Heights – Construction of external lift to Dual Occupancy (DA 137/2012) Report dated 16 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Goltsman / Strewe) That the application be deferred to allow the applicant to investigate other options and to submit amended plans.

149



Main, Strewe and Wakefield. Against the Motion: Nil. R. Nahum (Applicant) addressed the meeting. D-1207.7 11 Francis Street, Bondi Beach – New balconies to the rear of a residential flat building (DA 153/2012) Report dated 16 July 2012 from the Development and Building Unit. MOTION / DECISION (Wakefield / Goltsman) That the application be deferred to the next Council Inspection meeting scheduled to be held on Saturday, 4 August 2012. Division For the Motion: Crs Cancian, Goltsman, Kanak, Main, Strewe and Wakefield. Against the Motion: Crs Betts, Clayton, Guttman-Jones and Kay. D-1207.8 16 Park Parade, Bondi – Alterations and additions to existing dwelling including internal reconfiguration, rear additions, garage and swimming pool (DA 165/2012) Report dated 6 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Cancian / Main) That the application be refused for the following reasons: 1. The proposed development is unacceptable in respect of the height, setback and floor

space provisions of the Waverley Development Control Plan 2010. The excessive floor space, height of the additions and the extension of walls on the side boundary have an unreasonable adverse visual and solar impact on the neighbours to the south.

2. The side access and rear turning area provides an unacceptable non-compliance with

the landscape standards of the Waverley Development Control Plan 2010.

3. The excessive vehicle access areas required provide deficient landscaped area to the site.

4. The turning area is dysfunctional and unreasonably compromises the rear open space

of the dwelling.

150



5. The proposed side access to the rear of the garage and turning area is well below

Australian Standards for driveways, which is 3 metres, and considered unacceptable. 6. The elevated ground floor deck provides an unacceptable acoustic privacy impact on

the neighbour to the north due to its non-compliance with the maximum size standards of the Waverley Development Control Plan 2010 and as the deck faces the side boundary.

7. Approval of the application, in its current form, would not be in the public interest. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main. Strewe and Wakefield. Against the Motion: Nil. G Dixon and Susie Hoppe (Objectors) and A Chapman (for the Applicant) addressed the meeting. D-1207.9 45 Edward Street, Bondi Beach – Alterations and first floor addition to an existing semi-detached dwelling (DA 517/2011) Report dated 14 July 2012 from the Development and Building Unit. MOTION / DECISION (Wakefield / Clayton) That the application be deferred for the applicant to address the form of the roof and to incorporate into his design other changes to improve the amenity impacts on the adjacent neighbour. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil. S Johnston (Objector) and D Anderson (Applicant) addressed the meeting. D-1207.10 16 Sandridge Street, Bondi – Repair existing residential flat building (DA 157/2012) Report dated 2 July 2012 from the Development and Building Unit. MOTION / DECISION (Wakefield / Strewe)

151


Development Control Committee – 24 July 2012. Page 76 That the application be deferred to the next Council Inspection meeting scheduled to be held on Saturday, 4 August 2012. Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Kay, Main,

Strewe and Wakefield. Against the Motion: Cr Clayton. F Muller (Objector) addressed the meeting. D-1207.11 58 Carrington Road, Waverley – Minor modification to approved alterations and first floor addition (DA 338/2010). Report dated 2 July 2012 from the Development & Building Unit. MOTION / UNANIMOUS DECISION (Strewe / Betts) That the application be approved in accordance with the conditions contained in this report. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil. M. Swarbrick (on behalf of the Applicant) addressed the meeting. D-1207.12 69 Portland Street, Dover Heights – Modify conditions including increasing side and rear setbacks, lowering rear deck, privacy screens and window and internal reconfigurations (DA 293/2011/A) Cr Clayton declared a less than significant non-pecuniary interest in this item and informed the meeting that she knows one of the objectors. Cr Kanak declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors. Report dated 14 July 2012 from the Development and Building Unit. MOTION / DECISION (Goltsman / Guttman-Jones) That the application be approved in accordance with the conditions contained in this report.

152


Development Control Committee – 24 July 2012. Page 77 AMENDMENT (Strewe / Wakefield) That the application be approved in accordance with the conditions contained in this report, subject to the following additional condition: 1. That the depth of the garage be reduced by 2m horizontally from the rear setback to

minimise excavation on the site. THE AMENDMENT WAS PUT AND DECLARED CARRIED ON THE CASTING VOTE OF THE CHAIR. Division For the Amendment: Crs, Cancian, Kanak, Main, Strewe and Wakefield. Against the Amendment: Crs Betts, Clayton, Goltsman, Guttman-Jones and Kay. THE AMENDMENT NOW BECAME THE SUBSTANTIVE MOTION. THE SUBSTANTIVE MOTION WAS THEN PUT AND DECLARED CARRIED. Division For the Motion: Crs Betts, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main,

Strewe and Wakefield. Against the Motion: Cr Cancian. A Boskovitz (Objector) and B Meyerson (for the Applicant) addressed the meeting. D-1207.13 79 Oceanview Avenue, Dover Heights – Section 96 modification to increase garage and side wall heights (DA 248/2003/D) Report dated 14 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Betts / Guttman-Jones) That the application be refused in accordance with the reasons contained in this report, subject to the following amendment: 1. Attachment B to be amended to read as follows:

“That: (a) The application be referred to Waverley Council’s Compliance Team for

investigation and appropriate action. (b) The appropriate legal action be taken to expedite the court’s decision to require

the height of the garage to be reduced.”

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Main, Strewe and Wakefield. Against the Motion: Nil. P Blair (on behalf of the Objector) and the Applicant addressed the meeting. D-1207.14 84 Macpherson Street, Bronte – Demolition and construction of a part two, part three storey dual occupancy including basement garage and swimming pool (DA 49/2012) Report dated 6 July 2012 from the Development and Building Unit. MOTION / DECISION (Kanak / Main) That the application be deferred to the next Council Inspection meeting scheduled to be held on Saturday, 4 August 2012. Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Main, Strewe

and Wakefield. Against the Motion: Crs Clayton, and Kay. D-1207.15 132 Warners Avenue, Bondi Beach – Alterations and additions to existing mixed use building including change of use to a health studio (exercise and meditation) (DA 602/2011) Report dated 14 July 2012 from the Development and Building Unit. MOTION / DECISION (Clayton / Kay) That the application be approved in accordance with the conditions contained in this report. Division For the Motion: Crs Betts, Clayton, Goltsman, Guttman-Jones, Kay, Main, Strewe and

Wakefield. Against the Motion: Crs Cancian and Kanak. S. Layman (on behalf of the Applicant) addressed the meeting.

154


Development Control Committee – 24 July 2012. Page 79 D-1207.16 Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) Cr Cancian declared a less than significant non-pecuniary interest in this item and informed the meeting that she knows one of the objectors.

Cr Clayton declared a less than significant non-pecuniary interest in this item and informed the meeting that she knows one of the objectors.

Cr Kanak declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors.

Cr Wakefield declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors. Report dated 14 July 2012 from the Development and Building Unit. MOTION / UNANIMOUS DECISION (Kanak / Wakefield) That the application be refused for the following reasons: 1. The swim spa unreasonably disturbs the peaceful enjoyment of adjacent roof terraces

and occupants of this building. 2. The swim spa provides opportunities for unacceptable acoustic and privacy impacts

upon other adjoining properties. 3. The proposal sets an undesirable precedent, noting that multiple swim spas on

adjacent terraces would further exacerbate unreasonable impacts. 4. The swim spa promotes a more intense entertainment potential to an otherwise

passively utilised area, noting that the roof terrace already has limited access times which recognises that active uses in elevated areas have impacts on neighbours.

5. The proposal is not in the public interest. 6. The proposal has unacceptable view impacts. 7. The separation between the swim spa and adjoining habitual spaces is less than that

envisaged by the Development Control Plan for 2(c1) zones. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil. O Grigorchuk and another Objector and M. Bolduan (on behalf of the Applicant) addressed the meeting.

155


Development Control Committee – 24 July 2012. Page 80 D-1207.17 New Sub lease Grace Childcare Centre, Newland Street Bondi Junction (A02/0237) Report dated 5 July 2012 from the Director, Corporate & Technical Services about a new lease for Grace Childcare Centre. MOTION / UNANIMOUS DECISION (Wakefield / Main) That: 1. Council approves a new lease for 18 months for the Grace Childcare Centre on

the proposed terms and conditions outlined in this report. 2. The Mayor and General Manager be authorised to complete negotiations,

execute documents and affix the Council seal where necessary. Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay,

Main, Strewe and Wakefield. Against the Motion: Nil. D-1207.RM SUBMISSION OF RESCISSION MOTIONS Note from the General Manager: Rescission motions must be submitted to the General Manager or, in the absence of the General Manager, a member of Council's Governance Unit and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions. Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council's decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council's Code of Meeting Practice. Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council's decision. Rescission motions will generally be dealt with at the next Council meeting. The Chair called for the submission of any rescission motions and none were received. THE MEETING CLOSED AT 10.02PM SIGNED & CONFIRMED MAYOR 21 AUGUST 2012

156

This is Page 1 of the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting held on Tuesday, 7 August 2012.

MAYOR

MINUTES OF THE FINANCE, ETHICS & STRATEGIC PLANNING COMMITTEE MEETING HELD AT WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 7 AUGUST 2012

VOTING MEMBERS PRESENT

Councillor Jackson (Chair) Crs, Cancian, Main, Strewe and Wakefield.

Also Present: Crs Clayton and Kanak. At the commencement of proceedings at 7.35 pm those present were as listed above. F-1208.A Apologies Apologies were received and accepted from Crs Betts, Kay and Sloan. F-1208.DI Declarations of Interest The Chair asked for Declarations of Interest and none were received. F-1208.1 Investment Portfolio Reporting (A03/2211) Report dated 27 July 2012 from the Director, Corporate and Technical Services providing an update on the performance of Council’s investment portfolio for the 2011/12 financial year to 30 June 2012. MOTION / DECISION (Main / Wakefield) That Council: 1. Receive and note this report.

157

This is Page 2 of the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting held on Tuesday, 7 August 2012.

MAYOR

Finance, Ethics & Strategic Planning Committee Meeting – 7 August 2012. Page 43 2. Note that all investments have been made in accordance with the requirements of

section 625 of the Local Government Act 1993 and directions from the Minister for Local Government, including Ministerial Investment Orders and Council’s Investment Policy.

F-1208.3 August 2012 Information Bulletin Reports have been provided in the August 2012 Information Bulletin distributed separately with the Agenda. MOTION / DECISION (Main / Cancian) That the August 2012 Information Bulletin be received and noted. F-1208.RM SUBMISSION OF RESCISSION MOTIONS Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council’s Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions. Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice. Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting. The Chair called for the submission of any rescission motions and none were received. THE MEETING CLOSED AT 7.42 PM.

SIGNED AND CONFIRMED MAYOR

21 AUGUST 2012

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This is Page 1 of the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting held on Tuesday, 7 August 2012.

MAYOR

MINUTES OF THE COMMUNITY, HOUSING, ENVIRONMENTAL SERVICES & PUBLIC WORKS COMMITTEE MEETING HELD AT WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 7 AUGUST 2012

VOTING MEMBERS PRESENT

Cr Cancian (Chair) Crs Clayton, Kanak, Main, Strewe and Wakefield.

At the commencement of proceedings at 8.02 pm those present were as listed above. C-1208.A Apologies Apologies were received and accepted from Crs Goltsman and Guttman-Jones. C-1208.DI Declarations of Interest The Chair asked for Declarations of Interest and none were received. C-1208.1 Phil O’Sullivan – Bob Horsell Stand (A08/0929-08) Report dated 27 July 2012 from the Director, Recreation Community and Customer Services about changing the name of the grandstand in the Margaret Whitlam Recreation Centre from O’Sullivan Horsell Grandstand to Phil O’Sullivan – Bob Horsell Stand. MOTION / RECOMMENDATION (Wakefield / Main) That Council changes the name of the grandstand in the Margaret Whitlam Recreation Centre from "O’Sullivan Horsell Grandstand" to "Phil O’Sullivan - Bob Horsell Stand".

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MAYOR

Community, Housing, Environmental Services & Public Works Committee – 7 August 2012. Page 28 C-1208.2 Policy for Premises Conducting Skin Penetration Procedures (A12/0512) Report dated 27 July 2012 from the Director, Planning & Environmental Services regarding the adoption of the Waverley Council Policy for Premises Conducting Skin Penetration Procedures. MOTION / RECOMMENDATION (Clayton / Main) That:

1. Between now and the next full Council meeting, Council’s Environmental Health

Officer consult with some key stakeholders affected by the Policy for Premises Conducting Skin Penetration Procedures and that any feedback be reported to Councillors prior to the next full Council Meeting.

2. Council adopts the Policy for Premises Conducting Skin Penetration Procedures

attached to this report.

3. The Policy be available for purchase by members of the public at $10.00 a copy. C-1208.RM SUBMISSION OF RESCISSION MOTIONS Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council’s Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motion. Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice. Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting. The Chair called for the submission of any rescission motions and none were received.

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MAYOR

Community, Housing, Environmental Services & Public Works Committee – 7 August 2012. Page 29 THE MEETING CLOSED AT 8.12PM. SIGNED AND CONFIRMED MAYOR 21 AUGUST 2012

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Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 1

MINUTES OF THE WAVERLEY TRAFFIC COMMITTEE MEETING HELD AT THE WAVERLEY COUNCIL CHAMBERS ON THURSDAY, 26 JULY 2012

Voting Members Present: Cr J Wakefield Waverley Council (Chair) Cr T Kay Waverley Council (Alternate Chair) Sgt M Leary NSW Police – Traffic Services, Eastern Suburbs Local Area Command Mr J Morrison Representing Gabrielle Upton, MP, Member for Vaucluse Mr N Prasad Roads and Maritime Services – Traffic Management (South) Also Present: Mr G Garnsey Waverley Council – Manager, Transport & Development Mr D Joannides Waverley Council – Divisional Manager, Technical Services Mr G Holding Waverley Council – Senior Traffic Engineer, Technical Services Mr M Kayello Roads and Maritime Services – Traffic Management (South) Ms Q Liu Waverley Council – Traffic Engineer Mr S Samadian Waverley Council – Professional Engineer Administrative Support: Ms S Colt Waverley Council – Secretary / Governance & Integrated Planning

Officer At the commencement of proceedings at 10.04am those present were as listed above with the exception of Mr G Holding and Mr S Samadian who arrived at 10.20am, and Cr Wakefield who arrived at 10.21am. At 10.30am, after consideration of Items WTC-1207.AM and WTC-1207.C1, Cr Kay relinquished the Chair and Cr Wakefield assumed the Chair. At 10.40am, Mr S Samadian left the meeting. At 11.20am, Cr Kay left the meeting. At 11.55am, after consideration of Items WTC-1207.C2 WTC-1207.C3, WTC-1207.C4 WTC-1207.C5, WTC-1207.C6, WTC-1207.V1, WTC-1207.V2, and WTC-1207.V3, Cr Wakefield left the meeting and did not return and the Divisional Manager, Technical Services assumed the Chair prior to consideration of Item WTC-1207.V4

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WTC-1207.A Apologies Apologies were received and accepted from Mr E Graham and Mr S Ison. WTC-1207.DI Declarations of Interest The Chair called for Declarations of Interest and none were received. WTC-1207.AM Adoption of Previous Minutes by Council – 28 June 2012 The recommendations contained in Part 1 – Matters Proposing That Council Exercise Its Delegated Functions – of the Minutes of the Waverley Traffic Committee meeting held on 28 June 2012 were adopted by Council at its meeting on 17 July 2012. Council’s Proposal: That the Committee receive and note this information. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse also representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Alternate Chair).

PART 1 – MATTERS PROPOSING THAT COUNCIL EXERCISE ITS DELEGATED FUNCTIONS

NOTE: The matters listed under this part of the Agenda propose that Council either does or does not exercise the traffic related functions delegated to it by the RTA. The recommendations made by the Committee in this part of the Agenda will be submitted to Council for adoption. WTC-1207.C STATE ELECTORATE OF COOGEE WTC-1207.C1 Birrell Lane, Queens Park – Installation of ‘No Parking’ across driveway to 7 Rawson Avenue Report dated 16 July 2012 from the Divisional Manager, Technical Services about the installation of ‘No Parking’ across a driveway in Birrell Lane. Council’s Proposal: That Council install 6.7m of ‘No Parking’ in Birrell Lane across the driveway to 7 Rawson Avenue, Queens Park at the resident’s cost.

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WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported, subject to it reading as follows: That Council install a ‘No Parking’ zone in Birrell Lane which begins at the southern side of the driveway to 7 Rawson Avenue, Queens Park and extends 6.7m to the north. The installation of the zone be at the resident’s cost. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Alternate Chair). S Bell and E Tucker addressed the meeting. WTC-1207.C2 Lawson Lane, Bondi Junction – Parking Opposite Driveways (A02/0637-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the parking opposite driveways in Lawson Lane, Bondi Junction. Council’s Proposal: That Council: 1. Take no further action with regard to the removal of parking opposite the garage of 102

Denison Street, Bondi Junction. 2. Install 6m of ‘No Parking’ in Lawson Lane opposite the driveway to 100 Denison Street,

Bondi Junction as shown in Figure 1 attached to this report, at the resident’s cost. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported, subject to it being amended to now read as follows: That Council: 1. Take no further action with regard to the removal of parking opposite the garage of 102

Denison Street, Bondi Junction. 2. Install a ‘No Parking’ zone in Lawson Lane which begins at 45 Lawson Street and extends

6m until it overlaps slightly in front of 45a Lawson Street, Bondi Junction. The installation of the zone be at the resident’s cost.

3. Prior to installation of the ‘No Parking’ zone, the residents of 100 Denison Street and 45

and 45a Lawson Street be consulted. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Chair). P Jorm, P Stone and S Strasser addressed the meeting.

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WTC-1207.C3 Bronte Road, Bondi Junction – Disability Parking (A02/0273-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the provision of a ‘2P Disability Only’ space on Bronte Road, Bondi Junction. Council’s Proposal: That Council remove the existing 23m of ‘Loading Zone 6.30am-4pm’, 2P Ticket 4pm-6pm; 3P 6pm-9pm’ outside the frontage of 93-99 Bronte Road, Bondi Junction and install: 1. 6m of ‘1/2P Disability Only’. 2. 8m of ‘Loading Zone 6.30am-4pm’, 2P Ticket 4pm-6pm; 3P 6pm-9pm’. 3. 9m of ‘1/2P Ticket 8am-23pm, 2P Ticket 12pm-6pm; 3P 6pm-9pm’. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and be replaced with the following: That Council remove the existing 23m of ‘Loading Zone 6.30am-4pm’, 2P Ticket 4pm-6pm; 3P 6pm-9pm’ outside the frontage of 93-99 Bronte Road, Bondi Junction and install 23m of ‘1/2P Ticket 8am-12pm, 2P Ticket 12pm-6pm; 3P 6pm-9pm’. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Chair). WTC-1207.C4 Chesterfield Parade, Bronte – Pedestrian Crossing (A03/0042-04) Report dated 16 July 2012 from the Divisional Manager, Technical Services about an existing Pedestrian Crossing in Chesterfield Parade, Bronte. Council’s Proposal: That Council: 1. Proceed with the design of kerb extensions at the Pedestrian Crossing in Chesterfield

Parade at Arden Street, Bronte. 2. Install 10m of ‘No Stopping’ on the western side of Arden Street, either side of Chesterfield

Parade, Bronte. 3. Install zigzag linemarking in Chesterfield Parade on the approach to the Pedestrian

Crossing at Arden Street, Bronte. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported, subject to the addition of the following clauses: 1. A further report including a more detailed design incorporating larger kerb extensions on

the southern element to encompass the tree be submitted to the Waverley Traffic Committee for consideration.

2. The swept paths for vehicles turning left out of Arden Street into Chesterfield Parade, and

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right out of Arden Street into Chesterfield Parade be assessed by a Council officer. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Chair). WTC-1207.C5 Rawson Lane, Queens Park – Parking Opposite Driveways (A02/0637-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about parking opposite driveways in Rawson Lane, Queens Park. Council’s Proposal: That Council install 7.5m of ‘No Parking’ in Rawson Lane opposite the driveway to 48 Rawson Avenue, Queens Park as shown in Figure 1 attached to this report, at the resident’s cost. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and be replaced with the following: That this matter be deferred in order to allow consultation to be undertaken with the residents in Rawson Lane that would be affected by this proposal. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Chair). L Buddle addressed the meeting. WTC-1207.C6 Spring Street, Bondi Junction – Community Bus Parking (A02/0225-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about Community Bus parking in Spring Street, Bondi Junction. Council’s Proposal: That Council: 1. Replace the existing two zones of ‘No P Community Buses Excepted’ with ‘No Stopping,

Buses Under 8m Excepted’ in Spring Street, Bondi Junction. 2. Reduce the length of the existing 10m zone of ‘No P Community Buses Excepted’ to 8m in

Spring Street, Bondi Junction. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Chair).

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WTC-1207.V STATE ELECTORATE OF VAUCLUSE WTC-1207.V1 Anglesea Street, Bondi – Construction Zone (A03/2514-04) Report dated 16 July 2012 from the Divisional Manager, Technical Services about a request to modify the previously approved Construction Zone in Anglesea Street at the frontage of a new electrical substation site at 38 – 48 Anglesea Street, Bondi. Council’s Proposal: That Council consider a reduction of the existing 40m Construction Zone in Anglesea Street, Bondi. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and be replaced with the following: That the existing Construction Zone at the frontage of 38 – 48 Anglesea Street, Bondi not be reduced in length. Voting members present for this item: Representative of the Member for Vaucluse, RMS representative, NSW Police representative, and Waverley Council representative (Chair). L Fayers-Pooley and J Greaves addressed the meeting. WTC-1207.V2 Barracluff Avenue, Bondi Beach – Removal of ‘No Stopping’ Zone (A02/0637-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the removal of a ‘No Stopping’ zone in Barracluff Avenue, Bondi Beach at the driveway to 2 Rickard Avenue and 110 Lamrock Avenue. Council’s Proposal: That Council remove the existing ‘No Stopping’ zone along the south-eastern side of Barracluff Avenue, Bondi Beach across the shared driveway to 2 Rickard Avenue and 110 Lamrock Avenue, subject to consulting with the owner of 110 Lamrock Avenue. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse, RMS representative, NSW Police representative, and Waverley Council representative (Chair). WTC-1207.V3 Chaleyer Street, Rose Bay – Installation of ‘Motor Bike Only’ parking zone (A02/0637-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services regarding the installation of two ‘P Motor Bikes Only’ zones in Chaleyer Street, Rose Bay. Council’s Proposal: That Council:

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1. Install a ‘P Motor Bikes Only’ zone between the driveways of 14-16 and 18-20 Chaleyer Street, Rose Bay subject to no objections being received from either property.

2. Install a ‘P Motor Bikes Only’ zone between the driveways of 23 and 25 Chaleyer Street,

Rose Bay subject to no objections being received from either property. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse, RMS representative, NSW Police representative, and Waverley Council representative (Chair). WTC-1207.V4 Glenayr Avenue, Bondi Beach – Installation of Pedestrian Fencing (A03/0042) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the installation of pedestrian fencing in Glenayr Avenue, Bondi Beach. Council’s Proposal: That Council approve the installation of a 27.1m pedestrian fence and raised garden bed on the north-western side of Glenayr Avenue, Bondi Beach outside the Beach Road Hotel at the cost of the hotel. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported subject to it being amended to now read as follows: That Council approve the installation of a 27.1m Type 2 Roads & Maritime Services approved pedestrian fence and raised garden bed on the north-western side of Glenayr Avenue, Bondi Beach outside the Beach Road Hotel at the cost of the hotel. Voting members present for this item: Representative of the Member for Vaucluse, NSW Police representative, and RMS representative. Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item. WTC-1207.V5 New Street, Bondi – Disability Parking (A02/0637-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the parking restrictions in New Street, Orr Street and Orr Lane, Bondi. Council’s Proposal: That Council remove the ‘P Disability Only’ space in New Street, Bondi and reinstate unrestricted parking. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse, NSW Police representative, and RMS representative. Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

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WTC-1207.V6 Wellington Street, Bondi Beach – Disability Parking Zone (A02/0273-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the removal of existing Disability Parking in Wellington Street, Bondi Beach. Council’s Proposal: That Council remove the existing ‘P Disability Only’ space in Wellington Street, Bondi Beach outside the frontage of 81 Wellington Street, and install ‘2P 8am-10pm Permit Holders Excepted Area 1’. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse, NSW Police representative, and RMS representative. Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item. WTC-1207.Z ELECTORATES OF COOGEE AND VAUCLUSE WTC-1207.Z1 Denham Street, Bondi – Removal of ‘No Parking’ Zone (A02/0637-02) Report dated 16 July 2012 from the Divisional Manager, Technical Services about the removal of a ‘No Parking’ zone in Denham Street, Bondi between Fletcher Street and Farrellys Avenue. Council’s Proposal: That Council: 1. Remove the existing ‘No Parking’ zone along the western side of Denham Street, Bondi

between Fletcher Street and Farrellys Avenue, subject to consulting with residents. 2. Install 10m of ‘No Stopping’ along the western side of Denham Street, Bondi south of

Fletcher Street. 3. Install 10m of ‘No Stopping’ along the western side of Denham Street, Bondi north of

Farrellys Avenue. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported. Voting members present for this item: Representative of the Member for Vaucluse also representing the Member for Coogee, NSW Police representative, and RMS representative. Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

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WTC-1207.L ITEMS WITHOUT NOTICE WTC-1207.L1 362 Birrell Street, Tamarama – Construction Management Plan (DA 726/2010) Report dated 25 July 2012 from the Divisional Manager, Technical Services about a Construction Management Plan for the development at 362 Birrell Street, Tamarama. Council’s Proposal: That Council approve the Construction Management Plan (CMP) and Construction Vehicle and Pedestrian Plan of Management (CVPPM) dated March 2012 and supplementary material dated 16 July 2012 submitted for DA 726/2010 at 362 Birrell Street, Tamarama, subject to the following additional requirements: 1. The application for a Construction Certificate is taken as accepting these conditions of

approval. 2. Occupants of neighbouring properties are to be advised of the demolition, excavation and

construction activities. 3. Vehicular and pedestrian access to neighbouring properties is to be maintained

continuously. 4. No materials are to be placed, dumped or left on any Council land at any time. All

conveyors and concrete line pumps are to be stored on-site outside the approved construction hours.

5. The footpath outside the site shall remain in a safe condition for the use of pedestrians at

all times. 6. Removed or damaged street furniture including parking signs, ticket machines or street

trees are to be replaced immediately. 7. All vehicles, plant and equipment are to be operated in accordance with the NSW Road

Rules 2008. 8. Truck access to the site shall be via Syd Einfeld Drive, then Bondi Road, then Council

Street, and then Birrell Street. No approval is given for the use of articulated vehicles (semi-trailers and truck / trailer combinations).

9. Truck egress from the site shall be via Birrell Street, then Bennett Street, then Bondi Road,

and then Syd Einfeld Drive. 10. Trucks, on arriving at the site, will be required to enter the approved ‘Construction Zone’

immediately. Trucks not able to enter the site immediately will be required to wait remote from the site and enter the street only when the area is clear for access. The applicant is to coordinate truck movements with other nearby building activities.

11. There is to be no blockage to through traffic on Birrell Street and Cross Street other than

for short periods of time when manoeuvring vehicles into and out of the approved ‘Construction Zone’.

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12. All traffic and pedestrian control must be in accordance with the RMS’s Traffic Control at Work Sites manual.

13. No barricades or delineators – including bollards, witches hats, etc – are to be placed in

the kerbside parking lane without the prior approval of Council.

14. Separate approval is required from the Waverley Traffic Committee, Waverley Council, NSW Police Force, and Roads & Maritime Services of NSW before any roads are closed to through traffic.

15. Separate approval is required from Waverley Council’s Tree Management Officer prior to

pruning, trimming, lopping or removing any trees.

16. Separate approval is required from the Waverley Traffic Committee and Waverley Council for the installation of a ‘Construction Zone’.

17. The existing bench seat located in the grassed area of Birrell Street is to be removed and

delivered to Council’s Depot prior to the commencement of construction activities.

18. Separate approval is required from Council’s Divisional Manager, Open Space Operations for the use of the grassed area in Birrell Street prior to the issue of a Construction Certificate.

19. The grassed area is to be restored and the bench seat is to be reinstated to the sole

satisfaction of the Divisional Manager, Open Space Operations prior to the issue of a Construction Certificate.

20. During the use of the mobile crane, crushed road base is to be placed in the grassed area

of Birrell Street under the wheel path of the crane.

21. The stormwater pits in Birrell Street are to be adequately protected from contamination from construction activities in the area.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and the matter be deferred to the next Waverley Traffic Committee meeting for consideration. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, NSW Police representative, and RMS representative. Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item. Alan Wright addressed the meeting. WTC-1207.L2 Birrell Street and Cross Street, Tamarama – Construction Zone (A03/2514-03) Report dated 25 July 2012 from the Divisional Manager, Technical Services about a request for a Construction Zone in Birrell Street and Cross Street, Tamarama outside the frontage of 362 Birrell Street.

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Council’s Proposal: That: 1. A 25.5m long ‘No Parking 7am-5pm Mon-Fri 8am-3pm Sat Council Authorised Vehicles

Excepted’ zone be installed in Birrell Street outside 360 Birrell Street, Tamarama for a period of 13 weeks.

2. A 25m long ‘No Stopping 7am-5pm Mon-Fri 8am-3pm Sat’ zone be installed on the

western side of Cross Street, Tamarama south of Birrell Street for a period of 13 weeks.

3. A 6m long ‘No Stopping 7am-5pm Mon-Fri 8am-3pm Sat’ zone be installed on the eastern side of Cross Street, Tamarama south of Birrell Street for a period of 13 weeks.

4. A 12m long ‘No Stopping 7am-5pm Mon-Fri 8am-3pm Sat’ zone be installed on the southern side of Birrell Street, Tamarama west of Cross Street for a period of 13 weeks.

5. Council’s Divisional Manager, Technical Services be delegated authority to approve an

extension of the period of installation. WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and the matter be deferred to the next Waverley Traffic Committee meeting for consideration. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, NSW Police representative, and RMS representative. Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item. Alan Wright addressed the meeting.

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REPORT TO COUNCIL

Fortnightly Pay (A11/0197-02) Report dated 14 August 2012 from the General Manager. Recommendation: That the report of the General Manager regarding the shift from weekly pay to fortnightly pay cycle be received and noted. ______________________________________________________________________________________________________ Purpose of Report In response to the Mayoral Minute dated 17 July 2012 this report has been prepared to advise Council on the reason behind the change from a weekly pay cycle to a fortnightly pay cycle, the process undertaken in respect to consultation and staff support in accordance with the Local Government Award provisions and the outcome of the transition to fortnightly pay. Background At the council meeting held on 17 July 2012, Council adopted the following Mayoral Minute:

Mayoral Minute Council affirms its support for staff to receive pay weekly or fortnightly.

Council undertakes a review of pay processes to ensure efficiency is improved.

Background

Council has staff working across a wide variety of professions and skills in a multitude of different work tasks.

In the case of a number of council staff, especially outdoor staff, a weekly pay cycle is most appropriated for their working conditions. Other staff prefer a fortnightly pay cycle.

Given the varying pay cycle of staff and the need for processing of penalty and over time payments for some staff as well as general staff remuneration fulfilment, Council needs efficient systems and procedures for wage and salary management.

As a consequence to this resolution a report has been prepared for consideration by Council. At the Waverley Council Audit Committee meeting held on Wednesday 25 August 2010 as part of the consideration of audits to be undertaken in 2010/2011 the Committee requested the Senior Internal Auditor to scope a brief on a payroll review. At the meeting of the Waverley Council Audit Committee held on 13 October 2010 the Audit Committee adopted the scoping document for the payroll review. At the Waverley Council Audit Committee meeting held on 25 January 2011 the Committee received an update report from the Senior Internal Auditor indicating that the review was scheduled to commence on 14 March 2011. The Internal Audit report of Payroll Review was completed in July 2011. One of the recommendations from the audit was to move from a weekly payroll cycle which was deemed by the Senior Internal Auditor as high risk to a fortnightly pay cycle. The Management Action Plan in response to the findings of the Senior Internal Auditor was to move to a fortnightly pay cycle in accordance with the Local Government State Award.

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REPORT TO COUNCIL

Specifically the report stated:

“Waverley Council payroll process was identified as inefficient and timely. The current weekly process encompasses two misaligned pay calculations, some employees are paid in arrears and others semi-advance. During the review, Internal Audit noted excessive manual handling under both methods with inadequate time for Payroll Officers to make urgent adjustments, review and for process improvement. Furthermore, with the high levels of manual handling, errors and weaknesses in controls around timesheet compliance were identified due the tight weekly deadlines”

Upon receipt of the Internal Audit report on Payroll Review, a copy of which is attached, a workshop with Councillors was held on 12 July 2011. Comments from Councillors reinforced their view that it was more common to have a fortnightly pay and even monthly pay sequence. It was noted that even the most financially disadvantaged members of the community receive fortnightly benefits through Centrelink. At the Council meeting held on 15 November 2011 the Council received and noted the Waverley Audit Committee biannual report which also included the findings and Action Plans associated with the Payroll Review. The Local Government State Award (the Award) The Award allows Council’s to transition their staff members to a fortnightly pay without requiring agreement. Nonetheless, Council undertook an extensive consultation process commencing in February 2012 by providing all staff members with the opportunity to respond with feedback on the initial proposal. This feedback was treated very seriously and the proposed transition arrangement was significantly changed and a number of their suggestions were incorporated into the final model. Clause 11 of the Local Government (State) Award 2010 covers the payment of employees. The relevant sections are as follows:

i) Employees shall be paid either weekly or fortnightly or any other period by agreement on a fixed regular pay day.

Other NSW Councils which are paid fortnightly are (but not limited to):

1. City of Sydney 2. Randwick 3. Canada Bay 4. Ryde 5. Strathfield 6. Warringah 7. Liverpool 8. Holroyd 9. Yass Council 10. Harden Shire 11. Glen Innes Severn Council 12. Fairfield 13. Port Stephens

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REPORT TO COUNCIL

The consultation process Overview of consultation process A thorough consultation process was followed which in summary took the following steps:

• Fortnightly Pay was discussed at 6 Consultative Committee meetings since February 2012.

• Staff members were encouraged to give feedback on the proposed transition and all feedback was taken on board and steps to alleviate concerns were put in place.

• I have held 3 private meetings with the United Services Union to negotiate the transition.

• Multiple budget sessions were held with staff members to assist financially with the transition in both group and individual sessions.

Thorough summary of consultation process In February 2012 all staff members were provided with a letter detailing the proposed fortnightly pay transition schedule. Of our current 670 staff members who were provided with individual letters and feedback forms in early February 2012, only 48 staff members submitted responses. This represents a 7% response rate from across the organisation. The major theme of the feedback centred on the initial transition period payments from July 2012 and the financial hardship caused by the original 2 weeks in arrears proposal, particularly on our indoor staff. The Executive Team took on board all of the comments made by staff members and significantly altered the original proposal and amended the transitional period payments to alleviate any financial hardships caused as a result of the change. The Executive Team also organised for the Sydney Credit Union to facilitate information sessions on budgeting and cash management at the Council Chambers and Depot to assist staff on these matters, again only 9 staff members took up the offer to attend the sessions. On 1 May 2012, I met with the United Services Union (the USU) who tabled a petition against fortnightly pay and focused on other initiatives which could be taken to avoid moving to fortnightly pay. I noted that 106 responses were received by the USU, and 81.7% of the respondents had concerns with the introduction of a fortnightly pay. Therefore 86 out of a possible 670 staff members, albeit not all USU members, raised concern regarding the introduction of fortnightly pay. This represents 13% of our staff members raising concern about the proposal. Nevertheless I took on board the issues raised and successfully negotiated the Council's position to move to a fortnightly pay. To recognise possible hardships caused by the transition to fortnightly pay I made a ‘without prejudice’ offer to the USU of an additional ‘one off’ industrial day for all staff members to be observed on 24 December 2012. Traditionally all staff members receive 3 industrial days per year observed between Christmas Day and New Years Day and the offer extended this arrangement for 2012 to a 4 day industrial day period arrangement. On 2 August 2012, the United Services Union wrote to Council agreeing to the offer of an additional industrial day in recognition of the move to fortnightly pay. As a result of successful negotiations there has been no challenge by the unions lodged with the Industrial Relations Commission of NSW. I acknowledge that the USU and a number of staff members would prefer to maintain the weekly pay arrangements however the majority of

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staff are comfortable with the change following our thorough consultation and multiple budget information sessions. Reasons for the change Council's payroll function has been subject to multifaceted review and operational changes over the past 4 years. These changes have included position and responsibility restructures in 2009 and again in 2011, comprehensive process mapping activities and a complete payroll system upgrade to CHRIS 21. These steps were a necessity in order to combat long term pressures and stress on the function which has been experienced by a number of Payroll Managers as well as staff. Although all steps taken have improved aspects of the payroll operation they did not reduce the fundamental issues relating to timing and process. As Council is aware, we have attempted on 2 occasions previously to move to a fortnightly pay and the issues continued to be raised due to the fundamental flaws in our previous weekly process.

In the Internal Audit report conducted in 2011 one of the high risk areas identified in the report centered on the practice of a weekly pay cycle and the implications on the payroll function and the organisation. It also raised the improvements that could be made in changing the cycle and moving all employees to a fortnightly payroll. Some of the key factors/risks identified during the review were: 1. Shortage of skilled payroll staff – In 2008 when the previous Payroll Supervisor, Sandra

Kapsalis resigned, it left a significant gap in the skilled staff able to continue the payroll function. The below points demonstrate the significant pressures which have been associated with the function since 2008:

a) We have had 9 staff members leave the Payroll Team of 3 since 2008. This represents a turnover of approximately 2 staff per year or 65% turnover. The turnover, in most instances, has been caused due to the frequency and repetitiveness of the weekly payroll processes and the pressures that are associated with it.

From 2000 to 2008 we had 14 staff leave the Payroll Team and an average tenure of 1.1 years.

It is clear that this function has not maintained a steady team for over 12 years due to the significant workload and burnout experienced within the function.

b) Frequent errors: A superannuation error resulting in an approximate cost of $20,000 to Council in 2009. It is understandable that some errors do occur, however there have been a significant number of errors, beyond an acceptable level in this organisation. This is not necessarily a reflection on the quality of our Payroll Team, but a reflection on our inability to properly self audit because of our requirement to pay staff weekly and not focus on training our payroll team, systems improvements, liaise with stakeholders in Finance and ATO, auditing and checking.

c) It was very difficult to organise periods of leave for the team due to the significant workload issues associated with performing another team member’s work. In addition, any unplanned absence during the week creates significant workload issues for the

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remaining staff members. As a result proper checking of pay information is compromised leading to errors which were noted earlier.

2. Training new payroll staff - In addition, the entitlements and allowances paid under the Local Government Award and our Enterprise Agreements are complex. It takes considerable time to train new payroll staff. At the same time, standard payroll processing is repetitive and employees tire of this reactive and overly pressured environment. Even though jobs in HR/OD are structured to allow for multi-skilling, in those weeks where there are public holidays or staff shortages, there is little available time for anything else.

3. Process efficiencies - A weekly payroll was a resource intensive activity. There was time spent in system updates, reports and reconciliations and time spent in producing and distributing payslips and reports. The high data entry component is repetitive and progressively less challenging for Pay Office employees over time.

4. As stated earlier a move to fortnightly pay allows the payroll staff to focus on system and audit improvements, documented payroll processing guidelines and longer timeframes to train staff in existing or new procedures.

5. It is envisaged that a move to a fortnightly pay would save 8 hours of work per week in HR/OD. This additional time will be taken up with checking, auditing, system improvement and reporting.

6. Business Continuation Planning – the production of a weekly payroll was a resource intensive and time dependent activity, principally for HR/OD but to a lesser extent Finance and IT.

7. Environmental concerns – A reduction in pay frequency has significantly reduced the usage of paper and printer consumables and greenhouse gas emissions as reconciliation reports are now run one per fortnight instead of four times per fortnight. This is saving approximately 1000 sheets of paper per fortnight. In addition, hardcopy payslips for outdoor staff members are now only required once per fortnight reducing our payslip printing by half. Quite a significant improvement from an environmental perspective.

8. Under the weekly payroll frequency there were two payrolls. One covered outdoor (38 hour) and casual employees. The other payroll covers 35 hour week employees. This was an inequitable arrangement, which was in place for historical reasons. A move to fortnightly pay reduced the payroll frequency from four payroll reconciliations to one payroll reconciliations in a fortnight. Again a significant saving in time and an equitable payment arrangement for all staff members.

The outcome of the transition since July 2012 At the time of writing this report we have successfully processed 3 fortnightly payrolls since the commencement of the arrangement in July this year. I can confirm that no staff members have raised any issues about the new pay frequency. After discussions with a large number of staff it is clear that most staff members have become comfortable with the arrangement having experienced it for the previous 6 weeks of this financial year. I am also aware that a number of staff in Public Works & Services have complained to the United Services Union (USU) that they would prefer to go back to a weekly pay and believe

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they have support as a consequence to the Mayoral Minute. I have confirmed with the USU that there is no intention of moving back to a weekly pay cycle. I can also confirm that we have already seen significant improvement in the output of the payroll team as they have already put in place new initiatives to improve the payroll sections efficiencies which will benefit our staff members in the long run. Such initiatives will initially focus on moving to an on-line system of recording hours of work. In addition, facilities for staff members to apply for leave on line. And these are only a small sample of initiatives now being looked at by the payroll team given that they have capacity under the new fortnightly pay arrangement to explore these new initiatives. Overall, the consultation process, the transition to the new arrangement, and the first 3 fortnights of payments has run smoothly without any grievances or disputes being lodged by any staff members. Section 355 of the Local Government Act Section 355 of the Local Government Act identifies the specific role of the General Manager and their relationship with the Council. This Section confirms that the General Manager is responsible for the day to day operation of the Council and its staff. The General Manager employs all staff and the Council employs the General Manager as the Chief Executive Officer of the organisation. As you are aware on 25 June 2012 the Mayor, Councillor John Wakefield, raised the issue of his concerns regarding the Council moving to a fortnightly pay and the adverse impacts on staff who he considered to be paid on a lesser income and may prefer weekly pay. As a consequence to those discussions the Mayor forwarded me an email dated 26 June which I responded to and copied all Councillors in my response. Of particular importance given the issues raised by the Mayor and Councillor Ingrid Strewe in debate on the Mayoral Minute are the specific functions of the General Manager under Section 355 are as follows: To assist the council in connection with the development and implementation of the

community strategic plan and the council’s resourcing strategy, delivery program and operational plan and the preparation of its annual report and state of the environment report

The day-to-day management of the council To exercise such of the functions of the council as are delegated by the council to the

general manager To appoint staff in accordance with an organisation structure and resources approved by

the council To direct and dismiss staff To implement the council’s equal employment opportunity management plan

In addition, in accordance with dot point 3 above and section 377 of the Act, the council has conferred broad additional powers to me as a General Manager under delegation, as follows: Subject to the limitations set out in this Instrument and to compliance with any resolution

of the Council, [Council] delegates to ANTHONY REED the General Manager of the Council…all powers and functions of the Council that it may under any Act of Parliament lawfully delegate effective from the date of this instrument.

Clearly the changes to the payment period for staff does not impact upon the resources approved by Council and as such the determination of a move from weekly pay to a fortnightly pay does fall within the General Manager’s functions within the Act. As stated

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previously in this report the change to fortnightly pay was a recommendation from the Waverley Council Audit Committee and noted by Council at its November 2011 meeting. Significant consultation was held with staff and the transition has occurred in a successful manner. Recommendation: That the report of the General Manager regarding the shift from weekly pay to fortnightly pay cycle be received and noted. Tony Reed General Manager

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council minutes - 17 july 2012...waverley council meeting – tuesday, 21 august 2012 6 1208.13...

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