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COUNCIL

Friday, 16 May 2003 11.00 a.m.

Council Chamber, Council Offices

AGENDA and

REPORTS

Printed on Recycled Paper

COUNCIL Friday, 16 May 2003

AGENDA

1. MAYOR To elect a Mayor for the 2003/2004 Municipal Year. The Mayor will, on

appointment , make a Declaration of Acceptance of Office.

2. DEPUTY MAYOR To appoint a Deputy Mayor for the 2003/2004 Municipal Year. The Deputy Mayor

will, on appointment, make a Declaration of Acceptance of Office.

3. APOLOGIES FIELD PAGE RANGE 4. LEADER OF THE COUNCIL To appoint a Leader of the Council for the 2003/2004 Municipal Year

5. DEPUTY LEADER OF THE COUNCIL To appoint a Deputy Leader of the Council for the 2003/2004 Municipal Year

6. ELECTION OF BOROUGH COUNCILLORS - 1ST MAY 2003 RESULTS OF

POLL To receive the report of the Returning Officer and the results of the 2003

Borough Council Elections. (Pages 1 - 8)

7. AMENDMENTS TO THE COMPOSITION OFTHE CABINET, ITS PORTFOLIOS AND THE MEMBERSHIP OF OTHER COMMITTEES

Report of Chief Executive Officer (Pages 9 - 12)

8. LOCAL GOVERNMENT AND HOUSING ACT 1989 THE LOCAL GOVERNMENT (COMMITTEES AND POLITICAL GROUPS) REGULATIONS 1990


9. CABINET, COMMITTEES, PANELS, FORUMS, WORKING PARTIES AND GROUPS; MEMBERSHIP 2003/2004


10. REPRESENTATION ON OUTSIDE ORGANISATIONS Report of Chief Executive Officer (Pages 23 - 28)

11. FREQUENCY OF MEETINGS 2003/2004 Report of Chief Executive Officer (Pages 29 - 30)

N. Vaulks

Chief Executive OfficerCouncil Offices SPENNYMOOR

Councillor (none) (Mayor) and All other Members of the Council ACCESS TO INFORMATION Any person wishing to exercise the right of inspection in relation to this Agenda and associated papers should contact Liz North, Spennymoor Ext 4237

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ITEM No.

REPORT TO ANNUAL COUNCIL 16th MAY 2003

REPORT OF RETURNING OFFICER

ELECTION OF BOROUGH COUNCILLORS 1st MAY 2003 - RESULTS OF POLL SUMMARY The purpose of the report is to give details of the results of the Borough Council Elections held on 1st May 2003 for each candidate in each ward and the candidates elected. RECOMMENDATION: That the information be received DETAIL

Names of Candidates

Description

Home Address Votes

Recorded

BISHOP MIDDLEHAM & CORNFORTH- ELECTORATE 3050 HODGSON, Alan The Labour Party

Candidate Fernlea Middleham Road West Cornforth

) ) )

)Uncontested PREDKI, Marie

The Labour Party Candidate

53 Neville Close Spennymoor

) )

BROOM - ELECTORATE 3708 GIBSON, Brian Socialist Labour Party 7 Magdalene Place

Ferryhill

705

MEEK, Brian


84 Dean Park Ferryhill

848 ELECTED

MORGAN, George The Labour Party

Candidate 38 Stanhope Close, Ferryhill

874 ELECTED

NEWELL, David Anthony The Labour Party

Candidate 14 Highcliffe Terrace, Ferryhill

872 ELECTED

Item 6

Page 1


Names of Candidates

Description

Home Address Votes

Recorded BYERLEY – ELECTORATE 2654 BOWMAN, John Christian The Labour Party

Candidate 17 Robson Street Shildon

316

CHAPMAN, Vernon The Labour Party

Candidate 1 Newlands Avenue, Shildon

387

HOWE, Gareth Michael Robinson

Liberal Democrat 32/34 Dean Street Shildon

865 ELECTED

HUNTINGTON, James Garry

Liberal Democrat 5 Central Parade, Shildon

1033 ELECTED

CHILTON - ELECTORATE 3884

AVERY, Brian Francis The Labour Party

Candidate 13 Firwood Terrace, Ferryhill Station

) )

) FORREST, Thomas Frank The Labour Party

Candidate 14 Ruby Avenue, Chilton

) ) Uncontested )

) POTTS, Christine The Labour Party

Candidate 35 Meadow Dale, Chilton

) )

FERRYHILL – ELECTORATE 3604 CONROY, Kathleen The Labour Party

Candidate 23 Parker Terrace Ferryhill

) )

) HIGGIN, James Eric The Labour Party

Candidate 11 Priors Path, Ferryhill

) )Uncontested

) PATCHETT, Ronald Alfred The Labour Party

Candidate 63 Witton Road Ferryhill

) )

FISHBURN & OLD TRIMDON- ELECTORATE 4287 BURTON, John The Labour Party

Candidate 45 Front Street South Trimdon Village

) )

) NOBLE, Kester The Labour Party

Candidate 71 Sycamore Road, Fishburn

)Uncontested )

) WARD, Terence The Labour Party

Candidate 12 Hart View Trimdon Village

) )

Page 2


Names of Candidates

Description

Home Address

Votes Recorded

GREENFIELD MIDDRIDGE – ELECTORATE 4120 COX, Kevin

26 Silverdale Place Newton Aycliffe

518

CROFT, June

64 Langdale Place Newton Aycliffe

551 ELECTED

CROSBY, Vincent The Labour Party

Candidate 18 Hambleton Court Newton Aycliffe

848 ELECTED

HALL, Brian The Labour Party

Candidate Malbri Neath, Middridge, Newton Aycliffe

799 ELECTED

PAYLOR, Terence

38 Kirkstone Place Newton Aycliffe

510

WILLS, Gloria


Hare Hills Lodge Sedgefield

545

LOW SPENNYMOOR AND TUDHOE GRANGE – ELECTORATE 4308 GRAY, Andrew The Labour Party

Candidate 104 Durham Road, Spennymoor

1193 ELECTED

KHAN, John Mohamad The Labour Party

Candidate 10 Mayfields Spennymoor

1033 ELECTED

ROXBY, Andrew Liberal Democrat

162 Durham Road Spennymoor

884

SMITH, Andrew The Labour Party

Candidate 18 Bowes Grove, Spennymoor

1130 ELECTED

MIDDLESTONE – ELECTORATE 4133 HAWKES, Alexander Ross The Labour Party

Candidate 23 North Drive, Middlestone Moor

741

KENNEDY, Christine The Labour Party

Candidate Binchester Hotel Middlestone Moor

840

SPROAT, Christine Liberal Democrat

Field View, Vyners Close Spennymoor

888 ELECTED

THOMPSON, Kevin Liberal Democrat 109 Mayfields

Spennymoor 1022 ELECTED

WATERS, William The Labour Party

Candidate 7 Vine Street, Byers Green

919 ELECTED

Page 3


Names of Candidates

Description

Home Address Votes

Recorded

NEVILLE & SIMPASTURE- ELECTORATE 3685 BLENKINSOPP, William Maurice


1 St Andrews Close, Aycliffe Village

993 ELECTED

MORAN, John Patrick The Labour Party

Candidate 38 Bede Crescent, Newton Aycliffe

1021 ELECTED

PIGGOTT, John Kane The Labour Party

Candidate 45 Priestman Road Newton Aycliffe

975 ELECTED

THORNTON, Justin Spencer British National

Party 9 Station Street Shildon

229

NEW TRIMDON AND TRIMDON GRANGE – ELECTORATE 1465 HOVVELS, Lucy The Labour Party

Candidate 47 Rothbury Close, Trimdon Grange

Uncontested

SEDGEFIELD - ELECTORATE 4184 BROWN, David Ralph The Conservative

Party Candidate Town Farm House, 3 West End, Sedgefield

987 ELECTED

BYRNE, Linda Elizabeth The Labour Party

Candidate Prospect House, 4 Stockton Road, Sedgefield

879

ROBINSON, John The Labour Party

Candidate 28 White House Drive, Sedgefield

1024 ELECTED

ROBINSON, Maxine The Labour Party

Candidate 28 White House Drive, Sedgefield

861

WALLER, Patricia Margaret The Conservative

Party Candidate 29 Queens Drive Sedgefield

936

WAYMAN, James Independent 32 White House

Drive, Sedgefield

1209 ELECTED

Page 4


Names of Candidates

Description

Home Address

Votes Recorded

SHAFTO ST MARYS- ELECTORATE 4280 CUTHBERTSON, Lileen Margaret Griffin

362 Sampson Place Newton Aycliffe

541

DOBSON, David

362 Sampson Place Newton Aycliffe

521

FLEMING, Angela Mildred The Labour Party

Candidate 18 Welbury Grove, Newton Aycliffe

866 ELECTED

FLEMING, Robert Stuart The Labour Party

Candidate 18 Welbury Grove, Newton Aycliffe

849 ELECTED

IVESON, Malcolm The Labour Party

Candidate 12 Wilkinson Road, Newton Aycliffe

822 ELECTED

PALMER, Alison

5 Kirkstone Place Newton Aycliffe

604

SPENNYMOOR – ELECTORATE 4041 JONES, Martin Thomas Brian Liberal Democrat

17 Dickens Street Spennymoor

927 ELECTED

MUMFORD, Anne Denize The Labour Party

Candidate 12 Westerton Close, Binchester Moor Spennymoor

768

ORD, Benjamin May Liberal Democrat 35 Farndale,

Greenways Estate, Spennymoor

1207 ELECTED

PARKIN, John


38 South Court Middlestone Moor

519

PLEWS, John Edward


17 Ash Grove Spennymoor

633

SCOTT, George William

Liberal Democrat 8 Burnmere Spennymoor

869 ELECTED

Page 5


Names of Candidates

Description

Home Address

Votes Recorded

SUNNYDALE - ELECTORATE 2787 SMITH, Ina Independent

6 Mafeking Place, Shildon

930 ELECTED

SMITH, Lorraine Independent

1 New Row, Eldon

863 ELECTED

WALKER, Allan The Labour Party

Candidate 25 Primitive Street, Shildon

538

YOUNGHUSBAND, James Brian


4 Garbutt Close Shildon

456

THICKLEY - ELECTORATE 2658 HANCOCK, David Michael Independent

34 St Johns Road Shildon

968 ELECTED

SMITH, John Mayfors Independent

Fleet House Rear 27 Main Street Shildon

737 ELECTED

STEPHENS, Brian The Labour Party

Candidate 30 Jubilee Crescent, Shildon

516

THORNTON-BROWNE, Janine Rebecca

British National Party

9 Station Street Shildon

84

TIMMISS, Frank The Labour Party

Candidate 4 Aspen Court, Shildon

381

TUDHOE - ELECTORATE 2821 ARMSTRONG, Agnes Mary The Labour Party

Candidate 5 Green Lane, Spennymoor

790 ELECTED

GORDON, Marjorie

Liberal Democrat 28 North Close Kirk Merrington

351

GRAHAM, Barbara The Labour Party

Candidate 7 St. David’s Close, Spennymoor

804 ELECTED

MILLER, Matthew

The Consevative Party Candidate

63 Attwood Terrace Tudhoe

243

Page 6


Names of Candidates

Description

Home Address

Votes

Recorded WEST - ELECTORATE 4069 ATKINSON, Lynn 1 St Andrews Close

Aycliffe Village 615

CRABTREE, Margaret Anita Teresa

19 Silverdale Place Newton Aycliffe

666

DALTON, Michael Augustinus The Labour Party

Candidate 3 Bruce Road Newton Aycliffe

683 ELECTED

GRAY, George Coulson The Labour Party

Candidate 35 Stephenson Way, Newton Aycliffe

723 ELECTED

GRAY, Maud The Labour Party

Candidate 35 Stephenson Way, Newton Aycliffe

638

PAYLOR, Enid Marion 38 Kirkstone Place,

Newton Aycliffe 707 ELECTED

WOODHAM – ELECTORATE 4136 CANNINGS, Malcolm John 7 Whinlatter Place

Newton Aycliffe 362

CLARE, Barbara Anne The Labour Party

Candidate 25 Haslewood Road Newton Aycliffe

740 ELECTED

CRASS, Geoffrey Nicholas The Conservative

Party Candidate 50 Front Street Sedgefield

327

GRAY, Alan Michael The Labour Party

Candidate 45 Pemberton Road, Newton Aycliffe

995 ELECTED

HAIGH, Sandra

52 Shafto Way Newton Aycliffe

470

HENDERSON, Keith The Labour Party

Candidate 15 Lowther Drive Newton Aycliffe

796 ELECTED

JEWKES, Alison

158 Linden Place Newton Aycliffe

324

Page 7


Contact Officer:- John Stubbs – Telephone No:- (01388) 816166 ext 4304 Email Address:- [email protected] Ward(s) Not ward specific . Background Papers Statement of Persons Nominated

Page 8

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ITEM No.

REPORT TO COUNCIL 16TH MAY 2003 REPORT OF CHIEF EXECUTIVE OFFICER

AMENDMENTS TO THE COMPOSITION OF THE CABINET, ITS PORTFOLIOS AND THE MEMBERSHIP OF OTHER COMMITTEES SUMMARY As part of the general review of the Constitution and, in particular, the political management arrangements of the Council, a number of suggested changes have been identified and are set out in this report for Members’ consideration. RECOMMENDATIONS That the revisions to the political management arrangements as detailed in Section 4 of the report be approved and the Constitution be amended accordingly. BACKGROUND 1 The Constitutional Review Group of Officers from all Departments is continuing its

work in considering changes to the Constitution and will report to the Council on its findings in due course.

2 In the meantime, and as a result of changes to the number of Councillors and political

representation following the recent elections, a limited number of amendments to various bodies of the Council are recommended.

DETAIL 3 The proposed changes to the political management structure are as follows :-

Cabinet - Membership to be increased to 9, including the Leader and Deputy Leader of the Council.

Portfolios - To be increased to 9 with responsibilities as detailed in Appendix ‘A’. The two new Portfolios cover the areas of “Performance Management” and “Welfare and Communications”. The responsibility areas of all Portfolios will be subject to review by the Leader of the Council from time to time and should he/she consider that further amendment is necessary, then he/she will make appropriate recommendations to Cabinet.

Item 7

Page 9


Development Control Committee

-

Membership to include all Members of the Council.

Licensing Committee - Membership to be reduced to 19 with one Member from each Borough Council Ward.

Appeals/Review Panel - Membership to be reduced to 19 with one Member from each Borough Council Ward.

Scrutiny Committees - To be renamed “Overview and Scrutiny Committees” and their Portfolio responsibilities be as follows:- Committee 1 – Resource Management, Performance Management, Welfare and Communications. Committee 2 – Culture and Recreation, Housing, Supporting People. Committee 3 – Environment, Regeneration, Community Safety.

Contact Officer: John Turnbull Telephone No: (01388) 816166, Ext. 4392 Email Address: [email protected] Ward(s) Not ward specific Key Decision Validation Background Papers Sedgefield Borough Council Constitution

Page 10


APPENDIX ‘A’

CABINET PORTFOLIOS

Lead Member for: Area of Responsibility Resource Management

All central services, including: Finance, Personnel, Legal, Committee/ Administration, Contract Services, Community Planning, Valuation and Estates, Property Services

Culture and Recreation

Leisure Centres at Spennymoor, Newton Aycliffe, Ferryhill and Shildon, Museums, Tourism, Sports and Arts Development, Outside Events, Youth Development and Community Rangers.

Environment

Refuse Collection and Recycling, Grounds Maintenance, Street Cleansing, Food Safety, Environmental Health Inspection, Health and Safety (Shops and Premises), Drainage, Highways (surveying and maintenance), Local Agenda 21.

Regeneration

Economic Development, Land Use Planning, Development Control, Building Control, Community Regeneration Initiatives (including S.R.B./E.U. funding) and Countryside Management.

Housing

Housing Maintenance, Local Estate Management, Special Housing Services and Home Improvement.

Community Safety

Crime and Disorder Act Responsibilities, Community Force, Patrol Officers, C.C.T.V./Radio Operators, Tenancy Enforcement, Care Link Monitoring and Care Link Wardens.

Supporting People

Benefits, Concessionary Travel, Citizens Advice, Joint Working with N.H.S., Social Services, etc., Voluntary Sector, Pioneering Care Partnership and Health Alliance.

Performance Management

Performance Management and Best Value across all Departments. Information Technology and e-Government and Procurement.

Welfare and Communications

Community Involvement, Staff and Member Welfare Training and Services, Customer Relations and Complaints, Press and Public Relations, Communications, Printing and Photography.

Page 11

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ITEM No.

REPORT TO ANNUAL COUNCIL 16th MAY 2003

REPORT OF CHIEF EXECUTIVE

LOCAL GOVERNMENT AND HOUSING ACT 1989 THE LOCAL GOVERNMENT (COMMITTEES AND POLITICAL GROUPS) REGULATIONS 1990 Summary The purpose of this report is to consider the allocation of seats on Committees to Political Groups in accordance with the Local Government (Committees and Political Groups)Regulations 1990. Recommended: That the allocation of seats to political groups be in accordance with the attached Schedule (Appendix A) Background In order to comply with the Local Government (Committees and Political Groups) Regulations 1990 a review of the allocation of seats on Committees to political groups should be undertaken:- (a) At the Annual Meeting of the Council (b) Upon receipt of a request from a political group, given that one month has expired

since the previous review. (c) Upon the election of a Member following a by-election. (d) At any other such time as the Secretary of State may specify. Under the political management arrangements embodied in the Constitution and in order to comply with the Regulations, political balance must be applied to the following bodies of the Council:- Development Control Committee, Licensing Committee, Appeals/Review Panel Personnel Appeals Panel. Overview & Scrutiny Committees 1, 2 and 3 Standards Committee Chief Officers Appointments Panel

Item 8

Page 13


The Cabinet and the Area Forums are excluded from the scope of the political balance regulations. The allocation of seats on Committees and Panels in accordance with political balance is set out in Appendix A Contact Officer:- John Turnbull – Cabinet Secretary Telephone No:- (01388) 816166 ext 4392 Email Address:- [email protected] Ward(s) Not ward specific . Background Papers 1. Local Government Act 1989. 2. The Local Government (Committees and Political Groups) Regulations 1990. 3. The Local Government (Committees and Political Groups) Amendment Regulations 1991

Page 14


ITEM 8 Appendix A

ALLOCATION OF SEATS ON COMMITTEES/PANELS

Development Control Committee Labour Liberal Democrat 2003 Alliance Independent

35 7 5 3

50

Licensing Committee Labour Liberal Democrat 2003 Alliance Independent

13 3 2

1 19

Appeals/Review Panel Labour Liberal Democrat 2003 Alliance Independent

13 3 2

1 19

Personnel Appeals Panel Labour Liberal Democrat 2003 Alliance Independent

8 2 1

1 12

Overview & Scrutiny Committee 1 Labour Liberal Democrat 2003 Alliance Independent

9 2 1

2 14


8 2 3

0 13


8 3 1

1 13

Page 15


Standards Committee Labour Liberal Democrat 2003 Alliance Independent Co-opted Parish

3 1 1 - 2

1 8

Chief Officers Appointments Panel Labour Liberal Democrat 2003 Alliance Independent

5 1 1 - 7

Page 16

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ITEM No. REPORT TO ANNUAL COUNCIL 21st MAY 2004

REPORT OF CHIEF EXECUTIVE OFFICER

CABINET, COMMITTEES, PANELS, FORUMS, WORKING PARTIES AND GROUPS MEMBERSHIP 2003/2004 Summary The purpose of this report is to consider Membership of Cabinet, Committees, Forums and Working Parties for the 2004/5 Municipal Year Recommended:- That consideration be given to 2004/5 Memberships Detail Members are requested to appoint the appropriate number of members, together with a Chairman and Vice Chairman where appropriate, to the bodies detailed on Appendix A Contact Officer:- John Turnbull – Telephone No:- (01388) 816166 ext 4392 Email Address:- [email protected] Ward(s) Not ward specific . Background Papers None

Item 9

Page 17


Appendix A CABINET (9 Members – Leader and Deputy Leader + 7 Members) Allocation of Portfolios:

Resource Management Culture and Recreation Environment Regeneration Housing Community Safety Supporting People Performance Management Welfare and Communications

OVERVIEW & SCRUTINY COMMITTEE 1 Portfolios - Resource Management, Performance Management, Welfare and Communications 14 Non Cabinet Members – 9 Labour, 3 Independent/Conservative and 2 Liberal Democrat OVERVIEW & SCRUTINY COMMITTEE 2 Portfolios - Culture and Recreation, Housing and Supporting People 13 Non Cabinet Members – 8 Labour, 2 Independent/Conservative and 3 Liberal Democrat OVERVIEW & SCRUTINY COMMITTEE 3 Portfolios - Environment, Regeneration and Community Safety 13 Non Cabinet Members – 8 Labour, 2 Independent/Conservative and 3 Liberal Democrat STANDARDS COMMITTEE 8 Members including 1 Cabinet Member, 4 Non-Cabinet Members (2 Labour, 1 Independent/Conservative and 1 Liberal Democrat), 2 Co-opted Members and 1 Parish Representative Chairman Members

Mr L. Petterson (Co-opted Member) 1 Co-opted member 1 Parish Representative

Page 18


DEVELOPMENT CONTROL COMMITTEE All Members of the Council LICENSING COMMITTEE 19 Members. One Member from each Ward - 13 Labour, 3 Independent/Conservative and 3 Liberal Democrat. APPEALS/REVIEW PANEL To consider Housing Matters Pool of 19 Members, one from each Borough Ward made up of 13 Labour, 3 Independent/Conservative and 3 Liberal Democrat. A Panel of 5 Members, comprising 4 Labour and 1 Non Labour, will be selected as and when required by the Chief Executive Officer Chairman : To be appointed at each meeting. PERSONNEL APPEALS PANEL 12 Members including 3 Cabinet Members and 9 Non Cabinet Members (5 Labour, 2 Independent/Conservative 2 Non Labour) AREA 1 FORUM (All Members representing the Spennymoor, Low Spennymoor and Tudhoe Grange, Middlestone and Tudhoe Wards, together with representatives from Town and Parish Councils and other organisations as appropriate) AREA 2 FORUM (All Members representing the Bishop Middleham, Broom, Chilton, Cornforth and Ferryhill Wards, together with representatives from Town and Parish Councils and other organisations as appropriate). AREA 3 FORUM

(All Members representing the Fishburn, Sedgefield, New Trimdon and Trimdon Grange and Old Trimdon Wards, together with representatives from Town and Parish Councils and other organisations as appropriate) AREA 4 FORUM (All Members representing the Byerley, Sunnydale and Thickley Wards, together with representatives from Town and Parish Councils and other organisations as appropriate) AREA 5 FORUM (All Members representing the Middridge, Neville, Simpasture, Shafto, West and Woodham Wards, together with representatives from Town and Parish Councils and other organisations as appropriate)

Page 19


BOROUGH/PARISH RELATIONS WORKING PARTY 14 members of Sedgefield Borough Council (9 Cabinet Members, Mayor and Deputy Mayor, 1 Labour, 1 Independent/Conservative and 1 Liberal Democrat) plus representatives of all Town and Parish Councils/Meetings. WELFARE WORKING PARTY 20 Borough Council Members made up of 14 Labour, 3 Independent/Conservative and 3 Liberal Democrat, plus representatives of various outside bodies WINTERTON HOSPITAL DEVELOPMENT FORUM 7 Borough Council Members (previously made up of Lead Member – Regeneration, the 3 Sedgefield Ward Members, the Fishburn Ward Member, the Bishop Middleham Ward Member and 1 Member from Old Trimdon Ward) plus representatives of various outside bodies. THE CUBE (SPENNYMOOR) WORKING GROUP 5 Borough Council Members (made up of the Chairman and Vice Chairman of Licensing Committee and the 3 Spennymoor Ward Members) plus representatives of local residents and the owners of The Cube HARDWICK HALL (SEDGEFIELD) WORKING GROUP 5 Borough Council Members (made up of the Chairman and Vice Chairman of Licensing Committee and the 3 Sedgefield Ward Members) plus representatives of Sedgefield Town Council, local residents and the owners of Hardwick Hall. YOUTH DEVELOPMENT FUND ADVISORY BOARD 3 Borough Members (previously made up of Lead Member : Resource Management, Lead Member : Culture and Recreation and 1 Non-Cabinet member) plus Representatives of various outside bodies WOODHAM GOLF AND COUNTRY CLUB WORKING GROUP 5 Borough Council Members (made up of the Chairman and Vice Chairman of Licensing Committee and the 3 Woodham Ward Members) plus representatives of local residents and Club owners

Page 20


FISHBURN AIRFIELD LIAISON GROUP 2 Borough Council Members (Lead Member – Regeneration and Lead Member – Environment) plus representative of Fishburn Parish Council, the Civil Aviation Authority and Airfield operators. CHIEF OFFICER APPOINTMENTS PANEL 7 Members – 3 Cabinet Members, 4 Non Cabinet Members (2 Labour, 1 Independent/Conservative and 1 Liberal Democrat)

Page 21

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ITEM No. REPORT TO ANNUAL COUNCIL 16th MAY 2003


REPRESENTATION ON OUTSIDE ORGANISATIONS - 2003/2004

Summary The purpose of this report is to consider representation on various Outside Organisations/ bodies for 2003/4. Details of representation during 2002/3 is outlined. Recommended: That consideration be given to representation on outside organisations for 2003/4 Summary Representation on the following outside organisations during 2002/3 was as follows:- Leader of the Council - (Councillor B. Stephens) Organisation Additional Membership/Substitution/

Notes Association of Councillors (Northern Branch)

Association of North East Councils Deputy Leader (Councillor G.F. Chaplin) acting as substitute

County Durham Association of Local Authorities

Together with the Deputy Leader (Councillor G.F. Chaplin) Lead Member – Culture and Recreation (Councillor T. Ward) acting as substitute for both representatives

County Durham Strategic Partnership

Local Government Association (Assembly)

Local Government Association (Housing Committee)

Nominated by the Association of North East Councils

Local Government Association (Rural Commission)

Local Government Association Special Interest Group (New Towns)

North East Regional Assembly

North East Regional Assembly – Regional Development Forum

North East Regional Assembly (Executive Committee)

Appointed by District and Borough Councils in County Durham as their one representative.

Item 10

Page 23


Sedgefield Borough Local Strategic Partnership

Chairman

Shildon S.R.B. Executive Board Together with Councillor F. Timmiss Resource Management Portfolio - (Lead Member - Councillor B. Stephens) Organisation Additional Membership/Substitution/

Notes Association of Public Service Excellence.

Housing Portfolio - (Lead Member - Councillor G.F. Chaplin) Organisation Additional Membership/Substitution/

Notes National Housing and Town Planning Council (Regional Executive Committee)

Together with Lead Member – Regeneration (Councillor W. Waters)

Northern Consortium of Housing Authorities

Royal British Legion Housing Association, Avon Court Committee, Newton Aycliffe

Culture and Recreation Portfolio – (Lead Member – Councillor T. Ward) Organisation Additional Membership/Substitution/

Notes Durham County Sports Association for the Disabled

Greenfield School (Newton Aycliffe) Shared Use Scheme (Management Committee)

National Playing Fields Association (Northern Steering Committee)

Northern Arts Local Authority Forum

Northern Sport

North of England Museums Service

Northumbria Tourist Board (Local Authority Meeting)

Sedgefield Arts and Recreation Community Association (Ceddesfeld Hall).

The Hackworth Society Community Safety Portfolio - (Lead Member - Councillor R.S. Fleming) Organisation Additional Membership/Substitution/

Notes Local Police/Public Consultative Committee. Together with Councillor G.C. Gray

Page 24


Environment Portfolio - (Lead Member - Councillor Mrs. L. Hovvels) Organisation Additional Membership/Substitution/

Notes Institute of Solid Wastes Management

Investigation of Air Pollution (Standing Conference)

Sustainable Waste Management Strategy for County Durham Joint Steering Group

Keep Britain Tidy Group (Tidy North) Together with Lead Member Regeneration (Councillor W. Waters)

National Society for Clean Air Together with Lead Member – Regeneration (Councillor W. Waters)

Environment Agency – Dales Area Environment Group

From January 2001 for 3 year period

Regeneration Portfolio - (Lead Member - Councillor W. Waters) Organisation Additional Membership/Substitution/

Notes Coalfield Communities Campaign Councillor K. Noble acting as substitute

Fishburn Community Skill Centre Project Together with Local Ward Member - Councillor K. Noble

Cornforth Partnership (Management Committee)

Together with Local Ward Members - Councillors A. Hodgson and Ms. C.J. Warbis

East and West Durham Rural Development Areas (Joint Steering Committee)

Federation of Economic Development Authorities

Together with Deputy Leader - Councillor G.F. Chaplin

Groundwork East Durham (Board) Together with Councillor K. Noble

Newton Aycliffe Town Centre Forum

Spennymoor Town Centre Forum Together with Councillors J.M. Khan and A. Smith (Spennymoor Councillors)

County Durham and Darlington SRB Programme Partnership Board

Shildon and Sedgefield Development Agency - Board (SASDA) Term of Offiice to September 2004

Together with Deputy Leader - Councillor G.F. Chaplin (Term of office finishes September 2005 ) Next term of office for a 3 year period.

Trimdon 2000 Partnership Steering Group

Page 25


SRB6 Partnership Executive Board Together with Councillors B.F. Avery, J.P., G.F. Chaplin A Hodgson, K. Noble and T. Ward

Supporting People Portfolio - (Lead Member - Councillor J.P. Moran) Organisation Additional Membership/Substitution/

Notes Aycliffe Learning Town Partnership

Council for Age Concern (Durham County)

County Durham Life Long Learning Partnership

Durham County Association for the Disabled

Durham County Community Education Panel

North Regional Home Safety Council

Sedgefield and District Advice and Information Service (Management Committee)

Together with Councillors V. Chapman, B. Meek, Mrs. A.D. Mumford and Mrs. C. Potts

Spennymoor Learning Town Partnership Additional Representation Organisation Membership Countywide Information Communication Technology, Joint Committee

Councillor D. A. Newell

Durham Valuation Tribunal Councillor J.E. Higgin (to serve a three year period from 1st April, 2001 as a Casual Vacancy) As from 1st April 2003 representation has changed to increase full membership from 4 representatives (This did not include Sedgefield Borough) to 5 representatives from Districts/Boroughs. The Council can therefore nominate a representative to the additional vacancy

ITeC North East Limited Councillors T. Ward and K. Noble (to serve a four year period from 19th May, 1999)

Northern and North Eastern Provincial Employers Organisation

Councillors Mrs. B. Graham and D.A. Newell

Page 26


Organisation Membership Teesside Airport Consultative Committee Councillor J.E. Higgin

Sedgefield Borough Twinning Association Councillors Mrs.L. Hovvels, B. Meek, J.P. Moran, J. Robinson, J.P., A. Smith, T. Ward plus Councillor D. A. Newell (Mayor) (In accordance with the Constitution of the Association, the Mayor of the Borough Council is to be President of the Association plus 6 Elected Members)

Community Health Councils (a)South Durham and Weardale Councillors A. Gray and A. Smith (to serve

until 31st August, 2002) Councillors V. Chapman and B.F. Avery, J.P., (to serve until 31st August, 2004)

(b)North Tees Councillor B. Meek (to serve until 31st August, 2002) Community Health Councils will disband on 31st August 2003.

Chilton Community College Association (Management Committee)

Councillors B.F.Avery, J.P., T.F. Forrest and Mrs. C. Potts (Councillors for the Chilton Ward)

Jubilee Fields Community Association Councillor F. Timmiss

Durham Rural Community Council Councillor S. Ibinson

Middlestone Moor Youth Centre Committee Councillor W. Waters

Newton Aycliffe Youth Centre (Management Committee)

Councillor G.C. Gray

Northern Regional Brass Band Trust Councillor W. Waters

Spennymoor Youth and Community Association (Management Committee)

Councillor A. Gray

Trimdon Community College Association (Management Committee)

Councillors J. Burton, Mrs. L. Hovvels and T. Ward (Councillors for the Trimdon Wards)

Chilton Quarry Liaison Group Councillors B.F.Avery, J.P., T.F. Forrest and Mrs. C. Potts (Councillors for the Chilton Ward)

Eldon Deep Opencast Coal Site Liaison Committee

Councillors Mrs. I. Smith and Mrs. L. Smith, V. Chapman

Nature Reserve Management Committee - Cow Plantation, Spennymoor

Councillor A. Smith

Raisby Quarry Local Liaison Group Councillors J. Burton, Mrs. L. Hovvels and

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T. Ward (Councillors for the Trimdon Wards)

West Lodge Opencast Coal Site Liaison Committee

Councillors V. Chapman and J.G. Huntington (Councillors for the Byerley Ward)

Organisation Membership Sedgefield Community College (Management Committee)

Councillor Mrs. L. E. Byrne

Regional Employers Organisation (Executive Committee)

Councillor W. Waters (appointed by the County Durham Association of Local Authorities)

Regional Arts Council

The Northern Arts Board (Local Authority of Directors and Advisers) was superseded in April 2002 by Regional Arts Council. The County Durham Association of Local Authorities has already nominated a representative to this body

Early Years Development and Child Care Partnership

Councillor T. Ward (appointed by the County Durham Association of Local Authorities)

Southfields Opencast Committee Councillors V. Chapman and J.G. Huntington (Councillors for the Byerley Ward)

Durham County Council’s Health Scrutiny Sub Committee

Councillors Mrs A. M. Armstrong and A. Gray

Joint and Joint Consultative Committees 2002/2003 Organisation Membership Heritage Line Joint Member Working Group Councillors V. Chapman, A. Gray,

F. Walker Strategic Alliances Group Lead Member – Supporting People

(Councillor J.P. Moran) with Lead Member – Environment (Councillor Mrs. L. Hovvels) – acting as substitute as and when necessary.

Contact Officer:- John Turnbull – Telephone No:- (01388) 816166 ext 4392 Email Address:- [email protected] Ward(s) Not ward specific . Background Papers Letters from various organisations

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ITEM No. REPORT TO ANNUAL COUNCIL 16th MAY 2003


FREQUENCY OF MEETINGS 2003/2004

SUMMARY The purpose of the report is to consider the schedule of meetings of Council, Cabinet, Committees Panels etc for 2003/4.

RECOMMENDED That consideration be given to the programme of meetings set out in the report. DETAIL A programme of meetings of Cabinet, Committees, Panels etc., for 2003/2004 is set out in the attached schedule for consideration on the following basis:- Body : Frequency of Meetings : Council 6 meetings per year including a meeting scheduled

to set the Council Tax. Cabinet Every 2 weeks Scrutiny Committee 1 Every 6 weeks Scrutiny Committee 2 Every 6 weeks Scrutiny Committee 3 Every 6 weeks Area 1 Forum Every 8 weeks Area 2 Forum Every 8 weeks Area 3 Forum Every 8 weeks Area 4 Forum Every 8 weeks Area 5 Forum Every 8 weeks Development Control Committee Every 4 weeks Welfare Working Party Every 3 months Borough/Parish Relations Working Party Twice per year – September and January The following Committees, Panels etc. will meet as and when required Licensing Committee Standards Committee Appeals/Review Panel Personnel Appeals Panel Chief Officers Appointments Panel The Cube (Spennymoor) Working Group Hardwick Hall (Sedgefield) Working Group Woodham Golf and Country Club Working Group Youth Development Fund Advisory Board Fishburn Airfield Liaison Group Winterton Hospital Development Forum

Item 11

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Contact Officer:- John Turnbull – Cabinet Secretary Telephone No:- (01388) 816166 ext 4392 Email Address:- [email protected] Ward(s) Not ward specific

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