council update january 2014
Post on 14-Sep-2014
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DESCRIPTION
Council Update presentation given by City Manager, Scott Hildebrand, at the January 20, 2014 regular council meeting.TRANSCRIPT
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JANUARY 2014
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Agenda
Roadmap for Growth
Budget 2014
People
Growth
Infrastructure
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ROADMAP FOR GROWTH
89% complete or on track….up from 83%
Number of Green Projects 22 36%
Number of Yellow Projects 5 8%
Number of Red Projects 7 11%
Number of Black Projects 28 45%
62 100%
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ROADMAP FOR GROWTH
• Our goal to complete the RFG 2014 is on track • 50 of the projects are complete or well on the
way to be complete by the end of this year • 5 initiatives considered yellow in the
roadmap(behind) • 7 initiatives considered red in the
roadmap(delayed)
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BUDGET 2014 UPDATE
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BUDGET 2014
New in the Budget for 2014 • New Infrastructure funding $500,000 • Sunday Bus Service $143,000 • Engineering Restructure $225,000 • Enhanced Snow Removal $175,000 • WMCA Roof Repairs $100,000 • Airport Operations $75,000 • Housing Resource (Term) $49,000 • Youth Center equipment $50,000 • Mosquito Abatement $34,000 • Safe and Warm support $10,000
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BUDGET 2014
Key Follow up items • Discuss a capital reserve with our Provincial partners with regards to the WMCA and the Keystone • Community Development Coordinator – one year term? • Transit sponsorship for stat holidays • Monitoring of Travel • Diamond software-HR issue follow up • Sportsplex analysis by function • Budget process review for 2015 • Vacancy Management report to Personnel Committee • Review Pay Administration Program with Council • Discuss organizational charts with Council
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10.91 10.96 10.81 10.87 10.74 10.75 10.76 10.81 10.87 10.84 10.85
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2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
# o
f Pe
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,00
0 R
esid
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City of Brandon Permanent Staff per 1,000 Residents
As a ratio of City employees to every 1000 residents, we proportionally have no more
employees than we did in 2004
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$1.00
$1.10
$1.20
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$2.10
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$2.90
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City of Brandon Wage Indices 1984 Through 2014
Police - Sworn
Police - Non-Sworn
Fire
Emergency Communications
CUPE
Transit
Non-Union
Consumer Price Index
For every $1 spent in 1984, we are now spending $2.85 or
nearly 3X in Protective Services
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$1.00
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City of Brandon Wage Indices 1984 Through 2014
CUPE
Transit
Non-Union
Consumer Price Index
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$1.00
$1.10
$1.20
$1.30
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City of Brandon Wage Indices 1984 Through 2014
Police - Sworn
Police - Non-Sworn
Fire
Emergency Communications
Consumer Price Index
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PEOPLE
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PEOPLE - SAFETY
Mission Zero Program • Safety continues to be the #1 agenda item at all Leadership meetings • Safety awareness and visibility across the organization has significantly increased over the last few years • Safety results to date are headed in the right direction • Our 2014 goal for LTIFR (Lost Time Injury Frequency Rate) is 3.8
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WCB Direct Costs
2014 YTD Compensation $37,875 Medical $14,468 Rehabilitation $568 Total $52,911
0
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WCB - Direct Costs
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2009 2010 2011 2012 2013
WCB Direct Costs
WCB Direct Costs
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WCB - Total Days Lost
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2009 2010 2011 2012 2013
Total Days Lost
Total Days Lost
The Early and Safe Return to Work program has had a
great impact
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Lost Time Injury Frequency Rate
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2009 2010 2011 2012 2013
LTIFR
LTIFR
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PEOPLE – SICK TIME
• Sick time continues to be a priority for my team and is monitored on a monthly basis as is Overtime and Staff Turnover • We have implemented an Attendance Support Policy that addresses sick time concerns while working cooperatively with our employees to improve attendance • We have seen consistently lower use of sick time as an organization and continue to take this very seriously.
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PEOPLE – SICK TIME
• Since 2011 we have reduced our total sick time usage as an organization by approximately 12% and have reduced sick time usage in specific departments by over 30% • Our average sick time lost days per employee now sits well below the average for comparable federal/municipal employees and are very competitive with private industry
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PEOPLE – SICK TIME
Down 12.1%
Office Staff Protective Services
Outdoor Staff
UP 4.6%
Down 31.6%
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PEOPLE - UNION UPDATES
• Transit – Collective Agreement in place through Spring of 2015
• Fire - Interest arbitration scheduled to be held April 1-3, 2014
• E911 – Awaiting a decision from the recent interest arbitration held in November of 2013
• Police – Currently in negotiations and going well • CUPE – Contract negotiations started today and
went well, with no anticipated issues
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GROWTH
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PEOPLE - PERFORMANCE
2014 Scorecard • The launch of our 2013 Scorecard has been successful • 2014 will be launched in February with some changes and improvements throughout the departments • Key metrics by department • Corporate metrics will continue to be monitored by myself and my team such as safety, OT and sick time
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GROWTH – ECONOMIC DEVELOPMENT
STRATEGY
• This strategy has been delayed due to Council’s priority to complete our affordable housing strategy
• We have now reallocated the staff resources needed and are already making progress on this Strategy
• Initial areas of strategic focus have been identified • Best practices for engaging the community in
the development of the strategy have been researched
• This will be completed by June 2014 and presented to Council
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INFRASTRUCTURE
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INFRASTRUCTURE – SNOW CLEARING
• It has been a long tough winter already in 2014 with regards to our budget and snow fall and we are only 20 days in
• We have nearly completed (80%) a City wide clearing costing approximately $150,000
• We appreciate the input and feedback from our residents during this clearing effort
• Public Works will be evaluating how responses for large snow storms are conducted in the future and will continue to educate our residents
• Our budget for 2014 is $1,078,000 which is up $175,000 from last year
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INFRASTRUCTURE – WASTE WATER
TREATMENT PLANT • This project is now complete and going well • The WWTF is fully commissioned and operational • The economic opportunities from this new facility will be part of the bigger economic development strategy • We will be doing a grand opening and ribbon cutting sometime in Spring of this year
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INFRASTRUCTURE - SANITATION
Organic Curbside Collection • First season extremely successful, diverting 827
tonnes of organics from being landfilled in 2013 • Sanitation reached its goal of 3000 sign-ups by mid-
August last year • Tentative start date this year is Tuesday, April 29th,
2014 (weather dependant) • To date there are 280 new residents on the list for
the Spring • Bins will begin being assembled by staff shortly
to start delivery March 1st
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INFRASTRUCTURE - SANITATION
• Goal for 2014 is another 3000 bins, for a total of 6000 bins out for collection
• Ongoing advertising and education on acceptable compostable materials will continue for residents
• A survey is being sent out to the residents that participated in 2013 to gain feedback and insight on the program
• Some areas for action this year: * Assessing the pickup schedule-continue
once a week vs bi-weekly * Compost strategy * Expansion opportunities for 2015/16
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INFRASTRUCTURE - SANITATION
Multi-Family Collection Update • This program is well underway and we continue to
work closely with both the contractor and our residents
• Lower bins or bins with side doors are currently being addressed to accommodate some locations
• Please contact Sanitation directly with any concerns or questions you may have during this service change
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INFRASTRUCTURE - SANITATION
Material Recycling Facility (MRF) • There was a smooth transition on Jan 1, 2014 as
the City began operating the MRF • Excess material and cleaning left behind from
Emterra was main focus the first week of operation
• Staff getting acquainted with the process of operating the MRF
• Safety officers came the first week of operation and conducted a facility assessment and will provide a report
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INFRASTRUCTURE - SANITATION
Material Recycling Facility (MRF) • Jan 7th, 2014 was the first load of outbound
material • To date there has been 14 loads leave the landfill,
10 trailers of co-mingled recyclable material and 4 trailers of OCC (old corrugated cardboard)
• To date the facility has seen 320,000 kg of material enter the MRF in the first 15 days of January
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QUESTIONS?