ALL OF 1~ 0(4: MINUTES TIIA'f APPEAR IN

THIS PAC KET llAVE N()T BERN APPROVED

YET. THEY WILL BECOME OFFICIAL AT

THEIR RESPECTIVE COMMITT~: E'S

SUBSEQUENT MEETINGS, WHERE ANY

CHANGES lN TilE MINUTES ARE

REPORTED.

COUNTY BOARD MEETING MAY 15, 2013

7 :30p.m.

AGENDA

1. Roll Call 2. Pledge to the Flag 3. Approval of Minutes 4. Approval of Agenda 5. Communications and Referrals 6. Persons to be Heard from the Floor 7. Proclamations: 8. Appointments for this Month:

1.) Economic Development Committee Chairman: Mr. Jeff Whelan, until 11/30/2014.

9. Reports from Standing Committees & Ad Hoc Committees

PLANNING AND ZONING COMMITTEE

Resolution #2013-36: Authorizing the Initiation of the Evergreen Village ProjecL. The DeKalb County Board does hereby authorize and direct the appropriate County staff to continue implementing the mitigation project pursuant to the fllinois Emergency Management Agency State-Local Hazard Mitigation Grant Program Assistance Agreement (FEMA-DR-1800-IL) for acquisition of the Evergreen Village Mobile Home Park. Committee Action: Moved by Ms. Fauci, seconded by Mr. Cribben, and it was carried unanimously to forward this resolution to the full board for approval.

COUNTY HIGHWAY COMMITTEE

1. Resolution #R2013-33: Award for County, Clinton & Squaw Grove Hot-Mix Projects. The DeKalb County Board does award the Hot Mix Projects to three companies that have submitted the low bids meeting specifications, those being: Curran Contracting Company in the amount of $141,457.00 for the hot-mix resurfacing of 0.80 miles of Waterman Road in Clinton Road District, Geneva Construction Company in the amount of $314,766.00 for the hot-mix resurfacing of 1. 57 miles of Governor Beveridge Highway and Bastian Road in Square Grove Road District, and Martin & Company Excavating in the amount of $626, 1 01.48 for the hot-mix resurfacing of 4.17 miles of Malta Road between Old State Road and fllinois Rote 72 in DeKalb County. Committee Action: Moved by Mr. Jones, seconded by Mr. Frieders, and it was carried unanimously to forward this resolution to the full board for approval.

http:314,766.00http:141,457.00

2. Resolution #R2013-34: MFT For Sec. 13-00000-04-GM-Pavement Markings. The DeKalb County Board does authorize the expenditure of MFr funds to be used for the 2013 Pavement Marking Project in the amount of $98,782.00. Committee Action: Moved by Mr. Vice-Chair Pietrowski, seconded by Mr. O'Barski, and it was carried unanimously to forward this resolution to the full board for approval.

3. Resolution #R2013-35: Award for 2013 Drainage Pipes. The DeKalb County Board does award the 2013 Drainage Pipes project to the low bidder meeting specifications, Contech Engineered Solutions, in the amount of $46,932. 12. Committee Action: Moved by Vice-Chair Pietrowski, seconded by Mr. Deverell, and it was carried unanimously to forward this resolution to the full board for approval.

LAW AND JUSTICE COMMITTEE

No Business

HEALTH AND HUMAN SERVICES COMMITTEE

Resolution #R2013-37 Award of the Senior Services Tax Levy Funding. The DeKalb County Board did approve the recommendation of the Health & Human Services Committee and agrees to purchase services from the agencies listed on the resolution, not exceeding the individual limits listed, in the total amount of $450, 783.00 for the period of July 1, 2013 through Jun 30, 2014 and does hereby approve the additional allocation of $3,000. 00 to the DeKalb County Health Department for the grant period ending June 30, 2013. Committee Action: Moved by Mr. Emerson, seconded by Mr. Tyson, and it was carried unanimously to forward this recommendation to the full board for approval.

ECONOMIC DEVELOPMENT COMMITTEE

No Business

FINANCE COMMITTEE

a.) Resolution #R2013-38: Authorizing a New Authorized Agent to IMRF for the County of DeKalb. The DeKalb County Board does hereby appoint Mr. Peter J. Stefan, Finance Director, as its new Authorized Agent to IMRF. Committee Action: Moved by Ms. Tobias, seconded by Mr. Stoddard, and it was carried unanimously to forward this resolution to the full board for approval.

b.) Claims:

http:98,782.00

•

Move to approve the claims for Lhis month, and the off cycle claims paid during the previous month, in the amount of$5,272 ,672.17.

c.) Reports of County Officials:

Move to accept and place on file the following Reports of County Officials:

Cash and Investments m County Banks for April 2013, Planning and Zoning Building and Permit Reports for April2013, Public Defender's Report for April 2013, Jail Report for April 2013, Court Services Adult and Juvenile Reports for April 2013.

EXECUTIVE COMMITTEE a.) Resolution #R2013-41 : Kishwaukee Valley Art League Raffle Permit

Request. The DeKalb County Board does hereby approve the raffle permit for the Kishwaukee Valley Art League. Committee Action: Moved by Ms. Fullerton, seconded by Ms. DeFauw, and it was carried unanimously to forward this resolution to the full board for approval.

b.) EXECUTIVE SESSION: LABOR NEGOTIATIONS

c.) Resolution #R2013-40: Adoption of Labor Contract. The DeKalb County Board does concur in the recommendation of its negotiators and does hereby ratify the labor contract with AFSCME Couneil31, Local3537 for the period of January 1, 2013 through December 31, 2015 as stipulated on Attachment A of this resolution and does direct the Chainnan to execute the contract as prepared by the County's Labor Attontey and further directs the staff to implement said contract in a timely fashion. Committee Action: Moved by Ms. Turner, seconded by Ms. Fauci, and it was carried unanimously to forward this resolution to the full board for approval.

d.) Tentative Agenda Item: Resolution #R2013-42: Adoption of Labor Contract for International Union of Operating Engineers, Local 150 (Highway Department).

9. Old Business

10. New Business

i. Appointments expiring for the month of June 2013:

a.) Fairdale Lighl District - 2 positions b.) Building Board of Appeals - 2 positiOns

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u. Other

11. Adjournment

DEKALB COUNTY FOREST PRESERVE DISTRICT

1. Roll Call

2. Approval of the Minutes

3. Approval of the Agenda

4. Standing Committee Report

a.) Resolution #R2013-39: Authorizing a New Authorized Agent to IMRF for the Forest Preserve District. The DeKalb County Board does hereby appoint Mr. Peter J. Stefan, Finance Director, as its new Authorized Agent to IMRF. Committee Action: Moved by Mr. Foster, seconded by Mr. Cvek, and it was carried unanimously to forward this resolution to the full board for approval.

5. Claims:

Move to approve the claims for this month, and the off cycle claims paid during the previous month, in the amount of $53,447.28.

6. Old Business

7 . New Business

8. Adjournment

h:ZJpdnve:agendas/ May 15 2013.do

it

COUNTY BOARD COMMITTEE AGENDAS May 13 - 16, 2013

Monday -Q5/13/13 Tuesday - 05/14/13

- ------·---

Wednesday - 05/15/13 Thursday - 05/16/13 NOTICES

Forest Presen:e Committee SPECIAL MF.FTING* l PUBLIC _ !!!.:7:OOp.m. UEARING

NOTICE t J I. Roll Call 2. Approval of the Agenda NONl· 3. #R2013-39: New Authorized Agenllo

IMRr for the Forest Preserve District. 4. General Discussion 5. Adjournment

Location: Le~islative Center, Freedom Room, 200 N. Main Street, Sycamore, lL

Countl Board Mcetiof: (a~ 7:30p.m.

Location: legislative Center, Gathertorium, 200 N. Maio Street, Sycamore, IL 60178

•

DEKALB COUNTY BOARD COMMITTEE CALENDAR, JUNE, 2013

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

~ I

2 3 Health & 4 !> Fi 6 7 8 : Human Service ~ ra. 7 :Wb~~:n. ~ i!~ ~ ~ Planning & Stormwater

zoDIDg Mana2.ement (a7:00p.m . @ :oup.m. r

30 I~ ·I

EMPLOYEE SERVICE AWARDS

Mav 2013 SUN MO TUE \VED THC FRI

35 YE.A.R~ OF SERVICE James Quinn 05/01/1978 Highway Department

30 YEARS OF SERVICE None

25 YEARS 0 SERVICE Van Bomar 05/01/1988 Sheriff's Department Carol Feiza 05/08/1988 Sheriff's Department

20 YEARS OF SERVICE Peggy Newby 05/12/1993 Health Department Amy Larson os/18/1993 Rehab & Nursing Kelli Liebl os/18/1993 Rehab & Nursing

15 YEARS OF SERVICE None

10 YEARS OF SERVICE None

5 YEARS OF ~FJRVICE Usa Phelps 05/17/2008 Rehab & Nursing Parris Lumpkins os/2o/roo8 Rehab & Nursing

For questions or corrections. please contact Lisa in the Admimstration Office at {895) 895-1639 OS '0~ l013

COUNTY BOARD PROCEEDINGS

April 17, 2013

The Count)' Board met in rl!gular session at the Legislative Center Wednesda). April 17. 2013. The Chai r called the meeting to order and the Clerk called the roll. Those Members present were Mr. Deverell. Mr. Emerson. ~Is. Fauci, 'v1r. Foster. Mr. frieders, Mrs. Fullerton. Mr. Gudmunson. Mrs. Haji-Sheikh. Mr. Johnson. Mr. Jones. Mr. Onckcn~ Mr. Pietrowski. Mr. Reid, Mr. Stoddard, Mrs. Turner. Mr. Tyson, Mr. Whelan. Mr. Brown. Mr. Cribbcn, Mr. Cvek. Mrs. Defauvv and Chairman Metzger. Twenty two ~lembers were present and two absent.

Chairman 'vfetzger asked Mr. De\ ercllto lead the pledge of allegiance.

APPROVAL OF MINUTES Motion

Mr. Johnson mo,·ed to appro\'e the Minutes of March 20. 20 13. Mrs. Haji-Sheif...h seconded the motion.

Voice Vote Chairman Met7ger asked for a voice vote on the approval of the Minutes. All Members present voted yea. Motion carried unanimously.

APPROVAL OF AGENDA Chairman Metzger announced to the count: board members that items ··c·· and "d'' under the Executive Committee Section of the Agenda would be remoyed.

Motion Mr. Oncken moved to approve the Agenda as Amended and Mrs. Fullerton seconded the motion.

Voice Vote Chainnan Metzger asked for a 'oice vote on the Agenda. All Members voted yea. Motion carried unanimously.

COMMUNICA TTONS AND REFERRALS

Chairman MetLger introduced to the board ~1r. Peter Stefan. the new County Finance Director.

Employee Service A v..ards Employee Service Awards fo r the Month of April 2013 were: Five Years: Catherine Dancey: Treasurer's Office: Ten Years: Keith Alleyne: Nursing I lome. Suzy Robertson: Nursing Home: Fifteen Years: Lori Bradsha,v: facilities Management. Pamela Tate: Count} Clerk: Twemv l-ive Years: Ste\cn O'Bryan: Nursing Home.

Proclamation P20l3-03: National Tourism Week - May 4-12,2013 Vice Chainnan. Mr. Stoddard. read aloud a Proclamation proclaiming May 4-12, 2013 as National Tourism Week in DeKalb County. Illinois.

APPOINTMENTS

•

Cbainnan Metzger recommended the folio"' ing appointments: Regional Plan Commission: Village of Waterman: Ms. Linda Swenson. primary, Mr. Roger Bosworth. alternate: Village of Maple Park: May Kathy Curtis, primary. Ms. Elizabeth Peerboom. alternate: City of DeKalb: Mr. Derek Hiland, primary, Mr. Rudy Espiritu. alternate, all reappointments for a term of three )Cars until March 31. 2016. DeKalb County Farmland Assessment Re' ie\\ Committee: \ltr. Kent Wesson. reappointment for a term of three years. until April 30. 2016. Board of Rc' iew: Mr. Gerald Wahlstrom and Mr. Marlin Chaplin both reappointments for a tenn of two years. umil April 30.2015.

Motion Ms. Fauci moved to approve the appointments as presented. Mr. Jones seconded the motion.

Voice Vote The Chainnan asked for a voice vote on the appointments. All Members voted yea. Motion carried unanimously.

Chairman Metzger now asked for a separate motion for the recommended appointment for Mr. Riley Onckcn as Economic Development Committee Chairman: appointment until November 30. 2014.

Chairman Metzger nominated Mr. Oncken to be Chair of the Economic Development Committee. Mr. Oncken spoke and thanked the Chairman for his recommendation for the appointment but respectfully declined. Chairman Metzger sent the nomination back to committee.

PER ONS TO BE HEARD FROM THE FLOOR

There were no persons to address the County Board on an) items that v.erc not subject to a public hearing.

REPORTS FROM STANDING COMMITTEES

PLANNI'lC A 0 ZO'-liNG COMM ITTEE

Ordinance 2013-05: Approving a Special use Permit for a Recreational Camp and LargeScale Agritainmcnt Use Motion

Mrs. Turner moved Th~ DeKalb County Board does approve a Special Use Pem1it Request for propert) commonly known as Stonehouse Park in accordance with Section 9.02 of the DeKalb County Zoning Ordinance to pem1it the establishment and operation of a recreational camp and larg~-scale agritainment use on 37.29 acres consisting of 2 parcels. on of 32.29 acres surrounding a second 5-acre parcel that contains the historic Stonehouse. said propenies being located on the north side of Suydam Road, approximately 1.750 feed east of the intersection of Suydam and Hyde Road. in unincorporated Paw Pa\\ ToV\nship and being zoned A-1. Agricultural District and

•

legal!) described as shown m rxhibit .. A .. attached hereto. Ms. Fauci seconded the motion.

Motion to Table Mr. C\'ek. moved to table and send Ordinance 2013-05 back. to the Planning and Zoning Committee for further rc\ ie\\-. Mr. Gudmunson seconded his motion.

Call the Question Mr. Oncken called the question. Mr. Stoddard seconded the motion.

Voice Vote on Call the Question Ali Members presented voted yea. Motion carried unanimous!}.

Roll Call Vote on Motion to Table Chairman Metzger asked for a roll call vote on Mr. Cvek's motion. Those Members voting yea were ~tr. Fricders. Mr. Gudmunson and Mr. Cvck Those Members voting nay were Mr. Deverell. Mr. Emerson. Ms. 1-auci, Mr. foster. Mrs. Fullerton. Mrs. HajiSheikh. Mr. Johnson. Mr. Jones. Mr. Oncken. Mr. Pietrowsk.L Mr. Reid, Mr. Stoddard. Mrs. 'l urner. Mr. Tyson, Mr. Whelan, Mr. Brown. Mr. Cribben. Mrs. Defauw and Chairman Metzger Three Members voted yea and nineteen voted nay. Motion failed.

Roll Call Vote Chairman Metzger asked for a roll caJI vote on approving the Special Use Permit as presented. TI1ose Members voting yea were Mr. Deverell. Mr. Emerson. Ms. Fauci. Mr. roster. Mrs. Fullerton. Mrs. 1 Jaji-Sheikh. Mr. Johnson. Mr. Jones. Mr. Onckcn. Mr. Pietrowski. Mr. Reid. Mr. Stoddard, Mrs. rumcr. Mr. T) son. Mr. Whelan. Mr. Br0\.\11, Mr. Cribben. Mrs. Derau~ and Chairman MctL.g.er. Those Members voting nay were Mr. Frieders. Mr. Gudmunson and Mr. Cvek. Nineteen Members \Oted yea and three voted nay. Motion carried.

COU~TY IHGHW A\' COMMITTEE

PUBLIC HEARING: Concerning the Application for Public Transportation for Financial Assistance (R20 13-30)

( 'hairman Met=ger annoLmct'd " 1 public hearing i\· ht'reby called to order to hear and receive comments for the purpose of comiderinJ!. a projecl.for whichfinanc:iul assistance is heing sought from the 11/inoi\ Department of Tramponation for Stale r~f 1//inoi~ public lranspnl'lalinn operating ussi.wance grunt.\ from the /'} 1-1 \'eclion 5311 and Dcm nstate Operutm?, A.niHtmc:e Program. pursuant to th£' /1/inui'i Departmem of lramporfalion ·.\ general authority 10 make such w·ams for the Operation of Tram I 'ac and Hedl 'ac Service in rural DeKalb County m pre\•ious/o}' published and acln:rtised "

Motion Mrs. I raji-Sheik.h moved to open the public hcuring and Mr. Gudmunson seconded the motion.

Voice Vote All Membe~ voted yea to opening the public hearing. Motion carried unanimous!)

Tom Zuker residing at 1203 Gi iTord St.. DcKalb, IL :spoke on behalfofDeKalh County Voluntary Action Center.

http:MctL.g.er

Motion Mr. Gudrnunson moved to close the public hearing and Mr. Oncken seconded the motion.

Voice Vote All Members \

Mr. Cribben. Mr. Cvek. Mrs. DePauw and Chairman Mct..cger. All Members present voted yea. Motion carried unanimous I) .

Resolution R2013-26: MFT Resolution for Malta Road Hot-Mh Project Motion

Mr. Gudmunson moved The County of DeKalb would be resurfacing 4.17 miles of Malta Road between Old State Road and Illinois Route 72 during 2013. The Company v. ill be utilizing motor fuel ta\ funds to pa) for a portion of this project. In order for rhc County to spend MFT funds the County Board must authori7e the expenditure. It is estimated that $384.064.00 or MFT funds will be utilized on this project. Mrs. llaji- heikh seconded the motion.

Roll Call Vote The Chairman called for a roll call vote on the Resolution. Those Members voting yea were Mr. DeverelL Mr. Emerson. Ms. Fauci. Mr. Foster, Mr. Friedcrs. Mrs. Fullerton. Mr. Gudmunson. Mrs. Haji-Shcikh. Mr. Johnson. Mr. Jones. Mr. Oncken. Mr. Pietrowski. Mr. Reid. Mr. Stoddard. Mrs. Turner. Mr. Tyson. Mr. Whelan. Mr. Brov.n. Mr. Cribben, Mr. Cvek. Mrs. DcFauv. and Chairman Metzger. All Members present voted yea. Motion carried unanimously.

Resolution R2013-27: Local Agency Agreement for Pern Road Re.!lurfaciog Project Motion

Mr. Gudmunson moved that Perry Road was selected by the State as a Federal Project and moved up to 2013 for 20 14. State Transportation Rural Funs wi II be used on this project to cover 80% of the cost and the County v.;ll be responsible lor the remaining 20%. The estimated cost of this project is $956.000.00. In order for the County to ha' e the State pay for 80% of this project a local agenc; agreement must be cx.ecuted between the State and the County. Mr. Johnson seconded the motion.

Roll Call Vote The Chairman called lor a roll call 'ote on the Resolution. Those Members voting yea were Mr. Deverell. Mr. Emerson. Ms. Fauci, Mr. Foster. Mr. Frieders. Mrs. Fullerton. Mr. Gudmunson. Mrs. Haji-Shcikh. Mr. Johnson, Mr. Jones. Mr. Oncken, Mr. Pietrowski. Mr. Reid. Mr. Stoddard, Mrs. Turner. Mr. Tyson. Mr. Whelan. Mr. Bro\\n. Mr. Cribben. Mr. C\ek. Mrs. Oefauv. and Chairman Metzger. All Members present voted yea. Motion carried unanjmously.

Resolution R2013-28: Local Agency Agreement for Federal Participation for Five Points Road Bridge Motion

Mr. Gudmunson moved this local agency agreement for I· ive Points Road Bridge project involves the use of State Transportation Bridge Funds. This project involved the replacement of the Five Points Road Bridge just north of Kingston and the estimated cost of this project is $2. 756.000.00. The County· s share of the project has been estimated to be $551.200.00. Mr. Pietrov.-ski seconded the motion.

Roll Call Vote

http:551.200.00http:756.000.00http:956.000.00http:384.064.00

Chairman \!letzger called for a roll call vote on the Resolution. Those Members voting yea were Mr. Deverell. Mr. Emerson. Ms. Fauci. Mr. Foster. Mr. Frieder::,, Mrs. Fullerton. Mr. Gudmunson. Mrs. Haji- hci~h. Mr. Johnson. Mr. Jones. Mr. Oncken. Mr. PietrO\\Ski. Mr. Reid. Mr. Stoddard. Mrs. Turner. Mr. Tyc;on, Mr. Whelan. Mr. Brown. Mr. Cribben. Mr. Cvcb.. Mrs. Dcfauw and Chairman Mct7ger. All Members present voted yea. Motion carried unanimously.

Resolution R2013-29: MFT Resolution for Pem Road Resurfacing Project Motion

Mr. Gudmunson moved this Resolution goes '' ith the Local Agency Agreement under Resolution R2013-27. This is for the hot mi\ project. The County will use a portion of their Mt- r funds lor this project and before that can happen the County Board needs to approve the expenditures of these fund::,. Thts resolution satisfies that requirement. An estimate of $191.200.00 in MFT fund will be used. Mrc;. llaji-Shcikh seconded the motion.

Roll Call Vote Chairman Metzger called fur a roll call 'ote on the Resolution. Those Members voting yea were Mr. Deverell. Mr. Emerson. Ms. Fauci. Mr. Foster. Mr. Frieden;, Mrs. Fullerton, Mr. Gudmunson. Mrs. Ilaji-Shcikh. Mr. Johnson. Mr. Jones. Mr. Oncken. Mr. Pietrowsk.i. Mr. Reid. Mr. Stoddard. Mrs. T urncr. Mr. fyson. Mr. Whelan. Mr. Brown, Mr. Cribben, Mr. Cvek. Mr::,. OeFau'v\ and Chairman Metzger. All Members present voted yea. Motion carried unanimously.

Resolution R2013-30: Authorizing Application for Public Transportation Financial Assistance Motion

Mr. Gudmunson moved this application provides funding for the County's rural transportation service such as TransVac and MedVac. The funds are passed through the County Lo the Voluntary Action Center along \\-ith aiJ responsibilities and liability. The Federal funds allocated would remain at $372.475.00 and State funds at $375.000.00. Me Br0\.\-11 seconded the motion.

Roll Call Vote The Chairman called for a roll call \'Ole on the Resolution. Those Members voting yea were Mr. Deverell. Mr. Emerson. Ms. FaucL \lfr. Foster. Mr. Frieden;. Mrs. Fullerton, Mr. Gudmunson. \11rs. Haji-Shcikh. l'v1r Johnson. Mr. Jones. Mr. Oncken. Mr. Pietrowski. Mr. Reid. Mr. Stoddard, Mrs. Turner. Mr. Tyson. Mr. Whelan. Mr. Brown. Mr. Cribben, Mr. Cvek. Mrs. DeFauw and Chairman Metzger. All Members present voted yea. Motion carried unanimous!}.

Resolution R2013-31: Acceptance of the Special Warranty for Public T ransportation Financial Assistance Motion

Mr. Gudmunson moved in order for the Count) to receive linanciaJ asststance for public transportation, there arc certain conditions that it must agree to. These conditions mainly deal with ensuring that the County would not be in competition with an) private transportation service and those union emplo)ecs or those certain companies would not

http:375.000.00http:372.475.00http:191.200.00

be adversety affcctt!d by the a\\'arding of the financial assistance. A!> there are no other unionized transportation sen ices op~ratmg in DeKalb County. therefore DeKaJb County has no problems meeting and complying v..ith the Special Warranty. Mrs. Fullerton seconded the motion.

Roll Call Vote The Chairman called for a roll call \Ote on the Reiccs Adult and Ju\'cnile Reports for March 2013. Mr. Cvek seconded the motion.

Voice Vote The Chairman called for a '-'Oice \Ole on the reports of county ofticials. All Members present voted yea. Motion carried unanimously.

EXECUTIVE COMMITTEE

Resolution R2013-32: Intergovernmental Agreement of Raffle Licensure Motion

Mr. Stoddard moved The DeKalb County Board does enter into an Intergovemmelllal Agreement with the City ofDeKalb regarding the licenses for raffle permits. Mrs. Turner seconded the motion.

Voice Vole

http:6.217.076.08

The Chairman called tbr a voice \'Otc. All 1\ lemhcrs \Oled yea. Motion carried.

Ordinance 2013-06: Amending Chapter 7, Licenses for Raffles, of the DeKalb County Code Motion

Mr. Stoddard mo\·cd The DeKaJb County Board. docs hcreb) amend Chapter 7 of the OeKalb Count} Code to replace the contents of said Chapter with the attached (Attachment A), ~m1cnded and updaled version or the Code (attached to this ordinance). Mr. Whelan seconded the motion.

Voice Vote Chainnan Meuger asked for a , ·oice \Ote on the Ordinance . . \II \1cmbers Yoted yea. Mot1on carried unanimously.

OLD BUSINESS I NEW BUSINESS

There were no items of old or nev .. business to discuss.

APPOINTMENTS EXPIRING FORMA Y 2013 Building Board of Appeals- 2 positions

ADJOURNMENT Motion

Mrs. Turner mo\'ed to adjourn the meeting and Mrs. Baji-Sheikh seconded the motion. Voice Vote

The Chair called for a voice vote on the adjournment. Al l Members voted yea. Motion carried unanimously.

DeKalb Count) Clerk OcKalb Count} Board Chairman

PROCLAMATIONS

PROCLAMATION P2013-04

To Recognize and Honor the Extraordinary Efforts of our Local DeKalb County American Red Cross Volunteers

WHEREAS, the American Red Cross maintains a local presence in DeKalb County to further its mission of preventing and alleviating human suffering in the face of emergencies by mobilizing the power of volunteers and the generosity of donors; and

WHEREAS, the local DeKalb County American Red Cross is heavily reliant upon ordinary people performing extraordinary acts in emergency situations; and

WHEREAS, DeKalb County’s trained American Red Cross volunteers serve dutifully, without financial compensation or reward; and

WHEREAS, in the wake of recent flooding local DeKalb County American Red Cross volunteers were called upon by DeKalb County Officials to assist in providing temporary shelter for displaced residents of the Evergreen Village mobile home community; and

WHEREAS, within hours of receiving the call to help local American Red Cross volunteers were able to establish a temporary housing shelter at St. John’s Lutheran Church to provide immediate relief for 35 families (112 individuals); and

WHEREAS, the local American Red Cross disaster relief operation required the cooperation of at least ten separate local government entities including: the DeKalb County Board, City of Sycamore, Sycamore Police Dept., Sycamore Fire Dept., DeKalb County ESDA, DeKalb County Sheriff’s Office, DeKalb County Highway Dept., DeKalb County Building Dept., Sycamore School District, Illinois Dept. of Natural Resources Conservation Police,; and

WHEREAS, a dedicated group of 20+ local American Red Cross Volunteers were able to provide round-the-clock shelter staffing, sometimes working a full day at their regular jobs before coming to volunteer another 8hrs+ at the shelter; and

WHEREAS, local American Red Cross Volunteers were able to direct the efforts of over 70 civilian volunteers that showed up, often unannounced, wanting to assist shelter operations however they were able including: 25 students participating in “NIU Cares,” staff members from St. John’s Church & Magic Matt the “resident magician” from Sycamore Culvers; and

WHEREAS, local American Red Cross volunteers were able to secure community food donations which provided 3 meals a day for shelter residents including: several hundred pounds of food donated by community members & prepared meals donated by local businesses Taxco, Ruby Tuesday’s, Muggzies, Starbucks, Panara Bread & Dunkin Dounts; and

WHEREAS, enough food was obtained by local American Red Cross volunteers to allow each displaced family to take a box full of food & beverages home with them upon closure of the shelter; and

WHEREAS, local American Red Cross Volunteers we able to secure community donations of blankets, pillows, clothing, postage stamps, cleaning supplies & paper goods to assist in shelter operations; and

WHEREAS, upon closure of the temporary shelter local American Red Cross volunteers coordinated the donation of excess items to both the Sycamore Middle School “food pantry” & Hope Haven shelter; and

WHEREAS, local American Red Cross volunteers were able to secure nearly 2,000 bulk distribution items including: trash bags, shovels, gloves, masks, rakes, tarps, etc. to assist in clean-up efforts once residents were able to return home; and

WHEREAS, even after being allowed to return to their homes local American Red Cross volunteers continued to assist displaced residents by providing bottled drinking water while Evergreen Village remained under a mandatory water boil order;

NOW, THEREFORE, BE IT PROCLAIMED by the DeKalb County Board that all local DeKalb County American Red Cross volunteers are hereby recognized and honored for their selfless volunteer service to DeKalb County’s most vulnerable residents in their time of need and that this proclamation will forever be memorialized in the archives of the DeKalb County Government as maintained by the DeKalb County Clerk.

Proclaimed at Sycamore, Illinois, this 15th Day of May, 2013, A.D., Myself as Witness.

______________________________________ Jeffery L. Metzger, Chairman

SECTION A.

PLANNING & ZONING COMMITTEE

STATE OF ILLINOIS ) )SS

COUNTY OF DEKALB )

RESOLUTION 2013-36

A RESOLUTION AUTHORIZING JNITIA TION OF EVERGREEN VILLAGE MITIGATION PROJECT

WHEREAS, on June 24, 2012, the Federal Emergency Management Agency announced that DeKalb County had been awarded a $4.2 million, three-year grant for the mitigation of Evergreen Village Mobile Home Park located in unincorporated Sycamore Township, said grant to be administered by the lllinois Emergency Management Agency (IEMA); and

WHEREAS, on August 15, 2012, the DeKalb County Board passed Resolution 2012-56, authorizing the execution of a Grant Agreement with lEMA setting forth the tenus of the grant and the obligations on the part of the County and the State in the mitigation project in accordance with applicable State and Federal laws, and said Grant Agreement included a provision whereby lEMA would use disaster mitigation funds to provide an additional $1.4 million for the required 25% non-Federal contributions, for a total project cost of$5.6 million; and

WHEREAS. on December 11 , 2012, JEMA provided to DeK.alb County a copy ofthe executed Grant Agreement for mitigation of the Evergreen Village mobile home park, the project to consist of buying the trailer park property and mobile homes, paying for relocation assistance, demolition, and administrative costs; and

WHEREAS, a subsequent evaluation of the possible costs associated with meeting the requirements of Lhe Uniform Relocation Assistance and Real Properties Acquisitions Policies Act of 1970 (URA) identified a potential maximum shortfall in the approved mitigation project budget of$1.5 million; and

WHEREAS, DeKa1b County and State Representative Robert Pritchard worked with lEMA and the liJinois Department of Commerce and Economic Opportunity (DCEO) on a solution to provide additional funding for the project of up to $1.5 million depending on actual costs, and DCEO has provided a written commitment to working with JEMA to complete the grant modification processes to officially make the additional funds available as needed; and

WHEREAS. the Planning and Zoning Committee and the Finance Committee of the DeKalb County Board have reviewed the mitigation project and budgetary issues and have concluded that the financial risk to DeKaJb County in continuing the mitigation project is minimal and acceptable, and have recommended that the DeKalb County Board direct County staff to contioue with the implementation of the project~

NOW, THEREFORE. BE IT RESOLVED BY THE COUNTY BOARD OF DEKALB COUNTY, ILLINOIS, as follows:

The DeKalb County Board does hereby authorize and direct the appropriate County staff to continue implementing the mitigation project pursuant to the Illinois Emergency Management Agency State-Local Hazard Mitigation Grant Program Assistance Agreement (FEMA-DR-1800-IL) for acquisition of the Evergreen Village Mobile f lome Park.

ADOPTED BY THE COUNTY BOARD THIS 15TH DAY OF MAY, 2013, A.D.

Chairman, DeKalb County Board

ATTEST:

County Clerk P

io

DeKalb County Government Planning, Zoning and Building Department 5/1/2013 P = Permats Construction To Date Page 1 of 1 F = AG Pe rmtts Date Range: 4/1/2013 - 4/ 30/2013

Residences New Construction

Residences Alterations l New Alterations Commercial/Industrial Commercial/Industrial Accesssory Farm Structures and Other Accessory

I Township P F Value P F Value P Value P Value P F Value Afton 1 $10,000.00 1 1 $47,000.00

Clinton 1 $7,500.00 1 $71,983.00

Cortland 1 $3,750.00 1 $5,000.00 3 3 1$3,900.00 DeKalb 2 $113,900.00 2 $6,300.00

Franklin 1 $7,500.00

Genoa

Kingston

Malta

1

3

1 $6,000.00

$11,000.00

1 -t +

-i-

1-t

1

2

+ 1

2

$69,100.00

1$81,800.00

Mayfield 1 1 $425,000.00 2 1 $25,200.00 2 $42,500.00 3 2 $383,500.00

Milan

PawPaw

1

1

$5,700.00

$40,000.00 1 I s1s,ooo.oo 1

1

1 $159,500.00 --+.:------1 $18,500.00

Pierce 1 1 $358,600.00 1 1 $100.00

Sandwich

Shabbona 1 1 $170,000.00 ' 21. - ' > ' 1 $26,000.00 1

1 1 $60,000 00

_J...__

1 $30,000 00

Somonauk $51,000.00 l South Grove 1 $7,500.00

Squaw Grove 2 $8,500.00 I

1 $1,000 00 1 $17,000 00

! Sycamore _

Victor

1 1 $350,000.00

~ $26,300.00 t 1 I $15,000.00 - -,- 3 2 2 j$24,522.00 --$61,800.00

Totals 4 4 $1,303,600.00 13 2 $133,250.00 13 $253,100.00 3 $42,000.00 24 15 $1,035,005.00

Value of Construction for Date Range: $1,772,640.00 Value of Construction for Date Range Last Year: $1,313,506.00

Fees Received for Date Range: $3,431.00 Fees Received for Date Ramte last Year: $5,100.00

Cumulative Totals 1/ 1/ 2013 - 4/ 30/ 2013: Cumulative Totals 1/ 1/ 2012 - 4/30/ 2012:

Value of Construction: $2,766,955 00 Value of Construction: $6,845,256.00

Permits Issued: 57 Permits Issued: 65

Farm Permits: 21 Farm Permits: 26

Fees Rec1eved: $8,328 00 Fees Recleved: $14,082.00

http:14,082.00http:6,845,256.00http:5,100.00http:3,431.00http:1,313,506.00http:1,772,640.00http:1,035,005.00http:42,000.00http:253,100.00http:133,250.00http:1,303,600.00

OeKalb County Government Planning, Zoning and Building Department

-

Application Permit

Date Number Applicant PIN

4/18/2013 AF-13-2 Harold Lehman 11 04-226-001

4/29/2013 CL-13-2 Brian Maguire US Cellular 14-18-400-004

4/10/2013 C0-13·3 Charles Williams 09-03-301-007

4/30/2013 co 13-4 Muriel Ericson 09-01-300-009

4/30/2013 C0-13-5 Muriel Ericson 09·01 300-009

4/1/2013 DK·l3·3 Swedberg & Assoc1ates 08-12·202-004

4/8/2013 OK 13·4 Michelle L Alexander 08·19-200.005

4/29/2013 FR-13-l Brian Maguire US Cellular 01· 12 200-010

4/12/2013 GE-13-1 Thomas Brian 03-34 300-001

4/15/2013 GE-13-2 David Timmermann 03·15-100-001

5/1/2013

Township Report

4/1/2013 - 4/30/2013

Address -

8742 Gurler Road, DeKalb IL

9402 Kane Road, Shabbona IL

23497 Airport Road, Sycamore ll

23226 larson Road, Sycamore ll

23226 Larson Road, Sycamore ll

12 Health Serv1ces Drice, DeKalb ll

6478 State Route 38, DeKalb IL

34615 Myelle Road, Kingston ll

15831 Base Line Road, Genoa IL

33710 State Route 23, Genoa ll

Structure -

Residences-Alteration Tum crawl into basement

Comm/lndustriai·New & Alterat1on Cell Tower Upgrade

Residences-Alteration ReRoof

Farm Structures & Other Accessory Horse lean-to

Farm Structures & Other Accessory Fencing

Comm/lndustriai-New & Alteration Suite Remodel

Farm Structures & Other Accessory Fence

Comm/lndustriai·New & Alterat1on Cell Tower Upgrade

Residences-Alteration Ag-SFD Add (deck & roof)

Farm Structures & Other Accessory Machine Shed

Value Fee

$10,000 4/18/2013 $409

$7,500 4/29/ 2013 $285

$3,750 4/10/2013 $100

$300 4/ 30/2013 so

$600 4/30/2013 $0

$110,000 4/1/2013 $452

$2,000 4/8/2013 $50

$7,500 4/29/2013 $285

$6,000 4/12/2013 so

$69,100 4/15/2013 $0

Page 1 of 3

Application Permit Date Number Applicant PIN Address Structure Value Fee

4/5/2013 MA-13-1 Charles Luxton 07 ll-300-001 22359 Schafer Road, Malta IL Farm Structures & Other $11.800 4/S/2013 SO Accessory Shed

4/16/2013 MA-13-2 Arndt Farms 07-14-200-()06 21508 Schafer Road, Malta ll Farm Structures & Other $70,000 4/ 16/2013 $0 Accessory Hog Building

4/9/2013 MY 13-3 Tim Hall 05-07-200-004 28966 Ault Road, Kirkland ll Residences-Alteration $5,200 4/16/2013 so Porch Addition

4/12/2013 MY-13-4 Brian Maguire US Cellular 05-25-400-021 1052 W. Motel Road, Sycamore ll Comm/lndustriai-New & $7,500 4/12/2013 $285 Alteration Tower Upgrade & Shelter

4/23/2013 MY-13-5 David Franzene Rosenow· 05 -35-300-007 24175 N. 1st Street, Sycamore ll Residences-New $425,000 4/23/2013 $0

Franzene Construction Farmhouse

4/23/2013 MY-13-6 David Franzene Rosenow- 05-35 300-007 24175 N. 1st Street, Sycamore IL Farm Structures & Other $320.000 4/23/ 2013 $0

Franzene Development Accessory Barn I Horse Arena

4/25/2013 MY-13-7 David Shuler 05-05-100-001 7370 Baseline Road, Kingston ll Farm Structures & Other $13,000 4/25/ 2013 so Accessory Pole Bam

4/30/2013 MY-13-8 Craig Sumeracki 05-04-200-004 8676 Baseline Road, Kingston ll Res1dences-Aiteration $20,000 4/ 30/ 2013 $100

Re-Roofing

4/29/2013 Pl-13-2 Michael Martz 12-18-400-007 12811 Perry Road, DeKalb ll Resrdences-New $358.600 4/29/2013 so Construction Farmhouse

4/30/2013 PP-13-2 Samasthitii LLC 16·22-200-010 3719 Suydam Road, Earlville ll Comm/lndustnai-Accessory $15,000 4/30/2013 $100

Re roof Shower House

4/4/ 2013 pp 13-3 Daren Friesen Samasthitii 16 22-200.012 3719 Suydam Road, Earlville ll Comm/lndustriai-New & $40,000 4/4/ 2013 $415

LLC Alteration Small Barn

4/10/2013 SA-13-2 John Paravola Sunco Pools 19-27-401-014 819 Eva lane, SandWICh ll Farm Structures & Other $60,000 4/11/2013 $150 Accessory lnground Pool

5/1/2013 Page 2 of 3

Application Permit

Date Number Applicant PIN

4/29/2013 SG-13-1 Brian Maguire US Cellular 04-27·400-008

4/23/2013 SH 13-2 Derek Fleming 13-19-400-003

4/1/2013 SQ-13-3 Steven Hauser 15·15·176·006

4/12/2013 SQ 13-4 Brian Maguire US Cellular 15 16-400-008

4/21/2013 5Y-13-6 Evergreen Irrigation 06 29-202·019

4/23/2013 5V-13-7 Monti Schreiber 06-19-301-006

SFD/SF Single Family Dwelling

IAG-SFD Agricultural Single Family CMelhng .Ag-Bidg Agricultural Building .Ag-Str Agncultural Structure Add Addition to an e>osbng building or structure AJt Alteration to an eXIsting bUilding or structure Ac.c Accessory structure or building lAce Add Add1tion to an accessory structure or building Ace Alt Alteration to an accessory structure or bu11dmg Comm Commercial

Address

3784 State Route 64, Clare IL

8227 Tower Road, Shabbona ll

9588 Somonauk Road, Hinckley IL

14860 State Route 30, Hinckley IL

215 Dunkery Drive, Sycamore ll

1811 Spears Road, Sycamore ll

Structure Value Fee

Comm/lndustrrai-New & Alteration Cell Tower Upgrade

$7,500 4/29/2013 $285

Residences-New Construction Farmhouse

$170,000 4/23/2013 $0

Farm Structures & Other Accessory Storage Shed

$17,000 4/1/2013 SlOO

Comm/lndustriai ·New & Alteration Tower Upgrade

$7,500 4/ 12/1013 $285

Farm Structures & Other Accessory lrngation System

$5,690 4/22/2013 $50

Residences-Alteration Deck

$2,100 4/ 23/2013 $80

Total: $1,772,640 • $3,431

Cumulative: $2,766,955 $8,328

•Total Value Reflects New Monthly Permits

5/1/2013 Page 3 of 3

-DRAFT

PLANNING AND ZONlNG COMM ITTEE MEETING MINUTES

April 24, 2013

The Planning and Zoning Committee of the DeKalb County Board met on April 24.2013 at 7:00 p.m. in the Conference Room East located in the DeKalb County Administration Building. In attendance were Committee Members John Emerson, Julia rauci, Charles Foster. Dan Cribben, Anita Jo Turner. and Paul Stoddard. Also in attendance were Tracy Jones, Anthony Cvek, John Friedcrs, Mark Pietrowski. Mike Hey. Don WillrclL Alexander Smith. Richard Smith, Roger Craigmile, James Watts, Paul Borek. Greg Millburg, County Administrator Gary Hanson, and County statT members Paul Miller. Toby Petrie, Greg Maunce, Christel Springmire, and Rebecca Von Drasck.

Ms. Turner, Planning and Zoning Committee Chairman, called the meeting to order and noted Frank O'Barski was absent.

APPROVAL OF AGENDA

Mr Foster moved to amend the agenda to include a Public Comment irem within the agenda. seconded by Mr. Emerson

The Committee briefly debated the need to include this item on this and future agendas.

Mr Schmack, DeKalb County State's Attorney, opined that it was at the discretion of the County Board as to if public comments should be allowed at Committee meetings. He requested time to review whether comments should be allowed at all future meetings, noting that this evening· s agenda did not include items which were subject to a public hearing. He expressed reservations about encouraging comments at future Committee meetings when the discussion items were alread) subject to public hearings.

Mr. foster fe lt that allowing public comments followed the spirit of the law. Ile agreed that public comment should not be a dialogue and suggested that the Committee could stop a speaker if the topic was inappropriate for the Committee.

Ms. Turner noted that some topics discussed during public comment could be part of litigation. She emphasized that other topics would not give staff or Committee members adequate time to prepare responses.

Mr. Emerson stated that there had not been a problem in the past t\.VO years when public comments was a part of the agenda.

The motion passed to include public commem on the Apri/2013 agenda wirhflve Members voting in favor and Ms. Turner opposed.

Mr Emerson moved ro approve the agenda as amended, seconded by Ms. Fauci, and the mo1ion carried unanimously.

Page 2 April 24,201 3 Planning and Zoning Committee Minutes

APPROVAL OF MINUTES

Mr. Cribben moved to approve the minutes of the March 27, 2013 meeting of the Planning and Zoning Committee. seconded by Ms. Fauci. and the motion carried unanimously.

DISCUSSION ITEM- Status ofDeKalb County landfill

Mr. Miller introduced Mike Hey from Waste Management to lhe Committee.

Mr. Hey made a short presentation and provided a handout which detailed the amount of garbage received at the DeKalb County landfill in 2012. [ Ie highlighted the composting operations and gas extraction wells.

Mr. Stoddard asked if Waste Management had begun excavating the original landfill. Mr. Hey responded that the excavation would be done in conjunction with the expansion, should approval be received. Mr. Hey noted that the Illinois Supreme Court was still deliberating on legal challenges to the landfill expansion.

Mr. Cribbenasked Mr. Hey to clarify the average number of vehicle trips to the landfill in a day. Mr riey responded that the daily average intake was 273 tons, which would result in approximately 30-40 truck loads a day.

RECYCLING ANNUAL REPORT

Mr. Miller introduced Christel Springmire, Solid Waste Coordinator for DeKalb County.

Ms. Springmire reported on the County' s recycling rate from last year and the stated goals for 20 I 4. She highlighted the success of recent recycling events. Ms. Springmire also noted the data shows a significant jump in the amount of recycled construction and demolition debris, and explained that Vulcan materials was reporting their recycled concrete in those amow1ts.

Ms. Turner praised the holiday Light recycling program.

DISCUSSION ITEM- Building Code requirements for new agribusiness and changes in usc of agricultural buildings

Mr. Miller explained that most of the land in unincorporated DeKalb County is zoned A-1. Agricultural District. The A-1 District has a Jist of permitted uses (the most common being agriculture) which require no special approval by the County, and a list of possible Special Uses which do require approval by the County Board. Possible Special Uses include ·'agribusiness''. which is defined by the Zoning Orctinance as "agriculturally related businesses" and applies to such things as agricultural equipment and implement dealerships, conunercial grain elevators, and bulk fertilizer facilities. Also included as possible Special Uses are agriculturally-compatible activities

Page 3 April 24. 201 3 Planning and Zoning Committee Minutes

such as landscaping businesses and "agriLainmcnt'" uses like u-pick orchards and corn mazes. Finally, the list of Special Uses includes the possibility of pulling an existing agricultural building that is no longer used for agriculture to a retail or service use.

Mr. Miller clarified that the construction of new buildings and structures for agriculture on private properties is exempt from local Building Co

Page 4 April 24, 20 13 Planning and Zoning Committee Minutes

Mr. Foster also thanked Mr. Miller for continuing the dialogue on this topic.

Mr. Miller suggested that the Committee members continue to discuss this issue among themselves, and offered that staff would be happy to answer any further questions members may have on this topic.

DISCUSSION ITEM - Status of Evergreen Village Mitigation Project

Mr. Miller explained to the Committee a brief history regarding the creation of Evergreen Village. He pointed out that the County Board had approved an expansion of the park in the 1970s, even though the park has always been in the floodway of the Kishwaukee River. He emphasized the efforts by County staff to mitigate the park since flooding in 1990s. Mr. Miller explained that DeKalb County was awarded a grant in June of 20 I 2 by the Federal Emergency Management Agency (FEMA) in the amount of$4.2 million to mitigate the Evergreen Village Mobile Home Park. The awarded amount represented 75% of the estimated $5.6 million cost of purchasing the property, the structures (including trailers), providing relocation assistance to the residents, and demolishing improvements to turn the site into pem1anent open space. TI1e Illinois Emergency Management Agency (lEMA) provided a letter in December of20 12 providing the additional $1.4 million needed for the project.

Mr. Miller noted that since that time. staff has been working on learning and understanding the mitigation process and rules mandated by the State and Federal Jaws. An area of concern arose related to the possible cost of providing relocation assistance per the Uniform Relocation Assistance Act (URA). This Act requires that the County identify alternative housing for the residents of the mobile borne park, pay for moving expenses (up to $1,000) and pay the difference in rent between what residents pay Evergreen Village and what they will pay in their new housing, for up to 42 months. The amount of relocation assistance is based in part on a financial evaluation for each resident The proposed budget for the project averaged $12,000 for relocation assistance per occupied trailer. The review of the project by lEMA indicated this should be adequate. However, subsequent discussions with experts in the URA revealed that the Cotmty could be required to pay up to $22.500 per occupied trailer. This meant there was a potential shortfall in the relocation line item of$ I .5 million in the worst case scenario. Even assuming that not every resident would qualify for the full amount, conservative estimates still indicated a $700,000 to $800,000 shortfall. Once the project begins, any shortage in funding would be required to be made-up by the County.

Staff has been working diligently with lEMA since the potential shortfall in funding was identified to come up with additional funds for the project. One possibility existed in the form of funds from the Department of Commerce and Economic Opportunity (OCEO), which is working with IEMA on a number of other mitigation projects in the State. The idea has been if DCEO can pick up a greater percentage of the costs on other projects, it would free-up lEMA funds dedicated to those projects, and those funds could in tum be funneled to the Evergreen Village project. Given the complexity of these programs and the an1ounts of money involved, the efTort to detennine if

Page 5 April24, 2013 Planning and Zoning Committee Minutes

additional funding can be secured has been both complicated and lengthy.

On Friday, April 12, 2012. staff a teller from DCEO, in which the acting director of that State agency commited to working with rEMA to make the additional funding available. The letter does not amount to a grant, but rather a promise t.o make up any shortfall for the project, for up to $1.5 million. DCEO's approach is to wait to find out how much additional funding is actually needed. This sum cannot be known w1til the project gets under way and staff begins working with the residents of the mobile home park. Mr. Miller concluded that staff was requesting the Planning and Zoning Committee to consider the status of this important mitigation project, and forward to the County Board a resolution directing staff to commence with the Evergreen Village mitigation project.

The Committee noted that their concern for the health, safety, and well being of the residents justified the risk of the expense.

Ms. Fauci moved to forward a resolution directing staff to commence with the Evergreen Village mitigation project, seconded by Mr. Cribben. and the motion passed unanimously.

Mr. Hanson also noted that the issue would be forwarded to the Finance Committee to discuss in Mayof2013.

ADJOURNMENT

The Planning and Zoning Committee is next scheduled to meet May 22,2013 at 7:00p.m. in the Conference Room East.

Mr. Emerson moved to adjourn, seconded by Mr. Cribben, and the motion carried unanimously.

Respectfully submitted,

Anita Jo Turner Planning and Zoning Committee Chairman

RGV:rgv P IZonrng'P&ZCommtte«'

SECTION B.

COUNTY HIGHWAY COMMITTEE

- - ----

R E S 0 L U T I 0 N #R2013-33

WHEREAS, bids have been invited for improvements on various roads in DeKalb County.

and

WHEREAS. Curran Contracting Compan} ofCrystaJ Lake. Illinois: Martin & Company

Excavating of Oregon. Illinois and Geneva Construction Compan} of Aurora, Illinois have

submitted the lov. bids meeting specifications.

NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does

approve the awards as set forth herein belov.:

CURRAN CONTRACTING COMPANY:

(a) in the amount of One Hundred rorty-One Thousand Four llundred Fifty-Seven

dollars and Zero cents ($141.457.00) for the hot-mi\. resurfacing of 0.80 miles of Waterman

Road in Clinton Road District, under Section 13-02 135-00-RS: and

GENEVA CONSTRUCTJON COMPANY:

(a) in the amount of Three Hundred Fourteen Thousand Seven 1 lundrcd Sixty-Six dollars

and Zero cents ($314.766.00) for the hot-mix resurfacing of 1.57 miles of Governor Beveridge

ll ighwa} and Bastian Road in Squaw Grove Road DistricL under Section 13-17127-00-RS: and

MARTIN & COMPANY EXCAVATING:

(a) in the amount of Six I lund red Twenty-Six Thousand One Hundred One dollars and

Fort) -Eight cents ($626. J 0 1.48) for the hot-mix resurfacing of 4.17 miles of Malta Road

between Old State Road and Illinois Route 72 in DeKalb County. under Section 11-00233-00-

RS.

PASSED AT SYCAMORE, ILLINOIS TillS 15th DAY OF MAY, 2013 A.D.

Chairman. DcKalb Count) Board

ATIEST:

County Clerk

http:314.766.00http:141.457.00

Resolution #R2013-34

13-00000-04-GM County Maintenance Resolution

Pavement Marking

RESOLVED. bv the Countv board of PeKalb Countv. that $98.782.00 1s appropnated from the Motor Fuel Tax allotment for the marntenance on county or State highways and meetmg the reaurrements of the Illinois Hiahwav Code. and be rt further

RESOLVED, that marntenance sectrons or patrols be marntarned under the provision of sard llhnors Hrghway Code

begrnnmg January 1, 2013 and endrng December 31 2013 , and be it further

RESOLVED, that the County Engrneer/County Superintendent of Highways shall, as soon as practicable after the close of the perrod as given above, subm1t to the Department of Transportation, on forms furnished by sa1d Department, a certrfied statement showing expenditures from and balances remaining in funds authorized for expenditure by said Department under this appropriation, and be it further

RESOLVED. that the County Clerk is hereby directed to transmit two certified copies of thrs resolution to the district office of the Department of Transportation

Approved STATE OF ILLINOIS

} ss. ~D~e~Ka=l~b______________________ Countv,

I. John Acardo Countv Clerk 10 and for said Countv. in the State aforesaid, and keeper of the records and files thereof, as prov1ded by statute do hereby certify the foregoing to be a true perfect and complete copy of a resolubon adopted by the County Board of

Date DeKalb County, at its Regular

meetma held at Sycamore lllinnois

on May 15. 2013 Date

Department of Transportation IN TESTIMONY WHEREOF I have hereunto set mv hand and

affixed the seal of sa1d County at my office in Sycamore, lllino1s

in said County, thiS 15th day of May AD 2013

Reg1onal Eng1neer

(SEAL) ------------------------------ Countv Clerk.

Printed 5/3/2013

http:98.782.00

RES 0 L UTI 0 N #R2013-35

WHEREAS, bids have been invited for mataiaJs for improvements on the County and Road

District Roadway Systems in DeKalb Count). and

\VHEREAS. Contech Engineered Solutions of Oak 13rook, Illinois has submitted the IO\\- bid

meeting specifications,

NOW, THEREFORE, BE IT RESOLVED. by the DeKaJb County Board that it does

approve the award as set forth herein below after all known protests. if any. have been settled:

CONTECU ENGINEERED SOLL TIONS:

(a) in the amount ofFort)-Six Thousand Nine Hundred Thirty-Two Dollars and Twelve

cents ($46.932.12) for the delivery of dminage pipe culverts, bands and end sections as specified

to various locations within DeKalb County, identified as section number 2013 Drainage Pipe

Project.

PASSED AT SYCAMORE, ILLINOIS THIS 15th DAY OF MAY 2013 A.D.

Chairman. DeKalb County Board

ATTeST:

County Clerk

http:46.932.12

Board Information from May 2, 2013 Bid Letting:

DeKalb County Section 11-00233-00-RS

Engineer's Estimate Mart1n & Company Excavatmg William Charles Construction Curran Contracting Company Peter Baker & Son Company

Clinton Road District Section 13-02135-00-RS

Engineer's Estimate Curran Contracting Company

Squaw Grove Road District Section 13-17127 -00-RS

Engineer's Estimate Geneva Construction Company Curran Contracting Company

DeKalb County 2013 Drainage Pipes

Con tech Metal Culverts, Inc.

$ 698,296.50 $ 626,101.48 $ 643,238.13 $ 650,646.50 $ 667' 145.60

$ 150,113.00 $ 141,457.00

$ 379,825.00 $ 314,766.00 $ 339,997.50

$ 46,932.12 $ 54,825.45

•

http:54,825.45http:46,932.12http:339,997.50http:314,766.00http:379,825.00http:141,457.00http:150,113.00http:650,646.50http:643,238.13http:626,101.48http:698,296.50

______________________________

RESOLUTION #R2013-42

WHEREAS, on August 15, 2012 the County Board and the International Union of Operating Engineers, Local 150 approved a two year contract for January 1, 2012 through December 31, 2013, which covered working conditions and benefits for the 14 covered Highway Department positions, but only covered wages for 2012 and left the 2013 wages to be negotiated at a later date, and

WHEREAS, representatives of DeKalb County Government have since bargained in good faith with representatives of the Operating Engineers to address those wages, and

WHEREAS, both negotiating teams have recommended a settlement which extends the existing contract through December 31, 2014 with all existing contract provisions in place while adjusting the wage package by 1% on January 1, 2013, 0.5% on July 1, 2013, and 1.5% on January 1, 2014;

NOW, THEREFORE, BE IT RESOLVED that the DeKalb County Board does hereby concur with the recommendation of their negotiating team and does hereby ratify the proposed agreement with the International Union of Operating Engineers, Local 150, which extends the existing contract through December 31, 2014 with all existing contract provisions in place while adjusting the wage package by 1% on January 1, 2013, 0.5% on July 1, 2013, and 1.5% on January 1, 2014;

PASSED AT SYCAMORE, ILLINOIS, THIS 15TH DAY OF MAY, 2013 A.D.

______________________________ Chairman, DeKalb County Board ATTEST:

County Clerk

H:R2013-42 International Union of Operating Engineers Contract 051513.doc

DRAFT

HIGHWAY COMMITTEE

May 2, 201 3

A meeting of the Highway Committee of the DeKalb County Board was held on Thursday, May 2, 2013 at 6:00pm in the Conference Room of the DeKalb County Highway Department, DeKalb, Illinois.

Chairman Gudmunson called the meeting to order at 6:00pm. Committee members present were Mr. Deverell, Mr. Frieders, Mr. Johnson, Mr Jones. Mr. O'Barski and Vice Chair Pietrowski. Others present were Mr. Nathan Schwartz, County Engineer and Wayne Davey, Support Services Manager.

APPROVAL OF MINUTES:

Motion made by Mr. Johnson and seconded by Vice Chair Pietrowski to approve the minutes of the regular April 4, 2013 meeting. The motion to approve the minutes carried unanimous ly.

APPROVAL OF AGENDA:

Motion made by Mr. Jones and seconded by Mr. Deverell to approve the agenda as presented. The motion passed unanimously.

PUBLIC COMMENT: None

AWARD RESOLUTION FOR #R201 3-33, HOT-MIX PROJECTS FOR CLINTON AND SQUAW GROVE ROAD DISTRICTS AND MALTA ROAD IN DEKALB COUNTY:

Mr. Schwartz indicated the County received bids for three hot-mix resurfacing projects on May 2. 2013 at 1 O:OOam in the Conference Room of the Highway Department. Curran Contracting Company submitted the sole bid meeting specifications for Waterman Road in Clinton Road District in the amount of $141 ,457; Geneva Construction Company submitted the low bid meeting specifications for Governor Beveridge Highway and Bastian Road in Squaw Grove Road District in the amount of $314,766; and Martin and Company Excavating submitted the low bid meeting specifications for the County's Malta Road project in the amount of $626,101 .48. All three Companies are very reputable and Mr Schwartz recommended awarding to the low bidders. Mr. Jones made a motion and Mr. Frieders seconded it to forward the resolution to the full County Board recommending approval. The motion passed unanimously.

RESOLUTION #R2013-34 - MFT RESOLUTION FOR 2013 PAVEMENT MARKING PROJECT:

Mr. Schwartz explained to the Comm1ttee that the County would be using MFT funds to pay for a portion of this year's pavement marking project. The County provides centerline and edgeline on all of its 191 miles of roads. In order for the County to spend MFT funds the County Board must authonze the expenditure. It has been estimated

http:626,101.48

that $98,782.00 of MFT funds will be utilized on this project and Mr. Schwartz recommended approval of this resolution. A motjon was made by Vice Chair Pietrowski and seconded by Mr. O'Barski to forward the resolution to the full Board recommending approval. The motion passed unanimously.

AWARD RESOLUTION #R2013-35 - 2013 DRAINAGE PIPE PROJECT:

In the past the County has purchased drainage material (culverts, bands, end sections, etc.) as the need arose throughout the County. This year the Road Districts were requested to provide the County with a list of their drainage pipe needs for 2013 and the County did the same. Compiling the list it was felt the County would receive a better price if it were to buy a large quantity. Bids were requested and when opened it was obvious that the County received much better prices this year than in the past two years. A savings of approximately 5-10% was realized on regular sized pipes and close to 20% savings on the oversized pipes. Two bids were received and the low bid meeting specifications was submitted by Contech Engineered Solutions in the amount of $46,932.12. Mr. Schwartz recommended approval of the award. A motion was made by Vice Chair Pietrowski and seconded by Mr. Deverell to forward the resolution to the full Board recommending approval. The motion passed unanimously.

CHAIRMAN'S COMMENTS: None

COUNTY ENGINEER'S COMMENTS:

Vice-Chair Pietrowski stated now that the elections were over it might be a good time to begin an information gathering committee to see if there is a possibility to extend rail service from Elburn to DeKalb. Mr. Schwartz indicated that he had received a report on the feasibility of that just this past week and has not had a chance to review it thoroughly yet. A summary of the report from those involved at the time indicated a dedicated line would be required with a cost far exceeding what ridership would support. Once the study is reviewed, details would be available. The study was done several years ago and Mr. Schwartz stated he would share the report with the Committee for their information.

Mr. Schwartz reviewed the Transportation Improvement Progress Report for the month of April with the Committee. Base Line Road Bridge is scheduled to start construction on July 8, 2013 and will take approximately two months to complete. Bethany Road will be closed Monday, May 6, 2013 for approximately one week to finish the deck and pave the approaches. Five Points Road Bridge has all the land donated and deeds have been recorded. The Glidden Road shoulder project is at 90% comptete -this is the small project the County received earmark funds for the completion of final plats. The Malta Road project will be awarded by the full County Board this month and Perry Road is scheduled for a June letting at Springfield.

Negotiations continue with the Keslinger Road Bridge. Both sides are still at the table.

At the Peace Road Safety meeting held at the City of Sycamore, it was decided to 2

http:46,932.12http:98,782.00

conduct an in-house study on all of Peace Road. The County Engineer will be conducting the study to see if we can find any common threads to accidents and see what action could be taken to get those prevented. The study will be extended to a portion of Plank Road to the new school as welL The study will cover a wide range of information and will take time to complete. The County Engineer will provide monthly updates to the Committee.

The Highway Department has upgraded one of our copiers to allow for scanning as well as faxing through the network. The cost to print on the new copier is considerably less than our current printer. The Janitorial contract was also recently awarded to a new vendor, G & K Services out of Rockford.

There is no information to share concerning the 150 negotiations as their first meeting is scheduled for the week of May 61h.

ADDITIONAL COMMENTS: None

ADJOURNMENT:

Chairman Gudmunson asked if there was anything further that needed to be discussed and hearing none asked for a motion to adjourn. A motion was made by Mr. Jones and seconded by Mr. O'Barski to adjourn. The motion passed unanimously and the May 2, 2013 meeting was adjourned at 6:52pm.

Respectfully Submitted,

John Gudmunson Chairperson

3

SECTION C.

LAW & JUSTICE COMMITTEE

TO· LAW AND JUSTICE COMMITTEE DEKALB COUNTY BOARD DEKALB COUNTY, ILLINOIS

REPORT OF PUBLIC DEFENDER MONTH OF APRIL2013

The Undersigned Public Defender for DeKalb County, Illinois, pursuant to statute in such cases made and provided, hereby files the report of services performed by him and his assistants for the above stated month listing the number of cases at the start of the month as Indicated by category list•ng, and the number of cases closed at the end of the month, which are as follows:

MCCULLOCH MCGUIRE CRISWELL CARLSON STAUFFENBERG OLSON AL·HENAY MONTGOMERY TOTAL

CRIMINAL FELONY 10 89 120 80 72 51 0 1 423

CRIMINAL MISDEME 0 25 27 21 15 29 240 90 447

TRAFFIC OFFENSES 11 26 34 33 25 17 119 88 353

JUVENILE 27 268 66 361

OTHER 1 4 1 6

TOTAL OPEN 22 140 181 138 139 366 359 245 1590

Total Open Apr 13 5 22 34 40 28 47 135 97 408

Total Close Apr 13 6 29 24 12 29 33 175 68 376

TIL YTD Opened 1341

TIL YTD Closed 1307

Respectfully submitted. Approved.

Joyce H Erickson Thomas 0 McCulloch Admm1strahve Secretary Public Defender

DeKalb County, Illinois

cc Honorable Robbin Stuckert

DEKALB COUNTY ADULT COURT SERVICES MONTHLY REPORT

FICSAL YEAR 2013 PROBATION

JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. Total PSI's Ordered 2 2 1 2 PSI's Completed 2 0 2 0 New Active Cases 32 21 35 25 Felony 339 342 342 344 Misdemeanor 138 137 138 139 DUI 10 8 8 8 Traffic 4 4 4 3 Total Active Caseload 491 491 492 494 Administrative Cases 912 918 927 932 Transfer In Cases 10 12 13 10 Transfer Out Cases 18 8 20 9 Tech Viol. Reported 21 26 30 36 Crim. Viol. Reported 15 15 14 16 Tech. - No Violation 1 0 2 3 Tech. - Findmg Viol. 7 2 4 3 ! Crim. - No Violation 0 1 0 0 Crim - Finding Viol 7 6 5 1 Successful Terminations 7 10 14 17

COMMUNITY RESTITUTION SERVICE

JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. TOTAL # Adults Referred 85 69 91 84 # Hours Ordered 8,911 6,594 9,247 9,663 #Hours Completed 6,114 5,999 6,273 5,980

---------- ---------··-··-· l ____________________

#Juveniles Referred 3 3 14 11 # Hours Ordered 300 90 707 380 # Hours Completed 260 208 221 164

JUVENILE PLACEMENT/DETENTION REPORT

PLACEMENT Jan 13 Feb. 13 Mar. 13 Apr. 13 Residential placements at beginning of mo 0 0 0 0 Minors placed during the month 0 0 0 0 Minors released during the month 0 0 0 0 Minors in residential placement at end of mo. 0 0 0 0

DETENTION Jan. 13 Feb.13 Mar. 13 Apr 13 Minors in detention at beginning of month 1 1 1 1 Minors detained during the month 2 5 8 5 Minors released during the month 2 5 8 4 Minors in detention at end of month 1 2

Average daily population for mo. admissions 1 5 2 Average length of stay for mo admissions 14 5 days 5.5 days 55 days 10 days

May 13 June 13 July 13 Aug. 13 Sept. 13 Oct. 13 Nov. 13 Dec. 13

May 13 June13 July 13 Aug. 13 Sept. 13 Oct. 13 Nov.13 Dec. 13

- -

DEKALB COUNTY SHERIFF'S OFFICE JAIL POPULATION REPORT

APRIL 2013

AVERAGE DAlLY POPULATION

114

TVPF. OF CRIME COU RT ST ATU5 PERIODIC IMPRISONMEI'iT

Hale Female Felony \.fi!!ldemeanor Semenced Pre-Senten£·ed Jf eek-ends U orJ. Relea.\e

~~ ~~ 0~ 0 Q

MONT IlLY TRANSPORTS DOC

Number of Total 1 Male Female Transporb Man Hour~ Stmtem:ed -1 I

General 31 94.5 Parole 0 0 \fedical -Memo/ 3 I 0 24 I 0 Totals I .. I Jail Overcrowding SJ 81

Juvenile 6 21

Totals 91 220.5_

MONTHLY INMATE POPULATION STATISTICS

REGLLAR EHM NO~-SE~TENCED WEEK-ENDERS I WORK RELEA E

SENTE~CED ' (ADULTS) Number Total Number TotaJ Number Total Number 1 Total A\'erage Total

of Da)!> of 08) S of D8)'S of Oa) For Da)S Bookings Held Bookings Held Boo"in2s Held Bookin2'i Held Month lleld r--

Male 177 2446 35 520 0 0 0 0 - --Female 47 331 5 98 0 0 0 30 - -Totals 224 2777 40 618 0 0 0 30 14 -133

A' era~e Dail) Population: The aHrage number of inmate in the jail for the month. Counts each day a person was in the Jail and include all people booked into the jail

Monthly Transports: .. Jail 0\ercrowding" represent:, transports related to jail overcrowding which would include the transport to and from the other facility, transports for court if the) are a pre-sentenced inmate, and any other transport which rna} be nece!IMtry.

DOC: I) Sentenced: Represents the number of inmates transported to the Department or Correclions because the} were sentenced to prison ror a period o r time.

2) Parole: Represents the number of inmates transported to the Department or Corrections because the) were arrested on a new charge. on parole and returned to DOC to face their parole , ·iolation.

EIIM: The numbers reflect onl) adul~ on Electronic Home Monitoring ror the month. Juveniles '"ould not be housed in the Coun1y Jail

5/8/2013

12 Month~ 12 Months 12 Months 12 Month! UMonths 12 Month: 12 Months UMonths FY2013 FY2013 FY2013 FY2013 FY2012 FY2012 FY2012 FY2012

Number Inmate Rental Transport Number Inmate Rental Transport

of Inmates Days Con Trips of Inmates Days Cost Trips

January 59 1,315 78,900 53 74 1,63& 98,160 73 February 66 1.204 72,240 59 68 1,342 80,520 51 March 60 1.188 71,280 65 69 1,417 85.020 55 Apnl 76 1,214 72.840 51 51 1,157 69,420 48 May 53 1.104 66,240 42 June 40 935 Sfi,100 35 July 75 1,469 88,140 51 August 89 1,810 108,600 56 september 76 1,808 102,480 49 October 69 1,416 84,960 51 November 61 1,310 78,600 so December 64 1,531 91,860 57

Totals 261 4,921 295,260 228 789 16.935 1,010,100 618 :aa:s: = =::= -= ==== ==

Or1g1nal Budget 1,000,000 1,000,000 :;:_.:.::%: =

• Rental costs are sometimes estimated btlhng not received at the time of this repon.

Average Number Inmate Rental Transport Origmal Inmates

Recap of Inmates Days Cost Trips Budget Per Day

FY2004 41 736 37,227 n/a 22.000 2.0 FY 2005 149 2,243 114,210 91 22.000 6.1 FY 2006 288 5,536 277,930 203 100,000 15.2 FY 2007 (13 Months) 323 5,827 292,496 214 200,000 16.0 FY 2008 635 11,812 629,628 447 300.000 32.4 FY 2009 576 10,203 612,094 410 450,000 28.0 FY 2010 726 15,061 903,785 598 600,000 41 .3 FY 2011 794 16,868 1,032,260 585 850,000 46 2 FY 2012 789 16,935 1,010,100 618 1,000,000 46,4

SECTION D .

HEALTH & HUMAN SERVICES COMMITTEE

Resolution #R2013-37

Will Rl AS. the State of Illinois has pro\> idcd. at Il CS 5 5-1034. that County Boards may. pursuant to referendum. impose a tax not to exceed .025% of the value. as equalized or assessed by the Department of Revenue. of all the taxable propcrt) in the counry for the purpose of pro' iding social services for senior citizens. and

WI IEREAS. after considerable stud). the DeKalb Count) Board did place such a proposition before the votes in April of 1997, and

WI lfRAS. a majority of those voter~ did apprO\iC thl.! tax in that election and

WIIEREAS. the DeKalb Coumy Board. did in October of 1996. provide that its public policy objective would be to appropriate funds to pre' cnt the premature and/or unnecessary institutionalization of elderly residents. and

WI IEREAS. the DeKalb Count) Board did. subsequent to levying said tax. on advice from stan· and counsel. solicit bids from potential ~t!rvice pro\ iders who felt the) were capable of delh·ering services to meet the needs ofDekalb Count) 's senior citizens and comply with the e\.presscd legislative inteot of the Board. and

WHEREAS, oversight responsibility for soliciting. evaluating. and making recommendations on such services was transferred to the I lealth and Hun1an Services Committee with staff support supplied by the Communit) Services Department. and

WI IEREAS. the committee and staff did solicit said applications. did receive, review and evaluate said application. and djd conduct intervil!ws of said applicants. and that having done so. the I lealth and Human Services Commiltcc did then recommend that funds be made available to purchase services from the following agencies in the fo llowing amounts for the period beginning July I, 2013 and ending June 30,2014:

WHEREAS. the DeKalb County Health and Human Services Committee has recommended the following:

I. Barb City rvtanor $ 9.093 i DeK.alb Count) Hospice $ 3.900 3. Elder Care Ser\ ices $ 69.200 .... famil) Service Agency $ 63.831 5. Fox Valle} Older Adults $ 66.250 6. I lope Haven $ 15.641 7. Opportunit) House $ 23.613 8. Prairie State Legal Service $ 3.250 9. Voluntar)' Action Center $ 196,000

fotal Amount $450,783

WHFR£:.AS. the DeKalb Count: llcahh and Human Sef\.ices Committee did pre-.iously approve the DeKalb Count) Ileahh Department as a funded agency for $25.693 but no\\ wishes tO allocate an additional $3.000 for I lome T lealth services that were provided during the current grant period as the program was brought to a close:

NOW, TIIFREFORE. BE n RESOL VCD. that the DeKalb County Board does approve the recommendation of the Health and I Iuman Services Committee and agrees to purchase sef\.ices from the agencies listed. not exceeding the indi' iduallimits listed. in the total amount of$450.783 for the period of July 1. 2013 through June 30. 2014 and does hereby appro,·e the additional allocation of $3.000 to the DeKalb Count} Health Department for the grant period ending June 30.2013.

PASSED AT SYCAMORE. ILLINOIS, TJ-HS 15 DAY OF MAY 2013, A.D.

Chairman. DcKalb Count) Board

ATIEST:

County Clerk

http:WHFR�:.AS

DRAFT

Health & Human Services Committee

Minutes

4/ 1/ 2013 and 4/ 8/2013

The Health and Human Services Committee of the DeKalb County Board met on Monday, Aprill,

2013 @5:30p.m. in the Administration Building's Conference Room East. Chairman Sally DeFauw called

the meeting to order. Members present were Marc Johnson, Jeff Metzger, and Jeff Whelan. Mr. John

Emerson and Mr. Derek Tyson were absent. Others present were Donna Moulton, Ellen Tyne, Cynthia

Worsley, Susan Thanepohn, Bob Shipman, Tara Coletta, Karen Hagen and Val Heinz, Ellen Rogers, and

Tom Zucker. Mr. Tyson arrived @ 5:34p.m., a quorum was present.

APPROVAL OF THE MINUTES

It was moved by Mr. Metzger, seconded by Mr. Whelan, and it was carried unanimously to

approve the minutes from March 2013.

APPROVAL OF THE AGENDA

It was moved by Mr. Whelan, seconded by Mr. Tyson, and it was carried unanimously to

approve the agenda.

SERVICE AGREEMENT ISSUE WITH PUBLIC HEALTH DEPARTMENT - Ms. Donna Moulton

Chairman DeFauw said that the County Health Department had a different number for what was

last year's Senior Tax Levy figure and it is off by $3,000.00. The service agreement for the year listed

two allocation amounts. The first, $25,693, was the amount allocated. The second, $28,693, was the

amount the Health Department used to provide services. The services have already been purchased.

Chairman DeFauw said that we use $3,000 from the reserve to pay for those servrces provided to

prevent institutionalization of seniors who received Home Care services.

It was moved by Mr. Metzger, seconded by Mr. Whelan, and it was carried unanimously to

approve the increase of $3,000 to the Health Department's service agreement to now have the award

read that $28,693.00 that was allocated to them.

SENIOR SERVICES TAX LEVY HEARINGS:

The following agencres applied for the Senior Services Tax levy funds for 2014 award year-

1. Barb City Manor - $ 10,608.00

2. Fox Valley Older Adults- $ 83,750.00 3. Opportunity House - $ 34,300.00

http:34,300.00http:83,750.00http:10,608.00http:28,693.00http:3,000.00

4. Elder Care Services - $ 70,000.00

5. DeKalb County Hospice- (Transitions Program) $ 2,136.00

6. DeKalb County Hospice- (Caregivers Classes) $ 2,268.00

7. Voluntary Action Center- Meals On Wheels $120,000.00

8. Voluntary Action Center- Transportation $ 80,000.00

9. Ben Gordon Center - $ 21,951.00

(Mr. Flora did not appear before the committee)

The committee noted that there were requests totaling $518,000.00 this year with only $443,000.00 rn award monies. (Please note that all applications are on file rn the County Board Office and the Community Services Department.)

Chairman DeFauw reminded the committee before adjourning that the meeting would reconvene on

Monday night, April 8, 2013 @ 5:30p.m. to continue with the senior servrces tax levy hearings in the

legislative Center's Gathertorium on the West Side.

ADJOURNMENT

It was moved by Mr. Metzger, seconded by Mr. Whelan, and it was carried unanimously to

adjourn the meeting.

The Health and Human Services Committee of the DeKalb County Board reconvened their April

1, 2013 meeting on Monday, April 8, 2013@ 5:30p.m. rn the legislative Center's Gathertorium on the

West Side. Chairman DeFauw called the meeting to order. Members present were John Emerson, Marc

Johnson, Jeff Metzger, Derek Tyson and Jeff Whelan. Others present were Ms. Charlene Riefler, Gail

Walsh, lesly Wicks, and David Miller.

APPROVAL OF THE AGENDA

It was moved by Mr. Metzger, seconded by Mr. Whelan, and it was carried unanimously to

accept the agenda as presented.

SENIOR SERVICES TAX LEVY HEARINGS - Continued:

The following agencies applied for the Senior Services Tax levy funds for 2014 award year-

1. Prairie State legal Services, Inc. $ 8,000.00

2. Hope Haven $15,64'1.00

3. Family Service Agency, Senior Services $70,000.00

Again, please note that all applications are on file in the County Board Office and the Community

Services Department.

AllOCATION OF FUNDS

http:70,000.00http:15,64'1.00http:8,000.00http:443,000.00http:518,000.00http:21,951.00http:80,000.00http:120,000.00http:2,268.00http:2,136.00http:70,000.00

The committee discussed that there would be no funding for the Ben Gordon Center. They also

discussed that they wanted to fund the agencies at the 2013 numbers. That would leave them monies

from the Health Department ($30,000), the non-funding of Ben Gordon ($21,951) and taking $7783.00

out of the reserves to help with the other agencies and their funding since we received less monies than

last year.

The awards for the Senior Tax levy Allocations are as follows:

1. Barb City Manor

2. DeKalb County Hospice

3. Elder Care Services

4. Family Service Agency

5. Fox Valley Older Adults 6. Hope Haven

7. Opportunity House

8. Prairie State legal Service

9. Voluntary Action Center

Total Amount:

$ 9,093

$ 3,900 $ 69,200

$ 63,833 $ 66,250 $ 15,641 $ 23,613

s 3,250 $196,000

$450,783

It was moved by Mr. Emerson, seconded by Mr. Tyson, and it was carried unanimously to

forward these recommendations to the full board for approval.

ADJOURNMENT

It was moved by Mr. Metzger, seconded by Mr. Johnson, and it was carried unanimously to

adjourn the meeting.

Respectfully submitted,

Sally DeFauw, Chairman

Mary C. Supple, Secretary

G: Health and Human Serv1ces M1nutes 040113 to 040813.doc

DRAFT Economic Development Committee

Minutes April 10, 2013

The DeKalb County Economic Development Committee met on Wednesday, April 10, 2013 @ 7:00p.m., in the Legislative Center's Liberty Room. Vice Chairman Bob Brown called the meeting to order. Members present were Russ Deverell, Jeff Metzger, Riley Oncken, Mark Pietrowski, Stephen Reid and Jeff Whelan. Others present were Jenny Johnson and Dan Kenney.

APPROVAL OF THE MINUTES Moved by Mr. Whelan, seconded by Mr. Metzger, and it was carried

unanimously to approve the minutes from March 2013.

APPROVAL OF THE AGENDA Mr. Pietrowski asked if the agenda could be amended to include Mr. Dan

Kenney who wanted to speak to us about DeKalb County Community Gardens. Vice-Chairman Bob Brown placed this issue under item #6a.

Moved by Mr. Oncken, seconded by Mr. Deverell, and it was carried unanimously to approve the amended agenda.

VICE-CHAIRMAN'S COMMENTS Vice-Chairman Brown mentioned that at last night's Executive

Committee Meeting it was mentioned that Chairman Metzger will be reading a Proclamation to recognize National Tourism Week. He also mentioned that the movie "At Any Price", which was filmed in DeKalb County, will be released on May 10, 2013 at Market Square Theater. He also said that after elections we have had a turnover in mayors in Cortland, Sandwich, Genoa, and DeKalb. We may want to invite these four new mayors to our meetings and see how they may tie into some of their vision for economic development.

Mr. Reid suggested that maybe there could be a Regional Summit that may be held, which would not only include school districts, but people with interests in economic development and the NIU President.

Mr. Pietrowski said taking that idea on a smaller scale just to start with, maybe, if it is appropriate, we could invite the new mayors and some of the current mayors to an Economic Development Committee meeting where we could hear what they are experiencing in their towns and cities, and then listen to what they could use help with or advise. Some of these people never contact

1

their county representative.

Mr. Metzger, said that one of the things that he had planned on doing, along with Gary Hanson, would be to bring in the new NIU President and bring in new people. Let me think about what would be best and then get back to you on this.

ARTS COUNCIL UPDATE- MS. JENNIFER JOHNSON Ms. Johnson gave a brief summary on the Arts Council. They have

found funding of $500 for incorporating the Arts Council. Which they now have filed the 50 lc3 paperwork as a non-profit organization. She said that they have brought on Jay Rippy to work with them. They just sent out invitations to nine people to have on their board. They have reached out to Artists, NIU, business and youth development people. They are in the process of collecting data for a central website for artistic events that are happening at first. Their new name is the DeKalb Area Arts Council, which allows for a lot of grO\vth. She did say that at first their meetings will be the I:st Monday's of the month and that they will be held at the Egyptian Theater.

Vice-Chairman Brov.n asked if anything came about with the idea of having a centralized ticketing since there seemed to be a lot of support for this idea.

Ms. Johnson said that the council will provide access for all of these people to communicate with one another. The council will do a central calendar and blog for the people, but that will be il. The rest will come from the artists. What the council will be able to do is mentor and facilitate. All of our backgrounds are in Art Administration so if the companies feel that they are lacking administratively, they can hold seminars on how to share space, resources, and cooperate with the other artists in your community. One of the things that the group of artists first mentioned at the initial meeting was a lack of storage. If those artists come to the council, and through grant proposals and a joint effort, the council can help to facilitate those things, but the council v.rill not be renting a space. All of Lhe art will be generated by the artists. The council will bring the artists together.

The committee thanked Ms. Johnson for her informative update.

ECONOMIC DEVELOPMENT CORPORATION QUARTERLY REPORT - MR. PAUL BOREK

Mr. Borek gave his quarterly report to the committee. He mentioned that Triumph Truss and Steel closed on the acquisition of the former Tempo Components building in Kirkland. Seller HearUand Bank worked to resolve numerous liens on the property to enable Triumph to execute Lhe purchase.

2

Triumph is venturing with Rehkcmper & Son of St. Rose, Illinois, to produce wood and steel trusses for commercial and residential applications.

CST Storage is progressing with their expansion of business operations in DeKalb. Current expansion plan include development of production capability and capacity for large scale animal waste processing tanks for agriculture as well as the portable, bolt-together water tanks for the natural gas frack.ing industry. CST continues to hire new workers, sending them to Kishwaukee College for accelerated welding training. CST is pleased with the College's training and the support of DCEDC.

Mr. Borek mentioned that ThyssenKrupp, which is a diversified German industrial company. Their new containment facility on Dietz Avenue is in DeKalb. This operation receives, tests and inventories components and parts for Johnson Controls power seats assembly facility in Sycamore. ThyssenKrupp temporarily employed 100 workers when setting up the operation and currently employ 20 workers that are stationed at the Sycamore Johnson Controls plant. ThyssenKrupp is interested in establishing relationships with other manufacturers in DeKalb County and Northern Illinois.

Another item that Mr. Borek highlighted for the committee was the 1-39 Corridor which is planning a Site Selector /Real Estate Broker Breakfast in Oak Brook, Illinois, to meet ~rilh and expose brokers to development sites in our market. The event will feature a presentation by Mark Goode of Venture One and possibly another developer in the corridor to serve as an effective draw for the event. The Corridor's public relations consultant is working with DCEDC and other members to identify and promote successes and deals within the corridor to trade publications.

Mr. Borek then spoke with the committee on how they can assist the DeKalb County Economic Development Corporation (DCEDC) efforts. Some of the points that Mr. Borek briefly touched on were as follows.

To promote an encouraging and accommodating attitude toward business operation, expansion and development at every opportunity in DeKalb County Government and throughout the County.

To support and strengthen the Public/Private Economic Development Partnership to facilitate sustainable and diversified economic development within DeKalb County.

To encourage competitive business attraction and expansion by supporting short-term local lax incentive requests approved municipal and educational taxing bodies.

3

To work in collaboration with DCEDC to part1c1pate in Strategic Economic Development Planning Activities as needed from time to time.

The committee discussed with Mr. Borek that the County and DCEDC need to work together to promote investment in business expansion. The committee needs to work with DCEDC on the Strategic Plan for Economic Development in DeKalb County.

Mr. Reid asked Mr. Borek if he knew how the County usits" for housing and workforce?

Mr. Borek said that we have a good work ethic here. Some companies have mentioned that they moved here and were happy with the workforce. Our location is strategic with the western suburbs and Rockford. The challenge he said that they had was about 4 years ago looking for some "green fields" for Navistar. But they were looking to employ 1,000 to 1,400 engineers and we put together a lot of information on the availability of engineers in Kane, DuPage, DeKalb Counties and even Rockford. They mentioned how easy it would be for a reverse commute also. They eventually went to Lucent headquarters in Lisle that was vacant for quite a while. It gave DCEDC an opportunity on how they might look at competing for engineering jobs and facilities.

The committee asked Mr. Borek asked how the County 1s doing with the housing stock?

Mr. Borek said that he would like to look into the housing issue a little bit before he says anything yet.

LOCAL FOOD SYSTEMS - MR. DAN KENNEY Mr. Dan Kenney approached the committee about the Local Food

Systems. The average food travels 1500 miles before it reaches your plate, he said. In Lhe State of Illinois we spend $48 btlhon in food and $46 billion leaves the state. Nineteen percent (19%) of the children in the county are food insecure as established by the U.S. Department of