county of los angeles chief executive office operations...

DATE: May 30, 2019 TIME: 1:00 p.m. – 2:30 p.m. LOCATION: Kenneth Hahn Hall of Administration, Room 830

AGENDA

Members of the Public may address the Operations Cluster on any agenda

item by submitting a written request prior to the meeting. Two (2) minutes are allowed for each item.

1. Call to order – Mark Baucum/Gevork Simdjian

2. Public Comment

(2 minutes each speaker)

3. INFORMATIONAL ITEM(S): (5 minutes)

A) Board Letter: COUNTYWIDE CLASSIFICATION ACTIONS TO IMPLEMENT THE JUNE 18, 2019 RECOMMENDED BUDGET ALLOCATION BOARD LETTER (FISCAL 2019-2020) CEO – Irish Wong, Analyst

B) Board Letter: ACQUISITION OF COMPUTER EQUIPMENT ISD – Dave Wesolik, ITS General Manager

C) Board Letter: FIVE YEAR LEASE AMENDMENT PUBLIC SAFETY TELECOMMUNICATIONS PROJECT FOR THE SHERIFF, FIRE, AND ISD CEO/RED – Michael Navarro, Chief Program Specialist

D) Board Letter: WORKSPACE REFURBISHMENT AND REMODELING PROJECT ISD – Sokin Yoon, Analyst

SACHI A. HAMAI Chief Executive Officer

County of Los Angeles CHIEF EXECUTIVE OFFICE

OPERATIONS CLUSTER

CONTINUED ON PAGE 2

of 2

4. PRESENTATION/DISCUSSION ITEMS: A) MEDICAL EXAMINER – CORONER (ME-C) – Case Management

System Updates (15 minutes) CEO/CIO/ME-C – Dr. Jonathan Lucas, Department Head and Darwin Sypinero, Department CIO

5. Adjournment

FUTURE AGENDA TOPICS

CALENDAR LOOKAHEAD: (5 minutes)

A. Board Letter: APPROVAL OF A TWO-YEAR EXTENSION TO AGREEMENT WITH PERFORMING ARTS CENTER OF LOS ANGELES COUNTY FOR GRAND PARK MAINTENANCE, OPERATING, AND PROGRAMMING CEO/RE – Joyce Chang, CEO Manager

B. Board Letter: RMIS 6-MONTH UPDATE CEO/RM – Steven Robles, Risk Manager

BOARD LETTER/MEMO – FACT SHEET OPERATIONS CLUSTER

OPS CLUSTER AGENDA REVIEW DATE

5/30/2019

BOARD MEETING 6/18/2019

SUPERVISORIAL DISTRICT AFFECTED

ALL DISTRICTS

DEPARTMENT CHIEF EXECUTIVE OFFICE

SUBJECT COUNTYWIDE CLASSIFICATION ACTIONS TO IMPLEMENT THE FISCAL YEAR 2019-2020 RECOMMENDED BUDGET AND OTHER CLASSIFICATION ACTIONS

PROGRAM

SOLE SOURCE CONTRACT

Yes No If Yes, please explain why:

DEADLINES/ TIME CONSTRAINTS

COST & FUNDING Total cost: Included in the FY 2019-2020 Recommended Budget

Funding source:

TERMS (if applicable):

Explanation:

PURPOSE OF REQUEST

IMPLEMENT THE FISCAL YEAR 2019-2020 RECOMMENDED BUDGET AND OTHER CLASSIFICATION ACTIONS

BACKGROUND (include internal/external issues that may exist)

• Implementation of Recommended Budget allocations which were approved in-concept by the Board on April 16, 2019

• Deletion of one (1) represented classification: 1. Systems and Work Measurement Analyst II (0880)

• Deletion of six (6) non-represented classifications: 1. Coordinator, Welfare Recipient Vendor Program (9186) 2. Extradition Services Assistant, District Attorney (1221) 3. Extradition Services Specialist, District Attorney (1222) 4. Head, Civil Service Commission, Board of Supervisors (1097) 5. Supervisor, Records Management (0965) 6. Welfare Recipient Employment Coordinator (7985)

DEPARTMENTAL AND OTHER CONTACTS

Name, Title, Phone # & Email: Irish Wong, CEO Analyst, (213) 893-7818, [email protected]

CEO JUNE 18, 2019 FISCAL YEAR 2019-2020

RECOMMENDED BUDGET LETTER SUMMARY

Page 1 of 1

Contact Information CEO Classification: Irish Wong Contact information: (213) 893-7818 [email protected] This Board Letter includes:

• Implementation of Recommended Budget allocations which were approved in-concept by the Board on April 16, 2019

• Deletion of one (1) represented classification: 1. Systems and Work Measurement Analyst II (0880)

• Deletion of six (6) non-represented classifications: 1. Coordinator, Welfare Recipient Vendor Program (9186) 2. Extradition Services Assistant, District Attorney (1221) 3. Extradition Services Specialist, District Attorney (1222) 4. Head, Civil Service Commission, Board of Supervisors (1097) 5. Supervisor, Records Management (0965) 6. Welfare Recipient Employment Coordinator (7985)

mailto:[email protected]

June 18, 2019 The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, California 90012 Dear Supervisors:

COUNTYWIDE CLASSIFICATION ACTIONS TO IMPLEMENT THE FISCAL YEAR 2019-2020 RECOMMENDED BUDGET

AND OTHER CLASSIFICATION ACTIONS (ALL SUPERVISORIAL DISTRICTS - 3 VOTES)

SUBJECT This letter and accompanying ordinance will update the departmental staffing provisions by implementing classification actions related to the approval of the Fiscal Year (FY) 2019-2020 Recommended Budget. It will implement other routine technical adjustments and corrections to reflect earlier Board-approved budget and classification actions. In addition, this letter and accompanying ordinance will update the departmental staffing provisions by deleting six (6) non-represented classifications and by deleting one (1) represented classification. IT IS RECOMMENDED THAT THE BOARD: 1. Approve the accompanying ordinance amending Title 6, Salaries, of the County Code

to update the departmental staffing provisions to reflect positions allocated, deleted, and transferred in the FY 2019-2020 Recommended Budget to implement routine technical adjustments and corrections to reflect earlier Board-approved budget and classification actions.

2. Approve in the Classification Plan the deletion of one (1) vacant represented classification. This action has been approved by the Employee Relations Commission (ERCOM).

SACHI A. HAMAI Chief Executive Officer

Board of Supervisors HILDA L. SOLIS First District MARK RIDLEY-THOMAS Second District SHEILA KUEHL Third District JANICE HAHN Fourth District KATHRYN BARGER Fifth District


Kenneth Hahn Hall of Administration 500 West Temple Street, Room 713, Los Angeles, California 90012

(213) 974-1101 http://ceo.lacounty.gov

The Honorable Board of Supervisors June 18, 2019 Page 2 PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION The actions recommended in this letter were approved, in concept, by your Board of Supervisors (Board) as part of the FY 2019-2020 Recommended Budget on April 16, 2019. Since that time, we have been working to gather and analyze the required information to determine and allocate the appropriate classification and level of new positions. This letter implements these specific changes to the departmental staffing provisions to be effective July 1, 2019. Your Board’s approval of this ordinance will fulfill the Charter requirement to provide, by ordinance, for the number of County employees. It will also provide the authority for County departments to fill new positions allocated in the FY 2019-2020 Recommended Budget, delete positions no longer needed, and make other adjustments as necessary. These recommendations are a routine part of the annual budget process. Deleted Classifications In conjunction with our continuing goal of reducing classifications, we are recommending the deletion of six (6) vacant non-represented classifications and one (1) vacant represented classification from the County Classification Plan (Attachment A). The represented classification has been approved for deletion by ERCOM and the affected department has been informed and concurs with this action. This recommendation is consistent with the County’s strategy to reduce the number of obsolete classifications. Routine Adjustments and Corrections Routine adjustments and corrections are being made to the staffing provisions of various County departments. These adjustments include position deletions and adjusting entries from previous classification actions such as classification studies, reorganizations, and mid-year allocations. Implementation of Strategic Plan Goals Approval of the accompanying ordinance will further the County Strategic Plan Goal 1 – Operational Effectiveness. Specifically, it will address the Service Excellence and Organizational Effectiveness Strategy to improve the quality of the workforce, to achieve departmental operational efficiencies, and to maintain consistency in personnel practices throughout the County.

The Honorable Board of Supervisors June 18, 2019 Page 3 FISCAL IMPACT/FINANCING The cost of and financing for the new position recommendations have been included in the FY 2019-2020 Recommended Budget. There is no cost associated with any other actions in this ordinance. FACTS AND PROVISIONS/LEGAL REQUIREMENTS Pursuant to Article III, Section 11(3) of the Charter of the County of Los Angeles, the Board of Supervisors is “to provide, by ordinance, for the number of assistants, deputies, clerks, attaches, and other persons employed in the service of the County.” The County Charter also authorizes the establishment and maintenance of “a classification plan and the classification of all positions.” This responsibility is further delineated in Civil Service Rule 5. The accompanying ordinance implementing amendments to Title 6, Salaries, of the County Code has been approved as to form by County Counsel. IMPACT ON CURRENT SERVICES (OR PROJECTS) Approval of these recommendations will enable departments to effect personnel actions associated with the FY 2019-2020 Recommended Budget and other classification actions. Ultimately, this will enhance the quality of services provided to the public. Respectfully submitted, SACHI A. HAMAI Chief Executive Officer SAH:JJ:MM:MK PAC:IW:KP:mmg Attachment c: Executive Office, Board of Supervisors

County Counsel Auditor-Controller Chief Information Office Human Resources Affected Departments

N:\CLASSIFICATION\ABCD - BOARD LETTERS - WORKING FILE\BOARD LETTER - FY 19-20 RECOMMENDED BUDGET\FY 19-20 RECOMMENDED BUDGET BOARD LETTER (FINAL).Docx

ATTACHMENT A

NON-REPRESENTED CLASSIFICATIONS RECOMMENDED FOR DELETION FROM THE CLASSIFICATION PLAN

Item No. Title

9186 Coordinator, Welfare Recipient Vendor Program

1221 Extradition Services Assistant, District Attorney

1222 Extradition Services Specialist, District Attorney

1097 Head, Civil Service Commission, Board of Supervisors

0965 Supervisor, Records Management

7985 Welfare Recipient Employment Coordinator

REPRESENTED CLASSIFICATION RECOMMENDED FOR DELETION FROM THE CLASSIFICATION PLAN

Item No. Title

0880 Systems and Work Measurement Analyst II

ANALYSIS

This ordinance amends Title 6 – Salaries of the Los Angeles County Code by:

• Deleting six (6) non-represented employee classifications; and

• Adding, deleting, and/or changing certain employee classifications and numbers

of ordinance positions in the departments of Agricultural Commissioner/Weights

and Measures, Alternate Public Defender, Animal Care and Control, Arts and

Culture, Assessor, Auditor-Controller, Board of Supervisors, Chief Executive

Officer, Children and Family Services, Consumer and Business Affairs, County

Counsel, District Attorney, Fire, Health Services, Human Resources, Internal

Services, LA County Library, Medical Examiner-Coroner, Mental Health, Museum

of Art, Probation, Public Defender, Public Health, Public Social Services, Public

Works, Regional Planning, Registrar-Recorder/County Clerk, and Sheriff.

MARY C. WICKHAM County Counsel By: RICHARD D. BLOOM Principal Deputy County Counsel Labor & Employment Division RDB:

ORDINANCE NO. _____________

An ordinance amending Title 6 – Salaries of the Los Angeles County Code to

delete six (6) employee classifications; and to add, delete, and/or change certain

employee classifications and number of ordinance positions in various departments as a

result of the budget process for FY 2019-2020.

The Board of Supervisors of the County of Los Angeles ordains as follows:

SECTION 1. Section 6.28.050 (Tables of Classes of Positions with Salary

Schedule and Level) is hereby amended to delete the following classes:

ITEM NO.

TITLE EFFECTIVE DATE

SALARY OR SALARY SCHEDULE AND LEVEL

9186 COORD,WELFARE RECIPIENT VENDOR PROG

10/01/2018 10/01/2019 10/01/2020

NM NM NM

97L 99E

100D

1221 EXTRADITION SERVICES ASSISTANT,DA

10/01/2018 10/01/2019 01/01/2020 10/01/2020 01/01/2021

NM NM NM NM

NMO

81C 82H 83A 83L 83L

1222 EXTRADITION SERVICES

SPECIALIST,DA 10/01/2018 10/01/2019 10/01/2020

NM NM NM

97B 98G 99F

1097 HD,CIVIL SERVICE COMM,BD OF SUPVRS

10/01/2018 10/01/2019 10/01/2020

NM NM NM

105G 107A 107L

0965 SUPERVISOR,RECORDS MANAGEMENT

10/01/2018 10/01/2019 10/01/2020

NM NM NM

96G 97F 98E

2

7985 WELFARE RECIPIENT EMPLOYMENT COORD

10/01/2018 10/01/2019 10/01/2020

NM NM NM

93D 94C 95B

SECTION 2. Section 6.32.010 (Agricultural Commissioner/Weights and

Measures) is hereby amended to change the number of ordinance positions for the

following classes:

ITEM NO.

NO. OF ORDINANCE POSITIONS

TITLE

0004A 60 61 AGRICULTURAL INSPECTOR AID

0004C 41 40 AGRICULTURAL INSPECTOR AID

0038A 6 8 WEED & PEST ABATEMENT WORKER

0038B 24 22 WEED & PEST ABATEMENT WORKER

SECTION 3. Section 6.33.010 (Alternate Public Defender) is hereby amended to

add the following class and number of ordinance positions:

ITEM NO.


TITLE

2546A 1 IT TECHNICAL SUPPORT ANALYST II

SECTION 4. Section 6.34.010 (Department of Animal Care and Control) is

hereby amended to change the number of ordinance positions for the following class:

ITEM NO.


TITLE

2994A 2 3 DEP DIR,ANIMAL CARE & CONTROL(UC)

3

SECTION 5. Section 6.36.010 (Department of Arts and Culture) is hereby

amended to add the following classes and number of ordinance positions:

ITEM NO.


TITLE

1002A 1 ADMINISTRATIVE SERVICES MANAGER I

1003A 1 ADMINISTRATIVE SERVICES MANAGER II

8811A 3 MANAGER,ARTS AND CULTURE

8811N 2 MANAGER,ARTS AND CULTURE

8804A 1 PROGRAM ASSISTANT,ARTS AND CULTURE

8804N 1 PROGRAM ASSISTANT,ARTS AND CULTURE

8805A 4 PROGRAM ASSOCIATE,ARTS AND CULTURE

8805N 8 PROGRAM ASSOCIATE,ARTS AND CULTURE

8814A 6 SR PROG ASSOCIATE,ARTS AND CULTURE

8786A 1 CHIEF DEPUTY,ARTS AND CULTURE(UC)

8809A 2 CHIEF I,ARTS AND CULTURE

8810A 1 CHIEF II,ARTS AND CULTURE

8787L 1 DIRECTOR,ARTS AND CULTURE(UC)

1595A 1 HEAD,MARKETING AND COMMUNICATIONS

2214A 1 INTERMEDIATE TYPIST-CLERK

9408 16 MEMBER,ARTS COMMISSION

2159A 1 SECRETARY,COMMISSION SERVICES

2593A 2 SENIOR INFORMATION SYSTEMS ANALYST

8242F 7 STUDENT WORKER

4

SECTION 6. Section 6.38.010 (Assessor) is hereby amended to delete the

following classes and number of ordinance positions:

ITEM NO.


TITLE

8370A 1 ASSESSOR’S LIBRARIAN

2490A 2 COMPUTER SYSTEM OPERATOR

1539A 1 DELINQUENT ACCOUNT INVESTIGATOR

2588A 4 INFORMATION SYSTEMS ANALYST AID

2595A 7 INFORMATION SYSTEMS SUPERVISOR I

2596A 1 INFORMATION SYSTEMS SUPERVISOR II

0735A 1 INVENTORY CONTROL ASSISTANT I

SECTION 7. Section 6.38.010 (Assessor) is hereby amended to add the

following classes and number of ordinance positions:

ITEM NO.


TITLE

2569A 1 INFORMATION TECHNOLOGY SPECIALIST I

2598A 1 INFORMATION TECHNOLOGY SUPERVISOR

2548A 1 IT TECHNICAL SUPPORT SUPERVISOR

5

SECTION 8. Section 6.38.010 (Assessor) is hereby amended to change the

number of ordinance positions for the following classes:

ITEM NO.


TITLE

2521A 6 9 APPLICATION DEVELOPER II

2657A 3 2 DATA CONTROL CLERK

2545A 2 5 IT TECHNICAL SUPPORT ANALYST I

1138A 204 202 INTERMEDIATE CLERK

2526A 3 4 PRINCIPAL APPLICATION DEVELOPER

2525A 14 17 SENIOR APPLICATION DEVELOPER

2593A 5 10 SENIOR INFORMATION SYSTEMS ANALYST

2201A 2 1 TRANSCRIBER TYPIST

SECTION 9. Section 6.40.010 (Auditor-Controller) is hereby amended to delete

the following class and number of ordinance positions:

ITEM NO.


TITLE

0718A 1 PROGRAM SPECIALIST VI,AUDITOR CONT

6

SECTION 10. Section 6.40.010 (Auditor-Controller) is hereby amended to

change the number of ordinance positions for the following classes:

ITEM NO.


TITLE

0648A 36 37 ACCOUNTANT III

0643A 27 29 ACCOUNTING TECHNICIAN II

1140A 3 4 SENIOR CLERK

SECTION 11. Section 6.44.010 (Department of the Board of Supervisors) is

hereby amended to delete the following classes and number of ordinance positions:

ITEM NO.


TITLE

8809A 2 CHIEF I,ARTS AND CULTURE

8810A 1 CHIEF II,ARTS AND CULTURE

8808A 1 EXEC DIRECTOR,ARTS COMMISSION(UC)

1595A 1 HEAD,MARKETING AND COMMUNICATIONS

2214A 1 INTERMEDIATE TYPIST-CLERK

8811N 2 MANAGER,ARTS AND CULTURE

9408 16 MEMBER,ARTS COMMISSION

8804A 1 PROGRAM ASSISTANT,ARTS AND CULTURE

8804N 1 PROGRAM ASSISTANT,ARTS AND CULTURE

8805N 8 PROGRAM ASSOCIATE,ARTS AND CULTURE


7


hereby amended to add the following class and number of ordinance positions:

ITEM NO.


TITLE

9201A 1 CONSTITUTIONAL POLICING ADVR,SHER(UC)


hereby amended to change the number of ordinance positions for the following classes:

ITEM NO.


TITLE

1002A 6 5 ADMINISTRATIVE SERVICES MANAGER I

1003A 4 3 ADMINISTRATIVE SERVICES MANAGER II

8250M 2 1 CAREER DEVELOPMENT INTERN

1117A 3 2 DEP EXEC OFFR,BD OPER,BD OF SUP(UC)

8811A 4 1 MANAGER,ARTS AND CULTURE

8805A 2 1 PROGRAM ASSOCIATE,ARTS AND CULTURE

2159A 5 4 SECRETARY,COMMISSION SERVICES

8814A 6 1 SR PROG ASSOCIATE,ARTS AND CULTURE

8243F 22 21 STUDENT PROFESSIONAL WORKER I

8242F 47 39 STUDENT WORKER

8

SECTION 14. Section 6.50.010 (Department of the Chief Executive Officer) is


ITEM NO.


TITLE

0845A 35 36 MANAGER,CEO

0830A 104 105 PRINCIPAL ANALYST,CEO

2104A 19 17 SENIOR SECRETARY V

0908A 2 5 STAFF ASSISTANT,CEO

SECTION 15. Section 6.52.010 (Department of Medical Examiner-Coroner) is hereby amended to add the following class and number of ordinance positions: ITEM NO.


TITLE


SECTION 16. Section 6.52.010 (Department of Medical Examiner-Coroner) is hereby amended to change the number of ordinance positions for the following class:

ITEM NO.


TITLE

2216A 15 16 SENIOR TYPIST-CLERK

9

SECTION 17. Section 6.53.010 (Department of Children and Family Services) is

hereby amended to delete the following class and number of ordinance positions:

ITEM NO.


TITLE

2214C 3 INTERMEDIATE TYPIST-CLERK


hereby amended to add the following classes and number of ordinance positions:

ITEM NO.


TITLE

7968A 1 ASSISTANT GRAPHIC ARTS COORDINATOR

7145A 1 HEAD,MEDIA SERVICES

2602A 2 IT SECURITY ANALYST

10



ITEM NO.


TITLE

8993A 76 79 ADOPTIONS ASSISTANT

9086A 322 331 CHILDREN SERVICES ADMINISTRATOR I

9087A 90 91 CHILDREN SERVICES ADMINISTRATOR II

9073A 4498 4511 CHILDREN’S SOCIAL WORKER III

8995A 224 225 HUMAN SERVICES AIDE

2590A 5 4 INFORMATION SYSTEMS ANALYST I

2591A 17 15 INFORMATION SYSTEMS ANALYST II

2603A 1 2 IT SECURITY SPECIALIST

2214A 960 967 INTERMEDIATE TYPIST-CLERK

2102A 41 42 SENIOR SECRETARY III


0913A 18 19 STAFF ASSISTANT II

11

SECTION 20. Section 6.60.010 (Department of Consumer and Business Affairs) is hereby amended to add the following classes and number of ordinance positions: ITEM NO.


TITLE

0578A 1 ACCOUNT CLERK II

0643A 1 ACCOUNTING TECHNICIAN II

0902A 1 ADMINISTRATIVE ANALYST

2594A 1 PRINCIPAL INFO SYSTEMS ANALYST

1601A 1 PUBLIC INFORMATION OFFICER II

2096A 1 SECRETARY III

2163A 1 SENIOR LEGAL OFFICE SUPPORT ASST SECTION 21. Section 6.60.010 (Department of Consumer and Business Affairs) is hereby amended to change the number of ordinance positions for the following classes: ITEM NO.


TITLE

0647A 1 2 ACCOUNTANT II

0889A 1 2 ADMINISTRATIVE ASSISTANT III


1669A 5 7 CHIEF CONSUMER & BUSINESS AFFAIRS REP

1663A 8 11 CONSUMER AFFAIRS REPRESENTATIVE II

1664A 35 42 CONSUMER AFFAIRS REPRESENTATIVE III

12

1668A 7 8 CONSUMER & BUSINESS AFFAIRS SUPERVISOR

1673A 3 4 DEP DIR,CONSUMER & BUSINESS AFFAIRS(UC)

1138A 1 2 INTERMEDIATE CLERK

1848A 2 5 MANAGEMENT ANALYST

1598A 2 3 PUBLIC INFORMATION ASSISTANT


0907A 2 3 STAFF ASSISTANT I

SECTION 22. Section 6.64.010 (County Counsel) is hereby amended to change

the number of ordinance positions for the following class:

ITEM NO.


TITLE

9207A 202 211 SENIOR DEPUTY COUNTY COUNSEL

SECTION 23. Section 6.70.010 (District Attorney) is hereby amended to change

the number of ordinance positions for the following classes:

ITEM NO.


TITLE

1567N 2 3 ASST PROG ADM,VICTIM-WITNESS ASSIST

9274A 333 336 DEPUTY DISTRICT ATTORNEY IV

2214N 9 10 INTERMEDIATE TYPIST-CLERK

2161A 131 132 LEGAL OFFICE SUPPORT ASSISTANT II

1570N 8 10 SUPVG VICTIM SERVS REPRESENTATIVE

1566N 64 72 VICTIM SERVICES REPRESENTATIVE II

13

SECTION 24. Section 6.76.014 (Fire Department – Operations) is hereby

amended to delete the following class and number of ordinance positions:

ITEM NO.


TITLE

2981F 4 ANIMAL CONTROL OFFICER III

SECTION 25. Section 6.77.010 (Department of Public Health) is hereby

amended to delete the following classes and number of ordinance positions:

ITEM NO.


TITLE

4349A 1 CHIEF,ENVIRON TOXICOLOGY,AG COMM

5089A 1 HOME NURSING ATTENDANT

1401A 1 MEDICAL RECORD TECHNICIAN II

5856F 2 OCCUPATIONAL THERAPIST I

5857F 1 OCCUPATIONAL THERAPIST II

9328F 56 PATIENT HELPER,NC

5512N 1 PHARMACIST

5837F 7 PHYSICAL THERAPIST I

5839F 1 PHYSICAL THERAPIST II

8971A 1 RESEARCH ANALYST I,BEHAVIOR SCI

0897A 1 SUPVG ADMINISTRATIVE ASSISTANT II

14

SECTION 26. Section 6.77.010 (Department of Public Health) is hereby

amended to change the number of ordinance positions for the following classes:

ITEM NO.


TITLE

0887N 2 1 ADMINISTRATIVE ASSISTANT I

0889N 27 26 ADMINISTRATIVE ASSISTANT III

8707J 2 1 BEHAVIORAL SCIENCES CONSULTANT

8103N 71 70 COMMUNITY HEALTH WORKER

8110N 4 3 COMMUNITY SERVICES COORDINATOR II

5472J 8 3 CONSULTING SPECIALIST,MD(PER SESS)

4614N 67 66 CONTRACT PROGRAM AUDITOR

6774A 20 13 CUSTODIAN

4777A 2 1 DENTAL DIRECTOR II

4848A 25 22 HEALTH EDUCATOR


2546N 5 4 IT TECHNICAL SUPPORT ANALYST II

2172A 21 20 INTERMEDIATE STENOGRAPHER



4976A 25 19 LABORATORY ASSISTANT

5350A 68 63 MEDICAL SERVICE COORDINATOR,CCS

2180A 4 3 MEDICAL STENOGRAPHER

4803N 5 4 NUTRITIONIST II

15

5856A 45 39 OCCUPATIONAL THERAPIST I

5857A 22 20 OCCUPATIONAL THERAPIST II

5858A 4 2 OCCUPATIONAL THERAPY ASSISTANT

9192A 28 27 PATIENT RESOURCES WORKER

5504A 3 2 PHARMACY TECHNICIAN

5837A 41 39 PHYSICAL THERAPIST I

5839A 21 20 PHYSICAL THERAPIST II

5836A 8 4 PHYSICAL THERAPY ASSISTANT

5798A 10 8 RADIOLOGIC TECHNOLOGIST

5133N 4 3 REGISTERED NURSE I

5135N 2 1 REGISTERED NURSE III

5882A 33 7 REHABILITATION THERAPY TECHNICIAN

8971N 6 4 RESEARCH ANALYST I,BEHAVIOR SCI

8972A 12 11 RESEARCH ANALYST II,BEHAVIOR SCI

8972N 32 31 RESEARCH ANALYST II,BEHAVIOR SCI

8973A 17 16 RESEARCH ANALYST III,BEHAVIOR SCI

8973N 36 35 RESEARCH ANALYST III,BEHAVIOR SCI

2096N 9 8 SECRETARY III

8104N 4 3 SENIOR COMMUNITY WORKER I

2560A 6 5 SR NETWORK SYSTEMS ADMINISTRATOR

5732A 3 2 SENIOR VETERINARIAN

0907N 13 12 STAFF ASSISTANT I

8243F 81 75 STUDENT PROFESSIONAL WORKER I

16

0897N 2 1 SUPVG ADMINISTRATIVE ASSISTANT II

4346A 4 2 TOXICOLOGIST

5728A 7 5 VETERINARIAN

SECTION 27. Section 6.78.030 (Department of Health Services – Managed

Care Services) is hereby amended to change the number of ordinance positions for the

following classes:

ITEM NO.


TITLE

5087A 10 9 CLINIC NURSING ATTENDANT I


SECTION 28. Section 6.78.055 (Department of Health Services – Harbor Care

South) is hereby amended to change the number of ordinance positions for the

following class:

ITEM NO.


TITLE

5411M 75 77 PHYSICIAN,POST GRADUATE(4TH YEAR)

17

SECTION 29. Section 6.78.060 (Department of Health Services – LAC+USC

Medical Center) is hereby amended to change the number of ordinance positions for the

following classes:

ITEM NO.


TITLE

5083A 39 38 CENTRAL SERVICES TECHNICIAN II

6601A 9 8 CONSTRUCTION & REPAIR LABORER

6068A 4 6 LIGHT BUS DRIVER

SECTION 30. Section 6.80.010 (Department of Human Resources) is hereby


ITEM NO.


TITLE


8697A 5 4 CLINICAL PSYCHOLOGIST II

SECTION 31. Section 6.81.010 (Internal Services Department) is hereby


ITEM NO.


TITLE

1078N 1 ADMINISTRATIVE MANAGER X,ISD

4206A 1 ENVIRONMENTAL ENGINEERING SPEC

18

SECTION 32. Section 6.81.010 (Internal Services Department) is hereby


ITEM NO.


TITLE

0578A 15 13 ACCOUNT CLERK II


2509A 5 4 COMPUTER OPERATIONS DUTY MANAGER

2492A 10 9 COMPUTER OPERATOR SPECIALIST

4128A 17 16 FACILITIES PROJECT MANAGER II

2584A 12 11 INFORMATION TECHNOLOGY AIDE

2568A 115 116 INFO TECHNOLOGY SPECIALIST,ISD

2546A 13 10 IT TECHNICAL SUPPORT ANALYST II

7439A 1 2 POWER EQUIPMENT SPECIFICATION WRITER

2525A 136 135 SENIOR APPLICATION DEVELOPER

6546A 2 1 SR ELECTRON COMMUNIC EQUIP INSTAL

2547A 50 56 SENIOR IT TECHNICAL SUPPORT ANALYST


2482F 10 9 STUDENT PROF WORKER,INFO TECH

7224A 9 8 WASTEWATER TREATMENT PLANT OPERATOR

19

SECTION 33. Section 6.86.010 (Department of Mental Health) is hereby


ITEM NO.


TITLE

0647N 1 ACCOUNTANT II

0672N 1 HEALTH CARE FINANCIAL ANALYST

1416A 2 HEALTH INFORMATION ASSOCIATE

4727N 2 HEALTH PROGRAM ANALYST I

4729N 1 HEALTH PROGRAM ANALYST II

1389A 1 MEDICAL RECORDS SUPERVISOR I



ITEM NO.


TITLE

4595A 2 ASSISTANT STAFF ANALYST,HLTH SERVS

1514A 1 DISASTER SERVICES ANALYST

5411M 6 PHYSICIAN,POST GRADUATE(2ND YEAR)

20



ITEM NO.


TITLE

0647A 43 44 ACCOUNTANT II

5064A 8 10 CLINIC DRIVER

5513A 1 9 CLINICAL PHARMACIST

8697A 255 266 CLINICAL PSYCHOLOGIST II

8697N 11 10 CLINICAL PSYCHOLOGIST II

8103A 297 361 COMMUNITY HEALTH WORKER

8103N 106 73 COMMUNITY HEALTH WORKER

0672A 62 64 HEALTH CARE FINANCIAL ANALYST

4727A 55 58 HEALTH PROGRAM ANALYST I

4729A 57 60 HEALTH PROGRAM ANALYST II



6022A 2 4 LIGHT VEHICLE DRIVER

1848A 32 39 MANAGEMENT ANALYST

1848N 3 1 MANAGEMENT ANALYST

9002A 250 257 MEDICAL CASE WORKER II

9038A 257 277 MENTAL HEALTH CLINICAL SUPERVISOR

9038N 38 31 MENTAL HEALTH CLINICAL SUPERVISOR

5278A 164 185 MENTAL HEALTH COUNSELOR,RN

21

4741A 56 57 MENTAL HLTH PROGRAM MANAGER II

4741N 2 1 MENTAL HLTH PROGRAM MANAGER II

4735A 223 239 MENTAL HEALTH PSYCHIATRIST

4735N 2 1 MENTAL HEALTH PSYCHIATRIST

2558A 2 4 NETWORK SYSTEMS ADMINISTRATOR I

2559A 3 5 NETWORK SYSTEMS ADMINISTRATOR II

5121A 37 57 NURSE PRACTITIONER

5857A 9 10 OCCUPATIONAL THERAPIST II

9192A 82 83 PATIENT RESOURCES WORKER

9035A 1182 1236 PSYCHIATRIC SOCIAL WORKER II

9035N 87 69 PSYCHIATRIC SOCIAL WORKER II

8162A 47 48 PSYCHIATRIC TECHNICIAN II

2096A 72 74 SECRETARY III

1483A 30 31 SENIOR DEPUTY PUBLIC CONS/ADMR

2115A 3 4 SENIOR MANAGEMENT SECRETARY II

5280A 45 50 SENIOR MENTAL HEALTH COUNSELOR,RN

2551A 2 4 SENIOR OPERATING SYSTEMS ANALYST


2216N 3 2 SENIOR TYPIST-CLERK

4593A 6 8 STAFF ANALYST,HEALTH


5884A 54 56 SUBSTANCE ABUSE COUNSELOR

4737A 21 31 SUPVG MENTAL HEALTH PSYCHIATRIST

22

8712A 48 50 SUPERVISING PSYCHOLOGIST

1865A 46 48 TRAINING COORDINATOR,MENTAL HEALTH

1865N 2 1 TRAINING COORDINATOR,MENTAL HEALTH

SECTION 36. Section 6.90.010 (Department of Museum of Art) is hereby


ITEM NO.


TITLE

8482A 1 CHIEF,ART MUSEUM EDUCATION

8415A 1 HEAD,ART MUSEUM TECHNICAL SERVICES

SECTION 37. Section 6.100.010 (Probation Department – Support Services) is


ITEM NO.


TITLE

8612A 4 8 ASSISTANT PROBATION DIRECTOR

1881A 9 11 DEPARTMENTAL CIVIL SERVICE REP

8620A 11 12 PROBATION DIRECTOR

8638A 29 31 PROGRAM ANALYST,PROBATION


8610A 34 35 SUPVG DEPUTY PROBATION OFFICER

23

SECTION 38. Section 6.100.017 (Probation Department – Juvenile Institution

Services) is hereby amended to change the number of ordinance positions for the

following classes:

ITEM NO.


TITLE

8608A 463 444 DEP PROB OFF I(RES TREAT/DET SVCS)

8609A 303 297 DEP PROB OFF II(RES TREAT/DET SVCS)

8655A 843 828 DETENTION SERVICES OFFICER

SECTION 39. Section 6.104.010 (Public Defender) is hereby amended to add

the following classes and number of ordinance positions: ITEM NO.


TITLE

2569A 1 INFORMATION TECHNOLOGY SPECIALIST I

2548A 1 IT TECHNICAL SUPPORT SUPERVISOR

7139A 1 VIDEO PRODUCTION TECHNICIAN

24

SECTION 40. Section 6.104.010 (Public Defender) is hereby amended to change the number of ordinance positions for the following classes:

ITEM NO.


TITLE


9251A 288 290 DEPUTY PUBLIC DEFENDER III

2565A 1 2 INFORMATION TECHNOLOGY MANAGER I

2161A 91 90 LEGAL OFFICE SUPPORT ASSISTANT II

9035A 18 19 PSYCHIATRIC SOCIAL WORKER II

SECTION 41. Section 6.106.010 (LA County Library) is hereby amended to

delete the following classes and number of ordinance positions:

ITEM NO.


TITLE

8334O 1 LIBRARIAN I

8326N 10 LIBRARY ASSISTANT I

SECTION 42. Section 6.106.010 (LA County Library) is hereby amended to


ITEM NO.


TITLE

8334N 33 7 LIBRARIAN I

8335A 43 44 LIBRARIAN II

8325F 783 733 LIBRARY AID

25

SECTION 43. Section 6.108.010 (Department of Public Social Services) is

hereby amended to add the following classes and number of ordinance positions:

ITEM NO.


TITLE

1514A 2 DISASTER SERVICES ANALYST

7980N 1 PROGRAM ASSISTANT,PSS

1515A 1 SENIOR DISASTER SERVICES ANALYST

SECTION 44. Section 6.108.010 (Department of Public Social Services) is


ITEM NO.


TITLE

1007A 1 3 ADMINISTRATIVE SERVICES DIV MGR


8021N 12 13 HUMAN SERVICES ADMINISTRATOR I


2110A 5 6 MANAGEMENT SECRETARY IV

2095A 152 153 SECRETARY II

2103A 20 21 SENIOR SECRETARY IV

9058A 109 105 SOCIAL SERVICES SUPERVISOR

9051A 839 832 SOCIAL WORKER

0913A 16 17 STAFF ASSISTANT II

26

SECTION 45. Section 6.109.010 (Department of Public Works) is hereby amended to add the following class and number of ordinance positions: ITEM NO.


TITLE

2602A 1 IT SECURITY ANALYST SECTION 46. Section 6.109.010 (Department of Public Works) is hereby


ITEM NO.


TITLE



4411A 28 27 GEOGRAPHIC INFO SYST TECHNICIAN II

2913A 3 2 INVESTIGATOR I

3430A 171 170 PRINCIPAL CIVIL ENGINEERING ASST

2346A 3 4 PROCUREMENT ASSISTANT II

3034A 4 5 SAFETY INSPECTOR


2097A 45 46 SECRETARY IV

3428A 200 197 SENIOR CIVIL ENGINEERING ASSISTANT

0915A 11 12 STAFF ASSISTANT III

27

SECTION 47. Section 6.112.010 (Department of Regional Planning) is hereby amended to add the following class and number of ordinance positions: ITEM NO.


TITLE

1253A 1 CASHIER SECTION 48. Section 6.112.010 (Department of Regional Planning) is hereby

amended to change the number of ordinance positions for the following class:

ITEM NO.


TITLE

2216A 14 16 SENIOR TYPIST-CLERK SECTION 49. Section 6.114.010 (Registrar-Recorder/County Clerk) is hereby


ITEM NO.


TITLE

9315F 32 ELECTION ASSISTANT III,NC

SECTION 50. Section 6.114.010 (Registrar-Recorder/County Clerk) is hereby


ITEM NO.


TITLE

2620A 1 DATABASE ADMINISTRATOR

9338H 20 SPECIAL DEPUTY,REG-RECORDER,NC

28

SECTION 51. Section 6.114.010 (Registrar-Recorder/County Clerk) is hereby


ITEM NO.


TITLE

0578A 11 10 ACCOUNT CLERK II

2521A 9 10 APPLICATION DEVELOPER II

1125A 9 8 ASST DIV MGR,PROG,REG-REC/CO CLK

9315H 60 92 ELECTION ASSISTANT III,NC

1156A 12 11 FIELD REPRESENTATIVE,REG-REC

9338F 107 87 SPECIAL DEPUTY,REG-RECORDER,NC

SECTION 52. Section 6.120.010 (Sheriff – Administration) is hereby amended to


ITEM NO.


TITLE

0648A 16 17 ACCOUNTANT III

2708A 107 99 DEPUTY SHERIFF


2717A 69 67 SERGEANT

29

SECTION 53. Section 6.120.011 (Sheriff – Court Services) is hereby amended to add the following classes and number of ordinance positions: ITEM NO.


TITLE

2742A 69 PARKING CONTROL OFFICER

2743A 12 SUPERVISING PARKING CONTROL OFFICER

SECTION 54. Section 6.120.011 (Sheriff – Court Services) is hereby amended

to change the number of ordinance positions for the following classes:

ITEM NO.


TITLE



1228A 5 7 OPERATIONS ASSISTANT I,SHERIFF

1229A 5 7 OPERATIONS ASSISTANT II,SHERIFF

2216A 2 3 SENIOR TYPIST-CLERK SECTION 55. Section 6.120.012 (Sheriff – Custody) is hereby amended to


ITEM NO.


TITLE

2298A 64 63 EVIDENCE & PROP CUSTODIAN I,SHER

2331A 17 15 WAREHOUSE WORKER I

30

SECTION 56. Section 6.120.014 (Sheriff – General Support Services) is hereby


ITEM NO.


TITLE


2708N 12 10 DEPUTY SHERIFF


2745A 50 49 LAW ENFORCEMENT TECHNICIAN


1230A 43 42 OPERATIONS ASSISTANT III,SHERIFF



8242F 15 14 STUDENT WORKER SECTION 57. Section 6.120.018 (Sheriff – Patrol Clearing Account) is hereby


ITEM NO.


TITLE

2742A 69 PARKING CONTROL OFFICER

2743A 12 SUPERVISING PARKING CONTROL OFFICER

31

SECTION 58. Section 6.120.018 (Sheriff – Patrol Clearing Account) is hereby


ITEM NO.


TITLE

0936A 1 CHIEF INTELLIGENCE OFFICER,SHERIFF

2331A 2 WAREHOUSE WORKER I

SECTION 59. Section 6.120.018 (Sheriff – Patrol Clearing Account) is hereby


ITEM NO.


TITLE


0939A 13 12 CRIME ANALYST,SHERIFF


2708N 72 74 DEPUTY SHERIFF


2745A 311 312 LAW ENFORCEMENT TECHNICIAN

1228A 22 20 OPERATIONS ASSISTANT I,SHERIFF


1230A 8 9 OPERATIONS ASSISTANT III,SHERIFF

2098A 35 34 SECRETARY V



32

SECTION 60. Pursuant to Government Code section 25123(f), this ordinance

shall take effect no earlier than July 1, 2019. If this ordinance becomes effective after

July 1, 2019, it shall be construed and applied as if it were effective and operative on

and after July 1, 2019.

[RECBUDGJUNE2019KPCEO]



5/30/2019



ALL SUPERVISORIAL DISTRICTS

DEPARTMENT ISD

SUBJECT Request approval to purchase computer equipment with a unit cost greater than $250,000 to meet the needs of County Departments.

PROGRAM N/A




This is part of a planned ISD purchase for FY 2018-19. The new IBM pSeries P9 servers replace the older end-of-life systems, which will not be supported by the vendor after November 30, 2019. A minimum of five months is required for acquisition, planning for delivery, installation, configuration, testing/verification and application migration to the two new systems in a timely manner.

COST & FUNDING Total cost: $1,105,067

Funding source: CP 121


Explanation: The IBM pSeries P9 servers’ acquisition costs is not to exceed $1,105,067 (including sales tax) is budgeted in ISD’s FY 2018-19 Technology Division-OSS Cost Pool 121 budget.

PURPOSE OF REQUEST

On an ongoing basis, ISD acquires computer equipment to meet the computer application needs of County departments. Per County Policy, Board approval is required when individual pieces of this equipment exceed $250,000. This request is for approval to acquire two (2) large capacity IBM pSeries servers to replace end-of-life systems. The new servers will be used to consolidate the workloads running on three (3) IBM 9117 MMC P7 servers. The total cost of these servers is not to exceed $1,105,067.


The new IBM pSeries P9 servers are needed to replace existing IBM pSeries P7 servers which operate as part of a cluster of match and inter-member servers. As the IBM P7 servers reach their 5-year lifespan (purchased during 2014), applications are migrated to the new consolidated/virtualized environment in keeping with the County directions for a shared and virtualized hosting platform. The consolidated/virtual environment will provide higher availability, scalability and disaster recovery options. Many of the applications to be migrated provide critical services to various County departments:

- Countywide – Enterprise Content Management (ECM), providing electronic document related services.

- Countywide – The County’s Enterprise Human Resource (e-HR) system. - DPSS – Enterprise Service Bus (ESB), a new service connecting to the California

access health care program - CalHEERS California Healthcare Eligibility,

Enrollment and Retention System. It is the California’s implementation of Affordable Care Act.

- DPSS – Oracle Access Manager (OAM) project for expansion and high availability, to provide users with Single Sign-On capabilities to multiple DPSS applications.

- DPSS – eJOURNAL applications, used in conjunction with electronic document management.

- ISAB – Consolidated Criminal Recording System (CCHRS), ProActive Interface Exchange (PIX) DNA Offenders Tracking System (DOTS), are examples of law enforcement applications.

The two new IBM pSeries P9 Servers have been architected for future expansion and growth. The higher density servers will have faster processing capabilities, including the ability to scale for application growth.


Name, Title, Phone # & Email: Rumi Salihue Administrative Manager XIII,ISD (562) 940-3969 [email protected]

County of Los Angeles

INTERNAL SERVICES DEPARTMENT 1100 North Eastern Avenue

Los Angeles, California 90063

SCOTT MINNIX Director “To enrich lives through effective and caring service”

Telephone: (323) 267-2101 FAX: (323) 264-7135

June 18, 2019 The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisors:

ACQUISITION OF COMPUTER EQUIPMENT

(ALL SUPERVISORIAL DISTRICTS – 3 VOTES)

CIO RECOMMENDATION: APPROVE (X) SUBJECT Request approval to purchase computer equipment with a unit cost greater than $250,000 to meet the needs of County Departments. IT IS RECOMMENDED THAT THE BOARD:

Authorize the Internal Services Department (ISD) to purchase computer equipment for a total capital asset expenditure not to exceed $1,105,067 to replace end-of-life hardware for customer hosted, County-wide automated applications in the new Data Center.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION On an ongoing basis, ISD acquires computer equipment to meet the computer application needs of County departments. Per County Policy, Board approval is required when individual pieces of this equipment exceed $250,000. This request is for approval to acquire two (2) large capacity IBM pSeries P9 servers to replace end-of-life systems. The new servers will be used to consolidate the workloads running on three (3) IBM 9117 MMC P7 servers. The total cost of these servers is not to exceed $1,105,067.

The Honorable Board of Supervisors June 18, 2019 Page 2 IMPLEMENTATION OF STRATEGIC PLAN GOALS The acquisition of this computer equipment is necessary to meet the information technology requirements of the departments served by ISD and supports the County strategic goal for Organizational Effectiveness. FISCAL IMPACT/FINANCING ISD has adequate funding for this IBM pSeries P9 servers acquisition cost not to exceed $1,105,067 in its FY 2018-19 Adopted Budget. ISD recovers all these costs through existing billing charges to client departments. There will be no change in the billing or cost to Customer departments. All costs have been planned, budgeted, and approved for hardware refresh. No additional net County cost is required for this acquisition. FACTS AND PROVISIONS/LEGAL REQUIREMENTS This request complies with the County Equipment Policy that your Board approved on October 16, 2001. This policy requires that departments obtain Board approval to purchase or finance equipment with a unit cost of $250,000 or greater. The Chief Information Office (CIO) has reviewed this request and recommends approval. The CIO determined that the recommended action simply replaces end-of-life hardware and consolidates workloads from three servers to two. Therefore, no formal CIO Analysis is required. CONTRACTING PROCESS This procurement falls under the statutory authority of the County’s Purchasing Agent and will be accomplished in accordance with the County’s Purchasing Policies and Procedures. This brand source solicitation will be advertised among authorized IBM resellers. The new IBM pSeries P9 servers are needed to replace existing IBM pSeries P7 servers which operate as part of a cluster of match and inter-member servers. IMPACT ON CURRENT SERVICES (OR PROJECTS) Your approval will ensure that ISD can acquire the resources necessary to operate County computer systems managed by the Department.

The Honorable Board of Supervisors June 18, 2019 Page 3 CONCLUSION It is requested that the Executive Office, Board of Supervisors return two stamped copies of the approved Board letter to the Director, ISD. Respectfully submitted, Reviewed by, SCOTT MINNIX WILLIAM S. KEHOE Director Chief Information Officer SM:SH:DW:JF:RS:SM:rc cc: Executive Office, Board of Supervisors

Chief Executive Officer Chief Information Officer ISD Board Deputies County Counsel

APPROVE ACQUISITION OF COMPUTER PROCESSING EQUIPMENT FACT SHEET FREQUENTLY ASKED QUESTIONS (FAQ)

IBM P-SERIES SERVERS (DC1) JUNE 18, 2019

What is the purpose? Authorize ISD to purchase two (2) IBM pSeries P9 servers to replace three (3) end-of-life IBM pSeries P7 servers that will no longer be supported as of November 30th 2019. The purchase of the two (2) new systems will increase computing, performance, expansion and scalability for existing countywide applications. Existing customers that will be consolidated onto these P9 frames include, Auditor Controller, DPSS, and ISAB.

When must the acquisitions be done? This is part of a planned ISD purchase for FY 2018-19. The new IBM pSeries P9 servers replace the older end-of-life systems, which will not be supported by the vendor after November 30, 2019. A minimum of five months is required for acquisition, planning for delivery, installation, configuration, testing/verification and application migration to the two new systems in a timely manner.

Why are the computer acquisitions needed? The new IBM pSeries P9 servers are needed to replace existing IBM pSeries P7 servers which operate as part of a cluster of match and inter-member servers. As the IBM P7 servers reach their 5-year lifespan (purchased during 2014), applications are migrated to the new consolidated/virtualized environment in keeping with the County directions for a shared and virtualized hosting platform. The consolidated/virtual environment will provide higher availability, scalability and disaster recovery options. Many of the applications to be migrated provide critical services to various County departments:

- Countywide – Enterprise Content Management (ECM), providing electronic document related services.

- Countywide – The County’s Enterprise Human Resource (e-HR) system. - DPSS – Enterprise Service Bus (ESB), a new service connecting to the California access health

care program - CalHEERS California Healthcare Eligibility, Enrollment and Retention System. It is the California’s implementation of Affordable Care Act.

- DPSS – Oracle Access Manager (OAM) project for expansion and high availability, to provide users with Single Sign-On capabilities to multiple DPSS applications.

- DPSS – eJOURNAL applications, used in conjunction with electronic document management. - ISAB – Consolidated Criminal Recording System (CCHRS), ProActive Interface Exchange (PIX)

DNA Offenders Tracking System (DOTS), are examples of law enforcement applications.

The two new IBM pSeries P9 Servers have been architected for future expansion and growth. The higher density servers will have faster processing capabilities, including the ability to scale for application growth.

What does the computer acquisition cost and where is it budgeted? The IBM pSeries P9 servers’ acquisition costs is not to exceed $1,105,067 (including sales tax) which is budgeted in ISD’s FY 2018-19 Technology Division-OSS Cost Pool 121 budget.

What is the impact upon customer departments? There will be no impact to customer hosting rates. The new IBM pSeries P9 acquisition is to migrate from end of life hardware not supported by the vendor. ISD’s virtual infrastructure technologies offers numerous benefits to our hosted customer application. This includes:

a) The ability to move running virtual servers from one system to another, which increases uptime for critical application during scheduled maintenance.

b) Enhanced Disaster Recovery Capabilities, with shorter Recovery Time Objectives (RTO) using IBM virtualization together with extended network capabilities across data centers.

c) A higher level of performance and scalability using shared computing resources. This is ideally suited for customer applications with growing needs such as database and data warehouses.

d) Faster deployment of servers, eliminating the need for physical hardware allocation such as storage and network connectivity.

What is the “green” or energy impact of this purchase? The two new P9 systems will increase computing processing by 3 times in comparison with the three existing P7’s in the data center, while reducing the overall DC electricity and cooling costs by 45Kw.



5/30/2019



1

DEPARTMENT Sheriff/Fire/ISD

SUBJECT Five-year lease renewal for 10,941 square feet of office space and 44 parking spaces for three Departments, including the Sheriff, Fire and Internal Services Department at 2525 Corporate Place, Monterey Park.

PROGRAM Public Safety Telecommunications Project, including LA-RICS SOLE SOURCE CONTRACT



COST & FUNDING Total Cost: $25,164.30/month or $301,972 annually.

Funding Source: 7.98 percent thru ISD direct billings 14.68 percent Fire District funds 77.34 percent net County cost,

10,941 square feet Five years effective the first of the month, following Board approval. Premises upgrades in the form of carpet & paint. Step increases of 3 percent per annum

PURPOSE OF REQUEST

Approval of a five-year lease renewal for 10,941 square feet of office space and 44 parking spaces for three Departments, including the Sheriff, Fire and Internal Services Department.


This will provide continued uninterrupted use of this facility, for the County’s Public Safety Telecommunications projects including Los Angeles Regional Interoperable Communications System (LA-RICS). The proposed lease will allow the shared use of office space for the continued development of a countywide consolidated communications systems and continued updating and replacement of obsolete technology. The enhanced communications between law enforcement, public safety and emergency services will improve delivery of services to the public.


Name, Title, Phone # & Email: Michael Navarro CEO- Real Estate Division 213-974-4364 [email protected]

“To Enrich Lives Through Effective And Caring Service”

June 11, 2019 The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisors:

FIVE-YEAR LEASE AMENDMENT PUBLIC SAFETY TELECOMMUNICATIONS PROJECT

2525 CORPORATE PLACE, MONTEREY PARK (FIRST DISTRICT)

(3 VOTES) SUBJECT A proposed five-year amendment to renew the lease for 10,941 rentable square feet of office space to support Los Angeles County telecommunications projects including the Los Angeles Regional Interoperable Communications System, to provide continued use of existing office space and 44 parking spaces. IT IS RECOMMENDED THAT THE BOARD:

1. Find that the proposed amendment is exempt from the California Environmental Quality Act (CEQA), for the reasons stated in this Board letter and in the record of the project.

2. Authorize the Chief Executive Officer, or her designee, to sign a five-year

amendment to an existing lease with EastGroup Properties (Landlord), for 10,941 square feet of office space and 44 parking spaces at 2525 Corporate Place, Monterey Park. The space is currently occupied by the Sheriff’s Department (Sheriff), Fire Department (Fire) and the Internal Services Department (ISD) at an initial maximum annual base rental cost of $301,972. The total cost payable to the landlord under the proposed amendment would not exceed $1,603,209 over the

SACHI A. HAMAI Chief Executive Officer Board of Supervisors

HILDA L. SOLIS First District MARK RIDLEY-THOMAS Second District SHEILA KUEHL Third District JANICE HAHN Fourth District KATHRYN BARGER Fifth District


Kenneth Hahn Hall of Administration 500 West Temple Street, Room 713, Los Angeles, California 90012

(213) 974-1101 http://ceo.lacounty.gov

DRAFT

The Honorable Board of Supervisors June 11, 2019 Page 2

five-year term. The proposed costs associated with the proposed amendment are 7.98 percent funded through ISD direct billings, 14.68 percent Fire District funds, and 77.34 percent net County cost.

3. Authorize and direct the Chief Executive Officer, or her designee, to execute any

other ancillary documentation necessary to effectuate the proposed amendment, and authorize the Chief Executive Officer, the Sheriff, Fire Chief, and the Director of ISD, or their designees, to take other actions necessary and appropriate to implement and effectuate the terms of the proposed amendment. The proposed amendment will become effective on the first day of the month following approval by the Board.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION The Sheriff, Fire, and ISD have shared collaborative office space in the building since February 1, 2008 for the purpose of developing a countywide consolidated communication system, as well as updating and replacing obsolete technology such as radios and consoles/dispatch equipment. In addition, the County work’s collaboratively to ensure functionality, system interfacing, and appropriate user training is achieved for use of the new radio technology. The space will continue to house County staff supporting these mission-critical telecommunications projects. The current ten-year lease expired January 31, 2018 and remains in holdover with no penalty, pending renewal of the lease. The County and Landlord have reached agreement to renew the lease to extend the term, have Landlord provide premises upgrades and increase the rent. The proposed upgrades will include paint, carpet, new window blinds, and new kitchen sink. The proposed amendment to renew the lease will continue to provide shared office space in the building for countywide communications projects. These programs are most effective when located in the same geographic area as their clients, providers, and stakeholders. The proposed facility adequately meets the space needs of the ongoing telecommunications projects. The location is freeway accessible and accommodates 45 employees with sufficient parking. The proposed amendment will eliminate the need to relocate the program to another facility, thus reducing costs for Tenant Improvements (TI), avoiding relocation costs such as furniture, telecommunications, and low-voltage requirements thereby allowing these projects to continue their business operations uninterrupted. Approval of the recommended actions will find that the proposed amendment is exempt from CEQA and will allow the County’s public safety telecommunications project operations to continue at the subject facility uninterrupted.


Implementation of Strategic Plan Goals The Countywide Strategic Plan Goal of “Make Investments That Transform Lives” (Goal 1) directs that we will aggressively address society’s most complicated social, health, and public safety challenges. We want to be a highly responsive organization capable of responding to complex societal challenges – one person at a time. The proposed amendment will support this goal by improving public safety communications services at a facility central to the service community. The program enhances information technology platforms that increase efficient exchange of critical data and emergency information, which enhance the delivery of services to the public. The proposed amendment is in conformance with the Asset Management Principles as further outlined in Attachment A. FINANCIAL IMPACT/FINANCING The proposed amendment will provide Sheriff, Fire and ISD the continued use of 10,941 rentable square feet of office space and 44 parking spaces at a maximum first year rental cost of $301,972, or $2.30 per square foot per month. As part of the renewal, and at no additional cost to the County, the landlord will provide TI upgrades including new window blinds, new carpet, new base board trim, new paint, and a new kitchen sink. The estimated value of the TI upgrades is $131,000. The aggregate expense of the proposed amendment over the five-year term, would approximate $1,603,209, which includes annual step rent increase projections of 3 percent per year. The proposed amendment maintains the full-service gross lease with no operating expense pass-throughs to the County. The landlord will remain responsible for the operating costs associated with the County’s occupancy. Attachment B provides an overview of the proposed amendment costs. Sufficient funding for the proposed amendment costs is included in the Fiscal Year (FY) 2018-19 Rent Expense budget and will be billed back to the Departments. The Sheriff, Fire and ISD have sufficient funding in their FY 2018-19 operating budget to cover the proposed amendment costs. The proposed amendment costs for the space are 7.98 percent funded through ISD direct billings, 14.68 percent Fire District funds, and 77.34 percent net County cost. FACTS AND PROVISIONS/LEGAL REQUIREMENTS

The proposed amendment includes the following provisions:

− A five-year lease term which commences on the first day of the month following approval of the proposed amendment by the Board.


− A full service gross lease structure obligating the Landlord to pay all operating and maintenance expenses associated with the County’s occupancy.

− The landlord, at its sole cost and expense, will provide premises upgrades to be completed within 90 days of Landlord’s receipt of the fully executed amendment and County specifications. Such work will be performed in a manner to not interfere with the Departments’ business.

− Annual rental rate adjustments, with step rent increases of 3 percent per year.

− The use of 44 surface parking spaces is included in the proposed amendment rental costs.

The Chief Executive Office (CEO), conducted a market search of available office space for lease and was unable to identify any sites in the survey area that could accommodate this requirement more economically. Based upon a review of available industry data, we have established that the annual rental range for similar space including parking costs is between $27.60 and $33.00 per square foot on a full service gross basis. Thus, the base annual rental rate of $27.60 full service gross, including parking, for the proposed amendment represents a rate on the low end of the market range for the area. Attachment C shows all county-owned or leased facilities available for this space requirement within a three-mile radius for buildings of comparable size, and there are no suitable County-owned or leased facilities available for the program. Based on County policy, the Department of Public Works has previously inspected the facility and found it seismically suitable for County occupancy. Notification letters have been sent pursuant to Government Code Sections 65402 and 25351. County Counsel has reviewed the attached amendment and has approved it as to form. The proposed amendment will continue to provide an appropriate location within the service community for the provision of communication services, which is consistent with the County’s facility location policy, as adopted by the Board of Supervisors on July 24, 2012, and further outlined in Attachment D. ENVIRONMENTAL DOCUMENTATION

The proposed amendment is exempt from CEQA. The proposed amendment, which renews existing leased space with minor tenant improvements, is within a class of projects that have been determined not to have a significant effect on the environment and which meets the criteria set forth in Section 15301 of the State CEQA Guidelines (Guidelines) and Class 1 of the County's Environmental Document Reporting Procedures and Guidelines, Appendix G. In addition, based on the proposed amendment records, it will comply with all applicable regulations, and there are no cumulative impacts, unusual


circumstances, damage to scenic highways, listing on hazardous waste site lists compiled pursuant to Government Code Section 65962.5, or indications that it may cause a substantial adverse change in the significance of a historical resource that would make the exemption inapplicable. Upon the Board's approval of the recommended actions, the CEO will file a Notice of Exemption with the County Clerk in accordance with Section 21152 of the California Public Resources Code. IMPACT ON CURENT SERVICES (OR PROJECTS The proposed amendment will adequately provide the necessary office space for this County requirement. The Sheriff, Fire and ISD concur with the proposed amendment recommendation. CONCLUSION

It is requested that the Executive Office, Board of Supervisors return two certified copies of the Minute Order, and the adopted stamped board letter to the CEO, Real Estate Division at 222 South Hill Street, 4th Floor, Los Angeles, CA 90012 for further processing. Respectfully submitted, SACHI A. HAMAI Chief Executive Officer SAH:DPH:DL JLC:MN:FC:gw Enclosures c: Executive Office, Board of Supervisors County Counsel Auditor-Controller Fire Internal Services Department Sheriff

ATTACHMENT A SHERIFF, FIRE, AND ISD

2525 CORPORATE PLACE, MONTEREY PARK Asset Management Principles Compliance Form

1.

Occupancy Yes No N/A

A Does lease consolidate administrative functions? X

B Does lease co-locate with other functions to better serve clients? X

C Does this lease centralize business support functions? X

D Does this lease meet the guideline of 200 sq. ft of space per person? 243 sq. ft. per person due to program needs for large meeting room for consultants, staff locker & dressing rooms and reception area.

X

E Does lease meet the 4/1000 sq. ft. parking ratio guideline? 4.01/1000 X

F Does public parking and mass-transit exist to facilitate employee, client and visitor access to the proposed lease location? X

2. Capital

A Is it a substantial net County cost (NCC) program? The programs are 7.98% funded by direct billing, 14.68% Fire District Funds and 77.34% NCC. X

B Is this a long-term County program? X

C If yes to 2 A or B; is it a capital lease or an operating lease with an option to buy? X

D If no, are there any suitable County-owned facilities available? X

E If yes, why is lease being recommended over occupancy in County-owned space? X

F Is Building Description Report attached as Attachment C? X

G Was build-to-suit or capital project considered? X

3. Portfolio Management

A Did department utilize CEO Space Request Evaluation (SRE)? X

B Was the space need justified? X

C If a renewal lease, was co-location with other County departments considered? X

D Why was this program not co-located? X

1. The program clientele requires a “stand alone” facility.

2. No suitable County occupied properties in project area.

3. No County-owned facilities available for the project.

4. Could not get City clearance or approval.

5. The Program is being co-located.

E Is lease a full-service lease? X

F Has growth projection been considered in space request? X

G Has the Dept. of Public Works completed seismic review/approval? X

ATTACHMENT B

FISCAL IMPACT/FINANCING OVERVIEW OF PROPOSED AMENDMENT COSTS

2525 Corporate Place, Monterey Park

Existing Lease No. 76323

Proposed Amendment

Change

Area (Square Feet)

10,941

10,941

None

Term (years)

10 years (2/1/2008-1/31/2018) Currently on month-to-month

5 years (upon approval)

+5 years

Annual Base Rent (1)

$271,933 ($24.85 per sq.ft. annually)

$301,972 ($27.60 per sq.ft. annually)

$30,039

Annual TI Reimbursement (2)

$38,541 ($3.52 per sq. ft. annually)

-0-

No TI reimbursement required

Operating Expenses (1)

No Operating expense pass-throughs (Full Service Gross)

No Operating expense pass-throughs (Full Service Gross)

None

Total Annual Lease Costs (2)

$310,474

$301,972

-$8,502 No TI reimbursement required

Rent Adjustments

CPI capped at 5 percent per annum

Step increases of 3 percent per annum

Step increases

Cancellation Provision

At the 72nd, 84th, 96th and 108th month

None

No early cancellation

Summary

Base Rent

Tenant Improvement Cost

Total Due under Lease

Low Voltage Cost

Total Costs for Space

First Year Rental Costs(1)

$301,972

$0

$301,972

N/A

$301,972

Five-Year Rental Costs

$1,603,209

$0

$1,603,209

N/A

$1,603,209

(1) The existing lease is full-service gross. (2) The proposed amendment only has Landlord provided turnkey TIs (landlord’s contribution), no

additional TIs (reimbursable TIs) are included. Original lease had additional TI payments of $3,211.70 per month or $38,540.40 per annum.

ATTACHMENT C

SHERIFF, FIRE, AND ISD 2525 CORPORATE PLACE, MONTEREY PARK

SPACE SEARCH –3 MILE RADIUS

LACO Name Address Ownership

Type Gross SqFt

Net SQFT Vacant

4526

Biscailuz - Administration Building

1060 N Eastern Ave Los Angeles 90063 Owned

16,571

11,428 None

5428 DPSS - Belvedere AP District Office

5445 E Whittier Blvd East Los Angeles 90022 Owned

70,493

48,888 None

5412 PH - Environmental Health Program

4801 E 3rd St. East Los Angeles 90022 Owned

14,848

10,741 None

4364 Probation - East Los Angeles Area Office

144 S Fetterly Ave East Los Angeles 90022, 4849 E Civic Center Way East Los Angeles 90022 Owned

15,584

10,705 None

5863 ISD - Administrative Headquarters


80,309

58,578 None

5870

ISD - Eastern Ave Complex Telecom Branch Building


37,742

28,876 None

A423

Sheriff - Personnel and Recruitment Center

101 Centre Plaza Dr Monterey Park 91754 Leased

37,590

33,831 None

3542

Fire - Administrative Headquarters Building


39,015

24,288 None

3241 East Los Angeles Courthouse

214 S Fetterly Ave East Los Angeles 90022, 4848 E Civic Center Way East Los Angeles 90022

CA - Superior Courts

126,973

68,003 None

X167

Sherman Block Sheriff's Headquarters Building

4700 W Ramona Blvd Monterey Park 91754 Financed

125,000

106,250 None

A327 Office of Managed Care

1100 Corporate Center Dr Monterey Park 91754 Leased

15,280

14,516 None

ATTACHMENT D FACILITY LOCATION POLICY ANALYSIS

Proposed lease: Five-year lease for ongoing work associated with County public safety telecommunications projects– 2525 Corporate Place, Monterey Park – 1st District.

A. Establish Service Function Category – This leased space will support certain telecommunication projects including without limitation, distributed antenna system, console / dispatch system and upgrades, public safety radio replacement /upgrade project, and the Los Angeles Regional Interoperable Communications System (LA-RICS).

B. Determination of the Service Area – The proposed lease will provide County public safety operations and technical teams with office space to continue to perform administrative office functions, and run operational activities, required for the design, deployment, and maintenance of the public safety telecommunications projects.

C. Apply Location Selection Criteria to Service Area Data

• Need for proximity to service area and population: The County public safety

telecommunications projects serve the entire County of Los Angeles. The current office is in a desirable geographic location, centrally located, within 7 miles of downtown Los Angeles, providing a home base to staff and visitors. Visitors are primarily consultants that work collaboratively with the three County Departments. In addition, the LA-RICS project holds its own leased space in the same building, suite 100, allowing for efficient and effective communications relating to system interface and integration.

• Need for proximity to existing County facilities: The LA-RICS County Departments work collaboratively with one another, however they do not need to be co-located with other County departments.

• Need for proximity to Los Angeles Civic Center: N/A

• Economic Development Potential: N/A

• Proximity to public transportation: The location is adequately served by the

LA Metro Bus System line 68 and is within ½ mile proximity to the Interstate 710 freeway and 1-mile proximity to Interstate 10 and 60 freeways.

• Availability of affordable housing for County employees: The surrounding

area provides for some affordable housing and rental opportunities.

• Use of historic buildings: N/A

• Availability and compatibility of existing buildings: This will be a County leased facility available to meet the Department’s ongoing service needs.

• Compatibility with local land use plans: The City of Monterey Park has been

notified of the proposed County use which is consistent with its use and zoning for office space at this location.

• Estimated acquisition/construction and ongoing operational costs: The

initial annual base rent of $301,972 i.e., $2.30 per square foot per month, including parking, and base tenant improvements, will be the costs for the first year of the lease, including utility expenses, such as electricity, gas, water and sewer charges. The proposed lease costs are grant funded, and 77.34 percent net County cost.

D. Analyze results and identify location alternatives

Based upon a review of industry data of comparable available space, it was established that the annual rental range for similar space (including parking costs) is between $27.60 and $33.00 per square foot on a full service-gross basis. Thus, the base annual rental rate of $27.60 full service-gross (including parking) for the proposed lease represents a rate on the low end of the market range for the area. Based upon the space and service needs of County public safety telecommunications projects, the immediate area was surveyed to determine the availability of comparable and more economical site alternatives and was unable to identify sites that could physically accommodate this requirement, without incurring substantially more costs to relocate the County program.

E. Determine benefits and drawbacks of each alternative based upon functional needs, service area, cost and other Location Selection Criteria The proposed lease will provide adequate and efficient office space for County employees and collaborating Departments consistent with the County’s Facility Location Policy, adopted by the Board of Supervisors on July 24, 2012. There are no available buildings in the area that meet Department requirements.

AMENDMENT NO. I TO LEASE NO. 763232525 CORPORATE PLACE, MO TEREY PARK

THIS AMENDMENT NO. 1 TO LEASE AGREEMENT NO. 76323 (“Amendment No.1”) is made, entered and dated as of this _____ day of ______________ 2019 by andbetween EASTGROUP PROPERTIES, LP, a Delaware limited partnership (“Landlord”),and the COUNTY OF LOS ANGELES, a body corporate and politic (“Tenant”).

RECITALS:

WHEREAS, a lease by and between EastGroup Properties, LP, as Landlord, andthe County of Los Angeles, as Tenant, was executed August 21, 2007 (the “Lease”),pursuant to which Landlord leased to Tenant those certain Premises located at 2525Corporate Place, Monterey Park, California consisting of approximately 10,941 rentablesquare feet of office space and 44 non-exclusive parking spaces (the “Premises”);

WHEREAS, the original term of the lease expired on January 31, 2018;

WHEREAS, Landlord and Tenant desire to, among other points, amend the terms ofthe Lease to extend the Term of the Lease, increase the rent, and upgrade the Premisesfor the Tenant’s use; and

WHEREAS, Landlord acknowledges that the terms of this Amendment No. 1 toLease No. 76323 shall not become effective until such time that said Amendment isapproved by the County of Los Angeles Board of Supervisors (Board of Supervisors).

NOW, THEREFORE, in consideration of the foregoing recitals, which are herebydeemed a contractual part hereof and other good and valLiable consideration, the receiptand sufficiency of which are hereby acknowledged and the rents, covenants andagreements herein contained, Landlord and Tenant hereby covenant and agree as follows:

1. TERM: Paragraphs 1(e) and 4.1, TERM, are hereby amended such that the term ofthis Lease is extended to commence on the first day of the calendar month followingthe date of full execution of this Amendment No. 1 to the Lease (“Extension TermCommencement Date”) and terminating at midnight on the day before the 5~”anniversary of the Extension Term Commencement Date, unless cancelled orotherwise terminated in accordance with the provisions of the Lease (the “ExtensionTerm).”

2. BASIC RENT: Paragraph 1(i) is hereby amended such that the monthly Base Rentfor the Extension Term shall be $25,164.30, which is based upon a rental rate of$2.30 per rentable square foot (adjustable only as provided in the Lease asamended).

3. RENT: Paragraph 5, RENT, Sub-paragraphs 5.1, CPI, 5.2, CPI Formula, 5.3,Illustration of CPI Formula, and 5.4, Limitations on CPI Adjustment, are herebydeleted and the following schedule of three-percent (3%) fixed annual rental

HOA. 10243tJ4() 1.1

adjustments is substituted therefor.

Months of MonthlyExtension Term: Base Rent:

1-12 $25,164.30

13-24 $25,919.23

25-36 $26,696.81

37-48 $27,497.71

49-60 $28,322.64

PREPARATION OF PREMISES: Paragraph 33, PREPARATION OF PREMISES, ishereby added as follows:

A. Landlord, within 90 days after receipt of a duly executed copy of thisAmendment No. 1, at its sole cost and expense, shall paint, install new windowblinds, and install new carpet squares and wall base trim, including the furniture lift(removal and replacement of the existing modular furniture), throughout the entirePremises. Landlord shall also install a new kitchen sink. Landlord shall provide thePreparation of Premises work according to Tenant’s specifications, which shall beprovided to Landlord prior to commencement of the work. Landlord shall perform allPreparation of Premises work during weekends and after normal business hours.

In the event Landlord should fail, neglect or refuse to commence work on thePreparation of Premises as required by this Paragraph 33, or fail, neglect or refuseto pursue the Preparation of Premises with reasonable diligence to completion, thenTenant at its sole discretion may perform or cause to be performed said Preparationof Premises and deduct the cost thereof from the installments of rent next due as acharge to the Landlord.

B. Completion:

The parties agree that the completion of the Preparation of Premises shall occurwithin 90 days of receipt of a duly executed copy of this Amendment No. 1, subjectto Landlord’s receipt of Tenant’s specifications. The actual date upon which thePreparation of Premises is completed to Tenant’s reasonable satisfaction shall bereferred to hereinafter as the “Completion Date.”

The Completion Date may be delayed by:

Acts or omissions of Tenant or of any employees or agents of Tenant(including without limitation change orders in the Preparation ofPremises work), or

HO\ 102430401 I

ii. Any act of God which Landlord could not have reasonably foreseenand provided for, or

iii. Any strikes, boycotts or like obstructive acts by employees or agentsof Landlord or labor organizations which Landlord cannot overcomewith reasonable effort and could not reasonably have foreseen andprovided for, or

iv. Any war or declaration of a state of national emergency, or

v. The imposition by government action or authority of restrictions uponthe procurement of labor or materials necessary for the completion ofthe Preparation of the Premises work.

C. Tenant Remedies:

If the Preparation of Premises has notbeen completed within 90daysofreceiptofaduly executed copy of this Amendment No. 1, Tenant may, at its option:

Cancel the Lease upon thirty (30) days’ prior written notice toLandlord; or

ii. Upon thirty (30) days’ written notice to Landlord, commence itself orcause an agent to commence the Preparation of Premises work.

If Tenant elects to commence itself or cause an agent to commence the Preparationof Premises, then:

(1) Tenant, its officers, employees, agents, contractors and assignees,shall have free access to the Premises at all reasonable times for thepurpose of the Preparation of Premises and for any other purposesreasonably related thereto

(2) Rent shall be reduced by Tenant’s total expense in providing thePreparation of Premises, including any financing charges for capitaland a reasonable amount for Tenant’s administrative costs, andincluding without limitation interest at the rate of ten percent (10%).

REPAIRS AND MAINTENANCE: PARAGRAPH 10, REPAIRS ANDMAINTENANCE is hereby amended to add the following:

10.3 Certified Access Specialist: GASp Inspection:

In accordance with California Civil Code Section 1938, Landlord hereby states thatthe Premises and the Common Areas:[Check the appropriate box]

LI Have undergone inspection by a Certified Access Specialist (a “CASp”) andhave been determined to meet all applicable construction related accessibilitystandards pursuant to California Civil Code Section 55.53. Landlord shall provideTenant with a copy of the CASp inspection report and a current disability accessinspection certificate for the Premises within seven (7) days after the execution ofthis Lease.

HOA. 102430401 I

E Have undergone inspection by a Certified Access Specialist and have notbeen determined to meet all applicable construction related accessibility standardspursuant to California Civil Code Section 55.53. Landlord has provided Tenant witha copy of the CASp inspection report at least 48 hours prior to the execution of thisLease. A Certified Access Specialist (CASp) can inspect the subject premises anddetermine whether the subject premises comply with all of the applicableconstruction-related accessibility standards under state law. Although state law doesnot require a CASp inspection of the subject premises, the commercial propertyowner or lessor may not prohibit the lessee or tenant from obtaining a CASpinspection of the subject premises for the occupancy or potential occupancy of thelessee or tenant, if requested by the lessee or tenant. The parties shall mutuallyagree on the arrangements for the time and manner of the CASp inspection, thepayment of the fee for the CASp inspection, and the cost of making any repairsnecessary to correct violations of construction-related accessibility standards withinthe premises.

R Have not undergone inspection by a Certified Access Specialist. A CertifiedAccess Specialist (CASp) can inspect the subject premises and determine whetherthe subject premises comply with all of the applicable construction-relatedaccessibility standards under state law. Although state law does not require a CASpinspection of the subject premises, the commercial property owner or lessor maynot prohibit the lessee or tenant from obtaining a CASp inspection of the subjectpremises for the occupancy or potential occupancy of the lessee or tenant, ifrequested by the lessee or tenant. The parties shall mutually agree on thearrangements forthe time and manner of the CASp inspection, the payment of thefee for the CASp inspection, and the cost of making any repairs necessary tocorrect violations of construction-related accessibility standards within the premises.

The foregoing statement is provided solely for the purpose of complying withCalifornia Civil Code Section 1938 and shall not affect the Landlord’s and Tenant’srespective responsibilities for compliance with any design and construction relatedaccessibility obligations as provided under this Lease or any Work Letter.

RATIFICATION AND CONFIRMATION OF LEASE. Except as specificallyamended or modified herein, each and every term, covenant, and condition of theLease as amended hereby is ratified and shall remain in full force and effect,Landlord represents and warrants as of the date hereof that (a) no defenses oroffsets exist to the enforcement of the Lease by Tenant, (b) neither Tenant norLandlord is in default in the performance of the Lease or any provisions containedtherein, (c) neither Tenant nor Landlord has committed any breach of the Lease, norhas any default occurred which, with the passage of time or the giving of notice orboth, would constitute a default or a breach by Tenant or Landlord under the Lease.

I-bA. I 0243040!

IN WITNESS WHEREOF, this Amendment No. 1 to Lease No. 76323 has been executedon the day, month, and year first above written.

LANDLORD:EASTGROUP PROPERTIES, LPa Delaware Limited Partnership

ByJohn E. TravisVice President

ByRyan Collins

Senior Vice President

ATTEST: COUNTY OF LOS ANGELESDEAN C. LOGAN a body pofltic and corporateRegistrar-Recorder!County Clerk SACHI A. HAMAI

Chief Executive Officer

By: ______________________Deputy By: ________________________

DAVID P. HOWARDAssistant Chief Executive Officer

APPROVED AS TO FORM:MARY C. WICKHAMCounty Counsel

By 4LA.

E-K)A 102430401 I



5/30/2019



First District

DEPARTMENT ISD (on behalf of County Counsel)

SUBJECT Workspace Refurbishment and Remodeling Project

PROGRAM




Total project duration time is estimated to be 6-8 months following board approval.

COST & FUNDING Total cost: $ 844,000

Funding source: Appropriation Adjustment from CP. 87258 to CP 87586.


Explanation: Trial Court – Monterey Park Renovation Project, Capital Project No. 87258, has been completed. The Chief Executive Office is recommending that the $844,000 project fund balance be transferred to Capital Project No. 87586 to fund the County Counsel HOA 6th Floor Library Remodeling Project.

PURPOSE OF REQUEST

The proposed Project includes scope of work that involves a refurbishment and remodeling of an existing space. The Project will also support the Office of the County Counsel’s telework efforts and steps to increase productivity. Funding has been set aside in a Capital Project Number in order to complete the scope of work.


The proposed Project will help to enhance the office’s capabilities, service to the Board of Supervisors, and increase productivity in the office. Currently, the office has approximately 70 attorneys who are teleworking and it is expected that more will be teleworking by June 2019. The telework program aligns with the Board of Supervisor's sustainability and "green" goals, and the telework pilot program reflects a 25% increase in overall productivity. The proposed Project will support the Office of the County Counsel's telework efforts, and the repurposed space would allow for this trend to continue. The refurbishment and remodeling scope of work includes the removal of existing marble walls and the installation of a fire rated window glass system with sliding glass doors. The existing library space will be remodeled to include a reading room, conference rooms, and an open work area. The scope of work also includes re-finishing the floors and repainting the interior walls. The existing suspended ceiling tile system will also be repaired, and the existing HVAC system will be reconfigured, air tested, and balanced to accommodate the remodeled space. The scope of work will also consist of the installation of a wired and wireless networking and telecommunications system with supporting electrical power.


Name, Title, Phone # & Email: • Sokin Yoon, ISD Analyst, 323-267-3438, [email protected]

ØF LOs

County of Los AngelesINTERNAL SERVICES DEPARTMENT

1100 North Eastern AvenueLos Angeles, California 90063

SCOTT MINNIX Telephone: (323) 267-2101FAX: (323) 264-7135Director “Trusted Partner and Provider of Choice”

June 18, 2019

The Honorable Board of SupervisorsCounty of Los Angeles383 Kenneth Hahn Hall of Administration500 West Temple StreetLos Angeles, California 90012

Dear Supervisors:

OFFICE OF THE COUNTY COUNSELCOUNTY COUNSEL HOA 6TH FLOOR LIBRARY REMODELING PROJECT

CATEGORICAL EXEMPTIONESTABLISH AND APPROVE CAPITAL PROJECT NO. 87586

APPROVE PROJECT BUDGET AND APPROPRIATION ADJUSTMENTFIRST DISTRICT -3 VOTES

SUBJECT

Approval of the recommendations will find the County Counsel HOA 6th Floor Library RemodelingProject exempt from the California Environmental Quality Act, establish and approve Capital ProjectNo. 87586, approve the Project budget and appropriation adjustment; and authorize the Director of theInternal Services Department, or his designee, to deliver the proposed Project using Board-approvedJob Order Contracts.

IT IS RECOMMENDED THAT THE BOARD:

1. Find the proposed County Counsel HOA 6th Floor Library Remodeling Project, to be deliveredthrough the use of Job Order Contracts, exempt from the California Environmental Quality Actfor the reasons stated in this letter and in the record of the project.

2. Establish and approve the County Counsel HOA 6th Floor Library Remodeling Project, CapitalProject No. 87586, with a total budget of $844,000.

3. Approve an appropriation adjustment to transfer $844,000 from Trial Court - Monterey ParkRenovation Project, Capital Project No. 87258, to the County Counsel HOA 6th Floor LibraryRemodeling Project, Capital Project No. 87586, to fully fund the Project.

4. Authorize the Director of the Internal Services Department, or his designee, to deliver the CountyCounsel HOA 6th Floor Library Remodeling Project using Board-approved Job Order Contracts.

HOA. 102526629.1

The Honorable Board of SupervisorsJune 18, 2019Page2

5. Authorize the Director of the Internal Services Department, or his designee, to authorize Projectwork orders; to accept the Project and file notices upon final completion of the Project; to releaseretention money withheld pursuant to the applicable provisions of the Public Contract Code; togrant extensions of time on the project, as applicable; and assess liquidated damages asauthorized under Government Code section 53069.85 and the contract specifications.

PURPOSEIJUSTIFICATION OF RECOMMENDED ACTION

Approval of the recommendations will find the proposed County Counsel HOA 6th Floor LibraryRemodeling Project (Project), to be delivered through the use of Job Order Contracts (JOC5), exemptfrom the California Environmental Quality Act (CEQA), establish and approve Capital Project No.87586, approve the Project budget and appropriation adjustment, and authorize the Internal ServicesDepartment (ISD) to deliver the Project using Board-approved JOCs.

The proposed Project will refurbish and remodel what is currently used as the Office of the CountyCounsel Law Library, into conference rooms, reading room, and a multi-purpose open work location.This will not only enable more usage for training, courses, and the library, but the proposed Project willalso allow for additional conference meeting space, telework locations, advanced digital (cloud-based)library services, and overall office growth.

The proposed Project will help to enhance the office’s capabilities, service to the Board of Supervisors,and increase productivity in the office. Currently, the office has approximately 70 attorneys who areteleworking and it is expected that more will be teleworking by June 2019. The telework program alignswith the Board of Supervisor’s sustainability and “green” goals, and the telework pilot program reflectsa 25% increase in overall productivity. The proposed Project will support the Office of the CountyCounsel’s telework efforts, and the repurposed space would allow for this trend to continue.

The refurbishment and remodeling scope of work includes the removal of existing marble walls and theinstallation of a fire rated window glass system with sliding glass doors. The existing library space willbe remodeled to include a reading room, conference rooms, and an open work area. The scope of workalso includes re-finishing the floors and repainting the interior walls. The existing suspended ceiling tilesystem will also be repaired and the existing HVAC system will be reconfigured, air tested, andbalanced to accommodate the remodeled space.

The scope of work will also consist of the installation of a wired and wireless networking andtelecommunications system with supporting electrical power.

Implementation of Strategic Plan Goals

The County Strategic Plan directs the provisions of Goal Ill. Realize Tomorrow’s Government Today,Strategy 111.3 - Pursue Operational Effectiveness, Fiscal Responsibility, and Accountability, Objective111.3.2 Manage and Maximize County Assets and Strategy 111.3.6 - Implement a Workplace of the Future.The recommendations support the Strategic Plan by investing in public infrastructure that will allow staffto maximize the effectiveness of the operations to support delivery of customer-oriented and efficientpublic service and improve the operational effectiveness of an existing County asset.HOA. 102526629.1

The Honorable Board of SupervisorsJune 18, 2019Page 3

Green BuildinglSustainable Design Program

The proposed Project will support the Board’s Green Building/Sustainable Design Program byincorporating design features that will optimize energy efficiency.

The Project will be designed and constructed to comply with Title 24 of the California Code ofRegulations. Title 24 contains building standards to conserve electricity and natural gas in new andexisting buildings within the State. When possible, ISD will document all Title 24 related improvementsthat qualify for Leadership in Energy and Environmental Design (LEED) building points to apply towardfuture LEED certification for the County building.

FISCAL IMPACTIFINANCING

The total cost for the proposed Project is currently estimated at $844,000, which includes design,construction, change order allowance, inspection/testing, civic art fee, and ISD county services.

Approval of the attached Appropriation Adjustment (Enclosure A) will authorize the transfer of $844,000from Trial Court— Monterey Park Renovation Project, Capital Project No. 87258, to the County CounselHOA 6th Floor Library Remodeling Project, Capital Project No. 87586, to fully fund the Project.

Trial Court — Monterey Park Renovation Project, Capital Project No. 87258, has been completed. TheChief Executive Office is recommending that the $844,000 project fund balance be transferred toCapital Project No. 87586 to fund the County Counsel HOA 6th Floor Library Remodeling Project.

Operating Budget Impact

The scope of work consists of refurbishing and remodeling an existing space. Therefore, following thecompletion of the proposed Project, ISD does not anticipate any one-time start-up or additional ongoingcosts as a result of the Project.

FACTS AND PROVISIONSILEGAL REQUIREMENTS

In accordance with the Board’s Local and Targeted Worker Hire Policy, adopted on September 6, 2016,the proposed Project will include a best efforts Local Worker hiring goal of at least thirty percent (30%).The “Targeted Worker” component will not be included as part of the proposed Project.

Pursuant to the Board’s Civic Art Policy, adopted on December 7, 2004 and last amended on August11,2015, the Project is required to allocate one percent (1 %) of the design and construction costs forthe Civic Art Fund, approximately $4,784.

ENVIRONMENTAL DOCUMENTATION

This proposed project to remodel and refurbish the existing County Counsel law library facility deliveredthrough the use of JOCs is categorically exempt from CEQA. The scope of work consists of therefurbishment and remodeling of an existing space and replacement of existing features. Therefore,HOA. 102526629.1


the Project is within certain classes of projects that have been determined not to have a significanteffect on the environment in that it meets criteria set forth in Sections 15301(a) and (f), 15302(c), and15303 of the State of CEQA Guidelines and Classes 1(d) and (i), 2(e), and 3 of the County’sEnvironmental Document Reporting Procedures and Guidelines, Appendix G.

The proposed activities involve negligible or no expansion of an existing use and replacement featureswill have the same purpose and capacity. In addition, based on the records of the proposed Project, itwill comply with all applicable regulations, it is not in a sensitive environment and there are nocumulative impacts, unusual circumstances, damage to scenic highways, listing on hazardous wastesite lists compiled pursuant to Government Code section 65962.5, or indications that it may cause asubstantial adverse change in the significance of a historical resource that would make the exemptionsinapplicable.

Upon the Board’s approval of the recommended actions, ISD will file a Notice of Exemption with theRegistrar-Recorder/County Clerk in accordance with section 21152 of the California Public ResourcesCode.

CONTRACTING PROCESS

The Project will be delivered using an ISD Board-approved as-needed consultant for the design, JOCsfor the refurbishment and remodeling work, and the Telecommunications Equipment and ServicesMaster Agreement (TESMA) for the installation of the wired and wireless networking andtelecommunications system. The standard Board-directed clauses, including those that provide forcontract termination, renegotiation, and hiring qualified displaced County employees are included in theJOC agreement.

The JOC contractor who will perform the work is required to fully comply with applicable legalrequirements, which among other things, include Chapters 2.200 (Child Support Compliance Program)and 2.203 (Contractor Employee Jury Service Program) of the Los Angeles County Code, and Section1774 of the California Labor Code pertaining to payment of prevailing wages.

For this Project, ISD has made the determination that JOC is the most appropriate contractingmethod to perform the tasks involved. Specifically, to the extent the project entails repair,refurbishment, remodeling, or alteration, and the cost of such project exceeds $50,000, such projectwould have to be performed via a competitively-procured construction contract, such as JOC, not byCounty employees, due to the “Force Account” limitations set forth in the Public Contract Code.

In addition, ISD currently administers, through a Master Agreement that your Board approved onOctober 3, 2017, a TESMA program that provides a pool of readily available, prequalified providers oftelecommunications equipment and services to help ISD and County departments effectively obtainequipment and services to fulfil their telecommunications needs.

HOA.102526629.1


IMPACT ON CURRENT SERVICES (OR PROJECTS)

Approval of the recommended actions will have no impact on current County services or projects.County staff at the Project area will relocate to a temporary work site.

CONCLUSION

Please return one adopted copy of this Board letter to the ISD Facilities Operations Service, the ChiefExecutive Office, Capital Programs Division, and the Office of the County Counsel.

Respectfully submitted,

Scott MinnixDirector

SM: S H: ME: CM: sy

Enclosure

c: Executive Office, Board of SupervisorsChief Executive OfficerOffice of the County Counsel

HOA.102526629.1

ENCLOSURE A

PINK(1)BOARD OF SUPERVISORS

OFFICIAL COPYBA FORM 01312019

June 24, 2019

COUNTY O~ LOS ANGELES

REQUEST FOR APPROPRIA11ON ADJUSTMENTDEPARTMENT OF CHIEF EXECUTIVE OFFICER

AUDITOR-CONTROLLER:THE FOLLO~IING APPROPRiATION ADJUSTMENT IS DEEMED NECESSARY BY THIS DEPARTMENT. PLEASE CONFIRM THE ACCOUNTING ENTRIES AND AVAILABLE

BAL4NCES AND FORWARD TO THE CHIEF EXECUTIVE OFFICER FOR HER RECOMMENDATION OR ACTION.

SOURCES

ADJUSTMENT REQUESTED AND REASONS THEREFOREFY 2018-19

3-VOTES

USES

TRIAL COURTS

TRIAL COURT-MONTEREY PARK RENOVATIONA01-CP-6O14-55047-87258CAPITALASSETS-B&IDECREASE APPROPRIATION 844,000

COUNTY COUNSELCOUNTY COUNSEL HOA 6TH FLOOR LIBRARY REMODELINGA01-CP-6014-65025-87536CAPITAL ASSETS - B & IINCREASE APPROPRIATION 844,000

SOURCES TOTAL $ 844,000 USES TOTAL $ 844,000

JUSTIFICATION

Reflects the transfer of funding in the amount of $844,000 from the Trial Court Monterey Park Renovation, Capital Project No. 87258, to County

Counsel HOA 6th Floor Library Remodeling Project, Capital Project No. 87S86, to fully fund the Project.

REFERRED TO THE CHIEF ACTION

EXECJTIVE OFFICER FOR--- /L~i’ RECOMM~DAT1ON

AUDITOR-CONTROLLER BY

BA. NO. ~ 9 DAT~2zf~y/ ~ ~‘ I?

AUT4bRIZED ~N~’URE AmirAlam, CEO Manager

CHIEF EXECUTIVE OFFICER

BOARD OF SUPERVISOR’S APPROVAL (AS REQUESTED/REVISED)

/—APPROVED AS REQUESTED

APPROVED AS REVISED

county of los angeles chief executive office operations...

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