county’s 2017 summer day camp parent pack · of. if your card is declined 3 times during the...
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Thank you for choosing us for your child’s summer adventures!
SUMMER DAY CAMP
Table of Contents:
Welcome Letter 3
Registration Information 4
Payment Information 5-6
Program Specifics 6-7
Arrival and Departure/Extended Day/Lunch 8-9
Preparing for a camp day 10
Transportation/Discipline policy 10-11
Medical Policy 12-13
Online Payment Process 14
Changes/Cancellation Form 15
Automatic Payment Form
Medical Authorization Form
YMCA of Gloucester County Contact Information:
Main Phone Number: 856-845-0720
Registrar: Shannon Loomis [email protected] g
Camp Manager: Shaquita Walker [email protected]
Senior Manager of Youth Development: Alissa Santos [email protected]
Director of Social Responsibility
& Youth Development: Kathy Rhead-Narvaez [email protected]
Follow us on Facebook, Twitter and Instagram: @ymcagloco
Each week your child is in camp you will receive a welcome to camp week email and a
recap of the week so you will know what fun your child is experienced
Summer Day Camp 2017
Welcome to the YMCA of Gloucester County’s Summer Day Camp! We are committed to providing the best
possible camp experience and memories for your child. We hope that this packet will help to familiarize you
with some of the important policies and procedures used at camp. We believe that the camping experience
can be greatly enhanced through communication and preparation before and during the camp session.
Please take a few minutes to review the information contained in this packet.
Talking to your son/daughter about their upcoming camp adventure is a very important first step in
preparing for camp. Life at camp is different from the routines and patterns of home and school. Setting a
positive tone and clarifying expectations can really help your camper to make this adjustment. Your camper
will have the opportunity to meet new friends and explore creativity, teamwork and leadership in a wide
range of physically active programs that influences lifelong healthy living.
We are excited to offer many new camps this year! These include; Pioneers, Explorers, Pathfinders and
Trailblazers, Boys Rule, Girl Power, Cheerleading camp, and flag football! We also have our adventure week
that extends the summer fun with trips everyday along with our returning favorites will ensure endless
options for each camper in 2017. We also offer camp-add ons during our aftercare extended day program
to give campers the opportunity to enroll in some classes we offer here at the Y such as swim lessons and
We have planned a camp that is exciting and action packed. Our goal is to introduce children to as many
new experiences as possible and help each child feel comfortable and secure in a fun, safe camp
environment. Our weekly camp themes create an atmosphere of fun and learning at the same time. The
themes guide the weekly activities like arts & craft, S.T.E.M, nature exploration, games, contest, and team
building activities. Special events this summer will include a color run, dance parties, talent shows, large
inflatable water slides and more. We want to include families as much as possible with camper updates and
flyers to share all the fun we are having at camp. We encourage all to join us for our family nights to meet,
chat and have fun with our camp staff and campers.
Our camp staff comprised of teachers, students, athletes and YMCA professionals. Counselors are selected
for their skills, enthusiasm, a dedication to building strong kids. All summer camp staff members complete
an extensive pre-camp training that includes character development, age appropriate activities, program
planning, positive discipline, first aid/ CPR and AED, water safety, emergency procedures, child abuse
prevention and recognition.
As you read this handbook, you will gain a better understanding of how our program operates. This will help
prepare you and your camper for a safe and fun camp experience. Thank you for choosing the YMCA of
Gloucester County for your child’s Summer Day Camp experience! Let the fun begin! #BestSummerEver
We are proud of our Summer Camp programming and the opportunities it offers your child for adventure
and social growth. Our goal is to create a fun environment and instill core values that help children flourish
physically, mentally and spiritually so that they may achieve their greatest potential. Along the way
campers will build friendships, master skills and appreciate diversity while having a FUN. LOUD. AND
AWESOME SUMMER! Please read all of the following information regarding the policies and procedure of
All Inclusive Camp
The YMCA of Gloucester County encourages and supports the inclusion of individuals with disabilities in all
programs and services. Inclusion within our Summer Camp program means that individuals with disabilities
are welcome to participate in the same camps as their non-disabled peers. Some minimum eligibility
requirements (age, level of participation) must be met in order to participate. Contact our Camp Manager for
The YMCA welcomes volunteers into our programs for many different activities. Summer camp welcomes
individuals who want to come in and teach or assist with running camps wide range of activities.
Applications are available at the Welcome Center. Background checks are required to be considered for
POLICIES AND PROCEDURES
Each child attending Summer Camp at the YMCA of Gloucester County must have, at minimum, Youth
Program membership to attend camp. This membership must remain current throughout the time the child
is in camp.
Campers are not considered registered until the week is paid in full and the required paperwork is received
and signed by parent/guardian. A deposit for each week is required at the time of registration and the
remaining balance will be due two weeks prior to the start of the registered camp week. Registration is
first come first served basis and will be closed once the maximum has been reached. Please bring completed
Camper Registration applications and a copy of current immunization records to the YMCA of Gloucester
County. Registration will not be accepted by telephone, by mail, or online.
Payments and registration will not be accepted after 12:00pm on the WEDNESDAY prior to the camp week
desired, without Camp Manager approval.
A $25.00 deposit is required for every week you are registering your child. Deposits are due at the time of
registration. ALL Deposits are non-refundable.
Any remaining camp fee balances are due two weeks prior to each registered camp week. Failure to do so
will result in a $30.00 late fee charge. If the late fee and balance have not been paid by the designated due
date, your reservation will be given to the next person on the waiting list.
Payment Schedule is as follows:
Camp Week Total Balance Due Camp Week Total Balance Due
Week1: June 19 –23 Monday, June 5th Week 2: June 26– June30 Monday, June 12th
Week 3: July 3 – 7 Monday, June 19th Week 4: July 10 – 14 Monday, June 26th
Week 5: July 17– 21 Monday, July 3rd Week 6: July 24– 28 Monday, July 10th
Week 7: July 31 – Aug. 4 Monday, July 17th Week 8: Aug. 7 – 11 Monday, July 24th
Week 9: Aug. 14 – 18 Monday, July 31 Week10: Aug. 21– 25 Monday, August 7th
Week 11: Aug. 28 – Sept.1 Monday, August 14th
*Facility closed on Tuesday July 4th.
We have an easy payment plan with the use of your credit card/bank card (with credit card logo). This
system has been set up to ensure that you do not accrue late fees for the Summer Day Camp Program. Your
card will be charged on your payment’s due dates. Please fill out the Easy Payment form provided in this
packet and bring it in to the YMCA of Gloucester County. This paperwork cannot be mailed in. If the card is
declined, the parent MUST come in to pay by the close of business that day. If payment is not made by the
close of business, you are responsible for the late fee and will lose your spot and deposit if not taken care
of. If your card is declined 3 times during the summer, you must choose a different method of payment.
Online Payment Service Option
Please visit www.ymcagloco.org, click on the Camps’ page and follow the link to register for the online
payment service. If you have used the YMCA’s online payment before, your account is already set up. If you
have never been on our online pay center, please allow 2 business days to get this set up. You will be
responsible for all late fees if you attempt to set up your account the day before or day of a due date.
Please see the enclosed form for instructions on how to get this set up.
When you provide a check as payment, you authorize the YMCA of Gloucester County to either use
information from your check to make a one-time electronic fund transfer or to process the check as a check
transaction. If the electronic fund transfer cannot be completed due to insufficient funds, we will impose a
one-time insufficient funds fee against your account, which will be collect by electronic transfer.
You will also be responsible for any fees imposed by your bank institution. Please Note: Any check that is
given to the YMCA must be accompanied by a license. Starter checks are not accepted.
Financial Assistance may be available to those who are in need of any assistance. Assistance is awarded
based on the need demonstrated by household income and/or extenuating circumstances and the YMCA
funds available. Monies used to fund Financial Assistance are made possible through charitable donations
made to our Annual Campaign. Contact the camp registrar or visit ymcagloco.org for an application. All
required paper work must be submitted by April 16th.
Multi-Child Family Discount
We offer a 10% second child discount for siblings living in the same household per registered camp week.
Families with more than three children will be evaluated on an individual basis. To receive this discount,
family members must be registered for the same week and days. Please Note: Discount does not include
Week 11 or any Specialty Camps.
Changes and Refunds/Credits
All membership fees and camp week deposits are non-refundable. There is a $25.00 processing fee for
switching camp weeks and/or days. In order for a change to be made to an existing camper’s registration
after June 1, 2017 , a change request form must be filled out by a parent/guardian and approved by the
Camp Manager. Under no circumstance will changes be made without the form filled out. There are no
refunds for missed days, illness (without a medical note), vacations or dismissal for disciplinary reasons.
Cancellation of camps or specialty programs due to low enrollment may be credited with the approval of
Tax ID Number
Summer Day Camp 2017 does not provide an itemized statement for tax purposes. We suggest that you
keep a copy of your receipts as an accurate account of your childcare expenses, or print them from your
account online. We have provided you with our taxpayer ID number -21-0649032 for the Child Care
Camp Program Information
Hours of Operation
The regular camp day begins at 9:00 a.m. and ends at 4:00 p.m. During these hours, campers will
participate in their scheduled activities (sports, S.T.E.M, games, nature exploration, arts and crafts,
swimming, etc.). Extended day car options are available for additional fees. During the hours of 7:00 a.m.
and 9:00 a.m. and 4:00 p.m. and 6:00 p.m. campers will engage in small group activities and games.
Parents are encouraged to bring child(ren) on time the beginning of each day and picked up promptly at
the end of the day.
Camp Daily Activities
The start of the day will consist of an all-camp activity each morning open ceremony. Campers will be
grouped according to grade. Throughout the week, campers will experience game time, creative arts, nature
exploration, water safety instruction and special events that are planned around the specific theme of the
Communication with Camper Families
Phone: Please provide us with the phone number you would like us to use to contact you for
accidents/incidents with your child, emergency closings, and other information we deem important.
Personal Meetings: If there is an issue you would like to discuss with the Camp Manger or Unit Director,
we will arrange meeting times with the necessary parties. We may also request a personal meeting with
you, if necessary.
Email: Please provide us with the email address you would like us to use to contact you for any update
and important information. We will also provide camp updates and photos to share the memories.
Camp is primarily held outside every day. Dress your child(ren) according to weather conditions. For the
safety of your camper, sneakers or closed toed shoes are required. Please provide sunscreen, hats and
insect repellent as additional protection. Sandals only to be wore on the pool
Day Camp Continued Programming
Water Safety Instruction
Water Safety Instruction (WSI) is a big part of the YMCA Summer Day Camp Program. All groups ( Rookies ,
Pioneers, Boys Rule, Girl Power and Explorers ) will have a 30-minute WSI class, 3 days a week (Mon., Tues.,
Thurs.); Friday is Recreational Swim. Each week we work on swimming skills, personal safety, and rescue
skills using a student-centered approach. We use experienced camp staff, instructors and certified guards
in an appropriate student/teacher ratios to ensure a safe environment (pool rules are strictly enforced), and
fun classes while incorporating the YMCA values of caring, honesty, respect, and responsibility.
Please note: Camp Pathfinders and Trailblazers will have recreational swim 4 days per week
Weekly Field Trips
All campers will attend a field trip every Wednesday. A reminder of the field trip’s location will be given
every Monday. Field trips are included in the price of camp. Please provide a non-refrigerated lunch and all
proper attire is encouraged to be worn on trip days.
Day Camp Add-Ons
Take advantage of extra enrichment classes and programs offered !
Swim Lessons: At the YMCA our swim lessons are taught in a safe, supportive environment. Children learn
both swimming strokes and basic water safety techniques. No matter your child’s swim ability, they will get
the skills they need taught to them. Children will be escorted to their swim lessons directly after camp. If
the child is not in extended day, child must be picked up at the pool. Extended day children can be picked up
in extended day. Lessons will run Monday thru Friday; weeks 1 thru 10 of camp 4:15pm-4:45pm
Price: Extended Day Participants: $35/week Non-Extended Day Participants: $50/week
Karate: Our Martial Arts Program will be offered once a week to camp families from 4:30pm to 5:30pm. No
need to rush to get your child to their class, we will pick the children up from camp and drop them back off.
Our Martial Arts program helps teach your child discipline and self-control. It keeps them active and
teaches them life lessons. Price: Extended Day Participants: $50/week Non Extended Participant: $65/week
This is a chance to try new sports or enhance your skills and enjoy more adventures. Specialty sports like
flag-football, basketball, dance, soccer and cheerleading are designed to provide your children of all ability
levels the opportunity to improve their skills and learn new ones. We also offer an adventure week which is
designed for extended summer fun with trips every day during week 11 of camp. Please note that these
camps are not included in the regular camp cost and must be paid in full when registering.
Camp Arrival & Dismissal
Regular Camp Day – Campers should arrive between 8:45- 9:00 am. ALL Campers/Guardians are to go to the
Sign-In tables located at the basketball courts opposite the buildings main entrance upon arrival. You will
be directed to go to a table (labeled by camp group) to sign in your camper. Once signed in, campers will go
to their designated camp group with their counselors on the basketball courts . Sign-in will be located inside
the facility due to inclement weather. After 9:00am arrivals must be signed in at the Welcome Center with
an authorized camp staff member.
Attendance will be taken on a daily basis and for safety reasons, it is important that we know when your
child is not in camp. Please call the YMCA of Gloucester County or email Shaquita or Kim to inform us of
your child’s absence, you may leave a message at any time.
Extended Day Arrival - (Services must be paid for upon enrollment.) Campers may arrive between the hours
of 7:00 – 8:45 am. ALL Campers/Guardians are to go to the Sign-In tables in the Tennis courts located
behind the building upon arrival. You will be directed to go to a table to sign in your camper. In the event of
inclement weather, Extended Day will be held in the facility.
All: Campers MUST be signed in by a parent/guardian at the sign in table every morning. Please do not drop
campers off and drive away.
Regular Camp Day Dismissal – All individuals that have been designated as an Authorized Pick-Up Person
will be given a personalized key card. Campers will be available for pick up at 4:00pm and MUST be signed
out by an authorized pick up person. The pick-up location will be at the sign out tables located on the
basketball courts. At this time, you will be asked which camper(s) you are picking up and for your authorized
pick-up key card. Parents/authorized pick up person MUST show key card with their name on it along with a
photo ID (driver’s license) when signing their camper out of camp. The name on the key card MUST match
the name on the photo ID. For the safety of all campers, individuals picking up their campers will not be
allowed behind the sign-out tables. Once signed out, campers will be called and escorted to you at the sign
out tables for departure. Please note: only those with Authorized Pick Up Key Cards will be permitted to
take campers home. ALL individuals picking up campers must be prepared to show photo ID.
Campers that is picked up later than 4:01pm (YMCA time) will be charged $1 (per child) for every minute you
are late and MUST be paid to the YMCA’s Welcome Center at the time of pick up. If you are readily late
picking up your child, the child may be suspended from camp. Failure to sign Late Pick Up Form may also
result in a suspension/expulsion.
Extended Day Dismissal - (Services must be paid for upon enrollment.) Campers may be picked up between
the hours of 4:00 – 6:00pm. All authorized pick-up individuals will be given a personalized pick-up key
card. The pick-up location will be at the sign-out tables located on the tennis courts. At this time, you will
be asked which camper(s) you are picking up and for your authorized pick-up key card. Parents/authorized
pick up person MUST show key card with their name on it along with a photo ID (driver’s license) when
signing their camper out of camp. The name on the key card MUST match the name on the photo ID.
For the safety of all campers, individuals picking up their campers will not be allowed behind the sign-out
tables. Once signed out, campers will be called and escorted to you at the sign-out tables for departure.
Campers that are picked up later than 6:01pm (YMCA time) will be charged $1 (per child) every minute that
you are late. If you are readily late picking up your child, the child may be suspended from camp. Failure to
sign Late Pick Up forms may also result in a suspension. Payment for late pick up must be made at the
Welcome Center the day of the offense. Campers MUST be signed out at the sign-out table every day. In
the event of inclement weather, Extended Day will be held in the facility.
Authorization on the Release of Children
We will not release a child to anyone that is NOT listed on the authorized contact form. A child will not be
released to anyone under the age of 18 without a written consent . If there is someone prohibited from
picking up your child, we must have legal documents stating the restrictions. Please do not be offended if
our staff asks for ID. This procedure is to ensure the safety of your child. Whether we already know you or
not, you must bring your ID to the sign in/sign out table at all pick up locations.
Please Note: If your child needs to be picked up by someone who is not on the authorization list, you must
We will only take permission given in written form. People that have been authorized to pick up your child
are held responsible to inform you of any messages concerning your child in the program.
If a child must leave camp for any reason, a written notice signed by the parent/guardian must be given to
the camp counselor that morning. Campers will not be dismissed prior to 4:00 pm without a written notice
signed by the parent. The children are in constant motion during the day. When picking up, please come to
the Welcome Center and a staff member will get your child from their group. Early dismissal must be before
3:30pm. Campers will not be released between 3:30pm-4:00pm. During that, time camps and staff are
transitioning from their last activity to the proper locations for dismissal at extended day or parent pick up.
Each camper has a choice to either bring in a lunch or purchase lunch daily expect trip days. If lunch is
purchased, the price is $6.00 per day. If your child needs a special drink, please send it with them. The
Camp is not responsible for refrigerating lunches, so please prepare lunches accordingly. Lunches will not be
available to purchase on WEDNESDAY. Helpful Hint: Frozen juice boxes or water bottles can be used to help
keep lunches cold throughout the day , lunches cannot be microwaved. Campers will also have the option to
purchase snacks from our camp’s snack bar; items at the snack bar range $.25 – $2.00.
Purchased Lunch Procedure:
You will be provided with a lunch envelope for your camper(s) for every week he/she are enrolled. Please fill
in all information (campers name, camp group, camp week, lunch choice and total amount enclosed) provided
on the Lunch Envelope. Seal all lunch money in the envelope and give to the counselors at the morning sign
in tables. Envelopes will be collected at the sign in tables every Monday. Lunches are pre-ordered for the
week, so there are no refunds for absences. Campers without a lunch will be given a purchase lunched.
Parents must pay the following day the camper attends camp.
The campers are outside for the majority of the day, therefore the sun is a concern for us at camp. We are
committed to making sure your child is safe from the sun. The counselors, camp coordinators, and all camp
personnel are not permitted to place sun block on the campers; however, counselors will remind campers to
place sun block on themselves. With a written consent, counselors can assist with sunscreen throughout the
day. Parents should supply their own sun block marked with the camper’s name.
What campers should wear to camp?
Campers need to dress appropriately and comfortably for camp. Please dress campers in shorts, t-shirts,
socks and sneakers or closed toed shoes. We encourage swimsuits to be worn under the clothes. We
recommend placing a spare pair of undergarments in your camper’s bag as they will remove the swimsuit
when water safety instruction is done.
What should campers bring to camp?
Each camper that is attending Camp should have their own bag with their belongings (every group travels to
different locations at different times, therefore sharing of bags are not permitted). The YMCA of Gloucester
County nor staff are not responsible for any lost or stolen items.
What to bring: (Please label all belongings)
• Backpack • Swimsuit • extra under garments • Towel
• Water Bottle • Sunscreen (lotion only) • Plastic bag (for wet clothes) • Swim
shoes/flip flops (for pool only)
• Lunch (refrigeration is not provided and non-microwavable )
• A Great Attitude!
What NOT to bring:
• Video Games/all electronics • Cell phones
• Collector/trading cards • Heely’s
• Personal items of value • A Bad attitude
Items not permitted in camp will be taken and an authorized pick up must retrieve it from the Unit Director
at the end of the day. The YMCA is not responsible for lost, stolen, or damaged items while with the camper
or camp staff.
We will offer Transportation to, and from, Logan Township park on Township line Road. Campers registered
for transportation can be dropped off between 7:00am – 7:30am. The bus will leave promptly at 7:30 am. It
is the responsibility of the parents/guardians to get the camper to camp if they arrive late. Campers
registered for transportation will attend Extended Day until 5pm and then will be transported back to Logan
Park for pick up. All campers must be picked up from the park between 5:30pm – 6:00pm. We will be
located at the Pavilion. *Transportation cost includes extended day before and after care.
Summer Camp Discipline Policy
It is the YMCA’s goal to provide a healthy, safe and secure environment for all day camp participants.
Children who attend the program are expected to follow the behavior guidelines based on the four core
values and to interact appropriately in a group setting.
As stated in the New Jersey Youth Camp Safety Act Standards 8:25-2.4a.
a. Policies and procedures for discipline of a child shall be clearly stated and
furnished in writing to all employees of the camp. A child shall not be deprived of
food, isolated or subjected to corporal punishment or abusive physical exercise
as a means of punishment wither by staff or by another camper.
b. Reasonable grouping according to age and the capabilities of each child shall be
observed in all activities, including contact sports.
• We will CARE for ourselves and for those around us.
• HONESTY will be the basis for all relationships and interactions.
• We are RESPONSIBLE for our own actions.
• We RESPECT each other and the environment.
At times campers may behave inappropriately. Some of their behaviors may even be harmful to themselves
or others. In order to preserve the safety of the children, these behaviors must be controlled.
When a camper does not follow the behavior guidelines, we will take the following steps:
1. Staff will redirect the camper to more appropriate behavior.
2. The camper will be reminded of the behavior guidelines and day camp rules, and a discussion will
take place. Age appropriate time outs when needed.
3. If the behavior persists, a parent will be notified of the problem.
4. The staff will document the situation. This written documentation will include: what the behavior
is; what is believed to have provoked the problem; and the corrective action taken. Parents will
be notified by a note, phone call and/or conversation during Camper Sign In/Out if the negative
behavior becomes a concern.
5. If a child’s behavior at any time validates the “hands off”* policy threatens the immediate safety
of them, other children, or staff, the parent may be notified and expected to pick up the child
6. Continuous disruptive behavior may result in 1-3 day suspension from the Summer Camp
7. Expulsion from the Summer Camp program will be considered if a camper’s disruptive behavior
cannot be redirected.
* The “hands off” policy is where someone is placing his or her hands on someone else and is in danger of
being physical hurt
**The YMCA reserves the right to suspend any child from the program if necessary.
For the safety of all children at camp, physical fighting is absolutely prohibited and will not be tolerated.
Therefore, any fighting offense may result in immediate suspension from the program. We have Zero
Tolerance for fighting. Fighting includes shoving, pushing or touching another person in attempt to defend
his/herself against or to overcome, defeat, or destroy someone.
Weapons of any kind or threat of using or possession are strictly prohibited. Parent/Guardian will be
notified in the event that a threat or weapon is found. The appropriate action will be taken by the Camp
Directors, which may include notifying local police. Possession of a weapon and/or threat will result in
immediate suspension or expulsion.
If your child continuously displays inappropriate behavior (i.e. fighting, stealing, bullying, abusive language,
etc.), he/she may be dismissed from participating in camp indefinitely. Payment for suspended or expelled
camp weeks is not refundable.
Our camp has a full time Health Director on duty to attend to our daily health care needs. The YMCA of
Gloucester County meets and exceeds all state requirements so that we may provide the safest program
available. We need your cooperation in keeping our camp a healthy place for children. In order to insure
this, we need you to watch for signs or symptoms of illness that can be contagious. In order to prevent
illness from being spread to campers, we require you to observe the Policy on the Management of
Communicable Diseases. If any of the following symptoms occur at camp, you will be called to take your
child home. Upon notification, we require that your child be picked up within one hour.
• Severe pain or discomfort • Acute diarrhea • Ear or throat infection
• Episodes of acute vomiting • Elevated oral temperature of 100 degrees Fahrenheit
• Sore throat or sever coughing • Yellow eyes or jaundice skin
• Red eyes with discharge • Infected untreated skin patches
• Swollen joints • Visibly enlarged lymph nodes
• Stiff neck • Blood in urine
• Skin rashes lasting longer than 24 hours
• Contagious diseases such as measles, chicken pox, mumps, rosella, pink eye, or impetigo (we would
appreciate a call notifying us so we can pass the information concerning potential exposure on to the
• Unusual behavior; for example, extreme lethargy, refusing food or drink. Parents will be called.
A child who contracts any of the following excludable communicable diseases may not return to camp
without a note from the child’s health care provider stating that the child has been diagnosed and presents
no harm to himself / herself or others.
If your child has a known medical condition (asthma, diabetes, seizure disorder, food allergies etc.) please
be sure the Health Director knows what to do if a situation should occur during Camp hours.
TABLE OF EXCLUDABLE COMMUNICABLE DISEASES
Respiratory Illness Gastro-Intestinal Illness Chicken Pox Giardia Lambia*
German Measles* Hepatitis A* Hemophilus Influenza* Salmonella* Measles* Shigella*
Mumps* Meningococcus* Contact Illness Strep Throat Impetigo Tuberculosis* Lice
Whooping Cough* Scabies
*Report diseases, as specified in N.J.A.C. 10:122-7, 10(a). If your child is exposed to any of the above diseases at
camp, you will be notified in writing
To return to camp they must be:
Free of symptoms (i.e. vomiting, diarrhea, fever) for twenty-four hours
On the appropriate medication for twenty-four hours
If the Health Director deems necessary, your child may not be allowed to return the day after they were
sent home. When they return, a note from your health care professional stating the diagnosis, if
appropriate, that your child is not contagious and/or that your child may return to the camp may be
Injury If emergency medical care is necessary, any of the following steps might be taken:
1. Attempt to contact parent or guardian.
2. Attempt to contact person on the emergency form.
3. An ambulance or paramedics may be summoned.
4. Take child to hospital if no responsible person can be reached.
The Health Director will treat medical emergencies – minor injuries, i.e. scrapes, cuts, bug bites and illness.
Be sure your emergency phone numbers are up to date. Injured campers will be transported to Inspira
Hospital by emergency vehicle for treatment and the parents will be called until reached. Please know that
emergency action plans are in place and will be practiced on a regular basis.
Distribution of Medication
Prescription medication and non-prescription shall be administered only after receipt of a signed medical
authorization form from the camper’s parents or guardian. Parents must provide any cautionary information
specific to the medication. Make sure that any medication is available and that the appropriate forms are
complete for the use of it. Please give medication directly to the Health Director, Camp Manger or Unit
Directors. In the event that your child needs medication on a daily basis, our Health Director will administer
the medication. If our health director is absent for any reason a designated staff person will administer the
medication. We will reserve the right to decline administering medication if we feel we cannot properly
administer it. Health Policy in the case of an injury occurring at camp, the camper’s own personal insurance
will cover medical expenses. The YMCA of Gloucester County will cover expenses beyond your coverage
after deductible has been met. The YMCA does not provide medical insurance.
Whenever your child is to be given prescription medication, you must provide the Camp Health Director a
completed Medication Authorization Form. All medication shall be labeled and stored in the original
prescription container accompanied by the doctor’s direction with the child’s name on it. Medications shall
be stored in a secure area that is inaccessible to campers.
All non-prescription medications will be kept away from the campers and in the Health Director’s
possession. This includes ‘innocuous; over the counter products such as: cough drops, aspirin, and cold
medications. We treat these as ‘medications’ and they can only be administered by the Health Director or
person authorized staff member. The child will not be given any medication without any of the above
information. The Medical Authorization Form is located in the end of the packet..
Please Note: Campers are NOT permitted to carry any form of medication including over the counter
medicine with them while on camp grounds or field trips. ALL medication must be given to the Camp Health
Director and all instructions on how medicine is to be administered MUST be in writing (via the Camp
Medical Form). This is for the health and safety of your child… NO EXCEPTIONS!!!
Campers are not permitted to attend camp without a completed medical history (part of the registration
packet), including immunization records. A physical is not required. Children who obtained an strict plan for
a diagnoses of any kind that must be followed during summer camp must be provided to the Health
Weekly Online Payment Process
Paying Your Weekly Balance Instructions:
1. Log on to www.ymcagloco.org
2. Click Camps…
3. If you know your login and password, go to #6. Otherwise, click on “Retrieve Login”
4. Enter your email address. This is the address we must have in the system before you are able
to register online. If you have not given your address to the Welcome Center, you will not be
able to use the online registration. Please Note: your address will not be given to anyone else
and will be used for YMCA purposes only.
5. You will be emailed your user name and password.
6. Enter your login and password and select Submit.
7. Select Pay Outstanding Balances.
8. Choose the week(s) you are paying for and enter the amount you are paying. Click Save.
9. You will be taken to the Checkout Screen.
10. Click the “+” to the left of the participants name to see the details of the transaction.
11. If you have a credit, you will see a “Credit” box. If you would like to use the credit, click on it.
Then click on “Use Online Credit” and enter the amount of credit you would like to use in the
Credit Amount box.
12. Click Submit.
13. You will be asked for your credit card information. Our site is secured by PayPal, so all
information is safe.
- Your online information will reflect the registration given to the Camp Registrar. You will only
be allowed to pay outstanding balances on your online account.
- If you do not have an email on file you must contact the YMCA via email or phone to set up
your account. It will take 2-3 business days for your account to become active online.
- Payments are due by the due date.
- If program is past the due date, you must include the Late Fee with your online payment. If you
do not pay the late fee, you have not paid the entire fee due for that upcoming week of camp
this will be reflected on the upcoming camp roster for that week. Payment must be received in
full (including late fee) to be admitted into the program for the upcoming weeks.
YMCA of Gloucester County
Day Camp Change Form (Please complete one form per child)
Camper’s Name___________________________ Birth Date____/____/____ Grade Entering______
Parent/Guardian’s Name___________________________ Phone #________________________
All refunds/cancellations must be submitted 2 weeks prior to the week of the requested change.
I would like to (please check applicable box):
Add: Add Policy: Non-Refundable deposit is due. Full payment is due if request is after the payment due date.
Week #: ____________ Week #: ____________
Ext. Day / Transportation Week #: _________ Ext. Day / Transportation Week #: _________
Cancel: Cancelation Policy All but the $65.00 Youth Program Membership and non-refundable deposit for each week will
be refunded. Refunds take 2-4 weeks to process.
Week #: ____________ Week #: ____________
Ext. Day / Transportation Week #: _________ Ext. Day / Transportation Week #: _________
Switch: Transfer Policy- There is a processing fee of $25.00 for each week transferred or days switched. Switched Days
must be approved by Camp Director.
Please Note: Days / Weeks may not be switched after the payment due date. NO EXCEPTIONS!
Transfer From Week #: _______________ Transfer From Week #: _______________
To Week #: _______________ To Week #: _______________
I authorize the above changes to my child’s account. I understand the refund / credit policy and
understand the above stated information is a ‘request
Parent/Guardian Signature_____________________________________ Date___________________
Easy Payment Form Camp GloCo
In effects to make registration more convenient, we have installed an easy payment plan with the
use of your credit card/bank card. This system will help set up to ensure that you do not accrue
late fees for camp. Our camp registrar will charge your card each cycle’s due date that you have
checked off below.
Camper’s Name: _________________________________________ Amount Charged: $_______________
Camper’s Name: _________________________________________ Amount Charged: $_______________
Please check off what cycles you would like to be charged:
☼ Week 1 Will be charged on June 5
☼ Week 2 Will be charged on June 12
☼ Week 3 Will be charged on June 19
☼ Week 4 Will be charged on June 26
☼ Week 5 Will be charged on July 3
☼ Week 6 Will be charged on July 10
☼ Week 7 Will be charged on July 17
☼ Week 8 Will be charged on July 24
☼ Week 9 Will be charged on July 31
☼ Week 10 Will be charged on August 7
☼ Week 11 Will be charged on August 11
I give the YMCA permission to charge my account for the Cycles indicated above.
I understand that if any changes to my camp program occur, I am to notify the Camp Registrar,
in writing, before the payment due date.
I understand that if my credit card declines, for any reason, I have until the close of business
the same day to rectify the payment. If I do not complete payment on the due date that the
transaction is attempted, I am responsible for the late fee.
Authorized Signature: ______________________________________________________ Date: _____________________
Form of Payment: Credit Card Debit Card (with VISA logo)
Card # _________________________________________________ Exp. Date: __________ Sec. Code #________
Please print Cardholder’s Name: _______________________________________________________________________
Signature of Authorized Cardholder: __________________________________ Date _______________________
Please Note: Credit Card Information will be shredded after input.
INDIVIDUAL PERMISSION FOR MEDICATION OR HEALTH CARE PROCDURE
Name of child___________________________________________________________________________________________________________
Child’s condition for administering medication:
___________Cold __________sore throat ___________rash _______ear infection
___________teething ____________injury _______________other ______________________________________________
Name of medication/procedure____________________________________________________________________________________________________________________________
_____Prescription ___Non-prescription __ Doctor’s approval required
Amount to be administered ________________________________________________________________________________________________________________________________
Time(s) to be administered_________________________________________________________________________________________________________________________________
Dates to be administered From ____________________________________ To _________________________________________
Refrigeration Necessary _____yes
Possible adverse reaction __________________________________________________________________________________________________________________________________
Authorize the administration of medication to my child.
Parents/Guardian signature Date
Date(s) Administered Time(s) Administered Adverse Reactions Observed Staff Members Initials
Is all of the above information complete?
Has the medication been placed out of reach of the children?
Is medication in the original container with the prescription label on it?
Is the child’s name and current date on the container?
Is the name of the drug/procedure, dose, and schedule on the label the same as instructions given by the
10:122-7.5 Administration control of prescription and non-prescription medication and health care procedures. May be used to record
administration of medication to children.