Facilities Management

February 25th 2014

CountyStat: Data-Driven Management

Outcomes

Make decisions on data presented

Identify ways to improve data collection and analysis

Establish roles and responsibilities of Departments and

County employees

Determine next steps

Next Steps

Roles Data

Analysis

Agenda

Sustainability

0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

2011 2012 2013

Electricity (kWh) Usage - All Facilities 3 Year Comparison

INCREASE in Electricity (kWh) 2013 in comparison to 2012

Allegheny County Medical Examiner 1146637 83%

Boyce Park Wave Pool 196794 14%

N Park Boat House 13226 1%

Light: S Express. Sect 18B 11496 1%

Light: S Express. Sect 14A 3784 0%

Radio Tower: Chas. St. 2425 0%

Boyce Park Res 3-6 890 0%

Hartwood Acres Barn 24 0%

DECREASE in Electricity (kWh) 2013 in comparison to 2012

Jail/New -1472145 14%

County Office Building -727921 7%

Clack Center/Marine Hospital -608957 6%

Kane/Scott Center -513022 5%

Kane/McKeesport -511333 5%

S Park Master-Maint Complex -497979 5%

Family Court Division -463205 5%

Settler's Cabin Wave Pool -448465 4%

S Park Master-Feeder -431825 4%

Shuman Detention Center -403431 4%

0

50,000

100,000

150,000

200,000

250,000

300,000

2011 2012 2013

Natural Gas Usage (MCF) 3 Year Comparison

Warehouse 1 7,877 37%

Shuman Detention Center 1,873 9%

Kane/Ross Center 1,197 6%

Boyce Park Ski Lodge 1,066 5%

Arsenal Health 988 5%

S Park Master-Feeder 825 4%

Ridge Road Maintenance Bldg 679 3%

S Side Garage 581 3%

INCREASE in Natural Gas (MCF) 2013 in comparison to 2012

DECREASE in Natural Gas (MCF) 2013 in comparison to 2012

Kane/Glen Hazel -6,212 -29%

Allegheny County Medical Examiner -2,919 -14%

Maint Bldg Elizabeth -1,256 -6%

Boyce Park Maint Center -1,003 -5% N Park Master Meter -815 -4% Hartwood Acres Mansion -664 -3%

S Park Fairground Cottage -611 -3% Health Dept -512 -2% Kane/McKeesport -479 -2% Homestead Center -386 -2%

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

2011 2012 2013

Water (kGal) 3 Year Comparison

Boyce Park Filter Room 2,082,912 77%

Boyce Park Wave Pool 578,364 21%

Boyce Park Master Meter 22,136 1%

Kane/Glen Hazel 14,272 1%

Boyce Park Rental 6,986 0%

Boyce Park Ski Lodge 6,941 0%

Kane/Scott Center 1,270 0%

INCREASE in Water (kGal) 2013 in comparison to 2012

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

2011 2012 2013

Water 2011-2013 (kGal) 3 Year Comparison

Without Boyce Park Wave Pool

Without Boyce Park Filter Room

Boyce Park Master Meter 22,136 42%

Kane/Glen Hazel 14,272 27%

Boyce Park Rental 6,986 13%

Boyce Park Ski Lodge 6,941 13%

Kane/Scott Center 1,270 2%

INCREASE in Water (kGal) 2013 in comparison to 2012

S Park Pool 237 0%

Shuman Detention Center 200 0%

Kane/Ross Center 180 0%

DECREASE in Water (kGal) 2013 in comparison to 2012

City County Building -15,465 20%

N Park Master Meter -9,931 13%

S Park Brownsville Rd -9,820 13%

S Park Broughton Rd -7,198 9%

Jail/New -6,741 9%

Boyce Park Center Rd -5,963 8%

McHafey Rd Pumping Station -5,042 7%

Family Court Division -2,361 3%

Homestead Center -2,237 3%

Round Hill Exhbt Farm -1,717 2%

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

2011 2012 2013

Sewer (kGal) 3 Year Comparison

Without Boyce Park Wave Pool

Without Boyce Park Filter Room

0

50,000

100,000

150,000

200,000

250,000

300,000

2011 2012 2013

Sewer (kGal) 3 Year Comparison

INCREASE in Sewer (kGal) 2013 in comparison to 2012

Without Boyce Park Wave Pool

Without Boyce Park Filter Room

Boyce Park Master Meter 54,736 71%

South Park Pool Sewage 12,888 17%

Boyce Park Ski Lodge 6,947 9%

Settler's Cabin Park Pump House 1,927 2%

Warehouse5 Hillcrest/Zimmerly Sewage 314 0%

Shuman Detention Center 200 0%

Health Dept 186 0%

Allegheny County Medical Examiner 114 0%

Third Avenue Attendant's Booth 38 0%

South Park-Stoltz Rd Sewage 20 0%

DECREASE in Sewer (kGal) 2013 in comparison to 2012

City County Building -15465 38%

Jail/New -7388 18%

Family Court Division -2345 6%

Homestead Center -2237 6%

Kane/McKeesport -2089 5%

South Park Baptist Rd.Sewage -2026 5%

Kane/Scott Center -1832 5%

S Park Pool -1586 4%

40th St Bridge -1406 3%

Kane/Ross Center -1191 3%

Highest Energy Index (Btu/SqFt/HDD/Yr)

Allegheny County PA

Year Ending 01/2014

Warehouse 3

Boyce Park Nature Center

Hartwood Acres Res 9-3

Warehouse 1

Allegheny County Medical Examiner

Hartwood Acres Mansion

N Park Nature Center

Settler's Cabin Wave Pool

Hartwood Acres Stable

N Park Adm. Building

0 200 400 600 800

Highest Energy Index (Btu/SqFt/HDD/Yr)

Allegheny County PA

Year Ending 01/2014

Warehouse 3

Boyce Park Nature Center

Hartwood Acres Res 9-3

Warehouse 1

Allegheny County Medical Examiner

Hartwood Acres Mansion

N Park Nature Center

Settler's Cabin Wave Pool

Hartwood Acres Stable

N Park Adm. Building

0 200 400 600 800

Demonstrates the needs for better metering

systems.

0

5

10

15

20

25

Courthouse ClackCenter/Marine

Hospital

County OfficeBuilding

STD Clinic Health Dept City CountyBuilding

Warehouse 1 Warehouse 3

Electricity (kWh)/SqFt - Non 24Hr Facilities

Average:

12.7

(kWh/Sq Ft)

0

5

10

15

20

25

Shuman DetentionCenter

Kane/Ross Center Kane/McKeesport Kane/Scott Center Kane/Glen Hazel Jail/New

Electricity (kWh)/SqFt - 24 HR

Average:

16

(kWh/Sq Ft)

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

N Park Skating Rink Boyce Park Wave Pool N Park Adm. Building Pump: N Park Pool Filter Bldg.

Parks - Electricity (kWh)

Energy Use Graph - Monthly and Annual Trend for Allegheny County PA

Electricity Fossil Fuels Annual Trend

MB

TU

01/2011 thru 12/2013

0

20,000

40,000

60,000

80,000

100,000

01/11 04/11 07/11 10/11 01/12 04/12 07/12 10/12 01/13 04/13 07/13 10/13

Energy Usage Graph 3 Year Comparison (2011-13)

Energy Cost Graph - Monthly and Annual Trend for Allegheny County PA

Electricity Demand Fossil Fuels Annual Trend

DO

LL

AR

S (

$)

01/2011 thru 12/2013

0

500,000

1,000,000

1,500,000

01/11 04/11 07/11 10/11 01/12 04/12 07/12 10/12 01/13 04/13 07/13 10/13

Energy Cost Graph

3 Year Comparison (2011-13)

Maintenance

149

62

1-Jan 2-Feb

Total Jobs in Progress Jan & Feb 2014

38

63

2 2

14

43

2

28

1

17

1

CARP ELECT LOCKSMTH MRBLESTR PAINTER PARKS PLASTER PLUMBER ROOFER STAT_ENG TUCKPNTR

In Progress Jobs Jan & Feb 2014

0

5

10

15

20

25

30

35

40

45

50

In Progress: Location and Type of Jobs Jan & Feb. 2014

TUCKPNTR

STAT_ENG

ROOFER

PLUMBER

PLASTER

PARKS

PAINTER

MRBLESTR

LOCKSMTH

ELECT

CARP

Jan 2014 Feb 2014

Anticipated

Completion time

3.8 Months

By June/July 2014

Total Hours 5076 3242

Weeks (based

on 80

hours/wk) 63.5 42

Weeks per

trade

(based on 6

primary trades) 10.5 6.75

With the Current 211 in Progress…

Challenges of Data Systems

Utility Manager Cityworks

+ Built acumen of how to use

system

Very well-organized data

Great Reporting capabilities

-

No Real-time Data - only on a monthly basis

No integration with City works

+ Real time data

Rich data

- More training required of staff

that use it

No integration with UM or other programs

Roles

Next Steps

Thank you

Appendices

CARP Work Order

Count

Labor

Cost

Average

Cost

Hours Average

Hours CARP-CONST/BLD-Cabinets_Hrs 5.00 3,371.37 674.27 173.00 34.60 CARP-CONST/BLD-Cubicles_Hrs 1.00 304.32 304.32 16.00 16.00 CARP-CONST/BLD-Office

Furniture_Hrs

3.00 1,318.71 439.57 67.00 22.33

CARP-CONST/BLD-Picture

Frames/Plaques_Hr

1.00 79.56 79.56 4.00 4.00

Carpenter-Miscellaneous_Hrs 42.00 45,650.40 1,086.91 2,306.

00

54.90

INSTALL-Cabinets_Hrs 3.00 5,091.84 1,697.28 256.00 85.33 INSTALL-Cove Base_Hrs 2.00 1,591.20 795.60 80.00 40.00 INSTALL-Finish Hardware_Hrs 1.00 608.64 608.64 32.00 32.00 INSTALL-Flooring_Hrs 3.00 4,410.16 1,470.05 224.00 74.67 INSTALL-Frames_Hrs 3.00 1,392.08 464.03 72.00 24.00 INSTALL-Hardware_Hrs 4.00 6,870.44 1,717.61 356.00 89.00 INSTALL-Locks/Hinges_Hrs 3.00 477.36 159.12 24.00 8.00 INSTALL-Office Furniture_Hrs 1.00 304.32 304.32 16.00 16.00 INSTALL-

Partitions/Doors/Windows_Hrs

11.00 3,663.75 333.07 187.00 17.00

INSTALL-Picture

Frames/Plaques_Hrs

5.00 954.72 190.94 48.00 9.60

Since Nov. 2013

28

3

44

2 1

13

21

1

20

1

16

1

CARP CMNT_FSH ELECT LOCKSMTH MRBLESTR PAINTER PARKS PLASTER PLUMBER ROOFER STAT_ENG TUCKPNTR

In Progress Maintenance Jobs by Trade January 2014

10

19

1 1

22

1

8

CARP ELECT MRBLESTR PAINTER PARKS PLASTER PLUMBER

In Progress Maintenance Jobs by Trade February 2014

Utility Usage History Graph for Allegheny County PA

Water (kGal) Total Fossil Fuels (MBtu) Electricity (MBtu) Sewer (kGal)

06/2012 thru 05/2013

0

20,000

40,000

60,000

80,000

06/12 07/12 08/12 09/12 10/12 11/12 12/12 01/13 02/13 03/13 04/13 05/13

Electricity Cost Breakdown for Allegheny County PA

DO

LL

AR

S (

$)

01/2013 thru 12/2013

0

100,000

200,000

300,000

400,000

500,000

01/13 02/13 03/13 04/13 05/13 06/13 07/13 08/13 09/13 10/13 11/13 12/13

Energy Use Graph - Monthly and Annual Trend for Allegheny County PA

Electricity Fossil Fuels Annual Trend

MB

TU

01/2013 thru 12/2013

0

20,000

40,000

60,000

80,000

01/13 02/13 03/13 04/13 05/13 06/13 07/13 08/13 09/13 10/13 11/13 12/13

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

100,000

2011 2012 2013

Steam - All Facilities 3 Year Comparison