course ilt folder and file management unit objectives explore the contents of a hard disk and view...
TRANSCRIPT
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Folder and file management
Unit objectives Explore the contents of a hard disk
and view file and folder attributes by using Windows Explorer
Create, copy, rename, and move files and folders
Search, sort, compress, and encrypt files and folders
Delete and restore files and folders Create and save documents in a text
editing application
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Topic A
Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing
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Organization of files
Folder hierarchy – Root folder
Subfolder
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The My Computer window
Status bar
Address bar
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View options
Large Icons Small Icons List Details
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Hard disk contents
Files in a directory structure Root folder contains all other folders
– C:\
Storage locations are paths or addresses
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Windows Explorer
View directory structure Two panes:
– Left pane displays the directory structure– Right pane displays the contents of the
selected drive or folder
Expand and collapse the directory structure
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Details view
Name Size Type of file or folder Date
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File Properties dialog box
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Topic B
Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing
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Folders
Folders contain files or subfolders To create a folder:
– Choose File, New, Folder
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Renaming a file or folder
1. Right-click the file or folder, and choose Rename from the shortcut menu
2. Enter the new name
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Moving files and folders
Toolbar Menu bar Shortcut menu Control key combinations
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Copying files and folders
Copying creates a duplicate Placing copy in another location Unchanged original
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Copying files to a floppy disk
Use to back up data Process:
1. Right-click file
2. Choose Send To, 3½ Floppy (A)
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Selecting multiple objects
Select a contiguous group of objects:1. Select the first object.
2. Hold Shift and select the last object.
Select all objects in a window:– Choose Edit, Select All.
Select non-contiguous objects:1. Select the first object.
2. Hold Ctrl and click other objects.
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Topic C
Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing
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Wildcard characters
Represent one or more actual characters in a search:– Asterisk (*): Any number of characters– Question mark (?): Any single character
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Ways to sort files
By type By name By size By date
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Compressing files or folders
Process of reducing file size Saves disk space
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Encrypting a file or folder
1. Right-click the file and choose Properties
2. Click Advanced; then:a. Check Encrypt contents to secure data
b. Click OK
3. Click Apply; then:a. Check Encrypt the file only
b. Click OK
4. Click OK
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Topic D
Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing
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Restoring deleted objects
Restored object returns to its original location
Restore a folder:– Restore at least one file in the folder
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Emptying the Recycle Bin
Removes all deleted objects Afterwards, deleted objects cannot be
restored Recycle Bin eventually reaches its
capacity if you never empty it– Removes the oldest objects
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Topic E
Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files Topic D: Deleting and restoring files Topic E: Basic text editing
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WordPad document types
Word 6 Rich text format Text Unicode text
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Saving a document
Save As– Saves a new document or gives a new
name or location
Save– Updates an existing document
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Unit summary
Learned how to explore the contents of a hard disk and view the attributes of files and folders by using Windows Explorer
Learned how to create, copy, rename, and move files and folders
Learned how to search, sort, compress, and encrypt files and folders
Learned how to delete and restore files and folders
Learned how to create and save documents in a text editing application