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COURSE OUTLINE
Accounting Basics Interlinking to Sage 300 ERP Package deal for a new Sage 300 ERP User
Course Outline
This course includes all the modules that a new user is required to attend in order to get up to scratch in
the Sage 300 ERP Accounting environment.
The package deal for the New Sage 300 ERP User includes the following modules:
1. Introduction to Accounting (2 Days)
2. Introduction to Sage 300 ERP System Administration (3 Days)
3. Sage 300 ERP Accounts Payable (1 Day)
4. Sage 300 ERP Accounts Receivable (1 Day)
5. Sage 300 ERP General Ledger (1 Day)
6. Peresoft Cashbook (1 Day)
Course duration
This course is scheduled for nine days from 9:00 till 16:00.
Course pre-requisites
Computer/Windows literate
Basic MS Office understanding
Documentation
The following documentation is included with the course
Sage 300 ERP user guide per module
User competency exam per module
Certificate of attendance
Who should attend?
New/basic Sage ERP users
Job seekers
Skill development students
The Facilitator
Werner Muller
Werner Muller has been active in Sage 300 ERP for twelve years and in this time has
obtained a lot of practical and theoretical experience - with 30 years of accounting
experience.
He comes from a corporate and training environment where he was a junior lecturer
for statistics and applied maths. He completed his articles at Theron van der Poel
and attended the University of Pretoria where he studied B-Com Auditing. He is
dedicated to training since it is his passion to deliver effective meaningful skills and
to uplift all the students coming through our AccTech Systems training centre.
Introduction to Accounting
Description
During the Introduction to Accounting course the user will learn the basics of accounting and how to
apply that to his or her ERP system, as well as the flow of source transactions to the General Ledger, and
what effect those transactions will have on your financial reports.
Duration
This course is scheduled for two (2) days from 9:00 till 16:00.
Topics
What is accounting?
Understanding the differences between debits and credits
Understanding grouping of accounts
Understanding T accounts
A=E+L (What it means, and what affect it has on your business
What formats of that formula can be used
How the formula can be used to explain the effect that clearing accounts have on the equity of a
business
Accounts and control accounts
Assets, liabilities, equity, revenue, cost of goods, administrative expenses
Why accounts need to balance
Linking accounts to groups for easier reporting
Clearing accounts
Control accounts
Trial balance
Income statement
Balance sheet
Cash flows
Variance reporting
Consolidations of companies
Intercompany transactions
Consolidations of transactions
Multi-currency transactions
Exchange gains and losses
Unrealized gain/losses
Realized gains losses
Journals
Reversal of journals
Provisions
Accruals
Creditors, debtors
Balances sheet balancing, trial balance balancing
Financial packs and reporting
The interaction of above with Accpac products
Troubleshooting
Introduction to Sage 300 ERP System Administration
Description
The Introduction to Sage 300 ERP System Administration course has been designed for new users – people
who have never worked on Sage 300 ERP (formally known as Accpac) core modules before, and needs to
understand the overall workings and methodology of Sage 300 ERP as an ERP system, and also for
students that need to know the basics of accounting and how this is incorporated into Sage 300 ERP.
Duration
The Introduction to Sage 300 ERP System Administration modules is scheduled for three (3) days from
9:00 till 16:00.
Topics
Introduction to basic accounting principals
Introduction to SQL Server
Navigation through SQL server 2005,2008 r2
Database creation in SQL 2005,2008
Backups in SQL
Restore of databases in SQL
Creation of open data base connections in administrative services
Test the connections
Create databases for companies in Sage 300 ERP (formally known as Accpac) database set up
Activate sub modules
Accounting principles relating to Sage 300 ERP processes
Setup options in Sage 300 ERP core modules
The effect of user rights on the work ability of Sage 300 ERP
To understand periods in Sage 300 ERP
Adjustment and closing periods
Setting up of multi-currency companies
Planning before creating
Options for General Ledger, Accounts Receivable, Accounts Payable, Inventory Control, Purchase
Orders, Order Entry, Peresoft Cashbook
The connection between Crystal, Financial Report Writer, Insight Reporting, Business Intelligence
and Sage 300 ERP
Reasons for Sage 300 ERP Purchase Orders and Sage 300 ERP Order Entry
o Effect on Inventory Control
o Effect on balance sheets
o Effect on month ends and year ends.
Month and year end procedures
o Year-end step by step
o Reports essential to complete the process
Changing the user interface
Crystal Reports
o Where to find these reports
o Process to create custom reports
Financial Reports
o Storing your custom reports
o How to write your own reports
Work station set up
Data on server
o Benefits
o Disadvantages
Program files available locally
o Benefits
o Disadvantages
How to plan your General Ledger account number creation
How to create
o Cost centres
o Segments
o Segment codes
Deleting batches
o Effect on the system
o How to reverse
o Return to drawer cheques
o Effect on Accounts Receivable
Understanding Sage 300 ERP tables
Understanding Universal Network Conventions (UNC)
Understanding map drives, why UNC’s are better?
Troubleshooting
All import and export functions
Navigate through Peresoft products
What is a batch formatted system?
Clearing Accounts
o Effect on the system
o Effect on the balance sheet
Control Accounts
o Description
o Effect on balance sheet
o Effect on month ends and year ends
Sage 300 ERP Accounts Payable
Description
During this Sage 300 ERP Accounts Payable course you will be provided with the tools to streamline your
entire cash flow process and help you save money.
Duration
The Sage 300 ERP Accounts Payable module is scheduled for one (1) day from 9:00 till 16:00.
Topics
Introduction to Accounts Payable
Before using Accounts Payable
o Overview of AP
o Processing AP batches
o Processing invoices, credit notes, and debit notes
o Processing adjustments
o Processing payments
o Using the payment entry form
o Using the create payment batch form
o Printing checks from accounts payable
o Posting payments
o Importing payment batches
o One-time vendors
o Accounting for retainage
o Reconciling bank statements
o Processing multi-currency transactions
o Revaluing multi-currency transactions
o Reporting accounts payable data
o Periodic processing
o Using AP with other Sage 300 ERP Applications
Maintaining records
o Icons for maintaining vendor records and setup information
o Adding, editing and deleting vendor groups
o Adding, editing and deleting vendors
o Adding, editing and deleting remit-to locations
o Adding, editing and deleting recurring payable records
o Adding, editing and deleting vendor information
o Changing accounts payable options
o Adding, editing and deleting account sets
o Adding, editing and deleting distribution codes
o Adding, editing and deleting distribution sets
o Using the payment entry form
o Using the control payments form
o Printing checks and posting payment batches
o Viewing payment information
o Using the adjustment entry form
o Listing payment and adjustment batches
o Posting adjustment batches
o Printing/posting journals
o Checking batch status
o Importing and exporting payment and adjustment batches
Periodic processing
o Icons used in periodic processing
o Creating a recurring payable batch
o Clearing history and statistics
o Creating General Ledger batches
o Creating retainage batches
o Filing 1099 forms electronically
o Deleting inactive records
o Revaluing vendor transactions
o Year-end processing
Reports
o Using personal report settings
o Account sets
o Aged cash requirements
o Aged payables
o Aged retainage
o Batch listing
o Batch status
o Check register
o Checks
o Distribution codes
o Distribution sets
o E-mail messages
o GL transactions
o Letters and labels
o Optional fields
o Options
o Overdue payables
o Payment codes
o Payment selection codes
o Posting errors
o Posting journal
o Pre-check register
o Recurring payables
o Remit to locations
o Revaluation posting journal
o 1099/CPRS codes
o 1099/CPRS amounts
o Terms
o Vendor activity statistics
o Vendor group list
o Vendor list
o Vendor period statistics
o Vendor transactions
Error messages
o Using online message help
Importing and exporting
o File import/export selections
o Exporting from records with multiple tables
o Import options
o Selecting records for export
o Errors during importing
Accounts payable security
Technical information
o Creating macros for accounts payable
o Multi-user considerations
STANDARD REPORTS FOR ACCOUNTS PAYABLE:
Aged cash requirements
Aged payables
Batch listing and status
Cheque register
General Ledger transactions
Sage 300 ERP Accounts Receivable
Description
During the 1 day Sage 300 ERP Accounts Receivable course we will provide you with the ability to manage
your customers and fine tune customer relations by keeping track of important sales information and
outstanding balances.
Duration
The Sage 300 ERP Accounts Receivable module is scheduled for one (1) day from 9:00 till 16:00.
Topics
Introduction to Sage 300 ERP Accounts Receivable
Before using Sage 300 ERP Accounts Receivable
o Overview of Accounts Receivable processing
Maintaining customer records
o Maintenance and setup of Accounts Receivable information
o Adding, Editing and Deleting customer groups
o Editing and Deleting customer records
o Adding, Editing and Deleting ship-to locations
o Adding, Editing and Deleting recurring charge records
o Displaying and printing customer information
o Changing ARÂ options
o Adding, Editing and Deleting account sets
o Adding, Editing and Deleting billing cycles
o Adding, Editing and Deleting distribution codes
o Adding, Editing and Deleting dunning messages
o Adding, Editing and Deleting interest profiles
o Adding, Editing and Deleting payment codes
o Adding, Editing and Deleting item records
o Adding, Editing and Deleting salesperson records
o Adding, Editing and Deleting terms codes
o Adding, Editing and Deleting e-mail and fax messages
o Adding, Editing and Deleting optional fields
o Printing setup reports
o Importing and exporting customer and setup records
Processing invoices, credit notes and debit notes
o Icons for processing invoice batches
o Using the invoice entry forms
o Listing invoice batches
o Printing invoices, credit notes and debit notes
o Posting invoice batches
o Printing invoice posting journals
o Printing the invoice posting errors report
o Checking batch status
o Importing and exporting invoice batches
Processing receipts, refunds and adjustments
o Icons for processing receipt, refund and adjustment batches
o Using the receipt entry forms
o Receipt inquiry
o Printing receipts for customers
o Printing deposit slips
o Using the adjustment entry form
o Listing receipt refund and adjustment batches
o Posting receipt refund and adjustment batches
o Printing posting journals
o Checking batch status
o Importing and exporting receipt, refund and adjustment batches
Periodic processing
o Icons used in periodic processing
o Clearing history
o Creating GL batches
o Updating recurring charges automatically
o Creating write-off batches
o Deleting inactive records
o Revaluing customer transactions
o Year-end processing reports
o Using personal report settings
o Account sets
o Aged retainage report
o Aged trial balance
o Batch listing
o Batch status
o Billing cycles
o Checks
o Customer activity statistics
o Customer group list
o Customer list
o Customer period stats
o Customer ship-to locations
o Customer transactions
o Deposit slips
o Distribution codes
o Dunning messages
o E-mail/fax messages
Sage 300 ERP General Ledger integration
Sage 300 ERP General Ledger
Description
During this course the user will be shown how to maximise the efficiency and accuracy of financial data.
Sage 300 ERP General Ledger provides a view of the robust feature set, designed to handle the most
demanding budgeting and processing needs. The user will be shown how General Ledger fully integrates
with all the Sage 300 ERP modules and is the key to maximising the efficiency and accuracy of your
financial data. If you need to understand multi-currency accounts, auto allocation and roll ups, this
course is for you.
Duration
The Sage 300 ERP General Ledger module is scheduled for one (1) day from 9:00 till 16:00.
Topics
Introduction to Sage 300 ERP General Ledger
Before using Sage 300 ERP General Ledger
o Sources of Sage 300 ERP General Ledger Batches
o Creating Sage 300 ERP General Ledger Journal Entry Batches
o Creating Other Sage 300 ERP General Ledger Batches
o Posting Batches
o Reviewing Batches
o Period End and Year End
o Transaction Flow in Integrated Sage 300 ERP Applications
Maintaining accounts
o Account maintenance
o The Sage 300 ERP General Ledger accounts form
o Changing and deleting account information
o Chart of accounts
o Budget maintenance
o Account history inquiry
o Transaction history
o Fiscal set comparison
o Source currency inquiry
Transaction processing
o Journal Entry
o The Sage 300 ERP General Ledger batch list form
o Import and export batches
o Retrieve batches
o Batch listing (Report)
o Post batches
o Report posted transactions
Periodic processing
o Periodic processing overview
o Create new year
o Period end maintenance
o Consolidate posted transactions
o Create allocation batch
o Create revaluation batch
o Creating recurring entries batch
o Clear history
Reports
o Printing reports and financial statements
o Audit reports and listings
o Chart of accounts
o Trail balance
o Transactions listing
o Source journals
o Batch status
o Batch listing
o Posting journals
o Account structures
o Segment codes
o Source codes
o Source journal profiles
o Revaluation codes
o Options
o Account groups
o Recurring entries
o Optional fields
o Transaction details optional fields
o Financial reports
Error messages
o Using online message help
Importing and exporting
o File import/export functions
o Importing and exporting Sage 300 ERP General Ledger data
o Using the sample chart of accounts
General Ledger Security
o Group security
Technical information
o Multiuser considerations
o Creating macros
o Sample Visual Basic Macros
Peresoft Cashbook
Description
During this course we take the user through the set-up options of cashbook, bank accounts, source and
distribution codes, tax groups and key reports. Included are the capturing of all type of transactions and
reconciliation to the Bank Statement.
Duration
The Peresoft Cashbook module is scheduled for one (1) day from 9:00 till 16:00.
Topics
Cashbook set-up options
Bank accounts
Source codes
Distribution codes
Tax groups
Key reports required
Venue Details
We have training facilities in Centurion.
Centurion
1001 Clifton Avenue
Lyttelton Manor
Centurion
For bookings or more information
For bookings or more information please feel free to contact us at 0861 11 1680 or e-mail
For the latest event schedule visit our training page on www.acctech.biz