course perception survey qualtrics dashboard instructions€¦ · 02/03/2020 · course perception...

Course Perception Survey Qualtrics Dashboard Instructions

1 OPRA 03-02-20

1. Access Qualtrics via MyUSI. Look for the Red Q icon.

Click on USI Course Perception Survey Dashboard on your project list in Qualtrics

2. There are 4 different dashboards that you can view once you have opened project. It will default to the Overall Summary - Graphs

a. Overall Summary – Graphs

b. Overall Summary - Tables

c. Overall Summary – Numbers

d. Open Comment Questions – Downloadable


2 OPRA 03-02-20

IMPORTANT – It is required to use the filters to select a single course and section.

The default setting will include ALL courses, ALL semesters, etc.

Be sure and “Reset to Default” the filters before you select a second course to view/print.

Filters must be re-set when you change dashboards (i.e. from Overall Summary - Graphs to Overall Summary - Tables, etc.)

Look at your filters, Total Responses and/or Enrollment to double check that you do not have more than one course selected on the filter.

THIS IS AN EASY MISTAKE TO MAKE.

Filters

Dashboard Page Names

s


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How to download the Overall Summary – Graphs & Tables Report

a. Select the course(s) you want the results from using the Filters.

b. Click on the “Download icon” in the top right (hovering over the icons displays ‘Export’).

c. Export the file as a PDF. This will give you a 5/6-page PDF of the entire Overall Summary-Graphs or Tables report for that/those

course(s). This report INCLUDES your open comments.

d. Select Export. The length of the open-ended questions is to allow for the largest of student responses. If you have 2-3 pages of

blank white blocks at the end of your PDF, only print the pages with responses visible.

NOTE: Only 25 student responses are visible in each open comment question; if your filters allow for more than 25 open-ended

responses to show, you will see multiple “pages” at the bottom of each question block. To create a PDF containing the remaining

pages, select the next page of each question on the dashboard and then export the entire dashboard for each page of open-ended

responses. (This should only be required if you have more than 25 open-ended responses in respect to your filters i.e. generally if

you filter to one of your courses per semester - you will only need one export to capture the entire report for that one course).


4 OPRA 03-02-20

How to download the Overall-Summary Numbers Report

a. Select the course(s) you want the results from using the Filters.

b. Click on the “Download icon” in the top right (hovering over the icons displays ‘Export’).

c. Export the file as a PDF. This will give you a 3-page PDF of the entire Overall Summary-Numbers report for that/those course(s).

This report does not include open-ended responses. Instructions for Open-Ended comments are in the following pages and are

different.


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How to download the Open Comment Questions for a single course.

Click on the download icon on the individual question you would like to download.

(Note – there are 3 open ended questions, and you will need to do this same process for each, as they do not all download at once. Scroll

down the dashboard to see the other 2).

Example

You will then get a menu like this. Select CSV as the file.

(Note: The PDF version will only show the open-ends that you can see on the screen, and will cut off the rest, that is why you need to download a

CSV instead).

Check the Include Filter Selection box.


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It may take a few moments, then you will get this menu. Select to open the file with Excel.


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Once the file opens, it will look like this.

Save the file and then You can repeat this process to download results for each of the 3 open-ended questions.


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If you want to create a formatted, printable report, you can continue with these instructions.

Formatting for Printing

1. Highlight/select Column A by clicking on the top of the Column

2. Right click your mouse to get a menu and select Column Width and set it to 90

3. Highlight the column again and click on “Wrap Text” from the Home menu bar

4. Add borders to the answers to make it easier to read when printed by highlighting/selecting the cells you want the border lines on, and select

“All Borders”

5. Bold the Question number and Question to make it stand out. (click on Cell 13 and click on the B icon for bold)

6. Set the top 13 rows to repeat for printing, so that they show up on each page.

The next pages are “How to” screen shots.


9 OPRA 03-02-20

“How to” Screen Shots

1. Highlight/select Column A by clicking on the top of the Column

2. Right click your mouse to get a menu and select Column Width and set it to 90

3. Highlight the column again and click on “Wrap Text” from the Home menu bar


10 OPRA 03-02-20

5. Add borders to the answers to make it easier to read when printed

a. Highlight/selecting the cells you want the border lines on,

b. Click on the Home menu button, then click on the Borders Icon

c. select “All Borders”

6. Bold the Question number and Question to make it stand out. (click on Row 13 and highlight the cell, then click on the B icon for

bold)


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Then it will look like this:

7. Set the top 13 rows to repeat for printing, so that they show up on each page.

Click on Page Layout then Print Titles


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Select the rows to repeat at the top by entering $1:$13 - OR - use click on the Arrow to select the rows you want to highlight.

The final printable product for the one question will look like this:


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You will need to download and follow these steps for all 3 of the open-ended

comment questions for each course.

To combine all 3 of the open-ended comment questions in excel, you will need to change the file type to

.xlsx.

1. In Excel: Select File -> Save As-> (Browse for your preferred PC destination)

2. Save as type: Excel Workbook (*.xlsx)


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3. You may proceed to left click and drag and drop the other open response sheets in excel into the .xlsx

document.

course perception survey qualtrics dashboard instructions€¦ · 02/03/2020 · course perception...

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