covering your community news board of directors · jan liedtke 903-469-3790 architectural control...
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Board of Directors
President
Debra Abbuhl
903-802-3377
Vice-President
Tilla Strickland
903-469-3806
Secretary
Sara Kesler
903-469-3906
Treasurer
Jan Liedtke
903-469-3790
Architectural Control
Julie Morris
214-578-5780
Audit
Tilla Strickland
903-469-3806
Community Center
Jan Liedtke
903-469-3790
Fish & Wild Life
Larry Giles
903-469-4456
Public Areas
Sara Kesler
903-469-3906
Publicity
Julie Morris
214-578-5780
Recreation
Hope Enochs
903-574-2349
Roads
Larry Giles
903-469-4456
Sanitation & Pollution
Joan Baker
903-469-3822
Security& Fire
Jeff Smith
859-466-0607
Covering YOUR Community News
CL Office: 903-469-3080 Callender Lake Lines CL Website: www.callenderlake.info
Tue/Thu - 8:30 to 5:00 Editor: Julie Morris Webmaster: Susan Reid
Saturday - 9:00 to 1:00 [email protected] [email protected]
- Downton Abby
..
Volume 16 | Issue 6 Callender Lake Lines June 2016
(Just Outside the Entrance Gate)
Store Hours
Monday - Saturday: 7am to 6pm
Sunday: 8am to 6pm
Mike Pugh - Proprietor
If you are NOT currently receiving the Email Blasts that are sent out to the community and would like to be on the Email mailing list, please visit
our website at: www.callenderlake.info
On the home page, scroll down to the bottom right corner you will see
“Sign Up for Updates!” and enter the requested information!
Dearest friends,
We don't have words to describe the feelings
we have experienced during February, March,
April and May when receiving calls, visits and
meals from the Bolles, Jan Marler, the Woods,
the Bradfields, the Faulkners, the Huestons,
the Giles, the Bakers and others. Special
thanks to Becky Sossamon for setting it up.
So much attention has given us the feeling of
comfort and love from the "best community of
East Texas" - Callender Lake!
We deeply thank all of you for all you do for
us! We could not do it without you!
We love you ALL mucho!
Skip and Ada
Our thoughts and prayers for Ken
and Kathy Petty for the death of Ken's sister last Friday.
Volume 16 | Issue 6 Callender Lake Lines June 2016
Volume 16 | Issue 5 Callender Lake Lines May 2016
The Juliet's
Luncheon
Kathy Petty will coordinate the July 21st Juliet's luncheon going to The Grove Kitchen and Gardens, a fresh farm to table family-
style restaurant located at 3500 Old Jackson Hwy in Tyler (just past Home Depot). Their
website is: www.thegrovetyler.com.
Please email Kathy at: [email protected] or call 817-504-6563 by July 19th if you
plan to attend so she can make our reservations for 12:30pm.
If you would like to carpool, we will leave from the Community Center at 11:30am.
Also, please mark your calendar for the Juliet's on Thursday, August 18th at
12:30pm. More details to come!
14491 FM 773
Murchison, Texas 75778
214-636-9154
Open Saturdays 12 - 8pm
White Fox Vineyards
is a family-owned
and operated winery
that serves local craft
Muscadine and
other specialty
fruit wines.
We look forward to your visit!
The Lake Lines are available in on our website at:
For a black/white hard copy print out, please go to the Information Station just inside the front gate. If the Information Station copies are gone, you may pick up a hard copy in the Callender Lake office during regular business hours.
The Lake Lines are usually posted to the website around the 3rd Saturday of each month.
If you would like to submit an announcement to the Callender Lake Lines,
(i.e., community event notice, thank you, condolence or thoughts and prayers), please send your request to: [email protected].
Deadline is 5pm on the Wednesday following the CLPOIA Board Meeting.
The next Van Zandt County Sheriff's Precinct 4, Crime Watch Patrol meeting will be Thursday, July 7th at 7pm in the Callender
Lake Community Center. Everyone is invited to attend and join. Come, get involved and help protect our
Community!
CUSTOM HOME BUILDERS
Keith Dillion
440 Island Dr
972-979-7008
New Homes, Add-ons & Remodeling
Free Estimates
Volume 16 | Issue 6 Callender Lake Lines June 2016
Have you sent your $10 (per meter) to
TAMER to help fight against higher
rates? It could potentially save us
hundreds, if not thousands! If you
haven't, please do so today!
Send your donations to:
TAMER
PO Box 1590
Chandler, Texas 75758
If it were not for the hard work of
TAMER over the last 12 or so years,
we would be paying MUCH more than
we currently pay.
PLEASE SEND YOUR $10 TODAY!
Volume 16 | Issue 6 Callender Lake Lines June 2016
Volunteers are needed to open
and close the Swim Area.
Rotating through current
volunteers, a week at a time. It
will only need to be opened and
closed by volunteers on the days
Steve with elite is not working.
When offloading your boats at the boat ramp, please pull your vehicle and trailer onto the grassy area. Leaving them
parked on the asphalt is inhibiting enough room for others to load and unload
their boats.
Volume 16 | Issue 6 Callender Lake Lines June 2016
Plan now to be a part of the traditional Callender Lake July 4th Celebration!
We will line up for the land parade at 9:00am
at the Community Center. The parade will begin at 9:30. Parade Marshall will be Eddie Hueston. Refreshments will be served in the
Community Center immediately following the parade. (PLEASE NOTE: Due to the tree damage on the island,
we had to change the parade route.)
Spread the word and be a part! Decorate your floats, ATV's,
golf carts and motorized vehicles of any type!
Sponsored by: The Recreation Committee
ANNUAL BOAT PARADE
The annual boat parade will be on Saturday, July 2nd. Please line up at the Hickory Hills boat ramp before 6:00pm. The boat parade will begin promptly
at 6:00pm! Just follow the person in front of you! Remember to dress up that watercraft for the holiday!
Volume 16 | Issue 6 Callender Lake Lines June 2016
CONTRACTOR SIGNS
Please keep signs to one per residence. Vacant lots do not need signs if a permit for construction is not present. All excessive signage is being removed. Also, please be sure the remaining signs are removed 30 days after completion of construction or repairs. Any signs remaining beyond 30 days will be removed and placed in the office.
Would you like to learn how to deal with
COPD, Asthma and other breathing
problems? The East Texas Medical
Center in Athens meet the 2nd
Wednesday of each month. They have
guest speakers each month to keep you
informed on improvements made in
dealing with breathing problems.
For more information, contact:
Jay Weisner 903-469-3928 or
John Bradfield 903-469-4390
Volume 16 | Issue 6 Callender Lake Lines June 2016
Monthly Board Meeting Minutes
Callender Lake Property Owners Improvement Association
Saturday, June 11, 2016
The CLPOIA Board meeting was called to order by President Debra Abbuhl at 1:00 PM in the
Callender Lake Community Center. Eight Board members were present. There were sixteen guests in
attendance.
The invocation was given by Tilla Strickland. All attendees voiced the Pledge of Allegiance.
Secretary Sara Kesler reported Board member Julie Morris had an excused absence.
President Abbuhl moved if there are no changes that the Agenda be accepted as published.
Motion seconded by Tilla Strickland. Motion passed.
OPENING COMMENTS
President Abbuhl began the meeting with “Welcome” there is a bright ball in the sky that we haven’t seen
for awhile. I’m told summer is here although the storms are due here about two o’clock so we’ll see. Now
I’ll carry on with my report, I think…
PRESIDENT’S REPORT – (See Attached)
OFFICER'S REPORTS
Secretary’s Report – Sara Kesler reported that the minutes from the May 2016 monthly Board meeting
were circulated via email and published in the CL Lines. If there are no corrections and with no objections
from the Board, I move that the minutes from the May Board meeting be accepted and filed for record.
Motion seconded by Jan Liedtke. Motion passed.
Treasurer's Report - Jan Liedtke announced the Reconciliation Detail Report is available on the table
near the library. As of May 31, 2016, we have a total of $188,110.89. This report is now ready to be filed
for audit.
COMMITTEE REPORTS
Recreation Committee – Hope Enochs reported the 4th
of July is just around the corner! The land parade
line up will start at 9 am. Eddie Hueston will be the Grand Marshall and the parade will leave the parking
lot at 9:30 am. A map marked for the parade route will be sent out via email by the Callender Lake
Publicity Committee. They will be available at the office as well. The Recreation Committee has decided
to host refreshments immediately following the parade at the community center. This is because the 4th
is
on Monday and they realize a lot of people will need to leave in early afternoon.
There will be no Recreation Committee meeting in July. In August, the Recreation Committee will host a
reception for “Meet the Candidates” at the monthly board meeting. In September, they will host
refreshments at the Annual Board meeting.
Special announcement: Summer lunches will start June 13 between 11:00am and 1:00pm in the Hickory
Hills pavilion. All children are welcome. There will be someone at the gate in case you are coming from
some other location. Free fun and free food is what it is all about.
MAINTENANCE:
Public Areas – Sara Kesler reported the Beautification Committee had a new flowerbed rock wall
installed at end of community center building on parking lot side. Old shrubs removed and some new
plants added to existing flowerbeds. The rains have helped the lilies bloom in the flowerbeds. Volunteers
are needed to help maintain the flowerbeds. Anyone interested in gardening are sure welcome to help.
Weekly checks on beds for weeding is about all that is needed now. If anyone would like to be part of the
beautification committee, please contact Jan Marler.
Regarding other public areas, potholes were repaired on several streets, right of ways and all public areas
were mowed and ready for Memorial Day weekend. Doug Ferris helped mulch flowerbeds at the
community center. He cleaned the buoys and helped Eddie Hueston install them at the swim park. He
helped Debra Abbuhl locate and repair a leak at the swim park as well as clearing a fallen tree on Oak
Meadow. He also did tractor maintenance.
The swim park was ready for opening on Memorial Day weekend. Thanks to Gerald Kesler for repairing
the fence at the gate, helping me trim trees, vines and weeding. Gustavo and Magil cut down trees from
around the parking area and hauled off all the trees and limbs from the cleanup. Doug mowed the park. It
has never looked better.
Speaking of the swim park, volunteers are needed to both open and close the swim park. With Doug and
Steve’s schedule, there are very few times a volunteer is needed. Please contact me (903-469-3906) if you
can help.
A couple of ongoing issues we have are the people who are really taking a chance of being injured by
swimming at the boat launch area. The “No Swimming” signs have been removed by unknowns. You
would think most people might know the danger due to what may be in the water such as fish hooks,
broken glass, sharp objects, etc. as well as boats being loaded and unloaded there. Also no parking of
vehicles and boat trailers on hard surface is allowed. Please park on the grassy areas.
Unfortunately, we have people in our community who refuse to bring their trash to the dumpsters, instead
are dumping their household trash on Echo and Huntley Creek. This is time consuming and costly for
Doug to have to clean it up. So people, PLEASE use the dumpsters rather than someone else’s property to
dispose of your trash.
Architectural Control Committee - Tilla Strickland reported the ACC met Saturday, June 4, 2016.
Two permits were received and approved. One for a boathouse and one for a new house.
Security and Fire Committee - Jeff Smith reported there was no SFC meeting in May due to the holiday.
Upgrade of the call box and entry system began May 26. New software was installed and new call box
installed. New card reader finally delivered June 9 and is being installed today along with the limit switch
for the gate.
With the limit switch now in place, the gate will no longer open until it has completed the close cycle. It
is important that cars come to a complete stop at the card reader and allow for the gate to close
completely, to prevent possibly running into the gate. Swiping the gate card while continuing to roll
forward in the vehicle will no longer open the gate.
For residents whose prefix number was changed due to problems with the old call box; the changed prefix
that was used to circumvent the issue will continue to work. If anyone would like to have the prefix
changed to the original they need to turn in a new call request form so that the SFC can know who would
like the change made. It is not required to make a change but can be done if a resident wants to return to
the original prefix.
Flags were lowered from sunrise to noon on Memorial Day to commemorate the holiday.
Van Zandt Crime Watch met at the community center on Thursday, June 9 and was well attended. Next
month’s meeting will be a pot luck supper on July 7 at 6:30 pm. All residents are invited to attend.
Sanitation & Pollution - Joan Baker reported the repair of the broken entrance fence to the dumpster area
is in progress. The contractor is dealing directly with the resident.
The large dumpster will be here Friday, July 1st to Tuesday, July 5
th.
Dam Committee – Eddie Hueston reported a proposal from Corey Fentress of Velvin & Weeks
Engineering for an inspection of the Callender Lake dam (to include findings and recommendations) and
to perform a 100 year hydraulic model was received by Dan Peden as requested by the Board. Copies are
available at today’s CLPOIA Board meeting. (Report Attached)
Efforts are continuing to secure an agreement for mowing of grass and removal of tree saplings on the
dam.
TAMER & RENTAL ISSUES C.A. Cockrell (Report Attached)
New Business
Tilla Strickland made motion that Lorraine Bradfield be appointed as Chairman of the Nomination
Committee. Seconded by Jan Liedtke. Motion passed.
Tilla Strickland made motion to confirm Jerry Strickland, Boneta Strickland, Dick Bolle, Barbara
Wiesner, Jan Marler and Becky Sossamon as the Nomination Committee members. Seconded by Sara
Kesler. Motion passed.
President Abbuhl thanked the Nomination Committee in advance for their service.
Announcements & Questions
President Abbuhl asked if anyone had any questions or announcements.
Guest inquired as to what is the large metal building on Callender Lake Drive going to be? President
Abbuhl advised it is a garage and only the frame is metal. Outside walls will be hardie board.
Another guest inquired as to what is going on with the roofing contractor sign at Oak and Callender Lake
since it is a vacant lot. President Abbuhl will advise contractor to please remove his signs from vacant lots
and to also put only one sign per property. Not necessary to put one for both house and garage.
President Abbuhl entertained a motion to adjourn. Motion made by Sara Kesler
Seconded by Hope Enochs Motion carried. Meeting adjourned at 1:35 p.m.
CLPOIA Secretary CLPOIA President
June 2016 President’s Report
We are coming upon the time of year for elections. I encourage anyone who wishes to serve
their community in the capacity as a Board member, to please throw your hat in the ring! If
being a Board member seems too daunting, we have many opportunities to be actively part
of the community through various committees. If volunteering isn’t your thing, please come
to the Board meetings so that you have information as to what is being handled within the
community, and to ask questions if you do not read in the reports the answers to problems
that you encounter. Become a part of the solution and volunteer today!
The remainder of this report will contain verbatim passages of our governing documents.
Please bear with me.
With the upcoming Board election, much procedural processes have been checked, and
double checked. The hierarchy of governing documents are:
Federal Law
State Law
Articles of Incorporation
Declaration of Covenants, Conditions & Restrictions
Bylaws
Resolutions
Rules and Regulations
Regarding the Nomination Committee, for the record, the Bylaws state thusly: Article VIII
Section 1 lists the Standing Committees with the Nominations Committee at the top of the
list. Section 2 states: “Unless otherwise provided herein, each committee shall consist of a
Chairman and two or more members and shall include a member of the Board of Directors
for Board contact. The Committees shall be appointed by the Board of Directors prior to
each annual meeting to serve from the close of the next annual meeting and such
appointment shall be announced at each such annual meeting. The Board of Directors may
appoint such other committees as it deems necessary.” Section 3 states, “The Nominations
Committee shall have the duties and functions described in Article VI, Section 1. which
states, “A Nominating Committee of not less than five (5) members shall submit to the
membership in writing, at the annual meeting, the names of candidates for election to the
Board of Directors. Roberts Rules of Order Article VII page 579 line 24 states: “This section
may also provide that certain officers – for example, the President – ‘shall be ex officio a
member of all committees except the Nominating Committee.’ ….. The nominating
committee should always be expressly excluded in a provision making the president an ex-
officio member of committees.” For the record, I had a property owner contact me stating
she and a neighbor wanted to be on the Nominations Committee. I did inform the
unconfirmed Chair to please add these two people. For the record, my goal was to accept
and utilize any bodies that are willing to volunteer. It was challenged that I, as President,
should not state or recommend who can be on the Nominations Committee. Our Bylaws
state that the Committees shall be formed by the Board, thus the Board, not I, the
President, will be confirming the Nominations Committee today. I, the President, did
however, pass on to the unconfirmed Chair of the Nominations Committee the desire of two
property owners to volunteer for the Committee and did state in email to please include
them. I will let the Board, and the community determine if I, as President, have
overstepped my powers. If the Board feels I have, then when confirmation of the
Nominations Committee comes up on the agenda, they may add or delete as they see fit.
Moving on. Article VI Section 2 of the Bylaws state, “Additional nominations for vacancies
shall be accepted from the floor at the annual meeting for balloting.”. Resolution #16 states,
“Now Therefore It is Resolved, that the CLPOIA will allow and call for nominations to the
Board of Directors from the floor at the August Board Meeting and that any nomination
will conform to the requirements of the by-laws.” Bylaws outrank Resolutions. A Resolution
cannot amend the Bylaws. Therefore, we will be taking nominations from the floor at the
Annual Meeting in September as is dictated by our Bylaws. However, nothing says that we
cannot ALSO take nominations from the floor in August.
Article VI Section 1 of the Bylaws state, “A Nominating Committee of not less than five (5)
members shall submit to the membership in writing, at the annual meeting, the names of
candidates for election to the Board of Directors.” Therefore, the Nominating Committee
will give its report in writing at the annual meeting in September. However, there is
nothing that states the Nominating Committee cannot ALSO provide its report in August.
We will then have a “Meet the Candidates” opportunity after the adjournment of the
August meeting.
Article IX Section 1 of the Bylaws state, “Robert’s Rules of Order Revised shall govern the
proceedings of all meetings of the organization and its constituent parts except as provided
in these Bylaws.”
Robert’s Rules of Order Newly Revised 11 Edition, Section 9, Page 94, Line 25 defines the
term annual meeting. It states, “In local organizations that hold regular business meetings
throughout the year, however, the bylaws may provide that one of these regular meetings
held at a specified time each year shall be known as the annual meeting. The only
difference between this kind of annual meeting and the other regular meetings is that the
annual reports of officers and standing committees, the election of officers, and any other
items of business that the bylaws may prescribe for the annual meeting are in order,
besides the ordinary business that may come up. The minutes of the previous regular
meeting are read and approved as usual at the annual meeting, and the minutes of the
annual meeting are read and approved at the next regular meeting.” Based on the
definition of an annual meeting provided by Roberts Rules of Order, there is no need for a
regular meeting prior to the annual meeting as we have done in the past. This year, in
September, we will have one meeting; the Annual Meeting held at 3:00 PM per our Bylaws.
According to Article VI Section 5 and Section 6 of the Bylaws: “The Board of Directors shall
hold its annual Meeting immediately after the adjournment of the Annual Meeting of the
Membership.” “The Officers for the ensuing year shall be elected by the Board of Directors
at their Annual Meeting.” Historically, the Board enters Executive Session at their Annual
meeting to elect the officers. According to Texas Property Code Section 209.0051 Section C,
“… Following an executive session, any decision made in the executive session must be
summarized orally and placed in the minutes, in general terms, without breaching the
privacy of individual owners, violating any privilege, or disclosing information that was to
remain confidential at the request of the affected parties.” This year at the Annual Meeting
of the Membership, we will adjourn near the end of the Order of Business. The newly
elected Board will convene in the office for their Annual Meeting of the Directors in order to
elect the officers, and determine the liaisons to the committees. Once the Directors meeting
is adjourned, we will reconvene in the Community Center as a membership meeting and
announce the 2016 to 2017 officers and liaisons. This will allow the information to be
entered into the minutes of the Annual Meeting of the Membership. During the recess
between the meetings, The Recreation Committee will provide drinks and snacks for those
who wish to remain for the conclusion of the Annual Meeting of the Memberships.
The ballots will go out August 15, with instructions as to proper return of the ballot.
We will be reactivating the Restriction Committee in the upcoming year. Anyone who was
on the committee in preceding years, or who would like to be on the committee in the
upcoming year, please let me or the office know of your interest. We will be looking at some
definition additions and clarifications as well as creating and redefining some restrictions.
We also will be addressing incongruences in the Bylaws so that they make more sense to
our current voting timelines.
While we’re speaking of volunteering for the Restriction Committee, we are nearing the
year end, and will need to confirm the committees for 2016 - 2017 in an upcoming meeting.
If you are currently on a committee and wish to remain, please let the committee chair or
the Board liaison to the committee know of your desire to continue your service. If you are
currently not on a committee or wish to volunteer for a different committee, again, please
let the chair or liaison of that committee know. We will also, based on the Bylaws, be
confirming the Nominations Committee for next year along with the others.
Contractors: Please keep signs to one per residence. Property that has two buildings, a
house and a garage, does not need two signs. Vacant lots do not need signs if a permit for
construction is not present. All excessive signage is being removed. Contractors may
retrieve their signs during office hours. Also, please be sure the remaining signs are
removed 30 days after completion of construction or repairs. Any signs remaining beyond 30
days will be removed and placed in the office. Property owners: Please be sure your
contractors are abiding by the sign rules as stated in the Restrictions.
To the lady in the black car who lost her red plastic glass. You must have been drastically
pressed for time, when your plastic glass “flew out the window.” I saw your arm follow it
and thought surely you’d catch it before it made its great escape. Alas, it landed on the
ground in a shattering thud, its contents spraying in the June sun. I’m sure the property
owner, in front of whose house the cup landed, would have gladly retrieved it for you, had
they been home. I quickly grabbed it and tried to return it to you, but in your haste to reach
your destination, you disappeared out of sight. Though, I searched for what house you may
have ended, I did not find you to return your errant cup. If you would like your cup back,
you can come to the office during business hours and retrieve that red plastic escapee.
MONTHLY BOARD REPORT
MAY 14, 2016
COUNCIL OF VAN ZANDT COUNTY COMMUNITIES (CVZCC)
The CVZCC will conduct their monthly business meeting on Tuesday, June 14, 2016 at 11:30 at the VZC
Country Club. The subject of this month’s meeting will be Human Child Trafficking. Guest Speakers will
be Larry Hunt, VZC Sheriff’s Office and Donna Frasier, PREP Home in Tyler.
Greater Lake Palestine Council (GLPC) - No activity report
Texas Neighborhoods Together (TNT): Met on Saturday, June 4th
in Dallas. There were two major
areas of discussion. The first concerned a Public Hearing conducted by the State House of Representatives
Business & Industry Committee on June 8, 2016. The purpose of this Hearing was to examine the
regulatory powers of Property Owners’ Associations and the procedures available to home owners when
an association restricts individual or property rights. The Committee will also review current best
practices to help clarify the balance of property rights, transparency in governance, and the best interests
of property owners’ in the state.
The second issue reviewed and discussed was the issue of the establishment of a separate, distinct, and
systematic Policy/Procedure for the purpose of the leasing of property within the Association. This
document would be separate from the Declaration (Restrictions) and the By-Laws. A copy of the Stone
Mountain Association located in Bexar County, Texas was used as an approved sample for other POA’s. I
have a copy of that document and if the Board is interested, I would be glad to make a copy available to
them.
TAMER UPDATE:
The scheduled May 24th preliminary rate increase hearing was canceled due to the PUC & OPUC finding
a $175K error in Monarch/SWWC's filing. Apparently this error substantially affected the new rates to be
charged and Monarch/SWWC is currently working to revise their filing to meet the additional
requirements required by the PUC/OPUC.
Since scheduling hearings before the PUC is extremely difficult, the present opinion is that there will not
be a hearing prior to October 2016 and most likely could carry over until 2017. Because of Monarch's
error the present rates will stay in place until a settlement is finally reached.
Since the initial 185 days would end in September 2016, when a settlement is finally reached, Monarch
will probably be allowed to file an assessment from the September date. This means that for any increase
over the present rates, Monarch would probably be allowed to take on a surcharge from the settlement
date back to September 2016 in addition to the rate increase.
The TAMER attorney, David Frederick, has once again gone beyond what we should expect in that he has
pledged to carry this through the hearings and donate a least $2K of his time, if necessary. Donations have
been few and new volunteers for the Board have been zero.
That about sums up where the TAMER organization stands as of today.