covid 19 notification - krc draft updated 27mar2019 (1)...title: microsoft word - covid 19...
TRANSCRIPT
Page 1 of 3
KERN REGIONAL CENTER Striving to Achieve Equality,
Independence and Empowerment
UPDATED 3/27/2020
COVID-19 Reporting Options in Therap
Please report any COVID-19 related issues including suspected illness for clients by completing a special incident report in Therap
or report a support staff illness send to [email protected]
In response to new guidelines released by DDS, and Pursuant to W&I Code section 4639.6, to identify high risk events and incident trends related to the COVID-19 pandemic and to swiftly implement risk mitigation activities, the Director of the Department is directing regional centers and all providers to complete a special incident report (SIR) for any of the following events, even if the incident does not otherwise meet California Code of Regulations, Title 17 reporting criteria:
Expected Reporting
An individual has had direct contact with any person who has tested positive for COVID-19, including provider staff, family, and other individuals;
An individual is exhibiting COVID-19 symptoms and has visited a hospital for any related symptoms or has been tested for COVID-19;
An individual was recommended to be tested for COVID-19; An individual tested positive for COVID-19; or An individual is exhibiting COVID-19 symptoms and was instructed to quarantine.
This document provides additional guidance on how KERN REGIONAL CENTER would like Vendors to enter incidents related to COVID-19 into Therap. In coordination with KERN REGIONAL CENTER, Therap has added the following incident type: Event- Other/ Event Type- Communicable Disease/ Sub-type- COVID-19 As well as a Status field with the following check box options:
o Contact/Exposure o Negative o Positive o Symptoms o Tested
How to add Other Events in Therap: https://help.therapservices.net/app/answers/detail/a_id/219 For more information about this process: https://help.therapservices.net/app/kern
Page 2 of 3
Multiple Events in One GER
The incidents you will enter may have
multiple events. For a single individual
please enter as many of the above events
as are relevant in one incident, if you
know about them at the same time. For
example, you would create an event
stating that an individual tested positive,
add another event that they visited the
ER, and one more event stating they were
relocated. All 3 events should be listed as
separate events with a High notification level
The window for reporting is still 24 hours, so if a consumer has additional items after 24 hours, please
enter it in a new GER.
High - Medium - Low
For COVID-19 related events, we are using notifications levels as noted in the guidance below:
HIGH = An individual tested positive for COVID-19;
HIGH = An individual is exhibiting COVID-19 symptoms and has visited a hospital for any related
symptoms or has been tested for COVID-19;
HIGH = An individual was recommended to be tested for COVID-19;
MEDIUM = An individual has had direct contact with any person who has tested positive for
COVID-19, including provider staff, family, and other individuals; or
MEDIUM = An individual is exhibiting COVID-19 symptoms and was instructed to quarantine.
If a consumer has multiple of these categories, the highest notification one should be used.
If you have any questions, please contact KERN REGIONAL CENTER’S SIR line (661) 852-3237 or
[email protected] as soon as possible.
Page 3 of 3
How to Enter COVID-19 Related Incidents
RC Category GER Notification
Level
GER Event GER Event Type/Subtype
GER Subtype Status (NEW)
Notification Timeline
An individual tested positive for COVID-19
HIGH Event: Other
Event Type: Communicable Disease Sub-Type: COVID-19
Status: Positive
Within 24 hours or the Next Business Day
An individual tested negative for COVID-19
MEDIUM Event: Other
Event Type: Communicable Disease Sub-Type: COVID-19
Status: Negative
Within 24 hours or the Next Business Day
An individual is exhibiting COVID-19 symptoms and has visited a hospital for any related symptoms or has been tested for COVID-19
HIGH Event: Other ************ Multiple Event Entry Event: Other
Event Type: Communicable Disease Sub-Type: COVID-19 *************** Multiple Event Entry Event Type: Hospital Sub-Type: Admission; ER w/out Admission; or Urgent Care (As appropriate)
Status: Symptoms *********** N/A
Within 24 hours or the Next Business Day
An individual was recommended to be tested for COVID-19
MEDIUM Event: Other
Event Type: Communicable Disease Sub-Type: COVID-19
Status: Tested
Within 24 hours or the Next Business Day
An individual has had direct contact with any person who has tested positive for COVID-19, including provider staff, family, and other individuals
MEDIUM Event: Other
Event Type: Communicable Disease Sub-Type: COVID-19
Status: Contact/Exposure
Within 24 hours or the Next Business Day
An individual is exhibiting COVID-19 symptoms and was instructed to quarantine.
MEDIUM Event: Other
Event Type: Communicable Disease Sub-Type: COVID-19
Status: Symptoms
Within 24 hours or the Next Business Day