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Page 1: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

COVID-19 Provost Webinar

Presenter
Presentation Notes
Intro by Provost
Page 2: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

ClassroomsFacilities Services staff members have created seating plans that support physical distancing (6 feet between students).

https://fs.utk.edu/covid-19-classroom-plans/

Classroom capacities for Fall 2020 will be reduced substantially.

https://fs.utk.edu/covid-19-classroom-plans/
Page 3: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

ClassroomsDabney-Buehlerroom 472

Normal capacity = 28

New = 12

Page 4: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

ClassroomsInstructors for on-campus classes are asked to prepare seating charts during the first week of class to assist the contact tracing team if contact tracing becomes necessary.

https://provost.utk.edu/instructor-responsibilities/

https://provost.utk.edu/instructor-responsibilities/
Page 5: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Instructional LaboratoriesReview the health and safety guidance provided online:

https://provost.utk.edu/instructor-responsibilities/

https://provost.utk.edu/instructor-responsibilities/
Page 6: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Fall Schedule of ClassesNew valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The timetable was updated to reflect hybrid instructional modalities, new time slots, and new rooms.

https://registrar.utk.edu/2020timetable/

https://registrar.utk.edu/2020timetable/
Page 7: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Attendance RequirementsStudents who are required to self-isolate will be excused from on-campus face-to-face classes, but may be able to participate in online classes if they are not too ill to do so.

Attendance policies should be revised to eliminate incentives for students who are ill or self-isolating to come to campus.

Page 8: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Attendance RequirementsConsider developing alternative ways for self-isolating or ill students to participate in class discussions and activities:• Synchronous online participation• Reviewing a recording of the day's class• Asynchronous alternate activities, such as

short reflection papers addressing the day's topics

Page 9: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Final ExamsAll final exams will be online. Think about how you can best assess student learning through synchronous online final exams,or make plans for alternative (perhaps asynchronous) end-of-term assessments.

If you are concerned about academic misconduct, contact OIT to learn more about technology options for final exams.

Page 10: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Classroom Tech Committee• Create a baseline package of technology

requirements for hybrid and online learning

• Recommend common variations in technology requirements for specific spaces and needs

• Provide guidance on tools and requirements necessary to support online and hybrid instruction

Presenter
Presentation Notes
Committee Members: Mike Berger, IT Manager, Office of Information Technology Mark Collins, Director, Technology-Enhanced Education, Distinguished Lecturer Jean Derco, Executive Director, OIT Support Bill Dunne, Associate Dean Research & Facilities, Tickle College of Engineering Miriam Larson, Instructional Designer/Multimedia Developer, Office of Information Technology Maria Martinez, Digital Assets Administrator, Design Services Rachael Stanley, Instructional Technologist, Office of Information Technology Teresa Walker (Chair), Associate Dean of Libraries
Page 11: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Cleaning Classroom Technology

Presenter
Presentation Notes
The coronavirus may remain on plastic and stainless steel surfaces for up to three days. High-touch surfaces such as shared technologies should be cleaned routinely. Wipes containing 70% alcohol are approved for use on technology.   NOTE: Some types of technologies that cannot be easily cleaned should be assigned to individuals Resources – �CDC’s website on Cleaning and Disinfection for Community Facilities and Schools https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html� https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-ihe-response.html    NIH report on stability of coronavirus on surfaces� https://www.nih.gov/news-events/news-releases/new-coronavirus-stable-hours-surfaces    Guidance on caring for computers and technologies from manufacturers� https://support.apple.com/en-us/HT204172� https://support.microsoft.com/en-us/help/4023504/surface-clean-and-care-for-your-surface
Page 12: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

What do online classrooms look like?

Presenter
Presentation Notes
For some, the classroom will be in Canvas and Zoom. From the students’ point of view, a meaningful integration of Canvas and Zoom will be critical. Instructors will need adequate cameras and sound amplification. (qty 250) Webcams may not be here by the time classes start, but will be distributed as they arrive according to need. 
Page 13: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

What do hybrid classrooms look like?

Presenter
Presentation Notes
Most classrooms hosting hybrid sections are slated to be outfitted with technologies to support teaching in-person and via Zoom simultaneously. That includes Cynap systems, webcams, and sound amplification where needed. That will allow instructors to show multiple views on the screen to in-person and online students. An example might be a screen split between instructor view, document camera image, and laptop image. Our goal is to make the experience work well for students no matter their location and to ensure that classroom recordings have good video and sound for students who may need to view later. As a heads-up, supply chain issues mean that OIT is installing equipment as it arrives.  There are two umbrella approaches to teaching hybrid courses depending on comfort level: Instructor uses laptop only to project for in-person students and deliver Zoom-based instruction to online students. This is an option in any of the classrooms. Instructors also have the option to make full use of wall-mounted cameras, sound amplification, and using Cynap to connect multiple inputs.  Note: Supply chain issues and delays are a factor; we are installing as we receive equipment. 
Page 14: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Lab Classrooms

Presenter
Presentation Notes
We had 32 responses to the survey. Most respondents indicated the desire to pre-record demonstrations. We have ordered equipment and created a process for supplying technology to instructors for pre-recording.  In addition, lab courses supporting hybrid instruction are on the list for classroom technology consideration. 
Page 15: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

OIT Support for Fall

Presenter
Presentation Notes
OIT will be providing the range of services to support teaching that you already expect. They have also been very hard at work creating "how to" documentation for classrooms as well as a robust web site to support new teaching modalities for the fall semester. Some resources to be aware of include: Teaching Face-to-Face and Online Simultaneously – oit.utk.edu/teaching-modalities (coming soon) Get help with Classroom Technology – classrooms.utk.edu Get Support, Latest News – oit.utk.edu Training sessions for instructors will be announced soon.
Page 16: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Positions to Support Instruction

Presenter
Presentation Notes
Finally, our committee is in the process of working with RJ and others on campus to provide additional support for teaching with new modalities.  Classroom Producers provide support for classes using hybrid modalities, particularly those that utilize simultaneously teaching to in-class students AND students attending remotely via Zoom. The Classroom Producer will run Zoom meetings while the instructor teaches and will attend to the Zoom chat feature, answering questions when possible and keeping the instructor apprised of activity in the Zoom environment. Canvas Producers provide support for classes utilizing Canvas in online and hybrid modalities, or instructors who do not have GTAs. These would also be available to GTAs teaching those kinds of classes. Canvas Producers will be assigned the Designer Role in Canvas courses and will assist instructors with uploading and linking to materials, creating discussion boards, and in developing and deploying quizzes and assignments in Canvas.
Page 17: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Health & Wellness Campaign

Page 18: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Health & Wellness Campaign

Page 19: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Student ComplianceAddress the situation• Have a conversation with the student and inform them of the

expectations in place.• In classroom/lab/workspace settings, you can offer them a mask

(provided by the university) or• Give them the opportunity to retrieve their own mask (if easily

accessible).

If the student refuses to wear a mask, you are empowered to ask them to leave the classroom/lab/workspace and mark them absent for the day.

If the student returns to the classroom/lab/workspace, etc. without wearing a mask and/or refuses to do so again, you can consider referring the student to Student Conduct & Community Standards (SCCS).

Page 20: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Student ComplianceConsider referringAfter addressing issues of continued non-compliance (3 times) with a student you may consider referring them to SCCS for non-compliance.

Reporting Form

DocumentSave documentation that you addressed the issue with the student(s) in case the need to refer to SCCS arises. Please retain a copy of your email or create documentation of the conversation with the student(s).

If you have a verbal conversation with a student, SCCS recommends following up with an email to the student summarizing the conversation. Clearly explain the expectations moving forward and possible consequences.

https://cm.maxient.com/reportingform.php?UnivofTennessee&layout_id=0
Page 21: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Communications• Utk.edu/coronavirus• Canvas training

• Return to campus (employee & student)• Return to classroom

• Multi-departmental Student Awareness Campaign

Page 22: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Overall Campus Preparation• Research and class lab safety plans• Extra cleaning of high touch area• Enhanced cleaning as needed• Paper towel holders being installed• Touchless faucets 101 of 337 (at least 1 per

bathroom)• Plexiglass 224 of 355 completed• Classroom social distancing 212 of 312• 483 PPE requests filled through business managers• Touchdown space (tents/WiFi) & hammock zones• Wellness kit assembly started• 4 miles of signage has been produced and placed• Dining – social distance and get app

Presenter
Presentation Notes
HVAC https://fs.utk.edu/how-ut-facilities-services-is-fighting-covid-19/  Signage  https://fs.utk.edu/utfs-response-to-covid-19/signage-plan-for-campus-spaces/ 
Page 23: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Campus Health:Staying Healthy in the Classroom

• Keep 6 feet of physical distance between yourself and others• If you must be within 6 feet of others, keep it under 10 minutes – be as

brief as possible• May wear eye protection if you are frequently having to get closer than 6

feet (e.g. goggles or shield)

• Wear a mask, keep it on, and don't mess with it• Avoid touching your face

• Wash your hands or use hand gel sanitizer frequently• Do not move furniture from designated locations• Do not use stationary furniture that has been blocked from

use

Presenter
Presentation Notes
Page 24: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Campus Health Surveillance:Daily Symptom Surveillance

• Daily Health Self-screening (UT App)• UT Students and Employees• Any question in the affirmative, directed to complete…

• Self-isolation Form (Online)• Submission initiates Contact Tracing representative to

contact student or employee for further discussion

Daily Self Screening and Isolation Form -https://www.utk.edu/coronavirus/guides/daily-self-screening

Presenter
Presentation Notes
Spencer
https://www.utk.edu/coronavirus/guides/daily-self-screening
Page 25: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Campus Health Surveillance:Contact Tracing

• SHC Contact Tracing Program • Responds to Self-Isolation Form submission• UT Graduate students in Public Health, Nursing, and Social

Work• Review reason for Self-Isolation Form completion• Confirm need for self-isolation• Provide

• Guidance on:• Need for healthcare provider evaluation• Anticipated end date for self-isolation based on responses• COVID-19 testing, if needed

• COVID-19 patient education and patient care information• List of campus resources

• In coordination with KCHD and TDOH• Case Investigation, Contact Tracing, and Daily Monitoring of those in

quarantine or isolation

Presenter
Presentation Notes
Page 26: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Campus Health Surveillance: Guides

• Testing, screening, and contact tracinghttps://www.utk.edu/coronavirus/guides/covid-19-testing

• What Happens When a C19 Case is Reportedhttps://www.utk.edu/coronavirus/guides/what-happens-when-a-covid-19-case-is-reported

• What to do if you feel sickhttps://www.utk.edu/coronavirus/guides/what-to-do-if-you-feel-sick

Presenter
Presentation Notes
https://www.utk.edu/coronavirus/guides/covid-19-testing
https://www.utk.edu/coronavirus/guides/what-happens-when-a-covid-19-case-is-reported
https://www.utk.edu/coronavirus/guides/what-to-do-if-you-feel-sick
Page 27: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Campus Health Surveillance:COVID-19 Surveillance Labs

• Wastewater COVID-19 Surveillance (Hazen Lab)• Interval screening• On-campus facilities• Any positive facility will be referred for…

• Pooled Saliva COVID-19 Surveillance (Loeffler/Vonarnim Lab)• Wastewater referred testing

• In room self-saliva collection• Participants in positive pool referred to SHC for individual COVID-19 testing

• Interval exposure-prone groups testing • Self-saliva collection• Participants in positive pool referred to SHC/KCHD for individual COVID-19 testing

Presenter
Presentation Notes
Page 28: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Campus Health Surveillance:COVID-19 Testing

• Employee testing• Knox County Health Department• Primary Healthcare Provider• Urgent Care Clinics ( e.g. UT Outpatient Clinics, American Family Care)• Hospital Emergency Room

• Student testing• As above• Self-collection kit

• Self-collection and mail-in• In-house lab

• Cepheid-4 • Send-out reference labs

• UTMC/LabCorp • Integrity Lab • Path Lab

Presenter
Presentation Notes
Page 29: COVID-19 Provost Webinar Intro by Provost...Fall Schedule of Classes New valid class time slots created a 25-minute gap between classes. Many classes were relocated to new rooms. The

Slides can be found at:https://provost.utk.edu/instruction-and-covid-19-seminar/

https://provost.utk.edu/instruction-and-covid-19-seminar/

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