covid-19 response preparation planning guide · ensure you are prepared for the repopulation of ......

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Covid-19 Response Preparation Planning GuideSummer 2020

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OBJECTIVES:

Help organizations synthesize information into actionable reopening plans and provide the appropriate resources to implement them

Ensure you are prepared for the repopulation of your buildings and are equipped to train staff members

Assist in identifying gaps in planning and implementation plans and how to solve them

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HEALTH & SAFETY

CLEANING & PROCUREMENT

AIR & WATER QUALITY

PHYSICAL DISTANCING & SIGNAGE

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PHYSICAL DISTANCING & SIGNAGE

• Signage acts as a constant reminder of best practices and is a key in implementing any reopening plan

• Key messages include:

- Maintain 6 feet physical distance

- Do not enter if experiencing symptoms

- Wear a face covering

- Wash hands/sanitize frequently

- One-way foot traffic

- Directional signage

• Sample message placement ideas:

- Classrooms & hallways

- Conference rooms

- Stairwells

- Elevators

- Lobbies

- Garages

- Restroom s

- Break areas / water fountains

- Fitness centers

- Mailrooms

- Common areas

- Cafes and dining halls

SIGNAGE

5Physical Distancing & Signage Cleaning & Procurement Air & Water Quality Health & Safety

PLANNING

Location Plans: TOWER 4 - FLOOR 1

CODE SIGN TYPE QTY

41.A. STRIP 0

41.D. ELEVATOR SEPARATOR 0

41.G1. DISTANCE DOTS (6 FEET) XX

41.G2 DISTANCE DOTS (STAND HERE) 20

41.H1. HANDWASH 1

41.H2. FREIGHT ELEVATOR 1

41.I. MAX OCCUPANCY 1

41.J. WE ARE OPEN 1

41.K. 5 STEPS - HAND WASHING 6

41.L. RESPECT SOCIAL DISTANCING 3

41.O4 HAND WASH INSTRUCTIONS 4

41.T1 FREESTANDING - DISPENSER 1

41.T2 FREESTANDING - INSERT 2

41.U. * CLOSED USE 15

QuantitySignType

Floor Tower

FloorGraphics

Signage -Wall

Window/DoorVinyl

FreestandingSign

LEGEND:

41.A.01

PLEASE RESPECT SOCIALDISTANCING

Max Occupancy: 1Associate

PLEASE WASH YOUR HANDS

Please use another sink to wash your hands

PLEASE RESPECT SOCIAL DISTANCING

WET APPLY SCRUB 20 RINSE DRY WITH A HANDS SOAP SECONDS HANDS CLEAN TOWEL

PLEASE RESPECT SOCIAL

DISTANCING

PLEASE WEAR A MASK

PL EA SE R ESPECT SOCIA L DISTA N CIN G

PLEASE WEAR MASKS

NO MORE THAN 4 ASSOCIATES

PER ELEVATOR


SIGNAGE EXAMPLES

FLOOR DECALS - DISTANCE DOTS™


SNEEZE GUARDS

5’-0”

7’-0”

RECEPTION AREA


• A key element recommended by the CDC to help protect students, administrators and employees

• Customized guards tailored to each space maximize protection

PHYSICAL DISTANCING BY THE NUMBERS


25+ types of signage options / 12,000+ deployed

25,000 floor decals printed and installed

60,000+ sneeze guards delivered

2.2mm hand sanitizer sachets delivered

Re-opening consultants for several Fortune 1000 companies, over 100 municipalities, state agencies and school systems

DEPLOYED SIGNAGE EXAMPLES


Representative Clients include: • Raymond James Financial• Save-A-Lot Grocery Stores• Performance Foods Group• Government Scientific Source• Sunoco• 7-Eleven• Wing Stop• Office of the Secretary of State of Florida, Georgia, Indiana,

Delaware and New Jersey• Cities of Philadelphia, Pittsburgh, Atlanta and Miami• Pinellas County, FL & Broward County, FL• U.S. Postal Service• Multifamily property management companies: Greystar,

Starwood / High Mark, Related Group, Bainbridge Residential, Advenir Living, Murex Properties and Lincoln Real Estate

• Hospital of the University of Pennsylvania• M.D. Anderson Cancer Center at Cooper University Health• Maine Regional Hospital• Lower Merion Public School District• Pittsburgh Public Schools

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CLEANING & PROCUREMENT

CLEANING

CLEANING LEVELS


LEVEL 1 LEVEL 2 LEVEL 3Enhanced Routine Cleaning & Disinfection(Base cleaning)

Routine cleaning with increased frequency and use of EPA-registered disinfecting cleaners

Non-Routine Advanced Disinfecting(Additional cleaning scope)

Advanced disinfecting in tenant premises performed by on-site janitorial contractor or janitorial staff• Electrostatic sprayer with an EPA

registered solution• Manual disinfecting wipe down of

surfaces

Non-Routine Infection Control(Additional cleaning scope for confirmed positive COVID-19 case)

Infection Control• Electrostatic sprayer with an EPA-

registered solution at a higherconcentration performed by on-sitejanitorial contractor

• Approved third party contractor

Using CDC Guidance Oakhurst has created a 3 Level Cleaning Process that is actionable

Increased cleaning and disinfection standard operating procedures

All surfaces cleaned with an EPA registered disinfecting cleanser.

Building Area Frequency

Lobby, Shared Rooms & Elevators

Clean door handles and glass 1x per 2-Hours(7am-5pm)1x per night

Clean elevator buttons (cab interior + buttons) 1x per 2-Hours(7am-5pm) 1x per night

Clean phones / multi-floor call buttons 2x per day 1x pernight

Clean surfaces in shared rooms (e.g. classrooms / other shared areas) 7am-5pm (1x/Hour) 2x per night

Clean hand sanitizer dispensers 2x perday (7am-5pm) 1x per night

RestroomsSpot clean all partitions/dispensers and walls Nightly

Clean restroom door handles, sinks, faucets and counters 2x per day 1x pernight

Mirrors/basins/urinals/bowls/flushometers Nightly

Other Common Areas

Clean vestibule handles and glass 2x per day1x per night

Clean parking areas & equipment 2x per day 1x pernight

Clean storage room equipment and door handles nightly

Clean mailroom door handles nightly

CLEANING


PROCUREMENT & MANUFACTURING

TOP VIEW

20"

14 "

• Hands-free solutions

• Custom & off-the-shelf solutions

• Face shields – high quality, re-useable, cleanable – perfect for maintenance, security & bus drivers

• Masks – student & adult sizes; domestic & international supply


PROCUREMENT: SANITIZER & DISINFECTANT

1.5mL (.05 fl oz) Pouch Contains 70% Alcohol

SINGLE- USE HAND SANITIZER PACKET

T M


• Free standing sanitizers and wipe dispensers• Lobbies, hallways, parking areas, receiving areas,

storage rooms, cafeterias, and classrooms

• Electrostatic Sprayer• Short term and long-term solutions

• Continued Procurement Efforts

• Cleaning solutions & sanitizer

• Contactless utility tools

EMPLOYEE AND STUDENT RESOURCES


• Contactless utility key: Allows employeesand students to open doors, punch keysand buttons

• Reusable and disposable masks

• Individual sanitizer packets and bottles

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AIR & WATER QUALITY

HVAC SYSTEMS: ASHRAE GUIDANCE


• Proactively performed inspections and maintenance on all airhandling units (AHUs)

• Increased hours of operation for the HVAC equipment up to twohours before and dependent on tenant/building demand, two hoursafter normal hours

• HVAC systems increased outside ventilation air

• Optimized restroom exhaust flow

• Replaced all existing air filters with MERV-13 rated filters on allcentral AHUs that recirculate floor air


Diagram source: Boston Properties

WATER AND PLUMBING SYSTEMS


• Domestic Water Systems• ASHRAE 188 Water Management Plan

• Preventative maintenance• Periodic 3rd party program verification

• Plumbing• Ensuring all traps remain wet to prevent the escape of sewer

gas• Routine water running and flushing to push non-COVID related

bacteria out of water systems

• Tenant / Building-Wide Systems• Some systems may need service/disinfection/preventative

maintenance prior to repopulation• E.g. purified water, ice machines and services• Sensor installation, toilet lid instillation,

INDEPENDENT TESTING


• Independent third-party consultant UL to survey HVAC and water systems for validation of implemented measures

• Scope of work will include, but is not limited to:

• Visual inspection of sample HVAC system AHUs for ventilation, filtration effectiveness/fit and hygiene

• Spot indoor air quality testing for airborne particles and screening tests for volatile organic compounds

• Measurement of carbon dioxide as an indicator of ventilation effectiveness

• Domestic water quality tests – sampling for bacteria levels, heavy metals and other contaminants of concern will be conducted

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HEALTH & SAFETY

HEALTH & SAFETY


• Personal welfare & responsibility:• PPE & wearing masks

• Create a mask culture starting with leadership, reinforced by guidelines and signage

• Self-assessment – temperature checks & health checks• Handheld and free-standing infrared thermometer

• Stay home if not feeling well• Reinforced by staff messaging and signage

• Be aware of the health of cohabitants and close contacts• Make the conversation as common as "good morning"

• Stagger schedules when possible• Cohorts, teams and groups can limit exposure across staff

• Clean personal effects regularly (cell phone, keys, etc.)• Personal hygiene should constantly be reinforced

• Continue to wash hands thoroughly & often

HEALTH & SAFETY


• In the event of an emergency drill / building evacuation:

• Follow normal evacuation procedures- if directional passages are created in building check with local fire and safety experts to make sure that it does not impact emergency procedures

• Continue to wear when possible during emergencies

• Plan monthly drills to get staff, students and administrators comfortable with new procedures

• Assign floor captains to help educate groups or cohorts

• Modify post-evacuation measures to incorporate physical distancing when possible

HEALTH & SAFETY


• Administration / staff interaction with building inhabitants:

• Critical role in enforcing/encouraging building in habitants to follow health & safety practices

• Schedule non-critical maintenance / work orders for after-hours or defer if possible

• Service provider COVID-19 rider

• Use of virtual meetings where possible

• Continued monitoring of CDC guidelines and modifications to protocol accordingly , communicating changes as quickly as possible

Questions?

Request a consultation now and we will guide you throughour strategy guide to have your facilities ready to re-open

from anywhere in the nation.

www.oakhurstsigns.com/contact-us/

For any direct messages, please email:

For any difficulties with your button, please use the following link to request more about

© Oakhurst Signs727-532-8255 | www.oakhurstsigns.com

12445 62nd St N, Suite 305 | Largo, FL 33773

Reopening guides are referenced from, and are courtesy of, BPX Properties

[email protected]

REQUEST A CONSULTATION

https://oakhurstsigns.com/contact-us/

mailto:gray.gifford%40oakhurstsigns.com?subject=Help%3A%20Covid19%20Reopening%20Strategy

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covid-19 response preparation planning guide · ensure you are prepared for the repopulation of ......

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