COVID-19 UpdateDVUSD Board Meeting

08.25.2020

Agenda● Sunshine Stories● Return to School Work Team Updates● Questions and Answers

3

Sunshine Story #1

4

Sunshine Story #2Hi Ms. Peccia,

This is Bill Canady. I’m hijacking her canvas email for a sec. I want to tell you how much I appreciate your leadership in her Geometry class. I was home today to do some office work and I overheard about ten minutes of her zoom in your class. You are a fantastic teacher. I’m amazed at how you work with your students; I appreciate it, because as a person with severe ADD and learning disabilities myself, it’s teachers like you that make all the difference. I think yours is the only class that my daughter has this semester in which she does everything on her own as a result of your teaching. And it’s Geometry of all things!Thank you. Hope you have a lovely weekend

Bill Canady

Sunshine Story #3Mrs. Crooks,

I always knew we have the best teachers at Deer Valley High School. We also have the BEST counselor Mrs Darre. She is just on it! On top of it and knows exactly what we need. Plus, Mrs Gustafson, Mr. Dixon and as always our WONDERFUL ROTC... Everyone has been so caring and lovely, especially with this start.

This has been so stressful. I was in ICU with Covid, and the teachers were great. My daughter is STRUGGLING... depression and anxiety..but these teachers are just everything. Thank you so much for your Leadership!!

We so appreciate DVHS,

Staci Schaum

Sunshine Story #4A Parent from SDOHS emailed this to Dr. Miller and Teachers

Dear teachers,I just wanted to reach out and let you know how much I appreciate all of your hard work. My daughter Lila is engaged throughout the school day and seems to be doing meaningful assignments throughout the week. She has mentioned only a couple of very minor technical glitches that were immediately resolved. I know that online school is not ideal for every student, but from my perspective, it is working well. I am grateful for your commitment to the students despite all of the challenges we are facing.Shelly White

Sunshine Story #5

Sunshine Story #8

Return to School Work Team Update

Return to School Safely● Communication● Guidance Documents● COVID-19 Emergency Preparation● Updated guidance on cleaning● Update on PPE● Building Preparation● Review of ADHS Benchmarks and the Data● Review possible scenario

Communication● Avenues for communication

○ Monday communication from Dr. Finch○ Thursday Fireside Chats

Guidance Documents● Centralized on the Portal

○ Examples of current documents:■ Face coverings■ COVID-19 Reporting for Students and Families■ HR guidance documents

○ Upcoming documents:■ CIA■ Ventilation■ Cleaning procedures, etc. transferred from existing Google site

COVID-19 Emergency Preparation● Simulations

○ Individual simulation○ Small group simulation○ Fishbowl activity and debrief○ Whole group with breakouts

● Slack○ Desktop, Web and App Based○ Push Notification Capability

COVID-19 Emergency Preparation Continued● Individual Private Channels for Each

School and/or Program● Each site has their specific Flow

document attached within their channel for communication and monitoring of steps to complete

● Zoom functionality within Slack

Return to School Safely● Maricopa County Updated Cleaning and

Disinfecting Guidelines (updated 8/17/2020)

Highlights

○ Areas unoccupied for 7 or more days need only routine cleaning.

○ Periodically review and revise your plan as needed.○ Outdoor areas, like playgrounds in schools and parks,

generally require normal routine cleaning but do not require disinfection.

PPE UpdateOrdered and Distributed as Needed

○ Hand Sanitizer ■ 2,850 half gallon bottles with pump■ 305 wall-mounted and portable dispensers

○ #25 Sanitizer ■ 3,735 labeled trigger bottles for #25 sanitizer■ 5 microfiber cloths per one bottle■ Sanitizer concentrate to make 31,913 bottles of sanitizer

○ Face Coverings■ 45,000 adjustable cloth adult/child size■ 68,101 Masks granted through City of Phoenix (adult and child)■ 1,000 reusable cloth with anti-fog clear mouth covering■ 4,500 face shields (to be used with a cloth face covering)■ 500 boxes disposable face masks

Return to School - Building Preparation● August 28 - Model school set-up completed by and for initial planning

group● September 1 - Pictures of model school shared with campus leaders● September 2 - Pictures of model school shared with Fireside Chat

attendees● September 9 - Three model schools established (north, center and west

location)● September 10 - Video of model schools shared at PreK-12 meeting in the

morning; Video of model schools shared with staff at fireside chat in the afternoon

● September 11 - Video of model school posted on DVUSD Return to School website for parents to view and make informed choice

Public Health Benchmarks

Case Count Percent Positivity COVID-Like Illness

Dashboard Update August 14

77.4 8.12% 4%

Dashboard Update August 21

48.9 6.51% 3%

Projected Public Health Benchmarks

Dashboard Update Case Count Percent Positivity COVID-Like Illness

August 28 30ish 5.5-6% 3%

September 4 25ish 5-5.5% 3%

September 11 15ish 5% 3%

September 18 10ish 4-5% 2-3%

Scenario 1 - Meet 3 Weeks of Green on 10-2● “Staggered” or “Layered-In” Entry Plan with grades K-2 and maybe HS

Seniors● Survey families the week of September 14● Notify teachers the week of September 14● Teachers come back into buildings to prep rooms sometime week of

September 28● K-2 students resume in-person on October 5

Mitigation Strategies

Return to Learning● Home Technology Support Data

● Canvas Course Building

Return to LearningReturn to In-Person Planning

● Level Meeting August 27● Return to Learning Team Meetings begin Week of August 31

○ Create a Elementary, Middle and High school team of teachers and admin ● Simulation of a classroom with in-person and virtual class members on

September 1○ Identify tech needs

● Have a structure for classroom interaction & instruction with students ready to share no later than September 18○ Paradigm shift in thinking about in-person instruction

Return to Work SafelyPreparing for In-Person Learning

Covering for self-isolation periods due to COVID-19

Face Coverings and Social Distancing Reminders

Managing Illnesses and Reporting COVID

Preparing for Return to In-Person

● Establishing recommendations and protocols for Self-Isolation Coverage● Anticipating staffing needs and adjustments● Running debrief protocols with relevant parties for COVID-19 response● Mapping timelines to return grade levels back to in-person learning● Establishing a notification/communication plan for staff to return to

in-person learning

Covering for Self-Isolation due to COVID-19● Employees and Students may be required to self-isolate if they meet the

criteria for self-isolation as outlined by MCDPH.● Self-isolation (14 days, 10/1 or combination of 14 days with 10/1 symptom

tracking) may be covered in a variety of ways.● Employees who feel well may continue to work from home, as they

complete their self-isolation period.● Employees who do not feel well, may qualify for FFCRA leave or utilize

their own leave time.

Face MasksFace Mask expectations in the workplace:

People can spread COVID 19 before they show symptoms, or even if they show no symptoms at all. To encourage behaviors that reduce the spread of COVID 19, all employees will be required to use face masks. Employees may choose to bring their own face masks or DVUSD will also provide face masks. Face shields are not as effective as wearing a cloth or paper face mask. Face shields may only be used if approved as an ADA accommodation.

● Employees not working alone, must wear face masks. ● Employees who ride in vehicles with others (work assignments, traveling from work location to work

location, traveling to lunch, etc) must wear face masks.● Employees assigned specific job duties may also require additional protective equipment (gloves,

face shield with face covering, etc.) Expectations for these duties will be provided to these employees.

Navigating Social Distancing and OthersWe are a team. Taking care of yourself and one another is important in maintaining a happy and healthy work family.

● Be conscientious and understanding of your co-workers who may be dealing with child care issues, illness or loss of loved ones, financial insecurity, or other issues.

● Kindly and professionally address one another when social distancing practices are not followed. (ie. “I want to be sure we all stay healthy, could you stand six feet away please?” “I can’t afford to get sick, would you mind…. Washing hands, cleaning desk, wearing a mask, etc, “I know it is hard to remember, we all need to ….).

● Remember each employee has a different point of view, different background, and different experiences related to COVID 19. Do not make assumptions about what is driving another person’s thinking or behaviors. Pause on judging and be open to understanding.

● Respect employees' privacy. Ensure confidentiality, in compliance with the American Disabilities Act.● Reach out to DVUSD’s Employee Assistance Program for quick and timely resources (Interface EAP

www.4eap.com username: DVUSD password: A89 or call 1-800-324-4327).

COVID Reporting RemindersManaging your Illness:

Though employees may become ill due to a variety of colds, flues or illnesses, COVID 19 has required organizations to respond to illnesses differently than in previous times.

● Stay home if you feel sick or have symptoms of COVID 19. (https://www.maricopa.gov/5512/Sick-or-Exposed-to-COVID-19#symptoms ).

● Contact HR immediately if you have been exposed or have COVID 19 symptoms.● Utilize centralized reporting in HR for reporting employee COVID 19 concerns -

http://covidreport.dvusd.org ● Follow all district procedures for reporting leave time.● Follow HR directions for return to work from sick. ● Speak with your principal/supervisor, HR, if you have questions or concerns.● Review Managing COVID Exposure and Illness document for additional guidance.

Questions & Answers