cp-96 reasons to revolutionize your costpoint solution reasons to revolutionize your costpo… ·...

CP-96

Reasons to Revolutionize

your Costpoint Solution

Presented by Lexell Blue, LLC

Jami Benson

Kelly Nighland

Lowell Ranger

©2016 Deltek, Inc. All Rights Reserved 2

Agenda

Introductions

Reasons to Revolutionize Costpoint

– You have been acquired or are part of a merger

– Your organization has significantly changed its strategic direction

– Your company is not using Costpoint to its fullest potential

– Executives struggle to get consumable data they need for optimal decision making

Questions and Contacts

Introductions

3

Lexell Blue, LLC headquartered in Northern Virginia

Comprised of four partners and a team of consultants with extensive experience with the Deltek GovCon suite of products

Costpoint consulting services

– CP / TE Implementations including Project Manufacturing

– Data Migration, Merges, Restructures, and Divestitures

– Extensibility

– Interfaces

– Reporting

– Product Installations

– Product usage assessments

You have been acquired or are part of a merger


Mergers & Acquisitions (M&A)

Requires rapid integration• To gain successful economies of

scale and resource synergies, disparate business systems must be rapidly consolidated

• For every day that passes without true business integration, money is squandered

• Business process re-engineering should happen before – not after – you migrate the data of an acquired company


Resulting in…• Lack of operative integration

• Lack of mature data standards across systems and functional areas, resulting in significant data quality and interoperability issues

• A hodge podge of data that causes issues in efficiency and reporting and often is never addressed

• Jammed in data versus planned integration of the data (best practices) to combine the data


Acquisition Data to be Reviewed

Reports

• Dashboards, printed reports, etc

• Are they needed to conduct daily operations

Interfaces

• Inbound/Outbound – any systems that may push or pull information from Costpoint

Conversion

• Master Data

• Transactional history

Your organization has significantly changed its strategic direction



Has your Company changed strategic direction?

Costpoint has been deployed for a number of years and may not fit today’s needs

Reorganizations have occurred without accounting for the impact to configuration

High turnover has lead to inconsistent processes

Inherited processes have become a “we have always done it that way” approach

Data from the system isn’t aligned with the business causing issues with efficiency as well as the

relevancy of the information


Is your Costpoint clock running out?

Process bottlenecks

Manual processes

Multiple database instances without a configuration management plan

Degraded system performance

Current Costpoint setup lacks agility and flexibility

Cookie Cutter approach may have been used initially


Where are we now… where could we be?

Review the as-is business processes and how they align with Costpoint functionality

– Confirm requirements and strategy for future inclusion

– Review the existing processes

– Gap analysis between the as-is process and the requirements

– Recommendations for re-design

Review the technical infrastructure supporting Costpoint and highlight related stability and

performance issues

Identify, understand, prioritize and create a plan to address existing pain points impacting end

users, system administrators, and other stakeholders

Document actionable opportunities for improvement related to the utilization of current functionality

within system and expected near and long term outcomes


Don’t boil the ocean…there are options

Training

– Desktop procedures

Reporting

– Re-design the executive management reports

– Enable dashboard reporting / KPIs

– Deploy mobile analytics

Deploy unused functionality

Review and replace ineffective processes

Restructure specific data, such as

– Accounts / Orgs / Projects

– Vendors / Customers / Employees

Re-implement

– Start new with an empty database

– Re-design

– Convert only the data you need, archive the rest

Your company is not using Costpoint to its fullest potential



Leveraging your findings from the gap analysis

Manual processes

– Everyone’s go to system… Excel

• Billing done in spreadsheets

• Pool calculations

• Expense reports

• Consolidated financial statements

– Manually keying data in to agree to other systems (i.e. other books of record)

– Manual work-arounds

• Manually extracting data for other 3rd party systems (versus scheduled / automatic)

• Keying in high volumes of data versus leveraging the preprocessors

Disparate / redundant / offline systems


Functionality you may not be leveraging

Identify unused Costpoint functionality

Extensibility

Web Integration Console

Efficiency Gained


Costpoint has come a long way Things have changed since you went live on version X….

– New revenue / billing formulas

– Vendor classification codes

– A home for old udefs

Unused functionality

– Credit reclass pools

– Revenue redistribution

– Billing format and reporting options

Modules licensed but not deployed –

– IWOs

– Purchasing / Requisitions

– Fixed Assets

– HR / Benefits


What is Extensibility?

New in Costpoint 7.0

Product customization built upon the Costpoint framework

– Segregated from Deltek code (including data, metadata, logic)

– Enhancement, patch and upgrade “friendly”

Role-based customizations

– Control who has access to extended screen and who sees the standard application

Extensibility Designer

– New tool to create customizations

New admin functions within Costpoint to manage extensions

– Activate/inactivate

– Manage user profiles to control access

What can extensibility do?

Field Extensions

• Add new

• Hide existing

• Make non-required fields required

• Customization of labels

• Custom validations

• Default values

• Reposition fields and labels


Costpoint Report Extensions

Custom logic from process / action

• Java class

• Database stored

procedures

• Email


Extensibility example


Web Integration Console (WIC)

Choose Costpoint applications to be exposed as web service

– Provides access to Costpoint data without requiring access to the Costpoint database

– Execute insert/update/delete commands on most applications leveraging the same front-end

validations

Build and deploy generated web services

Test and administer web services through an easy to use GUI

Generate sample java code for invoking web services

Export web service modules developed in test environment as deployable packages to the

production environment


When should I leverage WIC

Best used when there is a need for 3rd party applications to integrate with Costpoint.

Import data examples

– Master Data (Projects, Employees, Vendors)

– Financial data (JEs, Vouchers, Budgets, Cash Receipts)

– Materials Data (Purchase Orders, Sales Orders, MO Issues)

– High volume

Export data

– 3rd party applications

– Filtered as needed

Automate data calls and eliminate reliance on manual process


Costpoint…make the most of it

Consider reviewing Costpoint to see where it can be

– Improved

– Streamlined

– Integrated

– Automated

Gain

– Greater efficiency

– Increased profitability

– More flexibility

– Growth potential

Come to our booth for more information

– Extensibility demo

– Benefits of a Costpoint Health Check

Executives struggle to get consumable data they need for optimal decision making



Management Reporting Challenges

Data deluge

– Receive emails with actionable information through alerts

– Monitor key metrics through executive dashboards

Empower staff while limiting exposure through effective security

Always on the run

– leverage mobile analytics

Come visit our booth for a live demo


Receive Actionable Emails

Projects

– Projects that have reached XX% of funded value

– New project(s) - billing and revenue formulas are not setup correctly based on rules

– New project(s) - structure is incorrect based on rules

Accounts Receivable

– A/R Balances over 90 days in excess of $20K

Accounts Payable

– A/P Due over 90 days in excess of $20K


Receive Actionable Emails

Time & Expense

– List of active employees with 0 hours charged for the day or week.

Procurement

– Notification that a purchase requisition has been approved or rejected

HR

– List of employees that were hired or terminated


Monitor Key Metrics

Dashboard screen

– Top 5 and Bottom 5 performing contracts by profit% and $

– Profitability % by project type

– Days Sales Outstanding


Empower staff through effective security

Cognos & Costpoint applications utilize their own security

Define who should and should not have access

– Roles

– Packages

– Folders

– Reports

– Columns

– Data (Org & Projects)

Leverage custom security table

Define security efficiently to minimize administration


Leverage Mobile Analytics


Come Visit Our Booth for a Live Demo


Questions & Contacts

Jami Benson

– [email protected]

– Mobile: 703.608.9490

Kelly Nighland


– Mobile: 703.622.6550

Lowell Ranger


– Mobile: 202.744.7419

mailto:[email protected]



cp-96 reasons to revolutionize your costpoint solution reasons to revolutionize your costpo… ·...

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