Timeline

Eligibility Requirementsþ Satisfactory completion of a CRAFT Mentor project

þ CRAFT Mentor projects who have not received a CRAFTMentor Implementation Grant in the current fiscal year

þ Entities that fail to fulfill past CTO grant award requirementswithin the past year (includes: project completion, submissionof required reporting, proper use of grant funds, lack ofacknowledgment, changes to grant proposal withoutapproval) are ineligible.

Previously Funded Projects have included: Brochure creation

Marketing plan creation

Digital advertising creation and placement

Social media creation and placement

Content creation for website refresh

Interpretative museum signage

OverviewAfter successful completion of CRAFT Mentor, projects are eligible to apply for funding up to $1,000. Implementation requests must be aligned with and support tourism outcomes or next steps identified during the CRAFT Mentor project and outlined in the application request.

Implementation grant applications are due within 90 days after the completion of a CRAFT Mentor project.

Implementation funds are paid on a reimbursement basis upon receipt of an online final report and expense receipts. Implementation grant amount cannot exceed $1,000.

APPLICATIONS DUEWithin 90

days after the completion of

a CRAFT Mentor project

IMPLEMENTATION PROJECT

COMPLETESix months after

award notification

FINAL REPORT DUENo later than

30 days after project completion

Funding RestrictionsCRAFT IMPLEMENTATION GRANT FUNDS, IF AWARDED, MAY NOT BE USED FOR:

x Staffing/salary costs

x Basic overhead needs

x Capital improvements, new construction,renovation or restoration

x Professional training or scholarship

x Reimbursement of fees paid priorto application award

x Office supplies, items for resale

CRAFT MENTOR IMPLEMENTATION GRANT GUIDELINES

Selection CriteriaApplications will be reviewed and recommendations made for the grant based on funding availability. Applications will be scored on the following criteria:

MERIT (50%) Strength of project lead in carrying out

implementation of project

Satisfactory completion of previous CRAFTMentor project — deliverables met, strongcommunication track record, evaluationscompleted

Overall strength of the application request(clear logic and adequate detailing of pastwork and needs)

IMPACT (40%) Impact CRAFT Mentor Implementation Grant will

have in furthering tourism outcomes identifiedduring CRAFT Mentor project

BUDGET (10%) Clear and doable budget request

Appropriateness of the costs associated with theproposed activity

Online Application ProcessApplications are accepted up to 90 days after completion of a CRAFT Mentor project and must be submitted online. The application portal is available online at oedit.secure.force.com/oedit. The application can be found under the Tourism Programs tab. New users will need to register for an account on the OEDIT application portal, and all users are required to login to the portal, update Accounts Profile and complete the online application.

All narrative questions will be inputted into the online portal, and support materials will be uploaded into the online system. It is recommended that users prepare answers in word processing document and to check character count and then cut-and-paste into the online application.

Applicants will be notified within one month of application deadline as to award status.

Payment will be made upon submission of expenses receipts and acceptance of the online final report.

Application QuestionsPlease reach out to CTO staff directly for current application questions.

Grant NotificationApplicants will be notified by email within one month of application deadline as to award status. Upon notification, grant awardees will need to follow instructions in the notification email and submit any requested documents to the CTO within three weeks.

PaymentPayment will be made on a reimbursement basis upon receipt of an online final report and expense receipts. Implementation

grant amount cannot exceed $1,000. Payments will be made through Electronic Funds Transfer (EFT). The State has 45 days after approval of the report and submitted receipts. A delay in submitting EFT documents will result in delayed payment.

REIMBURSEMENT REQUEST INSTRUCTIONS FOR FINAL REPORT Include invoices and expense receipts or proof of payment for

each reimbursement listed on the CTO General ReimbursementRequest form and any other supporting documentation.

Receipts must be itemized receipts (Visa/MasterCard receiptsonly show the total charge and alone they are insufficient).

Receipts must include the transaction date, and the invoicesand receipts must be legible.

Project RequirementsACKNOWLEDGEMENTAll advertising and promotional materials that are funded in part by CRAFT Implementation Grant funds must include the official Colorado Tourism Office logo. Downloadable logo files are provided on the CTO’s Industry partner website at https://industry.colorado.com/grant-resources.

When appropriate, advertising and promotional materials developed through CTO CRAFt Implementation Grant funding should include reference to the applicant’s travel region. Websites are required to incorporate reference to the applicable travel region in SEO.

CHANGES TO APPLICATION PROPOSALAny significant refinements, clarifications, modifications or changes to the proposal must receive prior approval from the CTO; otherwise the organization may forfeit grant funds provided by the CTO.

Organizations should complete and submit a Proposal Change Form, found here: https://industry.colorado.com/grant-resources, if there are changes to the proposal. Proposal Change Forms will not be accepted 60 days or less from the end of the project completion date.

Final ReportProjects must be completed within 6 months of award notification. The online final report must be submitted within 30 days of completion of an implementation project. The final report requires submission of the CTO General Reimbursement Request form, expense receipts, as well as a narrative describing what was accomplished with CTO funding support. Reimbursement submissions received after the deadline will not be processed. Log back into the OEDIT Portal, go to My Applications and look for an icon to complete a report.

To access supplemental forms, such as the CTO General Reimbursement Request form, locate the “Resources” section in the grant portal from the main navigation drop-down menu. Funds may only be used for costs related to the project and clearly identified in the grant budget.

Note: Expenses incurred before purchase order execution are not allowable expenses.

QuestionsContact Elizabeth O’Rear, Senior Manager of Grant Programs, at elizabeth.orear@state.co.us.