Create FormsLesson 5

Software Orientation

Creating Forms• A form is a database object

– enter, edit, or display data from a table or query• Providing users with a form that contains only

certain fields makes it easier for them to use the database.

• Think of forms as windows through which people see and reach your database in a more visually attractive and efficient way.

Creating Forms

• Form tool – creates form using all fields from selected

table

Creating Forms

• Form Wizard– Asks questions to

create new form

Create a Form in Design View

Creating a Form in Layout View

• Blank Form• Use Controls to add fields

Apply a Theme

Creating Reports

• A report is a database object that is used to organize and display data pulled from tables and queries.

• Report button• Report Wizard• Design view

Creating a Report

• A report’s record source is the table or query that provides the data used to generate a report.

• Select a table, then create the report using Report Wizard or Report or Report Design to use that table as the record source.

Using the Report Wizard• The Report Wizard asks questions about how you

want your report to look.

Using the Report Wizard

Applying a Theme

Sorting Data within a Report• Grouping and sorting can be added

in Layout View after a report is created.

Filtering Data within a Report

Creating a Query

• A query is a set of instructions used for working with data. Creating a query is like asking the database a question. Running a query performs these instructions and provides the answers. The results that a query returns can be sorted, grouped, or filtered. A query can also create, copy, delete, or change data.

• Queries differ from sort or filter commands because they can be saved for future use and can extract data from multiple tables or other queries.

Creating a Query from a Table

Creating a Query from a Table

Creating a Query from a Table

Sorting and Filtering Data Within a Query

• Sorting and filtering data within a query allows you to display only the records you want and/or only in a particular order.

Sorting and Filtering Data Within a Query

• Sorting and filtering data within a query allows you to display only the records you want and/or only in a particular order.

Sorting and Filtering Data Within a Query