Creating a Data Roadmap

Nicolle SteffenKeith Curry Lance

Rochelle LoganZeth Lietzau

Questions

• Why do I need a data roadmap?• What are its major

components and how do I build them?• What do I do with it?

Why a Data Roadmap?

Collect needed data efficiently• Avoid duplication of effort• Avoid research fatigue• Maximize “bang for buck”

Why a Data Roadmap?

Keep data on everybody’s radar• Gain support• Increase awareness• Maintain quality & consistency

Why a Data Roadmap?

Have data when needed• Be prepared• Be responsive• Demonstrate competence

Data Roadmap Context

Needs Assessment

Goals Objectives Activities

Data Roadmap

Implementation Evaluation & Reporting

5 Milestones Along the Road

• Define success measures• Identify needs for data• Crosswalk data• Talk about data • Prepare to collect data

Milestone 1: Define Success Measures

• What does success look like?• How will you measure it?

Milestone 1:Define Success Measures

Data Trifecta• Outcome• Output• Input

Milestone 1: Define Success Measures

Integrating Different Data Types• Why are all important?• How do they relate?• What do they tell you?

Library A Library CLibrary B

Library A

• 100% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

Library CLibrary B

Library A

• 100% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

Library CLibrary B

• 25 children participated

• 100 children participated

• 50 children participated

Library A

• 100% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

Library CLibrary B

• 25 children participated

• 100 children participated

• 50 children participated

• $5,000 • $10,000 • $2,500

Library A

• 100% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

• 85% of participating children increased or maintained reading skills

Library CLibrary B

• 25 children participated

• 100 children participated

• 50 children participated

• $5,000 • $10,000 • $2,500

• $200/child • $100/child • $50/child

Milestone 2:Identify Needs for Data

• Reporting• Planning• Managing• Communicating

Milestone 3:Crosswalk Data

• Inventory existing data• Identify new data needed• Assess needs vs wants• Identify overlaps & gaps

Milestone 4:Talk About Data

• Staff• Administrators• Stakeholders

• Share external requirements

• Listen to needs & concerns

Milestone 4:Talk About Data

Staff Buy-in• Before • During• After

Milestone 4:Talk About Data

On Ground Strategies:Tips for getting staff buy-in

Milestone 5:Prepare to Collect Data

• Consider win-win opportunities• Identify methods• Locate / create instruments• Establish timelines• Inform / train key players

Milestone 5:Prepare to Collect Data

On Ground Strategies:Tips for incorporating data collection &

reporting into the library’s workflow

5 Milestones Revisited

• Define success measures• Identify needs for data• Crosswalk data• Talk about data• Prepare to collect data

As You Begin the Journey

• Data to collect• Methods & schedule for

collecting• Informed involvement• Process for sharing

Practice

Individual Work• Read scenario • Consult case study • Complete worksheet

Practice

Group work• Discuss measures • Identify your trifecta• Identify key players & their

issues

• Report on chart paper• Post on wall

Bringing It Home

• Think about your project• Follow prompts in journal • Be specific • Go “off script”