creating a database
DESCRIPTION
Access Tutorial. Creating a Database. Launch Access. Start Programs Microsoft Office Microsoft Office Access 2007. Click ‘New Blank Database’. Click ‘Browse Folder’ under Blank Database. Navigate and Name the File. Navigate to YOUR Network Folder Use the filename Evans Students - PowerPoint PPT PresentationTRANSCRIPT
Creating a DatabaseAccess Tutorial
Launch Access
StartProgramsMicrosoft OfficeMicrosoft Office Access 2007
Click ‘New Blank Database’
Click ‘Browse Folder’ under Blank Database
Navigate and Name the File
1.Navigate to YOUR Network Folder
2.Use the filename Evans Students
3.Click ‘OK’
4.Click ‘Create’
Save the New Table
Click the Save Button
Name the Table -- Students
Creating Fieldnames in Design View Click the View Button Choose Design View Create the first 3 Fieldnames:Field Name
Data Type Description
Field Propertie
sStudent # Text Student ID
#Field Size - 6
First Name Text Field Size - 18
Last Name Text Field Size - 18
Nothing to do – Just Learn This:Even though the data that will be in the Student # field is numerical in style, the student numbers are never going to be calculated, so the data type should be ‘Text’. Other examples of this rule include:
Social Security # Model # Telephone # Employee # Zip Code
Creating Fieldnames in Design View
Create fieldnames 4, 5, 6, 7:Field Name Data Type Field Properties
Address Text
City Text Default Value - Houston
State Text Default Value – TXField Size – 2
Zip Text *Input Mask
* Wait for teacher to help you with the Input Mask
Creating Fieldnames in Design View
Create fieldnames 8, 9, 10:
Field Name Data Type Field PropertiesPhone Text *Use the ‘Input
Mask’ E-mail Hyperlink
Gender *Lookup
*Wait for teacher to help you with ‘Input Mask’ and ‘Lookup’
Creating Fieldnames in Design View
Create fieldnames 11, 12:
Field Name Data Type Field PropertiesGrade Level *Lookup
Period *Lookup
*Wait for teacher to help you with ‘Lookup’
Save the Table DesignClick the Save button
Click the View Button, choose Datasheet View
Switch to Datasheet View
Enter your info as the first record
Create Another Table in This Database
1.Click the Create Tab2.Click Table3.Click the Save Button4.Name the Table Birth
Info5.Switch to Design View
In Design View, Create the Fields
Create the first 3 fields:Field Name Data Type Field Properties
Student # Text
Birth Country Text
Birth State Text
In Design View, Create the Fields
Create fields 4, 5, and 6:Field Name Data Type Field Properties
Birth City Text
Birth Month Lookup
Birthday Date/Time Input Mask
Save the Table DesignClick the Save button
Click the View Button, choose Datasheet View
Switch to Datasheet View
Enter your info as the first record
Enter your information, Save, and Close
And that’s how it’s done, folks!