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CREATING A NEW BLOG POST

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Table of content CREATING A NEW BLOG POST ................................................................................................................ 1

1. Logon to the Word Press admin panel............................................................................................ 3

2. Information related to “Posts” ....................................................................................................... 3

3. Creating a new Post ........................................................................................................................ 6

3.1. Your Blog Post Title ................................................................................................................. 7

3.2. The Buttons explained ............................................................................................................ 7

3.3. Insert a hyperlink in your article ........................................................................................... 10

3.4. Insert pictures/images into your article................................................................................ 12

4. Assigning the relevant “Categorie(s) to your Blogpost/Article ..................................................... 16

5. Allow comments on my article ..................................................................................................... 18

6. Social media buttons on your Blog Post ....................................................................................... 19

7. Saving and/or Publishing a Blog Post ........................................................................................... 20

8. How to insert the tag “Continue Reading” ................................................................................... 22

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1. Logon to the Word Press admin panel

Click on the hyperlink http://www.sapuniversity.eu/wp-admin

Enter your own User ID & Password that has been provided to you!

2. Information related to “Posts”

Click on the link “Posts”

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After clicking the button ‘’Posts” you will see the following:

You see an overview of all posts that have been made (where you can use some filter settings if you

want). Do not forget to click on the button “Filter” in order to show the new output according to the

specified filter!

Please do NOT use “Bulk Actions”

Bulk actions are used to perform a mass update or deletion of articles which clearly should not be

used. If you must edit one of your own articles, just open the article itself to edit the details!

You also see the posts by Status:

All: will show you ALL posts (regardless of the status)

Published: those are the posts that people will be able to see online!

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Drafts: those are the posts that are “in progress” but not published yet. The author will save a “Post”

in this status if he started working on a particular article, but has not had the chance to finish it yet.

By clicking on one of these hyperlinks, the system will show you the posts by that particular status.

Additional Filter Options:

By clicking on the hyperlinks (e.g. Author or Category) you actually will set an additional filter.

If I would click on the hyperlink “SAP basic knowledge” the dashboard will show me only those

articles that belong to that particular category!

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3. Creating a new Post

You can use either “Add New” button to create a new post!

After clicking the “Add New” button, you’ll see the following screen:

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3.1. Your Blog Post Title

Tips in choosing a good post title!

A Post Title should contain a certain number of Keywords that explain in short what your article will

be about! It should compel readers to click on your article once they arrive at our website.

Use titles that look like:

How to xxxx

Xxxx Explained

Insight in xxx

How can you xxx

What are xxx?

3 tips to xxx

The post title that you enter is by default a H1 header tag! This is important, as from an SEO (search

engine optimization) point of view you can/should only use 1 header H1 tag for a blog post.

As a consequence, only use H2 and H3 header tags in the body text of your article when illustrating

chapters! You will see the usage of Header tag formatting in the following chapter.

3.2. The Buttons explained

Now in my previous screenshot you saw certain buttons :

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In order to display more buttons used for formatting your content, you can click the “Kitchen Sink”

button.

Pressing this button will display additional buttons like you can see below!

Most of the buttons should look familiar as they are also available in MS-Word, but let’s have a quick

look:

B: by selecting your text and pressing the button B –you format the text as BOLD

Using the CTRL + B button combination does the same (just as in MS word)

I: with this button you can format your selected text as Italic

ABC(strike): does allow you to create a text as strike-trough

Example of using these formatting options:

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Next you have buttons to create Headings or Underline certain text.

If you select a subtitle or chapter, you can format this as H2 or H3 tag. Do not use another H1 tag, as

your blog post title already automatically gets this format!

The button you see next is to underline text. Alternatively you can also use CTRL + U button

combination.

I assume you are also familiar with the “alignment” buttons:

Buttons to Indent:

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3.3. Insert a hyperlink in your article

When you would like to refer to another article posted on SAP University -which might explain some

prerequisite knowledge for your own article, it makes sense to give readers that have not read the

first article, a link to the prerequisite article.

Example:

In the above screenshot, I selected the text which I want to create as a “hyperlink” and next press

the button “Insert/Edit Link”.

This will show a pop-up where you can add the URL to another website/article.

Now; how can you quickly find the complete URL for an article ? If I would like to use the hyperlink

(URL) for another article on my website, I can just copy/paste this from my browser.

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So in this case I would copy/past the following hyperlink:

http://sapuniversity.eu/overview-of-the-sap-crm-user-interface/

into the field in the pop-up that appeared:

If I now press the button “Add link” I will have created a hyperlink in my article pointing towards

another useful article:

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The additional “Title” I entered in the pop-up is the text a user will see whenever he “hovers’’ over

the hyperlink with his mouse.

If you are using an external Hyperlink (so not pointing towards a website or article on

www.sapuniversity.eu) you do NOT need to flag the field “open link in a new window/tab” as this is

automatically done for any EXTERNAL link. This is to keep our readers @ our own site!

So when would you set this flag? If I would like to open the other article I am pointing to in another

window, but still keep “MY” article open for my reader

Now, as you saw there is a button to “Create a hyperlink”. There is also the opposite button,

that allows you to remove “a hyperlink” that you might have set incorrectly.

3.4. Insert pictures/images into your article

Now, what would a good article be ‘without’ any images, especially if you are writing an article about

SAP?

Make sure you have an appropriate software tool (free or paid one) that allows you take good

looking screenshots in your system. There are quite some tools on the market. I personally use

SnagIt (which is not free) although you can download a trial version.

If you do not have any tool yet, just do a quick look in Google:

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Or take a look at this site: (list of free screenshot capture tools)

http://www.hongkiat.com/blog/screen-capture-tools-40-free-tools-and-techniques/

In the above screenshot I would like to insert a picture/image in the position that I marked in a

Yellow Color. As such, I made sure my cursor was at that position where I would like to add a certain

image.

I next click on the button ‘’add media” which opens a window, where I can select from

“WHERE” I would like to insert a file from.

By default, the system will be set on the option “From Computer”. If I next click on the button

“Select Files” I see an explorer window allowing me to browse my computer.

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In this case I select the correct file, and then click on the button “Openen”.

After clicking the button “Open” the system will upload the image into the media files and show the

properties:

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What should you pay attention too:

Alternate Text: that is the text you”ll see when someone will hover his mouse over the

picture

Allignment: speaks for itself I guess (you can play a bit around with this – I usually select

‘none’

Size: I usually select full size… but when I see the image is too large you can change the

image size ofcourse.

The button “Insert into” post will basically add the selected image (with the properties you

just defined) into your article.

‘Use as featured image”. This will be shown in another chapter

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The result looks like this:

4. Assigning the relevant “Categorie(s) to your Blogpost/Article

In order to assure your article will be found under the correct category, make sure you do not forget

to assign this before publishing your article. (If you forgot, you can always edit your article once

again, and change/assign the correct category afterwards!)

Consequences of assigning your article to 1 or more categories:

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In the above screenshot, you can see that the first article is assigned to 2 categories. The 2nd article is

only assigned to the “Category” SAP Basic knowledge.

Now, on my website you also see on the right hand side the list of Categories (for which already at

least 1 article has been “published”.

Clicking on such a category would only show me a list of all published articles that were assigned to

that particular category!

Now: make sure not to SPAM your article under multiple categories. A tutorial on how to create a

PFCG role simply belongs to “SAP Authorizations” category and NOT in the category “SAP CRM”…

Now where can I assign a category to my specific article? If you scroll down on the page of your post,

you will see on the right hand side a block called “Categories”. Here you can specify which

category(s) your article logically belongs to!

Make sure to “unflag” the category “geen categorie” !

- that’s Dutch for “NO category”

Now what if you feel that there is a category missing?? Just drop me an email and I will create the

category for you ..As an administrator I have these rights

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5. Allow comments on my article

By default, for each new blog post, we allow other people to make comments.

This is useful to get a better ‘interaction” with our readers. Furthermore this enables other people to

add additional and useful information that might be valuable for other readers.

As a last point, it is also useful for our SEO (Search Engine Optimization) as Google LOVES new

content, and allowing people to make comments is actually creating new ‘relevant’ content about a

certain topic , without us touching any buttons

Now, suppose for some reason you would like to “Disable” comments for a certain post? How can

you do this?

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If you scroll down in your blog post, you will see a block called “Discussion”. Unflagging the “Allow

Comments” will disable this feature.

6. Social media buttons on your Blog Post On each of our blog posts, by default the social media buttons are active. This is to allow people to

share /appreciate your article amongst other people using different options.

This therefore basically allows your article(s) to go viral on the web which I hope you can see is a

GOOD thing!

Now IF, for whatever reason you do not want this enabled…once again, if you look at the right hand

side of YOUR blog post, you will find a block called ‘’Tjop Social”.

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Basically the first option, allows the setting of the “Social Media buttons”.

The second option is to allow “Facebook Comments” – so these are the ones you earlier saw in the

section “Allow comments”’.

7. Saving and/or Publishing a Blog Post

Now when you just started you probably want to save your work from time to time, as you would

also do in MS Word. To do so, you can just click whenever you want on the button “Save Draft”.

This allows you to save your work, if you do not have time to finish your article completely, or just

would like to save it intermediately, in order not to lose your work when e.g. your computer would

crash

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Posts with the status “DRAFT” are not visible online for the readers, but only are visible/editable for

the authors in the Word-press admin dashboard!

Now another very useful feature is the button “Preview”.

This allows you to view your article in the same way as it would be visible online when it would

actually be published.

If you click on this button, a new window will be opened, showing you a preview of how your article

would look like once published. This is useful to visually see if you forget things, made spelling

mistakes and other errors.

Finally you have the button “Publish”. Pressing this button will actually publish your article “Online”,

so making it visible to the World wide Web, and to all our readers!

Make sure not to use this button yourself, during the first 4 to 5 articles you write…so I can do an

initial review of your work! Once I see you are acquainted with blog posting, you are allowed to

publish your articles yourself! Please make sure to also read chapter 8 –as it is crucial you do

NOT forget this step before publishing!

Now suppose you publish it, and see that there are some problems with formatting, or spelling

mistakes. Than you can easily reset the status to “DRAFT”.

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In the above screenshot you see that my article has the status “Published”. In the admin panel I can

click on the link “EDIT” next to the status field, and set my status again to “DRAFT”, in order to allow

me to make the necessary changes, and assure that it’s not visible at that point to the larger

Audience

If you finished an article, make sure to set it to “Pending Review”. It allows me to see which articles

are finished, but need to be reviewed. If you then drop me an email…I can easily filter all posts based

on the status “Pending Review” !!

8. How to insert the tag “Continue Reading” If you logon the my website http://www.sapuniversity.eu you will see that at all times there are 5

articles visible.

This is possible as for each article I use the “continue reading” tag . This looks as follows:

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What is it used for? It allows our readers to have an overview of the last 5 articles posted, and they

can choose for themselves which articles they would like to read, without having to scroll down the

full view of each article if they are only interested to read a particular article!

If you forget to use this option in your article, you basically ruin the look of my landing page, and

I’ll tell you this is not something that would make me particularly happy!

So how can we add this tag?

Put your cursor somewhere after the first 4 to 5 sentences at the beginning of your article, and next

press the button “Insert More” tag.

Once you press this button, you will notice that a line will be added, splitting up your article into a

section that will be visible on the “Landing or Home Page”, and when people either click on the “Blog

Post Title” OR the “continue reading” link, the will navigate to the complete article!

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I hope this tutorial explains all the things that should get you started swiftly as a new and motivated

blogger!

Good Luck to each and every one of you and I hope to see some great posts soon!

Cheers

Davy Pelssers