Creating List in Millennium

22 May 2012ADMC Library & Learning Center

It is a customized subset of the Millennium database; enables to display data in an ordered format

What is a list?

To identify new titles To clear up unwanted records and update

the collection Generate reports for inventories and

statistics To obtain information related to a fund line

Some Uses of Create List

Launching Create List

Click Icon on Left Side Menu

Or Click Go > Create Lists (Alt + G + L)

Create List Menu

Bibliographic record contains basic information about a book, video, CD, DVD, etc., such as title, author, subject, ISBN, etc.

The item record does not contain title, author, etc. The item records are "attached" to the bib record, which provides that information. Usually it contains: barcode, location, call number

Bibliographic vs Item

Bibliographic Record– Title

Item Record – Copy/ Volume

Boolean Condition Terms or symbols that tell the relationship

between the fields you want to search and the data in that field

Boolean Condition

Symbol Meaning Used For

Equal to = Just what you expect; record should match the data in the query

Fixed-length fields (ex: location codes)

Not equal to != Excludes rather than includes records that match the criteria you specify

Fixed-length fields

Greater than Less than Greater than or equal to Less than or equal to

>

<>=

<=

Greater than given valueLess than given valueGreater than or equal to given value Less than or equal to given value

Fixed fields especially dates and amount (ex: fine >200aed; chkout <=5)

Has h Looks for specified data anywhere in the record

Variable length fields (has FIC; has Shakespeare; Title, Location)

All Fields don’t have At least one field doesn’t have

a

o

Used to find record that don’t have a certain string of text in a particular field

Subject, Keywords

BetweenNot within

wn

Specifying a range Dates, numbers, Call numbers

Starts with

Ends with

^

S

Find fields which was given in a word or phrase appears at the beginning of the field

Find fields in which a given word or phrase appears at the end of the field

Title, Keyword, Call Number

Create List Workflow

1. Go to Create List

2. Select Empty File

3. Click Search Records

6. In the Boolean Search Screen, Fill in

Review File Name

5. Select Record Type

4. Select either Range or Review file

7. Enter Search Criteria

8. Click Search to generate the list

9. Export list to Excel

Create list slows down the system so it is best to do it at the end of the day

Make sure you select only the empty list Do not own slots for longer period of time

unless used periodically (e.g. New Titles@ADM)

Initial and save any list you create Red text means No

Gentle Reminders

And always remember

http://www.youtube.com/watch?v=bF7ZVvSC2Mc&feature=channel&list=UL (Exporting Data to Excel)

http://www.youtube.com/watch?v=bF7ZVvSC2Mc&feature=bf_prev&list=UUEwdb5a_QAQxFnzDJBAom0w (Creating List of New Items)

http://www.youtube.com/watch?v=yesDvsyODWs&feature=BFa&list=UUEwdb5a_QAQxFnzDJBAom0w (Creating InTransit List)

Related Videos

http://intranet.library.arizona.edu/archives/teams/irdp/create_lists-millennium.pdf

http://libraries.hct.ac.ae/resources/library-staff-resources/

http://ucblibraries.colorado.edu/collectiondevelopment/Create%20Lists%20in%20Millennium.pdf

http://ils.camden.lib.nj.us/ http://www.webopedia.com http://ibxwalkthetalk.com/wp-content/uploa

ds/2012/01/practice-makes-perfect2.jpg

Sources: