creating mini projects to enhance member engagement

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Creating Mini Projects to Enhance Member Engagement Tuesday, June 13, 2017

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Creating Mini Projects to Enhance Member

EngagementTuesday, June 13, 2017

Hi there Amy

Hello y Hola Mario

Stand up if…

if you think your club could improve its membership retention

if you think your club could be doing more service projects to benefit your community

if you think your club’s meetings could be more impactful

Today we’ll cover…

In-meeting projectsExamplesHow to do themHow they’ve affected our clubA new type of membershipLeveling up

What is an in-meeting project?

In-meeting projects...

Are time-limitedAre ProductiveRequire planning (Champion)Produce Results

Party bags to-go were decorated and stuffed with party supplies, cake mix and candles. The bags were donated to the food pantry for clients to host special celebrations.

Body copy

Party Bags-to-Go

Dictionaries

Now let’s see some projects in ACTION!

A Closer Look

So What Do We Need to Consider

BudgetTimingCommunicationHands-on-DeckBeneficiariesClean-upSet-upInvite mediaInvite guestsFriendraiser

We have gained…

1. New Members2.New Membership Types3.Retention

Benefits and Results: The Big 3

Purpose: to ENGAGE and ATTRACT new ACTIVE members.

MUST include an ASK/INVITE to join

MUST have a plan for FOLLOW UP

Friendraiser: An Open House Concept

Send a THANK YOU

new members

Membership Stats

younger crowd

more women

stabilization of retention

Service Member

Attends 1 regular meeting per monthProvides 16.25 hours of service outside

of the club meetingsPays regular duesPays for actual mealsIs a Sustaining Member

Service Member

Service Member

Retention

2015-16 88%

2016-17 95%7%

Retention Stabilization

2012 42 members2013 43 members2014 41 members2015 42 members2016 41 members

The survey says…

We wanted to know…

How do we FEEL about Rotary?

Is Rotary time well spent?

How do in-meeting projects affect our membership?

Survey Results

72%IMPs made them feel

MORE ENGAGED in the club

62%said they are MORE LIKELY to bring a

GUEST on an IMP day

92%said the IMPs

POSITIVELY effected their ENGAGEMENT in

Rotary

I love working together with my fellow Rotarians and accomplishing

something tangible. These projects

positively effect those who are receiving the items and we can all feel good about that!

I think they not only do good for our community but

create ways to "break the ice" with other

members you might not normally sit with/talk with.

Productive time spent doing

something positive for someone else with no personal

recognition.

$100 budgeted per new member for next yearExample 2016-177 new members = $700 budgeted

Level Up: Rookie Year Challenge

New members can pool money and cannot work alone

Project must be hands-on (maybe an IMP?)

PURSUE YOUR ROTARY DREAM!

Cannot just donate the money

Questions?

Amy Luckiewicz [email protected]@underwateramy37 underwateramy

Mario Portillo [email protected]@MarioPortillo

[email protected]@wakefieldrotary rotary7930

This presentation and others from throughout the convention are available through the convention mobile app and on SlideShare at

www.SlideShare.net/Rotary_International.

Rate this session in the Rotary Events app,

available in your Apple or Android app store.

New Membership Options for Busy Volunteers

Regular Member Attend a minimum of 50% of our weekly meetings

You choose your service hours

Yearly Cost $60 one-time startup fee $150 annual dues $100 donation to the Rotary Foundation $750 lunch (50 meetings/yr x$15)

Membership Benefits Opportunities for hands-on local and international humanitarian service projects Your membership is international, you can visit any club in the world Professional Networking, fellowship and leadership development Access to Rotary Fellowships and Affinity Groups Attend regional and international conferences and events Orientation and one-on-one mentoring Speaker and special presentations at luncheon meetings

Service Member Attend a minimum of 1 meeting/month

Complete a minimum of 16.25 volunteer hours/yr

Yearly Cost $60 one-time startup fee $150 annual dues $100 donation to the Rotary Foundation $180 lunch (12 meetings/yr x$15)

Your lunch meals are pre-billed. If you miss a meal and make it up at another club or online, you will be credited back your meal expense $15 per meal. We break bills down to quarterly payments for your convenience.

$265/quarter 1st year $250/quarter a er 1st year 

$122.50/quarter 1st year $107.50/quarter a er 1st year 

Questions? Contact us at [email protected] or (781)245-5131

Rotary International, Our Club and The Rotary Foundation

Rotary is an organization of business and professional leaders united worldwide who provide humanitarian service, encourage high ethical standards in all vocations, and help build goodwill and peace in the world. There are 1.2 million Rotarians in 160 countries worldwide. The first Rotary Club was founded in Chicago, Illinois in 1905 by an attorney named Paul Harris and several of his colleagues. The name “Rotary” was derived from the early practice of rotating meetings among each of the members’ offices. The Rotary motto is “Service above self”. The Wakefield Rotary Club has been serving the local and international communities since 1922. We meet each Tuesday at noon at Harrington's Restaurant on Water Street.

Connect with us! www.wakefieldrotaryclub.org Facebook.com/WakefieldRotaryClub Facebook.com/RotaryDistrict7930 @WakefieldRotary @Rotary7930

Our Rotary Foundation Supports

Peace and Conflict Resolution

Disease Prevention and Treatment

Water and Sanitation

Maternal and Child Health

Basic Education and Literacy

Economic and Community Development

Local Projects International Projects Wakefield Police K9 Project Polar Plunge for polio eradication dictionaries for every 3rd grader Dominican Republic school supplies food pantry food drives Philippine medical mission Mental Health First Aid classes hosting international graduate students military veteran support peace building with Irish and Israeli teens child abuse prevention classes Heifer International financial support Beebe Library support Honduras water and sanitation project Wake-Up Coalition sponsor South American dental equipment

Member Engagement: In-Meeting Projects and More Fun In-meeting service projects are a great way to increase member engagement. When planning your service projects, consider:

1. Budget: Are there any costs associated with these projects?

2. Timing: Projects must be short and achievable in your meeting timeframe.

3. Hands-on-Deck: Will members all have a role in the project? Is there enough to do to allow for everyone to participate?

4. Beneficiaries: Who will receive your completed projects? How will the items get to their intended destination?

5. Clean-up: Be sure to allow for clean-up time, or ask a few to stay later. Bring your own trash bags so as to not overwhelm your venue.

6. Set-up: How will you transition from your meal to the project (ie: clean off work space, set up the project, etc.)?

7. Invite guests: Project meetings are the perfect time to invite potential members!

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Some Projects to Consider Club Service Day: Update all of your banners with new flags, Paul Harris names, personal recognition, website bios, and club-based items.

9/11 Service: Skip a meeting and deliver breakfast, lunch, and dinner to your community first responders on September 11th.

Safety Kits: Build safety kits to highlight trick-or-treating safety. Deliver them to the police and elementary schools for Halloween.

Sox for Vets: Many clubs collect socks for veterans. Build your club’s collection boxes and let members get creative!

Wicked Fun In-Meeting Service Projects

Holiday Cookies: Ask all members to bring in 2 dozen cookies. Have members separate and vary the cookies into appropriate portions, label with a sticker and deliver to Elder Services.

Warm Kits: Create a packing line and stuff resealable bags with items to keep homeless people warm in the winter including lip balm, hats, gloves, socks, mylar blankets, dental supplies, and more. Deliver to your local shelter.

Party Bags: Many clubs donate food items to the food pantry, but what do food pantry clients do when they want to celebrate a special occasion? Decorate and pack birthday party bags complete with table cloths, party supplies, cake mix, candles and frosting!

Project Linus: Pre-cut fabric for no-sew blankies and let your members tie the knots. Deliver to your local Emergency Room or contact Project Linus to find your local chapter.

Happy Birthday: Celebrate your club’s birthday with a food drive. Ask members to bring in an item. Use the time to package and sort the items by category and deliver to your local food pantry.

Bathroom Kits: Similar to the warm kits, pack bathroom and toiletry supplies for

local shelters including hygiene products, flip-flops, soaps, and shampoo.

Paracords: Learn and teach members how to make paracord bracelets and deliver them to your local Veterans Services Agent.

Herb/Veggie Starter Kits: Ask members to bring in 1 packet of seeds for their favorite herb or vegetable. Members can decorate 4”-6” clay pots with acrylic paint (it dries fast) and seal with Modge Podge. Deliver the seed starter kits with potting spoil to a local summer camp and have the kids plant their own gardens.

Wicked Fun In-Meeting Service Projects

Projects to Consider Project Labels: Does your club do a dictionary project? How about a book donation? Use club time to place book plates on the inside covers

Valentines for Troops: Bring in markers, stickers, stamps and all kinds of art supplies. Ask members to person-ally create a Valentine for our active duty service men and women with a personal note. Don’t forget the envelope and “Made with love by Rotary” sticker to seal it! Send them by mail to HugsforSoldiers.org.

Home-Made Soup: Ask members to bring in the recipe and ingredients to make a home-made soup (including the fresh vegetables). Pack them neatly and deliver to the Senior Center or Food Pantry for their clients to take home that day.

3 Cheers: Make hand-made signs supporting your town’s upcoming event, Special Olympics, Relay for Life, road race, etc.

Ramp Up the Fun Ramp up the fun in your club by hiring or inviting a speaker to teach the members a new skill or talent such as:

Got More Ideas? Send your ideas to Amy Luckiewicz at [email protected].

soap making

ancestry investigating

how to get published

cooking healthier

basic car maintenance

extreme couponing

paranormal research

upcycle household items

balloon animals

magic or coin tricks

a foreign language primer

cupcake decorating

Membership Coach: How to Calculate the Cost of a Service Member

A Service Member is defined differently club-to-club. Generally, a Service Member:

attends a portion of regular meetings and volunteers for other projects

has the same rights and voting privileges as a “regular” member

is more affordable because of food costs

To calculate the cost of a Service Member for your club, please complete: How many times does your club meet annually? _____(A)

About how long in hours is each meeting? _____(B)

Total hours in meetings annually (A x B)? _____(C)

To not violate your by-laws, a Service Member must meet or serve for at LEAST one half of the total meeting time. It is suggested that you require 1 meeting monthly and the remaining time is required volunteer time. See sample.

How many meetings will a Service Member be required to attend/year _____(D)

How many hours in meetings will a Service Member be required to attend/year _____(E)

(this number is D x B)

How many volunteer hours does a Service Member have to complete/year _____(F)

(half of C minus E)

What is the cost per meal for your club _____(G)

What is your club’s Annual Dues total (including RI and District) _____(H)

Suggested gift to The Foundation (if any) _____(I)

Start-up fees (if any) _____(J)

Annual Cost for Service Member Calculation

_____ Annual Dues total (H) note this number is the same for all members

+ _____ Annual Meals Cost (D x G)

+ _____ Rotary Foundation annual gift (I)

+ _____ Start-up fees (J)

TOTAL ANNUAL COST _______________ REQUIRED VOLUNTEER QURTERLY COST _______________ ANNUAL HOURS (F) ______________