creation of house banks v.03

7/30/2019 Creation of House Banks v.03

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House Banks

The banks with which your company (company code) maintains a bank account arereferred to as house banks.

You define these banks in the system under a house bank key (bank ID). You store the

accounts that you maintain at these banks under an account ID. For each bank account,

you create a G/L account in the SAP system.

Bank master data is stored centrally in the SAP system. This includes address data and

other control data, such as the SWIFT code. You require bank master data for your house

banks and for your customer or vendor's banks. By specifying the country and a country-

specific key, such as the bank number or the SWIFT code, you establish the connection between your house banks and the bank master data (see the figure below). The bank

details are required for printing the payment forms.

1. Spro-Financial Accounting-Bank Accounting - Bank Accounts - Define House

Banks: Transaction Code : FI12

• Enter Company code : 2002

• Select New Entries

• House Bank : HDFC

• Country : IN

• Bank key : 98852• Click Create

• Enter Bank name : HDFC Bank

• Give any Address

• Bank number (pref same as Bank key which is 98852)

• Enter

• Double click 'Bank Account Folder'

• New entries

• Account ID <any 4 char Pref same as house bank?>

• Description : Current Account HDFC

• Bank Acct Number : For e.g. 123456789

• Currency : INR

• GL account Number : 110005 (Before this create a bank GL account through

FS00)

• Save

2. Go to FS00

• Choose ur bank account in GL

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• In Create/bank/interest tab - mention house bank and account ID

• Save

Check

Tcode: FCHI

• Give company code : 2002

• house bank : HDFC

• Account ID : 98852

• Click Change

• Click Create

• Lot number :01

• Check No: From 1000 & to 2000

• Short Text : Check lot for HDFC

• Purchase Date

•

Enter • Save

Maintain Payment Program. Transaction Code FBZP

Click 1. All Company Codes for Payment transactions

Select “New Entries”

Give Company Code: 2002

Give Paying Company Code: 2002

Save

Click 2. Paying Company Codes

Give Company Code: 2002

Save

Click 3. Payment Methods in Country

Select New Entries

Give payment method: C

Give Description: Check

Select option “outgoing payments”

Select option “Check”

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Select option “Allowed for personnel payments”

Under “posting details”

Give Document type for payment: ZP

Give Clearing Document type: ZV

Give Payment medium program : RFFOUS_C

Name of the Printer : LIST1S

SAVE

Click 4. Payment Methods in company code


Give Company code: 2002

Give Payment method: C

Click on “Form data” to expand

Under “Forms for the payment transfer medium” give : F110_PRENUM_CHCK

SAVE

Click 5. Bank Determination

Select Company Code : 2002 and click on the Ranking order and then select “New

Entries” and update the following

Payment Method : C

Currency : INR

Rank Order : 1

House Bank : HDFC

SAVE

Click on Bank Accounts and click on “New Entries” update the following.

House Bank : HDFC

Payment Method : C

Currency : INR

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Account : 98852

Sub Account : 110005 Cash Clearing Account

Click on the Available Amounts.


Give House Bank : HDFC

Give Account : 98852

Currency : INR

Available Amounts : 9999999999999

Enter and SAVE

Other Tcodes:

Vendor Invoice Payment ( F-53) / (F-58)

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Click on enter payment button

Click on process open item button . . system will open the following screen

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If we want change proposed value as shown in the above screen(amount entered 14000 but the invoice

value is 14600.) click on charge of diff. button .Click on line item screen

Remove the value put the * in the amount field click on button

Not assigned field need to always 0. Simulate and post the document After we save the document the following screen appears

Click on the Spool number following screen appears

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Click on the ICON below Type Cheque will popup as below

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Issue of check to vendor: FCH5

Making void check - FCH3

Use this procedure to delete unused manual check

Give Paying Company Code : 2002

House Bank : HDFC

Account ID : 98852

Give Void Reason Code : 05

Give Check Number :

Note: System will give a message for the next available check number select the sameand Click on Void .

Void Issued check - FCH9


House Bank : HDFC

Account ID : 98852

Give Check Number :

Give Void Reason Code : 05

Click on display select back arrow and click on Void

Check register - FCHN


House Bank : HDFC

Account ID : 98852

Click on Execute

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Automatic Payment Program

Prerequsites

1. Open items should exists for vendors2. Vendor Line items shoud be changed with payment method “C”3. Document number Range for document type ZP and number range 20 should be

created4. In transaction FBZP “payment method in country” required field for Vendor address

should be unchecked or give the vendor proper address in vendor master record.5. Vendor master record should consist House Bank and Payment Method “C”

Menu path: Accounting → Financial Accounting → Accounts Payable → Periodic processing→ F110 – Payments SAP Easy Access

Perform the following steps of how to create a payment proposal and automatically postOut going payments using the information below:

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1. Double click on F110 – Payments.

First you need to enter your payment run ID. Update the following required andoptional fields:

Field Name Description Values

Run date The run date is used for identifying the payment run.Usually enter here current date.

Example: 14-11-2009

Identification Sequence number of thepayment program. You canenter e.g. your initials

Example: SH01

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Then click Parameter tab.

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Update the following required and optional fields:

Field Name Description Values

Posting date This field has the following functions:

a) When you finally post your paymentrun, this date will be used as a postingdate for created documents,

b) This is the payment date for outstandinginvoices. In our example all invoicesthat need to be paid up to 13TH

c) Payment date is calculated by thesystem based on two fields stored in anaccounting document: baseline dateand terms of payment.

Example: 14-11-2009

Doc entered upto

This is the entry date (the system date when adocument was entered).

Example: 14-11-2009

Company code Enter company code number Example: 1000

Pmnt. meths. Payment method code Example: X

Next p/date Enter the next payment run date to enable thesystem to pay the invoices due before that datein this payment run.

Example: 15-11-2009

Accounts /Vendors

Vendor account number. Usually enter here anumber range (e.g. all the vendors)

Example: 1100000006

When you completed the entry of parameters,

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Click Proposal Button to create a payment proposal. The system willnow look for all the outstanding vendor documents that fulfill your previouslyentered criteria:

2. Click Start immediately button.

3. Click Enter Button to begin creation of payment proposal.

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The process of creation a payment proposal usually takes a while (the systemhas to process many documents). To refresh the screen click on Status

Button until you’ll see a system message “Payment proposal hasbeen created”.

4. The payment proposal is ready. You can edit it. To do so, click Proposal

Button .

5. Click Enter Button. The system will display first level of the paymentproposal – total amount to be paid per vendor:

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To display or edit the payment details regarding an individual vendor, justdouble click on a vendor number. The system will display a list of documents to be paid:

For instance, you want to block for payment a document 1900000021.Double click on this item. System will display the document details:

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Enter “A” in payment block field to block the item for payment.

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Click Enter Button to close the screen.

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The blocked item is highlighted in blue now. Click Save Button. to save your

changes.

Press Back Button . The payment amount has changed because the blocked item is no

longer included in the payment proposal.

The message bar displays “Payment proposal has been saved”. Now payment run will be

created.

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Enter

Note documents have been posted for payment. And accounting entry is created.

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creation of house banks v.03

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