creative arts participant contract - clover...

CREATIVE ARTS PARTICIPANT CONTRACT

E V A N G E L C H U R C Hknowing. growing. going.

1 2 5 1 Te r r i l l R d . S c o t c h P l a i n s , N J 0 7 0 7 6 • t e l e p h o n e : 9 0 8 . 3 2 2 . 9 3 0 0 • p a t r i c k @ e v a n g e l c h u r c h . c o m

mailto:[email protected]

mailto:[email protected]

WELCOMEFrom the bottom of my heart I’d like to welcome you to the Evangel Church Creative Arts Department! We’re so thrilled to have you become a part of our family and look forward to sharing good times and walking alongside you in the tough times. In the Evangel Church Creative Arts Department our mission is to help usher in the church body into the throne room of God. In order to do this we must bring creativity, authenticity, relevance and excellence into everything that we do.

I’m sure you’re wondering, “am I really signing a contract for a church?”. The reason for a document such as this is to agree on a set of guidelines so that everyone is aware of the expectations for them. In turn, it’s my goal to also make you aware of what you can expect from myself and the creative arts department. Together we can help usher in a new era of creative arts ministry at Evangel Church! Thank you for your willingness to serve! God Bless!

Sincerely,

Patrick Smith

Music Director

E v a n g e l C h u r c h! M u s i c i a n s C o n t r a c t

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Evangel ChurchSunday Audio/Visual Team

Audio/Visual Director

Worship Team Leader

Audio Engineer

Streaming

Video Switcher

Graphic Presenter

Camera Person

Camera Person

Camera Person

Worship Team

Audio/Visual Assistant

GENERALConduct!! !

There are two things that you need to be conscious at all times whether you are inside the walls of Evangel Church, in your workplace or at home:

• You represent Jesus Christ.

• You represent the Creative Arts Department at Evangel Church.

Both of these things come with responsibility to the way we act and speak. Please do your absolute best to reflect Christ in all ways.

Dress Code

Both men and women should dress their very best. Jeans or jean skirts are not appropriate for Sunday Morning

Services.

Men: Dress shirt, dress pants and dress shoes.

Women: Dress or blouse with nice slacks or a skirt (skirts must be to the knees or longer). Dress shoes. No flip-flops

or tennis shoes

Planning Center

Planning Center is the lifeblood of the Creative Arts ministry. Things expected from you:

• Valid email address- 90% of our communication is done through email

• Rapid response- in order for me to get a leg up on scheduling, I need to get a “confirm” or a “decline” planning center response right away. Updates, cancellations and additions all get pushed through planning center. Check-ing your email every 2 days or less is recommended in order to be up to date and prepared for the coming rehearsals/services.

Weekly Devotional

Every Wednesday from 7:00-7:45pm we have a devotional that is geared towards the creative arts. It is strongly en-couraged to attend these devotionals. This is a time set aside every week to come together as a department, read the word together, pray for each other and grow individually in our walk with Christ.


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Cancellation Policy

If a situation arises that prevents you from fulfilling your scheduled responsibility, please notify myself as soon as possible! If the change is being made within 7 days of the scheduled date, I ask that you do your best to help me find a replacement. Canceling from 2 rehearsals/services, within 7 days of schedule date, will result in a discussion of your ability to continue to serve.

I, ______________________________, have read the above items and will uphold these standards to the best of my ability, relying on the strength of the Lord to help me. I have attached the appropriate sheets that coincide with my skills and have read all of the items. I know that this form must be completed and returned within one week of re-ceiving it.

___________________________________________

Signature

___________________________________________

Date


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WORSHIP TEAM LEADERTime Requirements

Encounter Band

Rehearsal: Scheduled Sundays 4:30-5:30pm

Service: Scheduled Sundays 6:00pm

Sunday Morning Band

Rehearsal: Scheduled Wednesdays 7:00pm

Service: Scheduled Sundays 8:00am"

Chain of Command

Please review the above flow chart. Take note that the procedure to address a technical issue. You will be the go to person for all band members and are responsible for being respectful of the Audio/Video Director and making sure the technical needs of the worship team are being met.

Individual Responsibility

• Planning service flows a month in advance.

• Arrive to rehearsal/service with enough time for setup of all equipment, sound check with the audio engineer and organize all music to the desired rehearsal schedule of the night.

• Come musically prepared to rehearsal. (knowing all appropriate beats, lead lines, chords, etc.)

• Pre-print music from planning center for Wednesday night rehearsal.

• Memorize music for Sunday morning service.

• Come with a open heart and a joyful spirit that’s ready to praise the Lord!


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WORSHIP TEAM INSTRUMENTALISTTime Requirements

Encounter Band



Sunday Morning Band


Service: Scheduled Sundays 8:00am "

Chain of Command

Please review the above flow chart. Take note that the procedure to address a technical issue is to first consult the worship leader and if the technical issue cannot be resolved, the worship leader will address the audio/video direc-tor with the issue to get resolved. This enables the audio/video director to hear from one voice and accomplish all things to the level of priority needed to run the service as smoothly as possible.



• Come musically prepared to rehearsal. (knowing all appropriate beats, lead lines, chords, etc.)

• Pre-print music from planning center for Wednesday night rehearsal.

• Memorize music for Sunday morning service.



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WORSHIP TEAM VOCALISTTime Requirements

Encounter Vocalist



Sunday Morning Vocalist


Service: Scheduled Sundays 8:00am "

Chain of Command

Please review the above flow chart. Take note that the procedure to address a technical issue is to first consult the worship leader and if the technical issue cannot be resolved, the worship leader will address the audio/video direc-tor with the issue to get resolved. This enables the audio/video director to hear from one voice and accomplish all things to the level of priority needed to run the service as smoothly as possible.



• Know vocal part prior to Wednesday night rehearsal.

• Pre-print music from planning center for Wednesday night rehearsals.

• Memorize lyrics for Sunday morning.



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CHOIRTime Requirements

Rehearsal: Every Wednesday 7:00pm

Service: Scheduled Sundays 8:00am

Chain of Command

Please review the above flow chart. Take note that the procedure to address a technical issue is to first consult the choir leader and if the technical issue cannot be resolved, the choir leader will address the audio/video director with the issue to get resolved. This enables the audio/video director to hear from one voice and accomplish all things to the level of priority needed to run the service as smoothly as possible.


• Come prepared to Wednesday night rehearsals, having practiced the information that was rehearsed the previous week and listening to the material being rehearsed for the upcoming rehearsal.

• Memorize lyrics for Sunday morning.



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TECHNOLOGY MINISTRYTime Requirements

Rehearsal: Every Wednesdays 7:00pm

Service: Scheduled Sundays 8:00am

Chain of Command

Please review the above flow chart. Take note of the jobs you are qualified to do and the leadership that they fall un-der and the leadership roles you might need to take over the other positions.


• Sound check with musicians 10-15 min prior to rehearsal and 1 hour before services.

• Have all equipment running and functional 20-25 min prior to rehearsals and 1 hour before services.

• Come with a open heart and a joyful spirit!


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